Municipal Emergency Management
Planning Committee
Terms of Reference
1. Introduction
The Municipal Emergency Management Planning Committee (MEMPC) is
established and operates in accordance with the Emergency Management
Act 1986 and the Emergency Management Manual Victoria.
2. Background

The MEMPC is to meet on a quarterly basis – 3rd Thursday of
February, May, August and November each year.

The purpose of the Terms of Reference is to provide the MEMPC with
structure and a framework that can be used to ensure the meetings
are productive and relevant.
5. Objective
The role and function of the Moonee Valley MEMPC is described in the
Emergency Management Manual Victoria (EMMV) Part 6, chapter 3 and the
Emergency Management Act, section 21(3).
The Emergency Management Act states that the function of the MEMPC is to
prepare a plan that addresses the three key components to emergency
management, being:



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Prevention
Response
Recovery
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6. Role of the Municipal Emergency Management Planning Committee

The appointed Municipal Emergency Resource Officer (MERO) is required
to attend the Introduction to Emergency Management and/or the
Introduction to Emergency Management for Local Government programs.

The various agency reports are to be submitted either electronically or in
writing and further discussion is by exception only. These reports are to
be tabled and reported on in the Committee minutes.

The primary function and ongoing role for the MEMPC meetings should be
to review and test various parts of the MEMPlan to ensure it stays
effective and current.

The Contact List in any MEMPlan is often the most critical and most
neglected part of the Plan. This list should be revised at every opportunity
and where required it should be tested to ensure it is current and effective.

At the commencement of each year the MEMPC should discuss future
plans for various exercises in the coming 12 months. Whilst the VICSES
have the relevant expertise the responsibilities in planning and conducting
exercises should be shared amongst Committee members who either
have the same relevant expertise or are prepared to take on the role to
develop their own skills in the area of planning an exercise.

The MEMPC should also conduct various tabletop discussions and field
exercises to determine how well the operational elements of the MEMPlan
can be implemented.

Each exercise should be debriefed and have a document that lists the
outcomes and lessons learnt for future reference to help improve the
exercises.

Invite guest speakers with a role in emergency management to the
MEMPC to promote their own agency or particular industry to provide
information, insight and enhanced liaison opportunities and networks.

The MEMPC should at every opportunity liaise with surrounding
Municipalities through various exercises and invitations to meetings to
strengthen networks and a mutual understanding of each areas
capabilities and resources.
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7.
Proposed Membership
Councillor Representative (Chair)
Municipal Emergency Resource Officer (MERO)
Municipal Recovery Manager (MRM)
Deputy MERO
Deputy MRM
Deputy MRM
Municipal Emergency Coordination Centre (MECC) Manager
Municipal Emergency Response Coordinator (MERC)
Fire Services Representative
VICSES Representative – Regional (Ex officio)
VICSES Representative – Local
Police Representative
Police Representative
Ambulance Representative
Ambulance Representative
Department of Human Services Representative
Australian Red Cross Representative
St John Ambulance
Essendon Airport Representative
Westfield Representative
DFO Representative
Risk Management Representative (Council)
Environmental Health Officer Representative (Council)
Cr Jan Chantry
Greg Mulcahy
Tony Ball
Hugh McCarry
Jim Karabinis
Denise Shearer
Kosta Smirnis
Ian Jones
Denis Rich
Alison Tuxworth
Sandra Faoro
Frank Armstrong
John Weston
Richard Lodder
Graeme Ware
Lorraine Cameron
Greg Tormey
It is proposed that Sub Groups be formed for sub plans that require further detail,
such as the Recovery Sub Plan or the Influenza Pandemic Planning Sub Plan.
8. Administrative support
Administrative support is coordinated by the MERO.
This includes
preparation of minutes and agendas, as well as maintenance of the
MEMPlan.
9.
Monitoring, Review and Evaluation
Any key developments or issues faced by the group are to be reported to
the Executive Team. There is also an annual report to the Council on the
status of emergency management at MVCC.
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Further information
Please contact Greg Mulcahy / Municipal Emergency Resource Officer on
8325 1702.
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