Grace Park Lawn Tennis Club Inc.
125th Annual Report and Financial Statements
– Year ended 31 July, 2014
Notice of Special General Meeting
Notice of Annual General Meeting
Sunday, 19 October, 2014
commencing at 5.00 pm
A proxy form enclosed for those
unable to attend in person
6 Hilda Crescent
Hawthorn, VIC, 3122
Telephone: (03) 9818 5534
Fax: (03) 98185071
Email: gracepark@graceparkltc.com
Web: www.graceparkltc.com
Table of Contents
Page
Letter from the President
1
Annual Report
3
Financial Statements and Auditor’s Report
16
Notice of Special General Meeting
33
Notice of Annual General Meeting
34
Explanatory Statement: Proposed Merger with Club Hawthorn
Inc. – Special Resolution 2
36
Explanatory Statement: Proposed Changes to the Rules of
Grace Park Lawn Tennis Club Inc. – Special Resolution 3
41
Eligibility to vote at the Special General Meeting and Annual
General Meeting
53
Minutes of 2013 Special General Meeting
54
Minutes of 2013 Annual General Meeting
55
Proxy Form
(Enclosed with
this booklet)
Letter from the President
24 September, 2014
On behalf of the Committee I submit for your consideration the 125th Annual Report
together with the audited financial statements for the year ended 31st July 2014. Also
contained in this booklet are notices of meeting for a Special General Meeting to vote on
the proposed merger with Club Hawthorn Inc. and the 125th Annual General Meeting.
This past year has been an exciting time for the Club. Immediately following last year's
AGM, you, the members, voted unanimously in favour of adopting the new rules for the
Club. In addition, while we had previously voted in principle to pursue an amalgamation
with Club Hawthorn, as of our last AGM, Club Hawthorn had yet to confirm that they wished
to merge with us as they were being courted by another club.
I am delighted to report that on the 19th September the members of Club Hawthorn voted to
merge with us. We in turn will be voting on the merger at the Special General Meeting
which is to be held just before our Annual General Meeting on the 19th October.
A joint merger sub-committee (with members of both clubs) has been working to achieve a
successful merger, the result of which, if approved by members at the Special General
Meeting, will see the creation of a merged club with outstanding new and updated facilities.
You should have received a letter from me outlining the stages ahead, along with a Q & A,
to help you understand the merger. I am extremely confident that the merger will secure
our club's future. You can be assured that maintaining the history and traditions of both
clubs has been at the forefront of our mind in negotiating the merger with Club Hawthorn.
Crucial to the merger's success, the merger sub-committee has worked closely and
extensively with the Boroondara Council to secure a land transfer. At present we lease
surrounding parkland to the council, while in turn we lease the land that most of the
clubhouse is on and parts of courts 1-3 from the council. By agreeing to the land transfer,
we will be able to secure ownership of all courts 1-5, the existing clubhouse and court 6,
where the clubhouse extension is planned to be. This land issue has been a great problem
for many years and this will now be resolved by the land transfer.
I hope you can share the vision as we move ahead with these exciting new developments
which should help set up the Club and its future prosperity for many years to come.
Socially this year has seen the Club have its 125th birthday which was celebrated with a
gala event back in June and attended by over 150 present and former members. With
events like this it is good to look back at our proud history, but I think we should also pause
sometimes to look ahead and think what the Club might be like in forty or fifty years from
now and how we can make it better for those who come after us. Other social events held
this past year were the successful Club Open Day held in February and the Annual Trivia
Night in July which was booked out. The tennis Club Championships were moved to the
Queen's Birthday weekend, as we work towards finding a set date that suits as many
members as possible. Combining with these events, members have held many private
functions in the Club throughout the year.
In tennis our Junior, Summer and Night Competition teams and our Tennis Victoria pennant
teams have all competed with some good results throughout the year as have our Squash
3
teams. Special mention must go to our Tennis Victoria's Men's Premier League team which
won the State's premier competition. This is only the 15th time in the Club's 125 year
history that we have achieved this fantastic result.
To run the Club takes a considerable amount of volunteer work and, besides the
Committee members, I would like to take this opportunity to thank Sandy Gedge for
organising the Tuesday and Thursday Night competition, Lachlan Rough for organising the
Squash section and Peter Adam for running the Wednesday night social group. With the
Club Hawthorn and land transfer projects the Club is indebted to John O'Loughlin with his
architectural expertise, Austen Diggle for his great knowledge in project management,
Davyd Lewis for all things legal and especially David Barrie, President of Club Hawthorn
and his team. All have been a pleasure to work with and have dedicated much time and
effort. Thanks must also go to Terry Stone for not only providing a vibrant coaching
program for the members and their families but also for all the extra things he does around
the Club.
Around the grounds, thanks must go to Warrick Fraser and his company Flash Tennis
Courts and Steve Myers for maintaining the garden.
With the administration of the Club, Sandra Stone retired early in the year after many years
of working for the Club and assisting the committee and Rose McKenna has taken over her
considerable responsibilities.
We are fortunate to have Jellis Craig, Open Windows, FareWell Catering, 3 Point Motors,
Studio Craft and Yo-Get-It as Club Sponsors. Many thanks for your continued support of
the Club and I encourage all members to avail themselves of their services and products
wherever possible.
As to the year ahead much will depend on how you, the members, vote on the merger with
Club Hawthorn at the Special General Meeting so I urge all of you to not only review our
plans for the future of the Club but to take an active part by attending the Special General
Meeting and Annual General Meeting and voting in favour of the merger. If you cannot
attend in person, please use the enclosed proxy form to appoint a proxy to exercise your
vote. An exciting year lies ahead in 2015!
Colin Davis
President
4
125th Annual Report - Grace Park Lawn Tennis Club Inc.
Office Bearers 2013 - 2014
President:
Mr Colin Davis
Immediate Past President:
Mr David Allison
Vice Presidents:
Messrs Antony Hampson and Terry Stone
Secretary:
Mr Tim O’Loughlin
Treasurer:
Mr Adam Betts (until May)
Committee:
Messrs John Baré, Sam Brown, Matthew Lemke,
Cooper Millet and Jack Jones, Mesdame Suzie Retschko
Life Members:
Mesdames Margaret Court, Sue King and Jan Vatovey,
Messrs John Henley, Pat Cash, Paul McNamee,
Mervyn Rose, Trevor Rush, Frank Sedgman, Stan Sharman,
Wayne Arthurs, Paul Lord, Austen Diggle, John Miles,
Terry Stone and David Allison
Patrons:
Mrs Dorothy Diggle, Messrs Frank Field and John O’Loughlin
Club Administrator:
Mrs Rose McKenna
Attendance at Committee Meetings by office holders
PRESENT = P
DEC
C. DAVIS
P
D. ALLISON
P
T. STONE
P
A. HAMPSON
P
A. BETTS
P
T. O'LOUGHLIN
P
J. JONES
P
S. RETSCHKO
A
S. BROWN
P
J. BARE
A
M. LEMKE
P
C. MILLET
P
APOLOGIES = A
JAN
P
P
P
P
P
P
P
P
P
P
A
P
FEB MAR APR
P
P
A
A
A
P
P
P
P
A
P
P
A
A
P
P
P
P
P
P
P
A
A
P
A
P
P
P
A
P
A
A
A
P
A
A
RESIGNED = R
5
MAY
A
P
P
P
A
P
P
P
P
P
A
P
JUN
A
P
A
P
R
P
P
A
P
P
A
P
JUL
P
P
P
P
R
P
P
P
P
P
A
P
AUG
P
P
P
P
R
P
P
A
P
A
R
P
Club membership numbers
CATEGORY
31 JULY 2014
31 JULY 2013
COUNTRY NON-PLAYING
0
1
COUNTRY PLAYING
1
0
FULL PLAYING
122
152
FULL PLAYING GOLD
11
10
HONORARY
11
10
JUNIOR
159
173
LIFE
15
15
NON-PLAYING
45
58
NON-PLAYING GOLD
3
4
PATRON
2
3
PROVISIONAL PLAYING
18
13
SOCIAL
17
15
SENIORS
14
14
STUDENT
42
35
TEMPORARY
3
10
463
513
TOTAL
Pennant Tennis Report
The 2014 Pennant season commenced back in February with Grace Park entering both a
men's and women's Premier League team, the highest Grade attainable within the Victorian
Pennant system. The women's team fought hard and put in a gallant performance, making
it through to the semi-finals and losing to the eventual champions Kooyong, in a close
battle. Thank you to Jo Karaitiana who led the team throughout the season.
The men's team were successful in their bid to secure Grace Park's first title since 2008
and went through the season undefeated. Led by Premier League player of the year,
James Lemke, the star studded line up of Lemke, Adam Hubble, Jeremy Beale, Jarrod
Maher and Dane Proppogia proved too strong for Kooyong in the final, watched by a large
crowd at Glen Iris back in April this year. We look forward to more success in the 2015
season and urge all members to come out and support the teams when they are playing.
It is fair to say the results in the regular home and away season were not too dissimilar to
the weather, inconsistent! With some teams experiencing 5 washouts, as many as I can
remember of any season. In total, we had 8 men's teams entered and 4 women's teams
and even amid all the wind and rain there were still some outstanding performances,
particularly on the women's side. Our Grade 1's made it all the way through to the semifinals losing to a strong Delahey Rec team, as did our Grade 4 women, going down to
Essendon in a very close contest. Our Grade 6 team also just fell short of a spot in the
Grand Final! A fantastic effort though on the women's side having three of our four teams
entered making it through to finals.
On the men's side, there wasn't quite as much success. Only our Open Doubles Grade 1
team made it through their section, eventually losing to an extremely strong Kooyong outfit
6
in the Grand Final. If you want to know how doubles should be played. This is the team to
watch! Let's hope they can go one better next year!
Even though pennant is a team sport, special mention must go to the following individuals
who had an outstanding year:
Hannah Double: Hannah had a great year playing in the Grade 6 team in the Number 2
spot, only losing one singles for the year and maintaining a positive win / loss ratio in her
doubles also. Hannah is our Junior Girls Pennant Player of the Year. Congratulations
Hannah.
Nick Leach: Nick was undefeated in the Grade 9, number 2 and 3 position winning all his
singles matches for the year! Nick is our Junior Boys Pennant Player of the Year.
Congratulations Nick.
Taila Donald: With an overall win / loss ratio of 14 wins and only 4 losses, including an 83%
winning record in singles in the Grade 4, number one spot, Taila is our overall Pennant
Player of the year. Congratulations Taila, a phenomenal season.
Richard Birmingham: Richard had a positive win / loss ratio in the 2014 season playing
amongst our Grade 1 Open Doubles line up, and is the recipient of the Gong Award for
Vets for 2014!
Thank you to all team captains throughout the 2014 season and too all those who
participated and represented our wonderful club we appreciate your efforts and support.
Hopefully we can all return fitter and stronger in 2015 so we can experience more success
and bring home a few more flags!
Men’s Pennant Teams
Men's Premier League
James Lemke
Jarryd Maher
Dane Propoggia
Jeremy Beale
Adam Hubble
Antony Hampson (Capt)
Saturday Pennant Teams
Grade 1
Grade 3
Andrew Thomas
Daniel Oltvay
Antony Hampson (Capt)
Tom Sheahan
Alfonso Sammasimo
Richard Chelotti (Capt)
Simeon Press
Myekal Benham
Tom Zaleski
Cooper Millett
Andy Lewis
Thomas Hansen
Jordan Cowling
7
Grade 4
Grade 5
Taila Donald
Jack Jones
Julian O’Donnell
Marcus Matear (Capt)
Sebastian Sauvey (Capt)
Rowan Browning
Peter Fotiadis
Jack Basso
Glenn Burbidge
Daniel Cajkusic
Matthew Roper
Andrew Scanlon
Cory McCallum
John Wotherspoon
Grade 7
Grade 9
Adam Betts
Jack Chelotti
Julian McCrann
Dino Dedic
Robert Ensor
Nick Leach
Sam Burke
Charlie Zagon-Davies
Tim O’Loughlin (Capt)
James Roach (Capt)
Darren Watson
Clyde Smithwick
Tom Moore
James Seide
Open Doubles Grade 1
Open Doubles Grade 2
Jason Lindeman
Alan Fryday (Capt)
Paul Lord
Philip Hughes
Colin Davis
Rowan McIntosh
Stephen Myers
David K Lewis
John Hammond
Kevin Green
Kevin Gill
Dennis Bridgland
Terry Stone (Capt)
John Miles
Barry Schmidt
Marcus Matear
Sadeck Omarjee
James Siede
Richard Birmingham
8
Women’s Pennant Teams
Women's Premier League
Grade 2
Alison Bai
Kelly Martin (Capt)
Nives Baric
Ola Luczak
Sasha Bollweg
Melanie Woodward
Joanne Karaitiana
Alison Simmons
Stephanie MacFarlane
Sarah MacMillan
Dani McIntyre
Stephanie Long
Michelle Pits
Bianca Jones
Karolina Wlodarczak
Suzanne Retschko
Saturday Pennant Teams
Grade 1
Grade 6
Katherine Westbury
Georgia Deacon
Joanne Karaitiana
Hannah Double (Capt)
Sasha Bollweg (Capt)
Emma Selbie
Michelle Pits
Emma Steele
Stephanie MacFarlane
Ruby Smith
Erica Bollweg
Isabella Kitanov
Bianca Acquistapace
Teodora Vuruna
Grade 4
Lisa Netto (Capt)
Zofia Andrianopoulos
Isabella Mooney
Sophie McCulloch
Amy Cripps
Zoe Tan
Club Championships Report
The 2014 Grace Park Club Championships were held over the Queen’s Birthday Weekend
this year. I would like to thank Sandra Stone and Terry Stone for their help with the draws
9
and running of the tournament. The number of entries this year were similar to that of
previous years. With the Club celebrating its 125th year, previous committee members, past
champions and significant club members were invited to attend the Club Championship
presentation dinner. There were over 150 players and guests in attendance.
Those members who competed appreciated June’s cooler conditions and the slower
courts, rather than playing in the heat of summer.
FareWell catering (Colleen & Dennis Bridgland) supplied a magnificent meal as part of their
ongoing sponsorship, certainly a huge leap ahead of our previous catering. The Club is
indebted to them.
Club Championships Results
EVENT
WINNER(S)
RUNNER(S) UP
MEN'S OPEN SINGLES
Andrew Thomas
Jordan Cowling
MEN'S OPEN DOUBLES
Andy Lewis/Daniel Oltvay
Andrew Thomas/Peter Fotiadis
LADIES' OPEN SINGLES
Taylor Capannolo
Ola Luczak
MEN'S B GRADE SINGLES
Richard Chelotti
Sebastian Sauvey
MEN'S B GRADE DOUBLES
Barry Schmidt/Richard Birmingham
Jack Jones/John Wotherspoon
MEN'S C GRADE SINGLES
James Siede
Kim Tram
MEN'S C GRADE DOUBLES
Richard Chelotti/Jack Chelotti
David Lewis/Phil Hughes
BOYS' 18U SINGLES
Jack Chelotti
Nicholas Leach
GIRLS' 18U SINGLES
Georgia Deacon
Sasha Kenna
BOYS' 15U SINGLES
Nicholas Leach
Lachie Koh
GIRLS' 15U SINGLES
Georgia Deacon
Genevieve Leslie
BOYS' 13U SINGLES
Jordan Lemke
James Roach
GIRLS' 13U SINGLES
Charlotte McIntosh
Mia Retschko
VETERANS' SINGLES
Barry Schmidt
John Hammond
VETERANS' DOUBLES
Bruce Boyd/Glen Burbidge
Terry Stone/John Hammond
David Allison
Club Championships Convenor
Squash Report
The past year has seen the Grace Park Squash section continue to build in both strength
and numbers. For the first time ever, with the support of the committee of Grace Park, we
were able to enter a team in Premier Grade. This is the highest level of competition squash
run by Squash and Racquet Ball Victoria, the games governing body. Whilst ultimate
success eluded the team in Premier grade, it was great to be able to put Grace Park on the
wider squash map, outside of the private clubs that we have traditionally fielded sides
against, in Club Circuit. Our ability to attract and retain young, talented and loyal players in
recent years, has strengthened The Clubs position on a macro scale. This has well
10
positioned the squash section to be not only one of the largest, but strongest squash clubs,
in Victoria, should the merger with Club Hawthorn go ahead.
Squash Awards
2014 A.J. Diggle Club Champion Thomas Nash, Runner Up Lewis Doughty
2013 G.V. Rough Pennant Player of the year
2014 Autumn Premier Player of the Season L.J. Doughty
STATE GRADE
Spring 2013
Premier- 2nd
Autumn 2014
Premier – 3rd
1. Will Katrivessis
1. Lewis Doughty
2. Taylor Horton
2. Will Katrivessis
3. Lewis Doughty
3. Thomas Nash
4. Caillin Austin
4. Caillin Austin
5. Dominic Smith
5. Blair Landers
6. Lachlan Rough (C)
6. Lachlan Rough (C)
7. Austen Diggle
7
Austen Diggle
MASTERS
Spring 2013
Grade 3 – 1st
Autumn 2014
Grade 3-3rd
1. Angelo Coco
1. Chye Lim
2. Chye Lim
2. Angelo Coco
3. Steve Fielding
3. Steve Fielding
4. Mat Pearson
4. John deLeijer
5. Rob Fowler
5. Biiddy Mcclarty
6. John deLeijer
6. Phil Warren ©
7. Biddy Mclarty
8
Phil Warren (c)
11
CLUB CIRCUIT
Spring 2013
B2 – 7th
1. Lachlan Rough (c)
Autumn 2014
B1- 6th
1. Lachlan Rough (c)
2. Thomas Tyndall
2. Austen Diggle
3. Chye Lim
3. Thomas Tyndall
4. Sam Cantwell
4. Sam Cantwell
5. Angelo Coco
6. Steve Fielding
C1/1 – 2nd
7. Ben Crowley
1. Chye Lim
2. Angelo Coco
D1
3. Ben Crowley
1. David Luckinn
4. Steve Fielding
2. Mat Pearson
5. David Luckin
3. Phil Warren
6. Phil Warren
4. Max Newton
5. Neil Singleton
D3 – 8th
6. Tim Burke
1. Max Newton
7. Duncan Rough
2. Neil Singleton
8. David Allison
3. Tim Burke
9. Graeme Rough (c)
4. Graeme Ostberg
5. Duncan Rough
6. David Allison
7. Graeme Rough
8. Mark West
Lachlan Rough
Squash Convenor
Junior Tennis Report
Grace Park junior tennis has grown this year with 14 teams now competing in Bayside
Junior Competition, up from 11 teams at the same time last year. That equates to 85
children registered in the competition for Grace Park. Having this number of junior players
provides Grace Park with excellent coverage across all standards and capabilities from
Section 1 down to Section 18.
In Spring season 2013 (July – December 2013) Grace Park won 2 premiership flags –
Section 7 and Section 16 with 3 teams runners up – Section 3, 12 & 14. Team members in
the 2 premiership teams were:
12
Section 7 – Premiers Spring 2013
Section 16 – Premiers Spring 2013
Georgia Deacon
Luca Landells
Hannah Double
Charlotte McIntosh
Max Double
Mia Retschko
Alex Chauhan
Declan Hamm
Lily Goss
Natalya Kay
In Autumn Season 2014 (February to June 2014) Grace Park had 6 teams playing finals
(Section 2, Section 5, Section 10, Section 12, Section 15 – Team 1 and Section 15 – team
2). Unfortunately no teams won the flag but two teams were runners up – Section 10 and
Section 15 – team 1. The players in those two teams were:
Section 10 – Runners up Autumn
2014
Alistair Scott
Section 15 (Team 1) – Runners up
Autumn
Charlie Dobrotwir
Ethan Amalfi
Charlotte McIntosh
Andrew Wong
Rex Buckle
Alec Gaudin
Josh Brenan
Jack Fuller
Mia Retschko
Alex Siouthas
Declan Hamm
Overall very successful with all teams doing very well. The best performances based on %
of singles and doubles matches won in their respective section/ ranking, are shown below.
Based on these results across both seasons the best performing player for 2013-2014 was
Nick Barnett. Well done to all the kids and especially Nick for a great two seasons!
Spring season 2013
Autumn Season 2014
1. Gabriel Buchanan (Section 14) – 100% of
singles matches won
1. Charlotte McIntosh (section 15) – 100% Singles
matches won
2. Nick Barnett (Section 12) – 100% of singles
matches won
2. Mia Retschko (section 15) – 100% of Singles
matches won
3. Axel Rives (section 12)
3. Alex Siouthas (section 10) – 100% of singles
matches won
4. Max Double (section 7)
4. Nick Barnett (section 11)
5. Nick leach (section 5)
5. Josh Brennan (section 15)
6. Charlotte McIntosh (section 16)
6. Axel Rives (section 11)
Suzanne Retschko
Junior Tennis Convenor
13
Night Tennis Competition Report
Grace Park participates in the Blackburn & District Night Tennis competition, which
conducts two seasons per year - Summer and Winter. This year, for both seasons, Grace
Park fielded 9 teams, totaling approximately 70 players, who play Open doubles on
Tuesday and Thursday nights. The competition comprises some 36 clubs throughout the
district, who altogether field more than 2000 players, distributed over 40 Sections and with
316 Teams playing 4 nights per week.
The Club’s participation in the BDNTA competition has continued to grow, with the
competition not only a big plus for Members in providing great tennis, but also a revenue
earner for the club as well - a Double Plus.
Grace Park hosts up to 3 matches on five courts on both Tuesday and Thursday nights
each week of competition.
The successful Grace Park finalists for the 2013 Summer and 2014 Winter (Autumn)
seasons were as follows:
2013 Summer
Tuesday night
Section 1 Grace Park Steamers defeated Ardrie Park Phat Boys
Section 7 Grace Park Chip ‘N Charge defeated North Box Hill Gunners
2014 Winter (Autumn)
Tuesday night
Section 2 Grace Park Happy Gilmores defeated Box Hill Davos
Thursday night
Section 3 Grace Park Junkyard Dogs defeated Knox City Kinetic
Congratulations to the winning teams, and better luck next time for the others.
The current 2014 Summer (Spring) season is in progress at the time of printing, with many
of the teams performing well.
If anyone is interested in playing in the night competition as we’re always looking to add
some more teams, then please do not hesitate to contact either myself or any of the
members on the committee.
Sandy Gedge
Night Tennis Convenor
Bar Report
With amalgamation looming, there hasn’t been a lot of change to Grace Park bar
operations this year, more a case of maintaining the status quo until the merger and
renovation gets underway.
As was the case in our previous financial year, the Committee has been conscious of
running the bar so it’s not a financial drain on the club’s already scarce resources.
Consequently, the only major capital expenditure item this year has been the purchase of a
second hand replacement bar fridge, as the previous one broke down (a bit like some of
our tennis playing members!)
14
With patronage remaining flat, we have increased the number of functions held, in order to
deliver a profitable bar result. Whilst these events can sometimes irritate members if they
encroach, they do provide the club with significant revenue which allows us to continue
providing the current level of bar service.
Due to the financial pressures, we made a couple of changes, with Committee members
staffing the bar over January, in order to keep operating costs down. The squash players
staff the bar themselves on Wednesday nights. We increased bar prices mid-way through
the year, something we had not done in over two years.
Other developments this year have been the addition of a number of boutique beers, both
bottled and on tap. We have also consolidated the wine varieties, in order to simplify
processes and streamline our stock. A wine tasting event hosted by Mt Avoca Wines’
Matthew Barry and bar survey was held back in April to give members some input.
Happy hour on Fridays, from 6 - 7pm, remain popular.
The financial results as at the year ended 31st July 2013 were total revenue, including
functions, of $97,353 with a gross profit of $9,191. Fifty percent of the Club Administrator’s
salary is included in the operating costs of the bar. This compares with 2013 revenue of
$96,831.
Many thanks to our bar staff for their work over the year and I would also like to thank
Sandra Stone and Rose McKenna for their efforts in organising the staff and functions.
Jack Jones
Jack Jones
Bar Convenor
Gym Report
In the past year the gym has maintained its position as one of the major attributes of the
Club with good patronage from members of all ages. Tom Corrigan, as the Club trainer,
has a good client base and has been very professional in running his business. The gym
equipment, which was purchased just over 18 months ago, was paid off in June and except
for some ongoing maintenance has been very reliable and has serviced the members well.
Pro Shop
This year has seen the Club enter into an agreement with Deb Welsh to provide and man a
pro shop downstairs in the north-east corner of the clubhouse. Under the name of Absolute
Tennis & Leisure, Deb's pro-shop has been a great attribute to the members by providing a
first class service is racquet sales, restringing and offering tennis related clothing and
footwear. There has been lots of positive feedback, with Deb great in assisting both
members and visitors during the day when the office has been unattended.
Colin Davis
President
15
Grace Park Lawn Tennis Club
ABN 66 284 535 140
Financial Statements
For the year ended 31 July 2014
HG & CO PTY LTD
6 Nepean Highway
Brighton Vic 3185
Phone: (03) 9528 5544
Fax: (03) 9528 3683
Email: info@hgco.com.au
16
Grace Park Lawn Tennis Club
ABN 66 284 535 140
Contents
Profit and Loss Statement
Balance Sheet
Notes to the Financial Statements
Income and Expenditure Statement
Trading Account
Statement by Members of the Committee
Compilation Report
Independent Auditor's Report to the Members
17
Grace Park Lawn Tennis Club
ABN 66 284 535 140
Profit and Loss Statement
For the year ended 31 July 2014
2014
$
2013
$
5,851
(22,152)
5,851
(22,152)
Retained profits at the beginning of the financial year
526,513
548,665
Total available for appropriation
532,364
526,513
Retained profits at the end of the financial year
532,364
526,513
Operating profit before income tax
Income tax (credit) attributable to operating profit
(loss)
Operating profit after income tax
The accompanying notes form part of these financial statements.
18
Grace Park Lawn Tennis Club
ABN 66 284 535 140
Balance Sheet as at 31 July 2014
Note
2014
$
2013
$
Assets
Current Assets
33,596
23,301
Cash assets
2
Receivables
3
2,222
Inventories
4
10,572
5,104
46,390
28,405
530,209
540,883
Total Non-Current Assets
530,209
540,883
Total Assets
576,599
569,288
Total Current Assets
Non-Current Assets
Property, plant and equipment
5
Liabilities
Current Liabilities
Payables
6
11,529
16,289
Current tax liabilities
7
1,052
1,209
Provisions
8
2,742
2,783
Other
9
28,912
22,494
Total Current Liabilities
44,235
42,774
Total Liabilities
44,235
42,774
532,364
526,513
Retained profits
532,364
526,513
Total Members' Funds
532,364
526,513
Net Assets
Members' Funds
The accompanying notes form part of these financial statements.
19
Grace Park Lawn Tennis Club
ABN 66 284 535 140
Notes to the Financial Statements
For the year ended 31 July 2014
Note 1: Summary of Significant Accounting Policies
This financial report is a special purpose financial report prepared in order to satisfy the financial reporting
requirements of the Associations Incorporations Reform Act 2012. The committee has determined that the
association is not a reporting entity.
The financial report has been prepared on an accruals basis and is based on historical costs and does not take into
account changing money values or, except where specifically stated, current valuations of non-current assets.
The following significant accounting policies, which are consistent with the previous period unless otherwise
stated, have been adopted in the preparation of this financial report.
(a) Property, Plant and Equipment (PPE)
Leasehold improvements and office equipment are carried at cost less, where applicable,
any accumulated depreciation.
The depreciable amount of all PPE is depreciated over the useful lives of the assets to the
association commencing from the time the asset is held ready for use.
Leasehold improvements are amortised over the shorter of either the unexpired period of the lease or
the estimated useful lives of the improvements.
(b) Impairment of Assets
At the end of each reporting period, the entity reviews the carrying values of its tangible and
intangible assets to determine whether there is any indication that those assets have been impaired. If
such an indication exists, the recoverable amount of the asset, being the higher of the asset’s fair value
less costs to sell and value in use, is compared to the asset’s carrying value. Any excess of the asset’s
carrying value over its recoverable amount is expensed to the income statement.
(c) Employee Benefits
Provision is made for the association’s liability for employee benefits arising from services rendered
by employees to the end of the reporting period. Employee benefits have been measured at the
amounts expected to be paid when the liability is settled.
(d) Cash and Cash Equivalents
Cash and cash equivalents include cash on hand, deposits held at call with banks, and other shortterm highly liquid investments with original maturities of three months or less.
(e) Revenue and Other Income
Revenue is measured at the fair value of the consideration received or receivable after taking into
account any trade discounts and volume rebates allowed. For this purpose, deferred consideration is
not discounted to present values when recognising revenue.
Interest revenue is recognised using the effective interest rate method, which for floating rate financial
assets is the rate inherent in the instrument. Dividend revenue is recognised when the right to receive a
dividend has been established.
Grant and donation income is recognised when the entity obtains control over the funds, which
is generally at the time of receipt.
All revenue is stated net of the amount of goods and services tax (GST).
20
Grace Park Lawn Tennis Club
ABN 66 284 535 140
Notes to the Financial Statements
For the year ended 31 July 2014
(f) Leases
Leases of PPE, where substantially all the risks and benefits incidental to the ownership of the asset,
but not the legal ownership, are transferred to the association, are classified as finance leases.
Finance leases are capitalised by recording an asset and a liability at the lower of the amounts equal to
the fair value of the leased property or the present value of the minimum lease payments, including any
guaranteed residual values. Lease payments are allocated between the reduction of the lease liability
and the lease interest expense for that period.
Leased assets are depreciated on a straight line basis over the shorter of their estimated useful lives
or the lease term. Lease payments for operating leases, where substantially all the risks and benefits
remain with the lessor, are charged as expenses in the period in which they are incurred.
(g) Goods and Services Tax (GST)
Revenues, expenses and assets are recognised net of the amount of GST, except where the amount of
GST incurred is not recoverable from the Tax Office. In these circumstances, the GST is recognised as
part of the cost of acquisition of the asset or as part of an item of the expense. Receivables and payables
in the assets and liabilities statement are shown inclusive of GST.
(h) Trade and Other Payables
Trade and other payables represent the liability outstanding at the end of the reporting period for
goods and services received by the association during the reporting period, which remain unpaid. The
balance is recognised as a current liability with the amounts normally paid within 30 days of
recognition of the liability.
21
Grace Park Lawn Tennis Club
ABN 66 284 535 140
Notes to the Financial Statements
For the year ended 31 July 2014
2014
2013
Note 2: Cash assets
Bank accounts:
33,190
22,901
Petty Cash
180
200
Day Book Clearing Account
226
200
33,596
23,301
Cash At Bank
Note 3: Receivables
Current
Trade debtors
2,222
2,222
Note 4: Inventories
Current
Finished goods at cost
10,572
5,104
10,572
5,104
22
Grace Park Lawn Tennis Club
ABN 66 284 535 140
Notes to the Financial Statements
For the year ended 31 July 2014
2014
2013
Note 5: Property, Plant and Equipment
Freehold land:
- At cost
155,571
155,571
155,571
155,571
301,159
295,502
301,159
295,502
Leasehold improvements:
- At cost
- Less: Accumulated depreciation
Plant and equipment:
- At cost
119,072
126,858
- Less: Accumulated depreciation
(68,838)
(66,827)
50,234
60,031
51,885
51,885
(37,245)
(35,618)
14,640
16,267
8,605
13,512
8,605
13,512
530,209
540,883
11,529
8,289
Other plant and equipment:
- At cost
- Less: Accumulated depreciation
Other property, plant and equipment:
- At cost
- Less: Accumulated depreciation
Note 6: Payables
Unsecured:
- Trade creditors
8,000
- Other creditors
11,529
16,289
11,529
16,289
23
Grace Park Lawn Tennis Club
ABN 66 284 535 140
Notes to the Financial Statements
For the year ended 31 July 2014
2014
2013
2014
2013
Note 7: Tax Liabilities
Current
GST Payable
624
587
PAYG Withholding Payable
428
622
1,052
1,209
2,742
2,783
2,742
2,783
28,912
22,494
28,912
22,494
Note 8: Provisions
Current
Employee entitlements
Note 9: Other Liabilities
Current
Advance payments
24
Grace Park Lawn Tennis Club
ABN 66 284 535 140
Income and Expenditure Statement
For the year ended 31 July 2014
2014
$
2013
$
Income
10,085
2,146
45
900
80,147
71,240
Tournament Fees
1,660
869
Tennis & Squash
30,923
16,681
3,839
7,726
15,546
12,191
Visitor Fees
1,292
313
Fundraising
6,418
7,906
Licence Fees
9,455
4,768
Sponsorships
9,521
6,864
Other Income
955
405
18
10
169,904
132,017
Trading profit
Membership Application Fees
Membership Subscriptions
Gym
Functions
Interest received
Total income
Expenses
1,100
Accountancy
1,345
Advertising and promotion
Affiliation Fees
9,003
7,439
Audit fees
1,200
600
1,964
Bad Debts
2,800
2,928
Cleaning
10,187
8,508
Depreciation - plant
13,890
18,418
Bank Fees And Charges
1,925
Depreciation - other
Fines
General expenses
153
98
3,311
5,704
1,334
Hire of Tennis Courts
Insurance
5,442
8,313
355
1,452
Internet Expenses
1,443
1,009
Kitchen Expenses
1,341
566
18,237
20,103
Pennant Fees
4,701
3,923
Postage
1,237
571
Premier League Payments
8,070
6,557
Interest - Australia
Light & power
The accompanying notes form part of these financial statements.
25
Grace Park Lawn Tennis Club
ABN 66 284 535 140
Income and Expenditure Statement
For the year ended 31 July 2014
2014
$
2013
$
2,558
2,056
23,648
9,910
General
8,161
7,481
Courts
12,359
8,853
Grounds
10,122
5,273
1,323
1,711
Printing & stationery
Rates & land taxes
Rubbish removal
430
Subscriptions
Sundry Expenses - Asset Writeoff
2,416
1,176
Superannuation
4,401
5,335
Telephone
2,234
1,770
1,299
1,150
11,887
16,072
746
624
164,053
154,169
5,851
(22,152)
Net profit attributable to the association
5,851
(22,152)
Total changes in equity of the association
5,851
(22,152)
526,513
548,665
5,851
(22,152)
532,364
526,513
Tournament Expenses
Wages
Workers Compensation
Total expenses
Profit from ordinary activities before income tax
Income tax revenue relating to ordinary activities
Opening retained profits
Net profit attributable to the association
Closing retained profits
The accompanying notes form part of these financial statements.
26
Grace Park Lawn Tennis Club
ABN 66 284 535 140
Trading Account
For the year ended 31 July 2014
2014
$
2013
$
Trading Income
3,524
3,106
97,353
96,831
100,878
99,938
347
452
Opening Stock - Bar
4,756
5,562
Purchases - Tennis & Squash
2,978
3,749
48,562
48,484
1,364
203
43,357
44,446
101,365
102,895
695
347
9,878
4,756
10,572
5,104
Cost of Sales
90,793
97,792
Gross Profit from Trading
10,085
2,146
Tennis & Squash Goods
Bar & Function
Total Trading Income
Cost of Sales
Add:
Opening Stock - Tennis & Squash
Purchases - Bar
Bar Function Costs
Bar Wages
Less:
Closing Stock - Tennis & Squash Goods
Closing Stock - Bar
The accompanying notes form part of these financial statements.
27
Grace Park Lawn Tennis Club
ABN 66 284 535 140
Statement by Members of the Committee
For the year ended 31 July 2014
The Committee has determined that the association is not a reporting entity and that this special purpose financial
report should be prepared in accordance with the accounting policies outlined in Note 1 to the financial statements.
In the opinion of the Committee the Income and Expenditure Statement, Statement of Financial Position, and
Notes to the Financial Statements:
1.
Presents fairly the financial position of Grace Park Lawn Tennis Club as at 31 July 2014 and its
performance for the year ended on that date.
2.
At the date of this statement, there are reasonable grounds to believe that the association will be able to
pay its debts as and when they fall due.
This statement is made in accordance with a resolution of the Committee and is signed for and on behalf of the
Committee by:
The accompanying notes form part of these financial statements.
28
Grace Park Lawn Tennis Club
ABN 66 284 535 140
Compilation Report to Grace Park Lawn Tennis Club
We have compiled the accompanying special purpose financial statements of Grace Park Lawn Tennis Club,
which comprise the Income and Expenditure Statement and Balance Sheet as at 31 July 2014, a summary of
significant accounting policies and other explanatory notes. The specific purpose for which the special purpose
financial statements have been prepared is to provide financial information to the committee of management.
The Responsibility of the Committee of Management
The committee of management is solely responsible for the information contained in the special purpose financial
statements and has determined that the basis of accounting adopted is appropriate to meet the needs of the
committee of management for the purpose of complying with the association's constitution.
Our Responsibility
On the basis of the information provided by the committee of management, we have compiled the accompanying
special purpose financial statements in accordance with the basis of accounting and APES 315: Compilation of
Financial Information.
Our procedures use accounting expertise to collect, classify and summarise the financial information which the
committee of management provided, in compiling the financial statements. Our procedures do not include
verification or validation procedures. No audit or review has been performed and accordingly no assurance is
expressed.
The special purpose financial statements were compiled exclusively for the benefit of the committee of
management. We do not accept responsibility to any other person for the contents of the special purpose financial
statements.
DCG Group
11 Packington Place
Prahran VIC 3181
16 September, 2014
29
Disclosure of Committee Member Interest
Terry Stone (committee Member) holds the contract for the tennis coaching at the club.
Sandra Stone was employed by the club in an administrative position from 1/8/13 – 28/2/14.
Colin Davis (President) is employed by Terry Stone as a tennis coach at the Club for approximately five hours
per week.
Tim O’Loughlin (Secretary) lives in the manager’s flat. His rental amount is reduced due to his commitment on
locking up the club at night each day.
The club held a loan with Colin Davis (President) that was repaid during the financial year.
30
Grace Park Lawn Tennis Club
ABN 66 284 535 140
Independent Auditor's Report to the Members
We have audited the accompanying financial report, being a special purpose financial report, of Grace Park Lawn
Tennis Club (the association), which comprises the Statement by Members of the Committee, Income and Expenditure
Statement, Balance Sheet, notes comprising a summary of significant accounting policies and other explanatory notes
for the financial year ended 31 July 2014.
Committee's Responsibility for the Financial Report
The committee of Grace Park Lawn Tennis Club is responsible for the preparation and fair presentation of the financial
report, and have determined that the basis of preparation described in Note 1 is appropriate to meet the requirements
of the Associations Incorporation Reform Act 2012 and is appropriate to meet the needs of the members. The
committee’s responsibilities also includes such internal control as the committee determine is necessary to enable the
preparation and fair presentation of a financial report that is free from material misstatement, whether due to fraud or
error.
Auditor's Responsibility
Our responsibility is to express an opinion on the financial report based on our audit. We have conducted our audit in
accordance with Australian Auditing Standards. Those Standards require that we comply with relevant ethical
requirements relating to audit engagements and plan and perform the audit to obtain reasonable assurance whether the
financial report is free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial
report. The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material
misstatement of the financial report, whether due to fraud or error. In making those risk assessments, the auditor
considers internal control relevant to the association's preparation and fair presentation of the financial report in order
to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion
on the effectiveness of the association's internal control. An audit also includes evaluating the appropriateness of
accounting policies used and the reasonableness of accounting estimates made by the committee, as well as evaluating
the overall presentation of the financial report.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit
opinion.
Opinion
In our opinion, the financial report presents fairly, in all material respects, the financial position of Grace Park Lawn
Tennis Club as at 31 July 2014 and its financial performance for the year then ended in accordance with the accounting
policies described in Note 1 to the financial statements, and the requirements of the Associations Incorporation Reform
Act 2012.
31
Grace Park Lawn Tennis Club
ABN 66 284 535 140
Independent Auditor's Report to the Members
Basis of Accounting and Restriction on Distribution
Without modifying our opinion, we draw attention to Note 1 to the financial statements, which describes the basis of
accounting. The financial report has been prepared to assist Grace Park Lawn Tennis Club to meet the requirements
of the Associations Incorporation Reform Act 2012. As a result, the financial report may not be suitable for another
purpose.
Signed on 18th September 2014
John Graham CPA – HG & Co Pty Ltd
32
Notice of Special General Meeting
Notice is hereby given that a Special General Meeting of Grace Park Lawn Tennis Club
Inc. will be held in the Clubhouse at 6 Hilda Crescent, Hawthorn at 5.00 pm on Sunday
19 October, 2014.
Business
Special Resolution 1
To consider and, if thought fit, to pass the following as a Special Resolution:
‘That, conditional on the passing of Special Resolutions 2 and 3, the merger of Grace
Park Lawn Tennis Club Inc. and Club Hawthorn Inc. in the manner set out in the
Explanatory Memorandum accompanying the Notice of Special Meeting dated
22 September 2014 be approved and the Committee of Club be authorised to take all
steps necessary or appropriate to implement the merger including entering into the
Heads of Agreement tabled at this meeting.’
Special Resolution 2
To consider and, if thought fit, to pass the following as a Special Resolution:
‘That, conditional on the passing of Special Resolutions 1 and 3, the name of the Club
be changed to ‘Grace Park Hawthorn Club Inc.’
Special Resolution 3
To consider and, if thought fit, to pass the following as a Special Resolution:
‘That, conditional on the passing of Special Resolutions 1 and 2, the Rules of Grace
Park Lawn Tennis Club Inc. be amended in the manner set out in the booklet
accompanying the Notice of Special General Meeting dated 22 September 2014.’
Voting by proxy
1
2
3
4
A member may appoint another member as a proxy to vote on their behalf at the meeting.
A proxy form is enclosed with this notice of meeting and is also available on the Club’s
website.
A member appointing a proxy may give specific directions as to how the proxy is to vote on
her or his behalf, otherwise the proxy may vote on behalf of the member in any matter as
she or he sees fit.
A form appointing a proxy sent by post or electronically is of no effect unless it is received
by the Club no later than 24 hours before the commencement of the meeting.
By order of the Committee
Tim O’Loughlin
Secretary
33
Notice of Annual General Meeting
Notice is hereby given that the 2014 Annual General Meeting of Grace Park Lawn
Tennis Club Inc. will be held in the Clubhouse at 6 Hilda Crescent, Hawthorn on Sunday
19 October, 2014 immediately following the conclusion of the Special General Meeting.
Business
1
Apologies.
2
To confirm the minutes of the Annual General Meeting held on Sunday, 19 October
2014.
3
To receive and consider—
4
(i)
the annual report of the Committee on the activities of the Club during the
preceding financial year; and
(ii)
the financial statements of the Club for the financial year ended 31 July 2014
submitted by the Committee in accordance with Part 7 of the Associations
Incorporation Reform Act 2012 Act.
To declare the election of the following as office holdersǂ:
(i)
President* – Colin Davis
(ii)
Vice President* – David Barrie
(iii)
Treasurer – Roland Thomas
(iv)
Secretary – Tim O’Loughlin.
ǂ
*
5
As only one person has been nominated for each of these positions, under rule 52 of the rules of the Club,
each will be declared elected to the position.
Note that if the proposed changes to the rules are approved by members, the President and Vice
President will become Joint Presidents.
To have four ordinary members of the Committee hold office for the next year.*
* Rule 53 requires that the annual general meeting must by resolution decide the number of ordinary
members of the Committee. As four people have been nominated, it is proposed that the number of
ordinary members of the Committee be fixed at four.
6
To declare the election of the following as Committee membersǂ:
(i)
Committee member – Terry Stone
(ii)
Committee member – Austen Diggle
34
(iii)
Committee member – Mike Gillett
(iv)
Committee member – Lee Waller
ǂ
7
As only four people have been nominated for the Committee and as it is proposed that there be four
positions, under rule 53 of the rules of the Club, each will be declared elected to the position.
To elect the following as Life Members of the Club:
(i)
Dorothy Diggle
(ii)
Frank Field
(iii)
John O'Loughlin
(iv)
Sandra Stone
Voting by proxy
1
2
3
4
A member may appoint another member as a proxy to vote on their behalf at the meeting.
A proxy form is enclosed with this notice of meeting and is also available on the Club’s
website.
A member appointing a proxy may give specific directions as to how the proxy is to vote on
her or his behalf, otherwise the proxy may vote on behalf of the member in any matter as
she or he sees fit.
A form appointing a proxy sent by post or electronically is of no effect unless it is received
by the Club no later than 24 hours before the commencement of the meeting.
By order of the Committee
Tim O’Loughlin
Secretary
35
Explanatory Statement:
Proposed Merger with Club Hawthorn Inc. – Special
Resolution 2
Explanation: this section sets out the steps involved in the proposed merger of the Club with
Club Hawthorn Inc. which is to be voted on as Special Resolution 3 at the Special General
Meeting.
Principal terms of the merger
The principal terms of the proposed merger with Club Hawthorn Inc. are set out in the draft
Heads of Agreement which is available for inspection at the Club.
Key steps of the merger process
The merger involves the following key steps:
1
Club Hawthorn will contribute up to approximately $4 million towards the rebuilding and
refurbishment of Grace Park’s club house and other facilities. These funds will be
provided in several ‘tranches’ with an initial contribution towards preliminary consulting
work. The bulk of the funds will be contributed as required to meeting building costs as
they are incurred.
2
A Committee made up of four existing members of Grace Park and four members of Club
Hawthorn will be elected at the 2014 Annual General Meeting. The Committee will be
appointed for a period of 2 years and will have responsibility for implementing the merger.
3
All members of Club Hawthorn other than social members will be made members of
Grace Park shortly after the conclusion of the 2014 Annual General Meeting.
4
The name of the Club will be changed to ‘Grace Park Hawthorn Club Inc.’, a name which
acknowledges the joint heritage of the two clubs.
5
The rules of Grace Park will be changed as set out in the next section of this booklet.
The rule changes and the reasons for them are explained in that section.
6
The existing gaming facilities of Club Hawthorn may need to be continued on for some
time until the gaming business can be wound up but Grace Park will not be involved in
those facilities or that business. Club Hawthorn will therefore continue as a separate
legal entity for the time being but Grace Park will have no role in its operations.
7
As the land transfer discussed earlier in this booklet is necessary for the Club to get
freehold title to the land that the clubhouse is mainly built on, and as the rebuilding works
will be on that land, completion of that transfer is a condition for the merger to be
completed.
8
Timing of the rebuilding depends on several factors. First the land transfer referred to in 7
must be completed. This requires the completion of a number of steps with the City of
Boroondara. Based on discussions with officers of the City, it is hoped that this can be
done by mid 2015. The availability of the bulk of the funds for the rebuilding of the Club
36
facilities is subject to settlement of the contract of sale of Club Hawthorn’s existing
premises at 627 Glenferrie Road, Hawthorn. This is expected to occur in August 2015.
Finally, the rebuilding requires planning approval which it is hoped can be obtained by
mid 2015. It is therefore expected that building can commence in the last quarter of 2015
and will be completed in the last quarter of 2016.
Classes or membership after the merger
The classes of membership of the existing members of each club are set out in the table below.
CURRENT
CLASS OF
MEMBERSHIP
CLASS OF
MEMBERSHIP
IN MERGED
CLUB
COMMENT
GRACE PARK
CLUB PATRON
Life
LIFE
Life
FULL PLAYING
Member
FULL PLAYING
GOLD
Member
JUNIOR
PLAYING
Junior
SENIOR
PLAYING
Member
Club Patrons will be Life members. As a Life member, they will
have the right to use all club facilities including tennis, squash
courts, snooker tables and gym and will be exempt from paying
fees.
As a Life member, they will have the right to use all club facilities
including tennis, squash courts, snooker tables and gym and will
be exempt from paying fees.
A member will have the right to use all club facilities including
tennis, squash courts, snooker tables and gym unless they choose
not to have access to all facilities in which case they will be able to
specify which facilities that want to have use of and the
membership fee will be based on how many facilities they choose.
As a former ‘Gold’ member, these members get lifetime free
membership but are in all other respects the same as other
Members. They will have the right to use all club facilities including
tennis, squash courts, snooker tables and gym. It is unlikely they
will choose not to have access to all facilities as they are exempt
from paying fees.
Junior Members have the same rights as adult Members (unless
under 18 in which case they cannot vote or hold office). They will
have the right to use all club facilities including tennis, squash
courts, snooker tables and gym unless they choose not to have
access to all facilities in which case they will be able to specify
which facilities that want to have use of and the membership fee
will be based on how many facilities they choose. Junior Members
will receive a discount on their fees.
A former Senior Member will have the same rights as other adult
Members. They will receive a discount on their fees if they are ≥
65. They will have the right to use all club facilities including tennis,
squash courts, snooker tables and gym unless they choose not to
have access to all facilities in which case they will be able to specify
which facilities that want to have use of and the membership fee
will be based on how many facilities they choose.
37
STUDENT
Member
MIDWEEK
Member
NON-PLAYING
Member
NON-PLAYING
GOLD
Member
COUNTRY
PLAYING
Member
COUNTRY
NON-PLAYING
Member
SOCIAL
Social
JUNIOR
SCHOLARSHIP
Junior
SENIOR
SCHOLARSHIP
Member
A former Student Member will have the same rights as other adult
Members. They will receive a discount on their fees if they are full
time students. They will have the right to use all club facilities
including tennis, squash courts, snooker tables and gym unless
they choose not to have access to all facilities in which case they
will be able to specify which facilities that want to have use of and
the membership fee will be based on how many facilities they
choose.
A former Midweek Member will have the right to use tennis courts
(but only on working days), squash courts, snooker tables and
gym. They can choose to have access to greater or fewer facilities
in which case their fee will be based on how many facilities they
choose.
A former Non-playing Member will have the right to use squash
courts, snooker tables and gym but they will not have the right to
use tennis courts. They can choose to have access to greater or
fewer facilities in which case their fee will be based on how many
facilities they choose.
A former Non-playing Gold Member will have the right to use
squash courts, snooker tables and gym but they will not have the
right to use tennis courts. They are exempt from paying fees unless
they wish to have access to tennis courts in which case the
Committee will have to determine an appropriate fee.
A former Country Member will have the same rights as other adult
Members. They will receive a discount on their fees if they live
more than 70 kilometres from the Club. They will have the right to
use all club facilities including tennis, squash courts, snooker tables
and gym unless they choose not to have access to all facilities in
which case they will be able to specify which facilities that want to
have use of and the membership fee will be based on how many
facilities they choose.
A former Non-playing Country Member will have the right to use
squash courts, snooker tables and gym but they will not have the
right to use tennis courts. They can choose to have access to
greater or fewer facilities in which case their fee will be based on
how many facilities they choose. They will receive a discount on
their fees if they live more than 70 kilometres from the Club.
Social Members may only use social facilities. They do not have
the right to use tennis courts, squash courts, snooker tables or
gym. However, the Committee can make all or any of these
facilities available to Social Members upon payment of whatever
fees the Committee determines. For example, the Committee may
allow Social Members to hire sporting facilities at a rate per hour
or match.
These are under ˂ 18 tennis players who are chosen by the
Committee to represent the Club in high level tennis competition.
They have the same rights as other Junior Members. They are
exempt from membership fees during the period that they
represent the Club in competition.
These are under ≥ 18 and < 21 tennis players who are chosen by
the Committee to represent the Club in high level tennis
competition. They have the same rights as other Members. They
38
HONORARY
Member
CORPORATE
Corporate
MEMBERS OF
ANY CLASS
WHO HAVE
BEEN ADULT
MEMBERS FOR
35 YEARS OR
MORE
Veteran
are exempt from membership fees during the period that they
represent the Club in competition.
These are people on whom the Club wants to bestow membership
to enhance the status of the Club. They must be a person whose
membership of the Club will, in the opinion of the Committee, be
in the interests of the Club.
Corporate members have the right to use all club facilities
including tennis and squash courts and gym. Fee set by negotiation
on case-by-case basis dependent on how many employees
involved and the facilities used.
A member of any class who has been an adult member for 35
years or more will qualify for the new class of ‘Veteran’
membership. This is because Club Hawthorn members who have
been members for 35 years or more will qualify for Veteran
membership and so the same privilege needs to be afforded to
Grace Park members. Veteran members will have the right to use
all club facilities including tennis, squash courts, snooker tables
and gym and will be exempt from paying fees. The Committee will
determine what length of membership is necessary for a Member
to become a Veteran in the future. For example, they may specify
35 or 50 years’ membership but 35 years will apply until the
Committee decides otherwise.
CLUB HAWTHORN
LIFE
Life
VETERAN
Veteran
FULL
Member
RECREATIONAL
Member
STUDENT (18
AND OVER)
Member
A former Club Hawthorn Life member will have the right to use all
club facilities including tennis, squash courts, snooker tables and
gym and will be exempt from paying fees.
A former Club Hawthorn Veteran member will have the right to
use all club facilities including tennis, squash courts, snooker tables
and gym and will be exempt from paying fees. The Committee will
determine what length of membership is necessary for a Member
to become a Veteran in the future. For example, they may specify
35 or 50 years’ membership (currently 35 years applies at Club
Hawthorn). Initially it is agreed that the period set will be 35 years.
The period of membership of Club Hawthorn will be counted for
this purpose although a period of concurrent membership of both
clubs can only be counted once.
A former Club Hawthorn Full Member will have the right to use
squash courts, snooker tables and gym but will only have the right
to use tennis courts if they pay a fee equivalent to that currently
paid by Grace Park Full Members.
A former Club Hawthorn Recreational Member will have the right
to use squash courts, snooker tables and gym but will only have
the right to use tennis courts if they pay a fee equivalent to that
currently paid by Grace Park Full Members.
A former Club Hawthorn Student Member who is 18 years old or
older will have the right to use squash courts, snooker tables and
gym but will only have the right to use tennis courts if they pay a
fee equivalent to that currently paid by Grace Park Student
Members. They will receive a discount on their fees if they are full
time students.
39
STUDENT
(UNDER 18)
CORPORATE
Junior
Corporate
A former Club Hawthorn Student Member who is less than 18
years old will have the right to use squash courts, snooker tables
and gym but will only have the right to use tennis courts if they
pay a fee equivalent to that currently paid by Grace Park Student
Members. Junior Members will receive a discount on their fees.
Junior Members cannot vote or hold office.
Corporate members have the right to use all club facilities
including tennis and squash courts and gym. Fee set by negotiation
on case-by-case basis dependent on how many employees
involved and the facilities used.
40
Explanatory Statement:
Proposed Changes to the Rules of Grace Park Lawn Tennis
Club Inc. – Special Resolution 3
Explanation: this section sets out the proposed changes to the Club’s rules which are to be
voted on as Special Resolution 3 at the Special General Meeting. Where there is a deletion this
is shown by striking though the words concerned. Where there is an addition this is shown by
underlining the words concerned. An explanation of each change is set out after the change.
1.
Rule 1(1) is changed as follows:
‘The name of the Club is “Grace Park Lawn Tennis Hawthorn Club Inc."’
Explanation: this reflects the proposed change of name of the club.
2.
Rules 2(1)(a), (b) and (c) are changed as follows:
‘The purposes of the Club are —
(a)
to provide high quality tennis, squash, snooker, and other sporting and
social and other facilities for members; and
(b)
to foster tennis, squash, snooker and other sporting competitions for
members; and
(c)
to promote the games of tennis, squash and snooker among members
and the broader community; and’
Explanation: this reflects the fact that the club will now have more significant
squash facilities as well as snooker facilities.
3.
The word ‘committee’ wherever appearing is changed to ‘Committee’.
Explanation: this corrects an error in the rules.
4.
The definition of ‘Club’ in rule 4(1) is changed as follows:
‘Club means the Grace Park Lawn Tennis Hawthorn Club Inc.;’
Explanation: this reflects the proposed change of name of the club.
5.
Rules 12(7), (8) and (9) are renumbered as 12(8), (9) and (10) respectively and the
following new rule 12(7) is added:
41
‘The Committee may set concessional annual subscriptions for members who are
students or who live a certain distance from the Club.’
Explanation: the classes of membership are being simplified because of the
number of existing classes of membership of the two clubs. As a result there
will no longer be ‘Student’ or ‘Country’ classes of members. Therefore the
Committee needs the discretion to set lower fees for members who would
previously have been in these classes.
6.
Rule 12(10), former rule 12(9) is changed as follows:
‘Life Members and Club Patrons Veterans are exempt from paying annual subscriptions
and joining fees.’
Explanation: the ‘Club Patron’ membership class is abolished. Club Patrons
become Life Members. A new class of membership, ‘Veteran’ is added. A
person who has been a member of either club for 35 years or more will qualify
as a ‘Veteran’.
7.
Rule 42(1) is changed as follows:
‘The business of the Club must be managed by or under the direction of a the
Committee.’
Explanation: this corrects an error in the rules.
8.
Rule 42(3)(a) is changed as follows:
‘The Committee may— (a) appoint and remove staff; and’
Explanation: this corrects an error in the rules.
9.
Rules 44 is changed as follows:
‘(1)
The Committee consists of—
(a)
the President; and
(b)
the Immediate Past President (if willing to serve); and
(bc)
the up to two Vice-Presidents; and
(cd)
the Secretary; and
42
(2)
(de)
the Treasurer; and
(ef)
up to four other members 6 ordinary members elected under clause 53, of
whom at least 5 must be Full Playing Members and one may be a
member of any other class eligible to hold office.
Despite rule 44(1), for the period from the date of the first annual general meeting
after 31 July 2014 to the date of the first annual general meeting after 31 July
2016 (the ‘transition period’), the Committee consists of—
(a)
two joint Presidents; and
(b)
the Treasurer; and
(c)
the Secretary; and
(d)
up to 4 other members.
The person elected as President at the first annual general meeting after 31 July
2014 and the person elected as Vice-President at the first annual general
meeting after 31 July 2014 are deemed to be joint Presidents for the transition
period.’
Explanation: the composition of the Committee is changed so that instead of
having up to 10 members comprising the President, the Immediate Past
President (if willing to serve), up to two Vice Presidents, the Secretary, the
Treasurer and up to 6 ordinary members (of whom at least 5 must be Full
Playing Members) it will comprise the President, the Vice President, the
Secretary, the Treasurer and up to 4 other members. There is also an interim
arrangement for the 2014/2015 and 2015/2016 years under which the person
elected as Vice President at the 2014 Annual General Meeting will become a
joint President once the rule changes take effect. This reflects the agreement
with Club Hawthorn to have a Committee of 8 members of whom, for the first 2
years, 4 will be former Club Hawthorn members (including one of the Joint
Presidents).
10.
Rule 46 is changed as follows:
‘(1)
Subject to rule 46(2), the President or, in the President's absence, the a VicePresident is the Chairperson for any general meetings and for any Committee
meetings. If there is more than one President and more than one President is
present and they are unable to agree which will preside, this will be determined by
the toss of a coin, drawing straws or drawing a name out of a hat. If more than
one Vice-President is present and they are unable to agree which will preside, this
will be determined by the toss of a coin, drawing straws or drawing a name out of
a hat.
(2)
If the President(s) and the Vice-Presidents are all absent, or are unable to
preside, the Chairperson of the meeting must be—
43
(a) in the case of a general meeting—a member elected by the other members
present; or
(b) in the case of a Committee meeting—a Committee member elected by the
other Committee members present.
Explanation: this reflects that there will in the interim period be 2 Joint
Presidents and there will in future only be one Vice President.
11.
Rule 49 is changed as follows:
‘A member is eligible to be elected or appointed as a Committee member if the
member—
(a)
is 18 or over; and
(b)
is entitled to vote at a general meeting has a class membership
under which they are eligible to hold office.
Explanation: an entitlement to vote may not always confer an entitlement to
hold office.
12.
Rule 50 is changed as follows:
‘(1)
At each annual general meeting of the Club, the Chairperson of the
meeting must, after the annual report and financial statements of the Club
have been received, all members of declare all positions on the
Committee who were not elected at the last preceding annual general
meeting (including any who were appointed under rule 57) cease to hold
office vacant and hold elections for those positions in accordance with
rules 51 to 54.
(2)
If more than four of the members were elected at the last preceding
annual general meeting (including any who were elected under rule 55),
the members may agree which of them is to cease to hold office and, if
they are unable to agree which of them will cease to hold office, this will
be determined by the toss of a coin, drawing straws or drawing a name
out of a hat. This must be done in sufficient time before the annual
general meeting so that the members who will cease to hold office have
time to nominate for re-election to the Committee.
(3)
Despite rules 50(1) and 50(2), all members of the Committee elected at
the first annual general meeting after 31 July 2014 will hold office until
after the annual report and financial statements of the Club have been
received at the first annual general meeting after 31 July 2016.
(4)
Despite rules 50(1) and 50(2), at the first annual general meeting after 31
July 2016, after the annual report and financial statements of the Club
have been received, all but four of members will cease to hold office and
44
their positions will be filled by those persons elected in accordance with
rule 52. The members may agree which of them is to cease to hold office
and, if they are unable to agree which of them will cease to hold office,
this will be determined by the toss of a coin, drawing straws or drawing a
name out of a hat. This must be done in sufficient time before the annual
general meeting so that the members who will cease to hold office have
time to nominate for re-election to the Committee.’
Explanation: at present the positions of all members of the Committee are
automatically declared vacant at each Annual General Meeting. This means that
Committee members are elected for a term of one year and all Committee
members must stand for re-election every year if they wish to remain on the
Committee. Club Hawthorn has a system where only half of the positions on
the Committee are declared vacant and Committee members are elected for a
term of two years. In discussions with Club Hawthorn it was decided that the
Club Hawthorn system was better, particularly in the initial two year period for
implementing the merger. The changes reflect this decision and include a
transitional arrangement for moving to it.
13.
Rule 51(1) is changed as follows:
‘At least 30 days before the despatch of the notice of meeting, the Committee
must send a notice to all members seeking nominations to fill all the available
positions on the Committee. The notice must also be published on the Club’s
website and in a prominent position in the Club’s premises. The notice must
specify a date, not less than 14 days after publication of the notice, by which
nominations must be lodged with the Secretary.’
Explanation: this is a consequential amendment as a result of the amendment
to rule 50.
14.
Rule 52 is changed as follows:
‘(1)
At the annual general meeting, separate elections must be held for each
whichever of the following positions will be vacant—
(a)
President or Presidents; and
(b)
Vice-President; and
(c)
Secretary; and
(d)
Treasurer.
(2) If only one member is nominated for the position, the Chairperson of the
meeting must declare the member elected to the position.
(3) If more than one member is nominated, a ballot must be held in accordance
with rule 54.
45
(4) On her or his election, the new President must take over as Chairperson of
the meeting. If there is more than one President and more than one
President is present and they are unable to agree which will preside, this
will be determined in accordance with rule 46(1).’
Explanation: this is a consequential amendment as a result of the amendment
to rule 44.
15.
Rule 53(1) is changed as follows:
‘The annual general meeting must by resolution decide the number of ordinary
members of the Committee (if any) it wishes to hold office for the next year In
addition to the office bearers elected under rule 52, up to four other Committee
members must be elected.’
Explanation: this is a consequential amendment as a result of the amendment
to rule 50.
16.
Rule 55 is changed as follows:
‘Subject to rule 55(3) and rule 56, a Committee member holds office until the
positions of the Committee are declared vacant at the next annual general
meeting they cease to hold office under rule 50.’
Explanation: this is a consequential amendment as a result of the amendment
to rule 50.
17.
Rule 57(2) is changed as follows:
‘If the position of President, Vice-President, Secretary or Treasurer becomes
vacant, the Committee must appoint a member to the position within 30 days
after the vacancy arises.’
Explanation: this is a consequential amendment as a result of the amendment
to rule 44.
18.
Rule 58(3) is changed as follows:
‘Special meetings may be convened by the President (or a President if there are
two) or by any 4 members of the Committee.’
46
Explanation: this is a consequential amendment as a result of the amendment
to rule 44.
19.
Rule 68 is changed as follows:
‘The funds of the Club may be derived from joining fees, annual subscriptions,
bar and catering revenue, fees for use of Club’s social and sporting facilities,
donations, fund-raising activities, grants, interest and any other sources
approved by the Committee.’
Explanation: this amendment recognises that the Club has a variety of revenue
sources.
20.
Rule 69 is changed as follows:
‘The Club must open maintain an account or accounts with a financial institution
from which all expenditure of the Club is made and into which all of the Club's
funds are deposited.’
Explanation: this amendment recognises that the Club must at all times
maintain a bank account for holding Club funds.
21.
Schedule 1 to the Rules is changed as follows:
‘Schedule 1
Classes of members – Clause 14
Until the Committee determines otherwise, the classes of members are as set out in the
table below. The notes following the table form part of it and qualify the eligibilities,
restrictions and rights of members as indicated.
47
Class of
membership
Eligibility and restrictions
Fees
Rights
Age
(see note
1)
Other
Voting
Use
of tennis
courts
sports
facilities
(tennis,
squash,
snooker
tables and
gym)
Holding
Office
Club Patron
(see note 2)
Any age
None



Life
(see note 2)
Veteran
(see note 2)
Any age
None
Exempt



Any age
Exempt



Full Playing
Member
≥ 21
Must have
been a
Member of
the Club for
35 or more
years
(see note 3)
None
Fees are
set
depending
on which
sporting
facilities
the
member
wishes to
use.
Members
who were
previously
‘Gold’
members
are exempt
from
paying
fees. Fees
may be
waived for
players
competing
on behalf
of the Club.


A member
may
nominate
which
facilities
they wish
to use
48
Full Playing
Gold
≥ 21
None
Junior
Playing
˂ 21
None
Fees are
set
depending
on which
sporting
facilities
the Junior
member
wishes to
use.



May vote if
18 or over

May hold
office if 18
or over
A junior
member
may
nominate
which
facilities
they wish
to use.
Senior
Playing
≥ 65
None



Student
≥ 21 and
Must be full
time student



None

May use
the tennis
courts
other than
at
weekends
and on
public
holidays.

˂ 30
Midweek
Any age
(see note
3)
Non-playing
Any age
None
May vote if
18 or over
×
(see note
4)
Non-playing
Gold
Any age
None
May vote if
18 or over
×
(see note
4)
49
May be
elected to
the
Committee
if 18 or
over but
cannot hold
any other
office
May be
elected to
the
Committee
if 18 or
over but
cannot hold
any other
office
Country
Playing
Any age
Must
normally
reside more
than 70
kilometres
from the
Club
May vote if
18 or over

May be
elected to
the
Committee
if 18 or
over but
cannot hold
any other
office
Country
Non-playing
Any age
Must
normally
reside more
than 70
kilometres
from the
Club
May vote if
18 or over
×
May be
elected to
the
Committee
if 18 or
over but
cannot
hold any
other
office
None
×
Social
≥ 18
(see note
4)
×
×
(see note
45)
Junior
Scholarship
˂ 18
and
must be
nominated
by the
Committe
e to
represent
the Club
in high
level
competitio
n tennis
Senior
Scholarship
˂ 21
and
Must be
nominated
by the
Committe
e to
represent
There
cannot be
more than 8
Junior
Scholarship
Members at
any one
time
×

×
There
cannot be
more than 8
Senior
Scholarship
players at
any one
time



50
the Club
in high
level
competitio
n tennis
and
A person
cannot be
Senior
Scholarship
Member for
more than 5
years
Honorary
Any age
Must be a
person
whose
honorary
membership
of the Club
will, in the
opinion of
the
Committee,
be in the
interests of
the Club
Corporate
Any age
None
The fee is
set by
negotiation
with the
Corporate
member
depending
on how
many
employees
are to be
covered
and what
facilities
they are
entitled to
use



×
A
Corporate
member
may
nominate
which
facilities
they wish
their
employees
to be able
to use.
×
Notes to Schedule 1
1
Age based eligibility is determined by age as at 31 July. However, when:
(a) a Junior Member turns 21; or
(b) a Student Member ceases to be a full time student or turns 30
they automatically become a Full Member for the balance of the financial year but are
not required to pay any additional fee.
2
For the purposes of these Rules, a Club Patron or a Life Member or a Veteran
Member is also a Full Playing Member.
51
3
For the purposes of these Rules, a period of non-concurrent membership of Club
Hawthorn is treated as a period of membership of the Club.
3
May use tennis courts at weekends or public holidays when not required by other
members upon payment of a fee determined by the Committee.
4
May use tennis courts a maximum of 6 times in each financial year when not required
by other members upon payment of a fee equal to the fee determined by the
Committee under rule 12(1)(c) for the use of tennis courts by guests of members.
45
May not use any Club facilities other than the bar facilities.
Explanation: each of Grace Park and Club Hawthorn have a number of classes of
membership. Combining all of these classes in the merged club would be
impractical. Furthermore, the merged club will have a wider range of sporting
facilities to make available to members and it will be important for the club to
have fee arrangements which allow flexibility in what facilities are provided to
members. It has therefore been decided to reduce the number of classes of
membership to the following 6: Life, Veteran, Member, Junior, Social and
Corporate. Details of what the existing classes of member of each club will
become are set out on pages 36 - 38 of this booklet.
52
Eligibility to Vote at the Special General Meeting and Annual
General Meeting
To be eligible to vote at the Special General Meeting and Annual General Meeting you must:

be a current paid up member of the Club as at the date of the meetings;

be a in a class of member that has voting rights, namely:
o Club Patron
o Life
o Full Playing
o Full Playing Gold
o Junior Playing and 18 years old or older
o Senor Playing
o Student
o Midweek
o Non playing and 18 years old or older
o Non playing Gold and 18 years old or older
o Country Playing and 18 years old or older
o Country Non playing and 18 years old or older
o Senior Scholarship
o Honorary
Note that the following members are not eligible to vote:
o
o
o
o
o
o
o
o
Junior Playing younger than 18 years old
Non playing if younger than 18 years old
Non playing Gold if younger than 18 years old
Country Playing if younger than 18 years old
Country Non playing if younger than 18 years old
Social
Junior Scholarship
Corporate
53
MINUTES OF THE GRACE PARK LAWN TENNIS CLUB INC
SPECIAL GENERAL MEETING
HELD ON SUNDAY NOVEMBER 17TH 2013 AT 5:45PM
PRESENT:
T. Stone, J. O’Loughlin, T. O’Loughlin, J. Jones, M. Lemke, D. Allison, S. Brown, A. Hampson, D. O’Loughlin, M.
Wells, J. Miles, S. Stone, C. Smithwick, J. Cherlotti, J. Hammond, S. Bare, G. Crump, K. Wells, J. Bare, B. Browning,
S. Sauvey, M. Capannolo, J. Basso, A. White, V. Chandsasan, J. Wothespoon, R. Esnor, R. McIntosh, H. McIntosh,
C. Brooks, W. Viatrivessis, L Rough, D. Lewis, R. McKenna, D. Bennallack, C. Millett, C. Davis
QUORUM:
Under rule 32 of the Club’s Rules, 30 members constitute a quorum and therefore a quorum was present.
APOLOGIES:
B. Gedge, S. Gedge, C. Brooksbank, R. Browning, A. Betts, R. Barlow, D. Diggle
CHAIR OF THE MEETING:
As President of the Club, Colin Davis chaired the meeting.
BUSINESS OF THE MEETING:
As set out in the Notice of Special General Meeting circulated to the members, the business of the meeting was
to discuss and vote on the proposed ‘Rules of Grace Park Lawn Tennis Club Inc.’ which accompanied the Notice of
Special General Meeting.
At the request of the chairman, D. Lewis outlined to the members the history and reasons behind the
requirement under the Associations Incorporation Reform Act 2012 for the Club to replace its current rules with
the new rules which had been circulated to the members prior to the meeting.
Proposal: The chairman proposed that the new ‘Rules of Grace Park Lawn Tennis Club Inc.’ in the form which
accompanied the Notice of Special General Meeting be approved by members.
Moved: J. Jones Seconded: A. Diggle
Vote: the proposal was then voted on by a show of hands; all in favour, nil against.
Under rule 33a of the Club’s Rules, the rules may only be repealed or altered with the concurrence of at least
three quarters of the members present. As the motion had been carried unanimously, and therefore by more
than three quarters of the members present, the Chairman declared the motion carried.
Closure:
As there was no further business to discuss, the Chairman closed the Special General meeting at 6:00pm.
Signed as a true and complete record
………………………………………………………………
Colin Davis
Chairman
54
MINUTES OF THE GRACE PARK LAWN TENNIS CLUB INC
124th ANNUAL GENERAL MEETING
HELD ON SUNDAY NOVEMBER 17TH 2013 AT 5:00PM
PRESENT:
T. Stone, J. O’Loughlin, T. O’Loughlin, J. Jones, M. Lemke, D. Allison, S. Brown, A. Hampson, D. O’Loughlin, M.
Wells, J. Miles, S. Stone, C. Smithwick, J. Cherlotti, J. Hammond, S. Bare, G. Crump, K. Wells, J. Bare, B.
Browning, S. Sauvey, M. Capannolo, J. Basso, A. White, V. Chandsasan, J. Wothespoon, R. Esnor, R. McIntosh,
H. McIntosh, C. Brooks, W. Viatrivessis, L Rough, D. Lewis, R. McKenna, D. Bennallack, C. Millett, C. Davis
APOLOGIES:
B. Gedge, S. Gedge, C. Brooksbank, R. Browning, A. Betts, R. Barlow, D. Diggle
MINUTES:
The minutes of the 2012 Annual General Meeting and 124th Annual Report and Financial Statement for the
year ended 31st July 2013 were circulated to the members prior to the meeting. The minutes were proposed
and adopted as a true and correct record.
Moved: S. Stone Seconded: J. Jones
Voted and Carried by a show of hands (All in favour, nil against)
1. PRESIDENT’S REPORT
The President, C. Davis welcomed the members to the meeting. He presented on the various tennis
competitions including the 2013 Club Championships, national league, winter and summer pennant
competitions, night competition, junior competition and squash competition.
C. Davis thanked the following people for their various contributions to the Club during the year: P. Adam, T.
Stone, A. Diggle, M. Lemke, D. Bennallack, J. O’Loughlin, L. Rough and S. Stone.
C. Davis acknowledged the efforts of the various sub-committees at the Club.
C. Davis also thanked the Clubs sponsors for their support throughout the year including Jellis Craig, Open
Windows, Prime Charter, Studio Craft, Yo-Get-It, O’Loughlin Design Service and Three Point Motors.
C. Davis outlined how the 2013 committee has been involved with:
-
A potential land swap of the Club’s leased land with Boroondara Council to gain ownership of all of the land
beneath the Clubhouse;
Changes to the Club’s Constitution arising out of the recent changes to the Incorporations Act, necessitating
the need for a Special General Meeting following the 2013 Annual General Meeting;
The former gym operator (NGF) announcing their intention to leave Club – necessitating the need for the club
to purchase replacement gym equipment and enter into a new contract with Tom Corrigan;
The substantial saving to the Club resulting from no longer hiring courts at MLC for junior players;
Increase revenue from a new club contracts with T. Stone (for tennis coaching at the club) and the licensee
contract at the flat;
The successful 2013 trivia night;
The working bee and Club Open Day.
55
It was noted a minutes silence was observed for the following Grace Park LTC members who passed away
during 2013 – Val O’Neill, Mick Bowan and Julie Sharman.
It was moved that the President’s report which was presented to the members be accepted.
Moved: J. Jones Seconded: A. Hampson
Voted and Carried by a show of hands (All in favour, nil against)
2. FINANCIAL REPORT
C. Davis outlined the major expenses and items in the financial reporting and discussed the Club’s bank
balance which is current approximately $58,000.
M. Lemke queries the loan from C. Davis. It was noted a $10,000 loan at 5% was provided to the Club by C.
Davis to purchase new gym equipment.
L. Rough queried the increase in wages from 2011/12 to 2012/13. D. Bennallack noted that this was due to a
change in the allocation of S. Stone’s wages across both the bar and administration duties.
J. Miles proposed the accounts as presented to the members be accepted.
Moved: J. Miles Seconded: A. Hampson
Voted and Carried by a show of hands (All in favour, nil against)
3. ELECTION OF OFFICE BEARERS
The President firstly thanked the 2012/13 Committee members for their work and assistance during the year.
He then asked the Secretary to advise members of the incoming committee, as there was no election
required due to the number of nominations being below the maximum permitted number of members on
the Committee.
The Secretary announced the committee for the year 2012/13 is as follows:
Executive
President – C. Davis
Vice President – A. Hampson
Vice President – T. Stone
Secretary – T. O’Loughlin
Treasurer – A. Betts
Assistant Treasurer – D. Bennallack
General Committee
S. Brown
J. Jones
J. Bare
S. Retschko
C. Millet
M. Lemke
J. O’Loughlin proposed the committee members nominated for 2013/14 Grace Park LTC be accepted.
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Moved: J. O’Loughlin Seconded: B. Browning
Voted and Carried by a show of hands (All in favour, nil against)
4. ELECTION OF AUDITORS FOR 2012/13
C. Davis discussed the auditors for 2012/13 and requested a member to propose that HG & Co. be appointed
as auditors for the coming year.
S. Stone proposed that HG & Co. be appointed as the club’s auditors for 2013/14.
Moved: S. Stone Seconded: D. Bennallack
Voted and Carried by a show of hands (All in favour, nil against)
5. LIFE MEMBERSHIP OF DAVID ALLISON
T. Stone raised the proposal of David Allison for life membership of Grace Park LTC.
T. Stone provided the members with a summary of D. Allison enormous contribution to the Club across
numerous roles (President, Vice President, Secretary and Treasurer).
Voted and Carried by a show of hands (All in favour, nil against)
6. GENERAL BUSINESS
C. Davis announced and presented trophies to the following members:
Pennant Player of the Year (Winner of Lionel Brodie Trophy) – Rohan Browning
Junior Pennant Player of the Year (Girls) – Erica Bowlweg
Junior Pennant Player of the Year (Boys) – Jack Cherlotti
Bayside Junior Player of the Year (Boys) – James Roach
Senior Pennant Player of the Year (Winner of the ‘Almost had the Gong’ Trophy) – John Hammond
Best Club Person (Winner of the Dot & John Diggle Award) – Davyd Lewis
As there was no further business to discuss, the President closed the Annual General Meeting at 5:45pm.
………………………………………………………………
Colin Davis
Chairman
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