Department of Alcohol and Drug Programs
Overview of Administrative and Support
Structure for State Incentive Grant
Subrecipients
SIG New Grantee Orientation
Presented by Betsy Sheldon, Program Services Division, Prevention Branch
October 21, 2004
State of California
Department of Alcohol and Drug Programs
For those with SDFSC grants, some
things stay the same……
Program Support Structure
• State staff are assigned to each county (reference “Analyst Assignments
by County”)
• A dedicated TA contract (CPI) is in place. TA requests should
be coordinated through CPI.
• Quarterly Claims
• Quarterly progress reports
• Revision process – any changes should be discussed with
your PSD county analyst PRIOR to implementing them.
State of California
Department of Alcohol and Drug Programs
Some things are different…
• Evaluation component and contractor (CSULB)
• Other support services - WestCAPT
• Planning process for first year with specific
activities and deliverables
State of California
Department of Alcohol and Drug Programs
Phase 1 (Year 1) Community Readiness and
Mobilization Deliverables and Activities
1.
2.
3.
4.
5.
6.
7.
8.
Community Needs Assessment
Community Resource Assessment
Prevention Plan with Logic Model
Program Selection
Evaluation Plan
Phase II Workplan
Phase II Budget
Sustainability Plan
State of California
Department of Alcohol and Drug Programs
Process Indicators for Progress
During Phase I (Year 1)
• Work with PSD county analyst
– on completion dates for deliverables – completion and
approval must be achieved prior to progression to Year 2
– Submission of progress reports and claims – need to be on
time and include sufficient information for monitoring
• Community Partnership involvement and activities
• Work with SIG TA provider - CPI
• Engage local evaluator
• Work with CSULB (statewide evaluator) on data reporting
State of California
Department of Alcohol and Drug Programs
Next Steps for SIG Grants
• Work with your PSD county analyst to get NOGA in
place (finalize workplan & budget; submit for
signature approvals)
• Participate in conference call regarding quarterly
progress reports (to be scheduled)
• Proceed with your Phase I activities
• Utilize TA services
• Ask questions if you have them!
State of California
Department of Alcohol and Drug Programs
Claim Forms
Some reminders
) Email a copy of claim form to your PSD county analyst
2) Attach approved invoices for all contractual services
3) Claim forms should match the grant approved line item
budgets.
4) Only folks who sign the NOGA may sign a claim
State of California
Department of Alcohol and Drug Programs
Thanks for your time!
State of California
Department of Alcohol and Drug Programs