AIDE MEMOIRE
NIGERIA: Implementation Support Mission for
Community and Social Development Project (IDA 44960 )
Dec. 6 – 15, 2010
1. INTRODUCTION AND ACKNOWLEDGEMENTS
The World Bank implementation support mission for CSDP was undertaken between
December 6 and 15, 2010. The mission was led by Foluso Okunmadewa (Sector Leader
HD and TTL CSDP) and included Tunde Adekola (Snr. Education Specialist AFTH3),
Adebayo Adeniyi (Procurement Specialist AFTPC), Akin Akinyele (Senior Financial
Management Specialist AFTFM), Frederick Yankey (Team Leader AFTFM Nigeria)
Amos Abu (Senior Safeguard Specialist), Oluwatoyin Jagha (HD M&E Consultant) Dr.
Sulaiman Yusuf (Consultant Social Protection) Dr. Kola Kazeem (Consultant CDD) and
Abiodun Elufioye (Team Assistant) The mission also involved Country Project team
counterparts from the States and the Federal Project Support Unit of the Federal Ministry
of Finance. The mission was to ascertain the progress of implementation at both the
Federal and State levels. The mission consisted of field visits to four states- Abia, Enugu,
Plateau and Yobe as well as meetings with the staff of the Federal Project Support Unit.
The mission was rounded off with a Technical session held on December 14, 2010 at
Reiz Continental Hotel, Abuja.
The mission would like to thank the Federal Government, the Governors of Abia, Enugu,
Plateau and Yobe States, Secretaries to State Governments, Commissioners, Permanent
Secretaries, Directors and Chairmen of LGAs in these states that took part in the mission
visits. The mission also thanks the Director International Economic Relations Department
of the Ministry of Finance – Mr. A.O Alao, the Deputy Director Mallam Aliyu Ismaila
and their staff, the Board Members, General Managers and officials of State Agencies,
LGRC members, CPMC members and the entire members of the communities visited for
their hospitality, assistance and participation in discussions and field trip with the
mission. This aide memoire summarizes the background and findings of the supervision
mission including the action plan and next steps. The contents of this aide memoire are
subject to confirmation by the management of the World Bank.
2. CONTEXT
-
The Development Credit agreement in the amount of US$200million was approved on
July 1, 2008. It became effective on February 23, 2009. The closing date is Dec. 31,
2013. The CSDP development objective is to sustainably increase access of poor
people to social and natural resource infrastructure services. Therefore the CSDP
supports (i) the empowerment of communities to develop, implement and monitor micro
social infrastructure projects (public and common pool goods) including natural resource
management interventions and (ii) strengthening the skills and capacity of LGAs and
sectoral public agencies to support communities and build a partnership between them.
The Project has three components. These are Community-Driven Investment
Component, LGA/Sectoral Ministries Capacity and Partnership building Component,
and Coordination and Program Support Component. The first two components are
currently managed at the State level by State Agencies established by law and the third
component is managed by a Federal Project Support Unit, supervised by the Federal
Ministry of Finance
-
During the implementation support mission, field visits were conducted to four states
(Abia, Enugu, Plateau and Yobe) by two support teams. A one day technical meeting was
also held on December 14, 2010. The mission confirmed actions on major pending issues
from the previous support mission – which include; completion of the process of joint
procurement of vehicles, review of project implementation manual and community
manuals, and the issue of movement of management of designated project accounts by
the Federal Project Financial Management Division of the Accountant General’s office.
While the joint procurement of vehicles and the review of manuals are now completed,
the issue of financial management services is still pending.
3. KEY FINDINGS/PROGRESS OF IMPLEMENTATION
The mission observe that the project is active in each of the 25 States currently in
operation and there is strong community and LGA participation commitment and focus
on results, only 21% disbursement has been achieved as at end Nov. 2010. Over 200
Community Development Plans have been approved with 125 CDPs containing 360
micro-projects under implementation. Four (4) micro-projects have been completed.
However, grants already made to communities on implementation of micro-projects
(about $1.2 million) have not been captured in the Bank system. CDP approval process is
now expected to be faster, as 9 State management teams are now certified to approve
CDPs without recourse to World Bank prior review and 10 other State teams would
achieve similar status by end December 2010. It is also observed that all State teams have
submitted the 2011 Budget and Work-plan for review and this is to be concluded before
end Dec. 2010.
The mission concludes that while the project development objective is in focus and
attainable, the implementation performance is slow. The emerging issues, including
pending issues from previous mission are as follows:
.
 LGAs and Local Government Review Committees LGRC’s review of CDPs is slow
especially because this is a new process in CSDP, which is aimed at ensuring that
LGAs play a significant and constitutional role in community development. More
than 447 LGAs have established LGRC and about 410 are active. The LGAs and
LGRCs are in the learning mode.
 The services of the Financial Management System and unit of the project was
disrupted in the last 6 months due to:
o Transition of project accountants
o Issues of movement of accounts and FM services from FPSU to FPFMD
o Delay in processing of WAs and replenishment of accounts – especially, the
joint account of States at the FPSU.
 The Procurement system and Management at the FPSU level is weak especially in
terms of capacity and process. The interval between start and completion of activities
and procurements is getting longer, usually when it requires FMF level approval.
4. AGREEMENTS REACHED
The agreements reached with Federal and State Agency management team, to ensure speedy and
result-focused implementation of the project is as follows:
Operations
1. FPSU to finalise revision of PIM/CIM – Feb. 2011
2. FPSU and State Agencies to conduct regional CDD process and Cycle awareness/training
session for LGA Chairmen and LGRC Chairman and Secretaries– Feb. 2011.
3. FPSU to provide extra technical support to State Agencies for CDPs implementation –
including Community Contracting – Jan – June 2011.
4. World Bank task team to provide Certification for 19 State Agencies, that are proficient in
appraisal and review of community development plans to approve such plans and keep
documentation for post review. – Jan 2011.
Monitoring and Evaluation
5. FPSU to finalise M&E system and hold technical guidance training during next Quarterly
Review Meeting in Jos – Jan. 2011.
6. Provide guidance on Baseline Report template to State Agencies– Jan. 15, 2011.
Financial Management System
7. CSDP Federal component Account will move to FPFMD. However, with regards to the
Joint States Account, WB and FPSU will hold further discussion with FMoF and also jointly
undertake a review of the “interim arrangement”for the Joint States account as agreed
during negotiation of the Credit. – Jan./March 2011
8. FPSU team to provide technical support to State FM Units to reduce documentation error
on the SOEs, and WAs - Jan – Jun 2011.
Procurement
9. Federal and State Agencies to institute “Procurement complaints hotlines” and encourage
Communities to have “Disclosure Boards” June 2011
10. Federal and State Agencies Filing system to be upgrades and fire proofed. Jan. 31 2010
11. FPSU Staff capacity is to be strengthened and duties streamlined.
12. FPSU procurement approval limit to be reviewed upwards (from $30,000 to $50,000k) and
FPSU granted authority to implement the annual Work-plan and Budget that has been
approved by FMoF and agreed with the World Bank, without daily recourse to FMoF on a
case-by-case basis. Jan. 31, 2011.
5. PENDING MAJOR ACTIONS/NEXT STEPS
Action Description
Certification of 19 States to
approve CDPs without Bank prior
review
Timeframe
Jan. 31,
2011
2.
Regional CDD process and
Cycle awareness/training
Session for LGA Chairmen and
LGRC Chairman and
Secretaries.
Feb. 28,
2011
3
Produce Final M&E Manual and
provide hands-on guidance to
CSDAs
Financial Management Services
on Federal Designated Account to
FPFMD and review/discussion on
State Joint Designated Account
Jan. 31,
2011
1
4
Jan. 31/
March 31,
2011
Component
Community –driven
investment
component.
LGA, Sectoral
Ministries and
Agencies Capacity
Building and
Partnership
Development
Coordination and
Program Support
Component
Coordination and
Program Support
Component.
Responsible Entity/Official
World Bank Task Team.
FPSU and CSDAs
FPSU
FPSU, WB task Team and FMF.
6. DISCLOSURE (IF APPLICABLE)
The Bank and Federal Ministry of Finance confirm their understanding and agreement to
publicly disclose this aide-mémoire. The disclosure of this Aide Memoire was discussed
and agreed to with Ministry of Finance counterparts led by Mallam Aliyu Ismaila,
Deputy Director IER. at the wrap-up meeting that took place on Tues, Dec. 21, 2011 in
Ministry of Finance, Abuja
ANNEXEs
ANNEXE 1: List of People met during Technical Discussion .
S/No. Name
Agency
e-mail
1.
Dr Peter o. Mbam
GM Ebonyi CSDA
mbam_peter@yahoo.com
2.
Usman Abubakar
GM Kebbi CSDA
usmabu@yahoo.com
3.
James O Ugokwe
GM Enugu CSDA
ugwokejo@yahoo.com
4.
Salisu M Yar-aduwa
GM Katsina CSDA
smyaraduwa@yahoo.co.uk
katsinacsdp@yahoo.com
5.
Kolawole Kazeem
Consultant WB
kolakazeem@gmail.com
kayoomkazeem@yahoo.com
7.
S. C. Okoye
FPSU
scokoye@yahoo.com
8.
Abubakar Atiku Musa
FPSU
atikumusa@yahoo.co.uk
9.
Sunday E. Joshua
FPSU
sonnijoshua@yahoo.com
10.
Chudi M. Onuoha
FPSU
chudimarsh@yahoo.com
11.
Garba Mohammed
GM Zamfara CSDA
csdpzamfara@yahoo.com
daddynyasmin@yahoo.com
12.
Goni Baba Gana
GM Yobe CSDA
gonibagana@yahoo.co.uk
yobecsdp@yahoo.co.uk
13.
James Odiba
GM Kogi CSDA
kgcsdanigeria@yahoo.com
soniajoyjames@yahoo.com
jame.odiba@gmail.com
14.
Sulaiman Yusuf
Consultant WB
yusufsina@yahoo.com
15.
O.A.U. Amah
GM Imo CSDA
amahoua@yahoo.com
16.
Dr Dayo Adeyanju
GM Ondo CSDA
dayoadek@yahoo.com
17.
A. F. Abokede
GM Osun CSDA
abokaf.csdp@gmail.com
6.
18.
M.A. Sumaila
GM Kwara CSDA
masumaila2001@yahoo.com
19.
S.A. Bamisaiye
GM Ekiti CSDA
ekiticsdp@yahoo.com
20.
Polycarp S. Adi
GM Taraba CSDA
polycarp_adi@yahoo.com
21.
Bature Abdul Moni
Ag. GM Niger CSDA
baturemoni@yahoo.co.uk
22.
Abdulhameed A. Girei
GM Adamawa CSDA
agirejo@yahoo.com
23.
Dauda D. Dinju
GM Adamawa CSDA
daudics@yahoo.com
24.
Njoku P. Chinatu
GM Abia CSDA
njokuchinatu@yahoo.com
25.
Oboro Oyintonyo Eve
GM Bayelsa CSDA
oyintonyo@yahoo.com
26.
Foluso Okunmadewa
TTL CSDP WB
fokunmadewa@worldbank.org
27.
Lukman A Mahe
FMoF
maluk@yahoo.com
28.
Jerome Panni
FPSU
pajerrie@yahoo.com
29.
Victor J. Ovat
GM Cross River CSDA
vic4sureovat@yahoo.com
crscsdp@yahoo.com
30.
Abubakar Sadiq Moh’d
GM Bauchi CSDA
abubakarsadeeeq@yahoo.com
bauchicsdp@gmail.com
31.
Kolawole Adekola
FPSU
koladekola@yahoo.com
32.
Afatyo Rebecca M
GM Bebue CSDA
rafatyo@yahoo.com
benuecsda@yahoo.com
33.
Jelili Olalekan Busari
GM Oyo CSDA
lekan_busari@yahoo.com
oyocsdp@yahoo.com
34.
Onno Ruhl
Country Director WB
oruhl@worldbank.org
ANNEXE 2: Matrix of Agreed Major Actions/Deliverables – by whom and by when
Action Description
Certification of 19 States to
approve CDPs without Bank prior
review
Timeframe
Jan. 31,
2011
2.
Regional CDD process and
Cycle awareness/training
Session for LGA Chairmen and
LGRC Chairman and
Secretaries.
Feb. 28,
2011
3
Produce Final M&E Manual and
provide hands-on guidance to
CSDAs
Financial Management Services
on Federal Designated Account to
FPFMD and review/discussion on
State Joint Designated Account
Jan. 31,
2011
1
4
Jan 31/
March 31,
2011
Component
Community –driven
investment
component.
LGA, Sectoral
Ministries and
Agencies Capacity
Building and
Partnership
Development
Coordination and
Program Support
Component
Coordination and
Program Support
Component.
Responsible Entity/Official
World Bank Task Team.
FPSU and CSDAs
FPSU
FPSU, WB task Team and FMF.
ANNEXE 3: CSDP Updated Results Matrix
Indicators
Outcome Indicators
 No of poor communities with access to social
services increases by 20% over year for 50% of the
benefiting communities.
 No of poor communities with access to natural
resource management services increases by 10% per
year for 20% of the benefiting communities
 % of annual Local Government Budget incorporating
CDPs, increases yearly
Result Indicators
Component 1: Coord. And Program Support
 CSDP institutional arrangements established and
functional in accordance with PIM in 18 States
 20% of resources are allocated to funding of policy
related activities and dissemination of lessons
learned.
 CSDP overall M&E framework is functional
 70% of regular and random technical, financial and
procurements audits at the State level are
satisfactory
Component 2: LGA/Sectoral Ministries Capacity and
Partnership Building.
Baseline
Target
Value (Year
2)
Actual
Value
100
500
Not
Measured
yet
50
280
1%
10%
0
35%
25 States &
80%
0%
5%
5%
25%
100%
80%
10%
35%
50%

LGAs receive 80% of the expected training in
participatory planning, training of trainers and
training for implementing community-led projects in
accordance with CDD principles.
 40% of LGAs that receive training have integrated
the CDD approach in the formulation of their local
development plans.
Component 3: Community-driven Investments.
 3000 CDPs implemented and maintained in
accordance with PIM standards
 3000 poor communities and 50% of their
populations are covered with implemented HD and
NRM services
 Sat isfaction of beneficiaries with access to services
has increased by 50% from start of project
0%
30%
10%
0
0
Not yet
measured
100
1000
125 CDPs
100
20%
5%
20%
Not yet
measured
0
ANNEXE 4: FIELD REPORT OF WORLD BANK SUPPORT MISSION FOR
COMMUNITY AND SOCIAL DEVELOPMENT PROJECT (CSDP) ABIA AND ENUGU
STATES DECEMBER 6-11, 2010
I. Introduction
As part of the support mission of the World Bank for CSDP, a Team comprising of Chudi Marsh
Onuoha (Acting National Coordinator, Federal Project Support Unit- FPSU) and Sulaiman Yusuf
(World Bank) visited Abia and Enugu states between December 6 and 11, 2010.The team will like to
thank the Secretary to State Government (Enugu State), the Vice Chairman and Head of Service
(Isiala Ngwa South Local Government, Abia State), the Chairman and Secretary to Local
Government (Enugu East Local Government) the Chairman and the Head Personnel Management
(Igbo Eze South Local Government Enugu State) and the LGRC members in these LGAs. We will
also like to appreciate the CPMC and community members of the Amaise Ovungwu, Umuachiri
Umuakpu, Umugba and Amuzu Ikeonu communities in Abia as well as those in Mbulunjodo Nike,
Umuchigbo Nike, Nkalagu Obukpa and Isiagwu Ibagwa-aka. We are grateful to the Board,
Management and Staff of both the Abia and Enugu Community and Social Development Agencies.
The Team while on the field and in accordance with the field guide undertook the following:
 Assessed the progress of project implementation by comparing the actual status of
implementation of the 2010 work-plan as against the one that was approved.
 Assessed fund disbursement against the amount budgeted for each category of expenditure.
 Examined the role of LGRC in the CDP cycle to date
 Assessed the progress of implementation of CDPs
 Discussed with the State Agency Management Team to identify the current challenges of the
CSDP implementation in the State and how the World Bank or FPSU can assist.
The methodology for information gathering consisted of meetings with the management and staff of
the Agencies, interactive sessions with LGRC members and detail discussions with CPMC and
community members where CDP implementation has commenced.
The rest of the report is structured in to three sections. Section two provides the findings from the
field while section three dwells on the current challenges of CSDP in the states. The last section
concludes the report.
I.
Main Findings on the Field
II.1 Progress of Project Implementation: The progress of project implementation by the two
states is presented in table 1. The progress is presented by the deliverables indicated by each of the
states in the 2010 workplan.
Table 1: Progress of Project Implementation by Deliverables in Abia and Enugu States as at December, 2010
S/No. Abia State
Enugu State
Remarks
1.
Full complement of staff in place:
Full Complement of Staff recruited: The M&E Manager is yet to be
Interview conducted and successful
Completed
recruited in Abia. However,
December 22, 2010 has been
candidates engaged.
fixed for the interview. Also,
recruitment of 2 No Drivers
and 2 No Security Men is at the
advanced stage of completion
2.
Conducive Accommodation
Procurement of Goods and
The states are still awaiting the
Vehicles: 1 no. Hilux Van, Furniture,
procurement of vehicles from
Procured: Procurement Procedure
Laptop
Computers,
and
other
office
the FPSU. The FPSU indicated
completed with the exception of
equipment/materials procured.
that the contract for the
website hosting. The FPSU advised it
procurement of vehicles is
should be put on hold.
signed and the vehicles will be
delivered by the first quarter of
2011.
9 out of 10 packages on the
procurement items have been
completed. VSAT Equipment
installation is ongoing
3.
Relevant Stakeholders Trained:
Community sensitizations and trainings
are continuously being conducted for
community members in relevant areas.
Trainings of CPMC and SubCommittees are conducted as per
approved CDPs:
Organised trainings for LGRCs on
CDD principles, CSDP project cycle,
Relevant Stakeholders trained:
14 Community Project Management
Committees (CPMCs) and Subcommittees from 14 communities
(totaling 280 persons) trained.
153 LGRC members from 17 LGAs
and 10 Desk Officers from line
Step down training might be
necessary at the state agency
level especially for those that
attended cross cutting trainings
to feed their colleagues back
since the Agency works as a
team. Administrative Officers
and support staff in the two
states were of the opinion that
they should also be trained.
use of relevant templates/ manuals,
Appraisal & Monitoring
4.
State Project Launch Conducted:
The state launched the project.
5.
Baseline Survey Conducted and
baseline Established in intervening
LGAs and Communities of
intervention: Interim Report on 6
LGAs received. The Agency is awaiting
comments on the report from the
World Bank, Abia State Planning
Commission and the 6 LGAs.
6.
Harmonized Financial and
Monitoring & Evaluation reporting
systems Institutionalized:
M&E manual and format adopted
Ministries trained two times. (ie 1st &
2nd training held for 153 persons).
Agency staff participated in various
cross-cutting trainings and workshops
organized by the World Bank and or
FPSU.
Review Meetings Held:
The State Agency held/participated in
the following meetings: 11 no.
Management meeting, 11 no. State
project officers review meetings, 5 no.
General staff meetings and 14 no.
FPSU/Bank organized meetings.
The Abia State CSDP Technical
Project Launch was held on the
25th of March, 2010, where the
Project was formally flagged-off
in the state by His Excellency,
the Executive Governor of Abia
State, Chief T. A. Orji. The
event was attended by all
stakeholders, including World
Bank, FPSU and community
members
Baseline Established in 17 LGAs
Even though a statewide (LGA
and Communities: Baseline study
wide) baseline has been
carried out, Draft report submitted by prepared it will be necessary for
the Consultant, Stakeholders’ review of the Agencies to collect baseline
the report done, and the Consultant
on basic indicators for M&E at
expected to submit a Final report in a
the point of conducting PRA.
week’s time.
This will allow for community
impact analysis as project
implementation progresses.
M&E Framework & Checklist
The Financial Management
adopted and put into use: M&E
reporting system is still
Framework and Checklist adopted and outstanding and states claimed
in use.
that this is hampering their
financial reporting activities as
they make recourse to manual
7.
8.
No Financial System
20 CDPs approved and funded by
the Agency:
6 approved CDPs receive World Bank's
NOB. 3 CDPs with the World Bank.
1st Tranche for the approved 6 CDPs
funded.
reporting..
25 Community Development Plans Enugu state has received a letter
(CDPs) approved and funded: 14
of certification to go on with
CDPs approved by the Bank and being approving CDPs at the state
funded; additional 3 reviewed by
level without any recourse to
LGRC for the SA appraisal and
the World Bank. The approved
approval.
CDPs are from 6 LGAs in
Enugu state. Abia state is yet to
get the certification. It has its
approved CDPs from only 2
LGAs. The LGRCs in the two
states are functional but the
offices are not well equipped.
LGRC set up in 12 Remaining
The remaining seven LGAs are
LGAs: 10 out of 17 LGAs so far have
said to be bound by the
passed the LGRC byelaw and set up
resolution of the house of
the LGRC. The Agency is working with
assembly. However, these
these 10 LGAs for now.
LGAs have not shown enough
commitment to ensure their
participation in the project.
II.2
Fund Disbursement Status
The fund disbursement status by categories is as shown in table 2. As at the time of the
mission, neither of the states has disbursed any resources to grants
Table 2: Fund Disbursement by the State Agencies as at December 7, 2010 (N)*
Abia
Enugu
% of
Planned
Budgeted
Actual
Goods
49,448,750.00
10,738,200.00
Consultancy/Training
and Workshop
133,088,060.00
93,781,342.24
Operating
43,495,488.00
32,357,524.39
74.39
69,942,600.00
42,766,495.00
61.15
Grants
75,000,000.00
6,198,825.65
8.27
140,000,000.00
29,562,830.00
21.12
Total
301,032,298.00
143,075,892.28
47.53
277,460,870.00
116,570,017.00
42.01
21.72
Budgeted
Actual
30,258,000.00
13,436,700.00
37,260,270.00
30,803,992.00
% of
Planned
Category
70.47
82.67
 Note that Abia is as at November 30, 2010
In all, the two states have disbursed above 40 percent of the total budget for 2010. The two
states have high level of achievement in components 2 and 3 dealing with
consultancy/training workshop and operating costs but did not achieve much in goods and
grants components. Indeed, Abia performed lowly in community grants at just about 8
percent. Enugu achieved about 21 percent in grants to communities. The major hinderance
to achieving higher disbursement with respect to goods relates to the central procurement
of vehicles which has not materialized as at the time of the mission. The key limitation to
fund disbursement to grants has to do with the need to ensure CDPs conformed to the set
standard. Hence, as agreed at the beginning of the year, the first three sets CDPs were to be
reviewed by the Bank to ensure conformity. This takes some time and disbursement on
grants has just commenced about two months ago in Enugu and just last month in Abia.
With states certified to approve the CDPs, it is envisaged that there will be higher level of
achievement in disbursement to grants by 2011. Specifically while Abia is tall on
consultancy/training/workshop component, Enugu on the other hand devotes higher level
of resources to operating cost. This can however not be divorced from the status of staff of
the Agencies with majority of staff in Abia being private sector recruited and majority in
Enugu being public sector recruited. In particular, staff of Enugu CSDA has not attended
any institutional training in 2010. In addition and the major issue with Enugu is that staff
members of the Agency were not paid their incentives since the beginning of 2010.
II.3
44.41
Role of LGRC in the CDP Cycle
All the 17 LGAS in Enugu have functional Local Government Development Offices and
LGRCs compared with 10 LGAs in Abia state. The team as part of its mission visited three
LGRCs 1 (Isiala-Ngwa South LGA) in Abia and 2 (Enugu East and Igbo Eze South LGAs)
in Enugu. The LGRCs in these LGAs are functional and have reviewed a number of CDPs.
During our visit to Isiala Ngwa south in Abia, the LGRC was reviewing 4 newly submitted
CDPs. An indepth interview with members of LGRCs especially CDOs revealed that they
have a good understanding of the expected roles of LGRC and LGAs in CSDP. They
indicated that the LGRC is a clearing house for CDPs at LGA level to ensure that
microprojects identified in the CDPs by communities are in tandem with the LGA
development agenda. Besides, they also indicated that they liaise with LGA administration
to ensure that the necessary overheads and personnel to run the microprojects (within the
jurisdiction of LGAs) will be provided by the LGA. In Igbo Eze South LGA in Enugu
state, we were informed that the LGA Chairman either directly or through his
representative is always present on the day of the review of CDPs by LGRCs. At such
occasions, the Chairman does make promises of what the LGA will provide for smooth
running of the microprojects in the CDPs. The LGDOs also assist the State Agency in the
facilitation of community CDPs. The LGDOs carry out regular monitoring of the
implementation progress of microprojects at the community level and prepare reports to
brief their respective LGAs. To date 18 CDPs have been appraised by the LGRCs in 6
LGAs in Abia state compared with 17 by 5 LGAs in Enugu. Though Local Government
Development office spaces are provided for by the LGAs, the offices are not well
equipped. However, we reliably gathered that funds are made available for the running of
the Office. In Enugu, a monthly allowance of N100,000.00 is provided by the LGA for
running the activities of LGRC. Whereas this amount is released regularly and up to date in
Igbo Eze South LGA, Enugu East LGA has only released the sum thrice in the whole of
2010. In Abia, we had it authoritatively from the Head of Service of Isiala Ngwa South that
a sum of N350,000.00 was released to furnish the LGD Office.
II.4
Status of CDP Implementation
Table 3 shows the community visited and the first microproject being implemented from
the approved CDPs.
Table 3: Communities visited and their first microprojects under implementation
a Serial
b Abia State Communities
c Enugu State Communities
No.
d 1.
e Amaise
(Electricity)
Ovungwu
f Mbulujodo Nike (Completion
of 2 blocks of 5 Classroom
g 2.
h Umuachiri
(Electricity)
Umuakpu
i Umuchigbo Nike (Completion
of 1 block of 5 Classrooms)
j
3.
m 4.
k
Umugba (Electricity)
n Amuzu
(Electricity)
Source: Field Mission December 2010
Ikeonu
l Nkalagu
rehabilitation)
Obukpa
(Road
o Isiagu Ibagwa-aka (Extension of
Electricity)
All the four communities visited in Abia have electricity as their first priority while in
Enugu two of the communities have completion of classrooms in their secondary schools.
One of the communities visited in Enugu has road rehabilitation as its first priority while
the other one is focused on electricity. In all the communities visited, it is evident that the
PRAs were properly conducted in an all inclusive participatory manner. The attached
attendance in the CDPs is real and the names can be matched with physical being. The
community members were able to relate to their CDPs and even when they are ordinary
member of the community know what their priorities were and how they came about
prioritizing the microprojects. There is evidence of willingness of the community members
to participate in in-kind contribution. This was exemplified by the community members
working during our field visit (either in clearing or digging holes for electric poles or in
monitoring the execution of the microprojects). This is highly commendable. The
contractors for the execution of the microprojects were selected using community
contracting. There is however an element of low level capacity exhibited by communities in
procuring the contractors. This relates to poor documentation and some form of unwritten
criteria (e.g. having to vote for contractors to be selected even when they are not equally
qualified) as seen in Umugba and Amuzu Ikeonu communities in Abia state. Record
keeping in some communities is poor as seen in the minutes of meeting prepared with no
attendance and atimes reading and adoption of previous meetings. The communities
implementing electricity projects are hopeful they can complete them by January.2011. In
Enugu, N29,562,830.00 has been disbursed to communities compared with N6,198,825.65
disbursed by Abia state. The following are the deductions/observation based on the field
experience.
i.
Definition of Community: The two states are using the definition of autonomous
community as gazette by their state governments. However, the irony here is that an
autonomous community in most cases is made up of more than one village. For
instance in Nkalagu Obukpa community of Igbo Eze south LGA in Enugu state
there are as many as eighteen villages. This may have some implications for
acceptability of the prioritized microprojects as well as a potential source of
overshooting of resource envelope. Indeed all the CDPs being funded in Enugu
state are above N10 million.
ii.
Community Contribution: The original design of contributions to CDP funding is
that it should be 90% IDA and 10% community subject to a maximum budget
envelope of N10 million. However, the current understanding by states (especially
Enugu) is that the communities will contribute N1 million to benefit N10 million
IDA contribution. This when computed will not be upto the minimum 10%
community contribution. Indeed, the 14 CDPs already approved for Enugu state
has a total budget envelope of N150,684,417.80 with N14 million community
contribution. Hence, community contribution represents only 9.2% as against the
required minimum of 10%. Even if one has to go by the recommendation of the
TTL which states that communities must not contribute beyond N1 million and if
this amount represents 10% of the total contribution then IDA contribution should
be N9 million. This clarification is necessary to ensure ownership and commitment
as well as abide by the written agreement.
iii.
Capacity building of Communities in Community Contracting and Record
Keeping: As a result of poor documentation of the bidding process noticed in
some communities as well as recourse to voting in selecting contractors, it will be
expedient for training of communities in community contracting and record
iv.
v.
vi.
vii.
II.
keeping. This is particularly so for Abia state. If this is done it will prevent
implementation failure, prevent hijack and ensuring transparency in the process.
Disclosure by Communities: The level of disclosure of financial activities is
extremely high in Enugu state and this is highly commendable. The Abia state
communities are yet to fully come onboard disclosure possibly because they just got
their cheques on November 24, 2010. In any case, this is important and must be
entrenched in the community to ensure transparency and accountability.
Road as a microproject: Given that roads under CSDP will not be surfaced with
bitumen, it is important that Agencies be cautious in approving grading and clearing
of rural access roads. This is not precluding Agencies from financing bridges,
culverts and drainage to strengthen access roads. The main point is that giving the
focus on outcome, it will not be nice to have a road that is only useful for a short
while.
Commitment of States to providing personnel to microprojects implemented
by communities: The interest of CSDP is to impact on human development
outcomes. It is therefore imperative that state Agencies liaise with relevant MDAs
to ensure that necessary personnel are provided to man facilities arising from CDPs
but which are in the domain of state government.
Need for complimentary ancillary facilities: Ancillary facilities such as toilets
and water for school and health project must be given serious consideration. This is
also to include ensuring conducive environment through planting of trees and
beautification of structures from the project.
Current Challenges of CSDP Implementation in the States
The current challenges affecting the implementation of CSDP in the two states are as
follow:
 Delay in replenishment by the FPSU: The Agencies claimed that they do not get
their accounts replenished on time which can be for as long as three months. This
according to them can jeopardize the effective discharge of their duties especially
when disbursement to grants commences.
 Staff Welfare: In Enugu state, the incentives due to public sector staff has not been
paid since January this year and this has affected the morale of the staff. Our
meeting with the State Secretary to the Government made us realized that the
approval for the payment has been done and a letter to that effect will be ready by
Friday December 10, 2010. The Account Clerk complained of receiving N40,000
which is lower than the amount she was paid (N45,000) as Cashier/Finance Officer
under LEEMP as a public sector staff. There was a request to look into this. Issue
of productivity allowance and cost of living adjustment of salary canvassed by staff
especially in Abia.
 Lack of adequate vehicles for field activities: The Agencies claimed that their
field activities are hampered by inadequate number of vehicles and would want the
central procurement of vehicles expeditiously discharged with. In some cases, the
Agencies have to resort to hiring vehicles to augment the ones in its pool or atimes
delay visits. This however should no longer be an issue as the contract for the
purchase of the vehicles has been signed.
 Non-availability of Financial Management Software: The Finance and
Administration Departments of the Agencies still rely on manual data capturing in
their financial reporting and would like to have evolved financial software to assist
in quick returns by the FAM Departments.
 Time taken to Review CDPs: The Agencies claimed that the time taken by the
Bank to review their CDPs is long and would want it reduced to 2 weeks maximum.
Since states are being certified once they scale the hurdle of review by the Bank,
then this will no longer be a problem for certified states. However, care must be
taken to ensure that the state reviewed CDPs are within the stipulated standard.
 Board Members request for enhanced allowance: The Board members opined
that their allowances should be enhanced to ensure effective oversee of the activities
of the Agency. There is some element of the tendency of the Board in Enugu being
involved in day-to-day activities.
 State and Local Government Commitment: Abia state stresses the need for a
letter from the Bank indicating the minimum contribution to the project per year by
states.Though there are LGRCs across the states they need to be made functional
by ensuring that the LGD offices are well equipped. Besides, the LGRC needs to
expedite action on the review of CSDP. In Abia State it takes about two weeks for
the review to be completed by the LGRC.
 Training Demand by Staff of the Agency: Virtually every member of staff is
requesting for training. Indeed, the administrative staff, security and drivers
requested they be accommodated in the training plan. However, it was made known
to them that training should be by skill gap and not to be seen a way of improving
earnings of staff.
III.
Conclusion and Recommendations
The visit has brought to light the extent of implementation of CSDP in Abia and Enugu
States since January, 2010. The two states though making progress are at different levels of
implementation. While Abia State is funding the implementation of 6 Community
Development Plans (CDPs) Enugu State is funding 14. Disbursement to date is higher in
Enugu compared with Abia state. The level of engagement of the communities is high and
the microprojects are being implemented. The CDPs represent actual demand of the
communities. However, the definition of the communities by the two states following state
gazette on communities is still some cause for concern. Virtually all the CDPs from Enugu
are above N10 million and the contribution by communities does not meet the minimum
10% recommended by the project. The level of community disclosure is high in Enugu
state. Community contracting and report writing are areas for improvement.
GROUPS MET
Secretary to Enugu State Government
Vice Chairman, Isiala Ngwa LGA
Head of Service Isiala Ngwa LGA
Secretary to Enugu East LGA
Head of Personnel Management Igbo Eze South LGA
LGRC members Isiala Ngwa LGA Abia State
LGRC members Enugu East LGA, Enugu State
LGRC members Igbo Eze LGA, Enugu State
Staff of Abia and Enugu CSDA
Boards of Abia and Enugu State
CPMC and Community members in:
Amaise Ovungwu (Isiala Ngwa South Abia State)
Umuachiri Umuakpu (Isiala Ngwa South Abia State)
Umugba (Isiala Ngwa South Abia State)
Amuzu Ikeonu ((Isiala Ngwa South Abia State)
Mbulujodo Nike (Enugu East LGA, Enugu State)
Umuchigbo Nike (Enugu East LGA, Enugu State)
Nkalagu Obukpa (Igbo Eze South LGA, Enugu State)
Isiagu Ibagwa-aka (Igbo Eze South LGA, Enugu State)
ANNEXE 5: PLATEAU STATE CSDA WORLD BANK/FG JOINT
IMPLEMENTATION SUPPORT MISSION REPORT 6th – 8th December , 2010
Mission Objectives
• Assess progress of Project implementation of 2010 via the comparison of the actual
status of implementation of 2010 work plan as against the one approved
• Assess fund disbursement against the amount budgeted for on each category of
expenditure
• Examine the role of LGRC in the CDP cycle to date
• Visit and assess progress of CDP implementation in such communities that have
started
• Discuss with the State Agency Management Team to identify the current challenges
of the CSDP implementation in the State and how the World Bank or FPSU can
assist
2010 Deliverables
 6 NO. Project Vehicles and 2 No. Motorcycles procured and in use
 Baseline Survey Completed in communities and LGA’s being supported
 LGRC/MDAs Stakeholders Sensitized
 DOs of LGA and MDAs appointed, trained and engaged in field activities.
 20 CDPs approved and being implemented
 State Project Launched and institutionalization completed
 State Agency Staff trained
Achievements
 1 No. Vehicle and 2 No. Motorcycle procured while 5 vehicles are still outstanding
 Baseline study completed in all the LGA awaiting review by FPSU and World Bank
 The sensitization of LGA/MDAs partially completed
 Appointment, training and engagement in field activities of DOs of LGA and
MDAs has been partially achieved as a result of frequent changes and posting of
these staff
 3 sets of 8 CDPs have been approved by World bank and certification granted. 5
are being implemented at the moment
 Project launch and institutionalization of the Project is partially completed
 Training of the of the Agency staff is almost completed
 Adequate record keeping
Financial Disbursement by Categories
S/NO
CATEGORY
APPROVED
BUDGET
ACTUAL
VARIANCE
1
Goods
32, 700,000.00
5, 151,000.00
27, 549,000.00
2
Consultancy
90, 378,899.00
65, 006,752.05
25, 372,146.95
3
Operating Cost
60, 600,800.00
38, 501,053.47
22, 099,746.53
4
TOTAL
Grant
100, 000,000.00
3, 971,423.4
96,028,576.60
283, 679,699.00
112, 630,228.92
171, 049,470.08
CDP STATUS AS AT 3RD DEC. 2010
1.
CDPs Approved By The World Bank
8
2.
CDPs launched and first Tranche released
4
3.
Field Appraisal but yet to be approved
8
4.
LGRC Reviewed CDP Submitted to SA
16
5.
LRGC Reviewed Not Submitted to SA
4
6.
CDPs Facilitated not Submitted to LGRC
10
7
CDPs under desk appraisal
8
ISSUES AND CHALLENGES
 State counterpart fund is still outstanding
 Agency’s work is hampered by board member’s lack of understanding of the
working principles of the agency
 Inability to have full compliments of vehicle is hampering effective project
monitoring and supervision.
 Training required for some categories of staff.
 Inequality of take-home of different categories of staff.
 Disclosure is a very serious issue.
OBSERVATIONS/RECOMMENDATIONS
 Agency is up and coming in the discharge of its mandate.
 LGRCs have been established in all the LGAs.
 Adequate sensitisation of communities on the CDP circle has been conducted.
 Women groups were adequately mobilised and are involved in the project.
 On-going micro projects are those that touched the lives and needs of the people
and are being executed in areas not served.
 The level of work in the communities with on-going project requires a push from
the agency, if the time-lines of the project is to be achieved.
ANNEXE 6 YOBE STATE CSDA WORLD BANK/FG JOINT
IMPLEMENTATION SUPPORT MISSION REPORT
Mission Objectives
• Assess progress of Project implementation of 2010 via the comparison of the actual
status of implementation of 2010 work plan as against the one approved
• Assess fund disbursement against the amount budgeted for on each category of
expenditure
• Examine the role of LGRC in the CDP cycle to date
• Visit and assess progress of CDP implementation in such communities that have
started
• Discuss with the State Agency Management Team to identify the current challenges
of the CSDP implementation in the State and how the World Bank or FPSU can
assist
2010 Deliverables
 Procurement of Agency’s Goods
 Completion of Baseline Survey in eleven LGA’s and Commencement of survey in
the remaining 6 LGA’s
 Production of Poverty Map.
 Relevant Stakeholders Trained(Consultancy Training)
 State Agency Staff Trained based on Identified gaps.
 1st 3 Set of CDP’s Approved by the World Bank
Achievements
 Procurement of all Agency Goods has been completed with the exception of one
vehicle to be procured locally by the Agency and three vehicles to be procured
centrally by FPSU
 Baseline survey has been completed in all the 17 LGA’s and workshop for the
stakeholders conducted and the report received
 Expression of interest has been invited from qualified persons for the conduct of
state poverty map
 All relevant stakeholders trained on CDP formulation. Training was conducted
locally by Agency Staff.
 State Agency staff trained based on identified gaps.
 The 1st 3 set of the CDPs for the Agency has been approved and Launched and
implementation commenced.
 Two micro project have been completed
 Communities are well sensitized and are actively participating in the CDP activities.
 All the 17 LGAs give support to LGRC/LGDO and their respective communities.
 APPROVED CDPs
16
 MICRO PROJECTS UNDER IMPLEMENTATION
52
 LAUNCHED AND 1ST TRANCHE PAID
5
ND
 2 TRANCHE PAID
8
 3RD TRANCHE PAID
3
 MICRO PROJECT COMPLETED
2
 CDP UNDER WB REVIEW
0






FIELD APPRAISED CDP
11
LGRC REVIEWED CDP SUBMITTED TO SA
6
LGRC REVIEWED CDP NOT SUBMITTED TO SA
2
CDP FACILITATED NOT SUBMITTED TO LGRC
8
CDP UNDER FACILITATION
4
16 CDPs consist of 46 micro projects has been approved and have commence
implementation
 Monitoring and Evaluation framework has been developed while the Financial
management system software is yet to be developed
 External Auditor has been engaged by the FPSU and had Audited the Accounts of
2009
Financial Disbursement by Category
S/No
Category
Approved Budget
Actual
Variance
1
Goods
N33,104,000.00
N8,979,548.50
N24,124,451.50
2
Consultancy
N88,488,500.00
N65,642,702.93
N22, 845, 797.07
3
Operating
Cost
N46,334,344.00
N36,108,667.00
N10, 225, 677.00
4
Grant
N100,000,000.00
N134,405,304.50
N34, 405, 304.50
ISSUES
 Inadequate number of project vehicles for supervision and monitoring. This has
compelled the agency to engage the services of hired vehicles, hence rising
operating cost.
 Women involvement in project activities is still an issue.
OBSERVATIONS
 State agency is enjoying tremendous support from both the board and state
government.
 Communities have been mobilised.
 Women are beginning to actively participate in community activities.
 Two or more communities within the same area are encouraged to develop one
CDP.
 Quality of project is very impressive and they are located in very remote area.
 The agency demonstrated prudency by utilising agency staff to conduct training for
stakeholders
 Stakeholders acknowledge the level of empowerment the project has accorded
them.
 Immediate purchase of project vehicles will further assist the agency to deliver on
its mandate
ANNEX 7: PROJECT PERFORMANCE REPORT AS PRESENTED BY
FEDERAL PROJECT SUPPORT UNIT
COMMUNITY AND SOCIAL DEVELOPMENT PROJECT (CSDP)
Project Status Report by Federal Project Support Unit December 14, 2010
1.0
BACKGROUND INFORMATION
Project Design
Appraisal
Negotiations
Board Approval
Federal Executive Council Approval
Signing of Financing Agreement
Project Effectiveness
State Effectiveness (20 states)
No of participating states (25 states)
2004
Jan 21-Feb 1st, 2008
14th & 15th April, 2008
July 1st 2008
Sept, 2008
November, 24th 2008
February 12, 2009
March 31, 2009
2.0
OBJECTIVE

Sustainably increase access of the poor people to improved social and natural
resources Infrastructure Services.
2.1 KEY INDICATORS

Increased number of poor people ( of which 70% are women) with access to
social services.

Increased number of poor people with access to natural resources infrastructure
services.

Increased percentage of participating LG budgets that incorporate CDD.
3.0
Project Components
Federal Level- Coordination and Programme Support
i) Poverty and CDD Policy Formulation and Analysis
ii) Monitoring and Evaluation
iii) Capacity Building
iv) Technical Support to State Agencies
LGA/Sectoral Ministries Capacity and Partnership
i) Capacity building, skills training and hardware types of investments
ii) Establish and strengthen partnership between LGAs and communities
Community – Driven Investment
i) Information campaigns on CDPs, agency goals & funding procedures;
ii) Support for community identification of needs & priorities & CDPs development;
iii) Collaborate with LGAs to appraise, approve, & Finance CDPs developed &
Implemented by Community
iv) Provide funding for CDPs and
v) Monitor and evaluate the implementation and ensure operations of micro-projects.
4.0 Institutional Arrangement
Five levels with two tiers at each level

World Bank
o
Sector Group
o
Task Team Leader
o Federal
o
Federal Project Steering Committee (FPSC)
o
Federal Project Support Unit (FPSU)
o State
o
Board
o
Implementation Agency
o Local Government
o
Local Government Authority
o
Local Government Review Committee
o Community
o
Community Development Association (CDA)
o
Community Project Management Committee (CPMC)
5.0 Financing Arrangement
Project estimate
-US$380 million

World Bank -US$200 million Credit

States
- US$100 million (N100 million initial deposit paid)

LGAs
- US$50 million (fund LGRC) meetings/reviews &
supervision)

Community
-US$30 million (of cash & kind).

FGN
- US$5million (for Operating costs)

Partnership in funding – requires commitment of all parties

Project duration is 2009-2013
6.0
Achievements to date
 FPSU/FMF agreed on:o PIM
o Staffing of FPSU
o Accounts and Signatories
o Work Plan
o States
o State Agency established by law-agreeable to WB
o State PIM
o Staffing of CSDA
o Accounts and Signatories
o Contribution of N100m in Agreed Account.
o Work Plan
 Contract has been signed for procurement of vehicles
 446 LGAs sensitized to date
 407 LGRC established and functional
 6,063 communities expressed interest
 4,345 facilitated for PRAs
 863 CPMC elected and functional
 507 CDPs formulated as at Nov. 30th, 2010
 125 CDPs being implemented currently
 2 micro-project Completed and functional by Yobe State (Drainage and Staff
Quarter)
 Trainings and Capacity Building
- Community level – 180
- LGRC
- 156
 3 States –had received more than 100m from their States
 Full complement of staff in place (competitively recruited)
 State level
186 (Line Ministries)
 Baseline Survey and Poverty Map carried out in some of the States
 Good Working Office Environment
 M & E Framework in place
 M & E Manual Developed
 Cross – cutting training on:
- PRA/CDP formulation
- Environmental Checklist and Procedures
- Environment and Natural Resources Management
- Community Procurement and Contracting
- Gender/Vulnerable Groups/HIV AIDs.
 Ownership and Sustainability
7.0 SUMMARY OF FINANCIAL COMMITTMENTS TO DATE (NOV. 30TH,
2010)
Category
Naira
Goods
349,779,130.08
Consultancy, Training and
Audit
1,855,851,311.07
Operating cost
594,995,959.47
Grant (13 States)
160,131,035.97
Total
2,960,757,436.59
8.0 CONSTRAINTS AND CHALLENGES
Difficulties in raising counterpart contribution in some communities
Inadequate funding of LGRCs by some LGAs
Inadequate operational vehicles
Social inclusiveness/Gender Mainstreaming
Aide Memoire Sample Template and Guidance – August 2, 2010
9.0 LESSONS LEARNT
 Project moves faster with functional LGRCs
 Acceptability of the project by the Communities is high
 PRA is cumbersome in rainy season
due to sensitization and mobilization.