Essentials Academy of Cosmetology
HANDBOOK 2015
4302 Howard Bush Drive
Neosho, MO 64850
Phone: (417) 451-0355
General Information
Executive Officer (s)
Melissa Gibbens, Owner, Instructor
Cell Phone: (417) 540-1627
Ashley Moore, Director of Education, Instructor
Cell phone: (417) 669-1172
Betty Rowe, Bookkeeping
Cell phone: (417) 592-6213
MAIN CAMPUS
4302 Howard Bush Dr.
Neosho, MO 64850
(417) 451-0355
Governing and Licensing Body
Missouri State Board of Cosmetology
3605 Missouri Blvd. PO Box 1062
Jefferson City, MO 65102
(573) 751-1052 fax: (573) 751-8167
REVISED January, 2015
1|Page
Essentials Academy of Cosmetology
HANDBOOK 2015
4302 Howard Bush Drive
Neosho, MO 64850
Phone: (417) 451-0355
TABLE OF CONTENTS
GENERAL INFORMATION
TABLE OF CONTENTS
AN INTRODUCTION TO ESSENTIALS
Mission and Philosophy
Code of Ethics
CAMPUS INFORMATION
About the school
The Organizational Chart
Hours of Operation and School Closings
Faculty, Equipment, & learning resources
Parking
GENERAL ADMISSIONS/TUITIONS
Transfer Students, Transcripts
Tuition and Fees
Admission Requirements
SCHOOL OBJECTIVES/COURSE DISCRIPTION
Non-discrimination/Personal conduct and appearance
Lunch Breaks
Lost/Stolen/Abandoned Items
CLASSES & SCHEDULES
ACADEMIC & PRACTICAL LEARNING
Curriculum
STUDENT PROGRESS
State Requirements
Satisfactory Academic Policy
Evaluation Periods
Attendance Progress Evaluation
Maximum Time Frame
Academic Progress Evaluation
Determination of Progress Status
Warning & Probation
Re-Establishment of Satisfactory Academic Progress
Interruptions, Course Incompletes, Withdraws
Appeal Procedures
Non-Credit, Remedial Course, Repetitions
Transfers/Extra Instructional Charges
Course Repetition
Salon Floor and Student Services
Substitute Instructors
Certificate of Completions
ATTENDANCE POLICY
Attendance/Personal Leave of Absence
WITHDRAWAL/TERMINANITON POLICY
Withdrawal from Incomplete Course
Termination
Re-entry/Re-enrollment after Termination
Special Exemptions/Waivers
Extenuating Circumstances
Refund/Cancellation Policy
Unofficial Withdrawals
CAMPUS CRIME AND SECURITY/PRIVACY POLICY
STUDENT SERVICES
Job Placement Policy
Student Grievance Procedure
Student Records/Counseling Services
INSTRUCTOR GUIDELINES
Staff meetings/Instructor Continuing Ed. /Sources for Cont., Ed.
RETURN TO TITLE IV and VERIFICATION POLICY
VA EGIBLE STUDENDT ADDENDUM
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Essentials Academy of Cosmetology
HANDBOOK 2015
4302 Howard Bush Drive
Neosho, MO 64850
Phone: (417) 451-0355
An introduction to Essentials Academy of Cosmetology
MISSION STATEMENT
Our Mission at Essentials Academy of Cosmetology is to exceed our student’s expectations by
providing educational tools and knowledge for them to excel in their chosen field be it;
Cosmetology, Manicuring, or Instructor. To ensure that students possess the confidence and
skills to service clients, obtain their license and be employed in salons, spas or other avenues
of the beauty industry.
PHILOSHOPHY
Becoming a Cosmetologist, Manicurist and/or Instructor takes hard work, dedication, and much
determination. These qualities, together with the development of individual potential and artistic
abilities, will pave the way for a successful and rewarding career. We at Essentials Academy of
Cosmetology have designed and developed our curriculum and teaching techniques to aid and assist you
in becoming productive while embarking upon a most exciting and profitable future. This catalog is
designed to explain in simple terms, everything a potential student or other interested party may want to
know regarding this institution and its functions. Should you need or desire, additional information, or
you have any questions, please don’t hesitate to contact us at: (417) 451-0355. Information can also be
found on our website: www.essentials-academy.com.
CODE OF ETHICS
The primary objectives of Essentials Academy of Cosmetology is to prepare the student to meet the
demands of today’s profession. A good work and professional work ethic is of utmost importance to us
here at Essentials Academy of Cosmetology. Our students are trained to carry these ethics into the work
place. We adhere to all state rules and regulations. We apply scientific solutions to professional problems,
avoiding guesswork. All advertising is done truthful and we make honest representation to potential and
existing students.
CAMPUS INFORMATION
ABOUT THE SCHOOL
Essentials Academy of Cosmetology was established in 2011. We offer individual or combination of
Cosmetology, instructor, and Manicuring, training. The school is owned by Melissa Gibbens. Melissa has
over twenty-five (25) years of Cosmetology and Manicuring experience as a salon owner, as well as a
school owner. The school’s main emphasis is on modern techniques which include but are not limited to:
haircutting, coloring, specialty coloring, corrective coloring, permanent waving, styling thermal curling
iron, acrylics, and nail enhancement, facials, and waxing. You are trained at your own pace, one-on-one
adult education. We offer advanced training and, as a matter of routine invite guest artists to conduct
specialty classes.
3|Page
Essentials Academy of Cosmetology
HANDBOOK 2015
4302 Howard Bush Drive
Neosho, MO 64850
Phone: (417) 451-0355
THE ORGANIZAITONAL CHART
Essentials Academy of Cosmetology has set up an organization of different positions each is created to
assure a smooth operation of the Academy. We have always emphasized “Team Work” as the concept,
rather than the hierarchical concept, of management. Each position is only in relation to the load of
responsibility imposed upon the person occupying that position:
MELISSA GIBBENS: OWNER/EXECUTIVE DIRECTOR/INSTRUCTOR
ASHLEY MOORE; DIRECTOR OF EDUCATION/INSTRUCTOR
THEORY INSTRUCTOR
STUDENT
CLINIC INSTRUCTOR
STUDENT
Melissa Gibbens-Owner/Executive Director/Instructor
Melissa provides financial and administrative oversight. She maintains inventory, orders textbooks,
student kits, and working supplies. She conducts theory and practical classes. She assumes
responsibility for recruiting, enrollment, re-enrollment, staffing, counseling and guidance to both staff
and students.
Background: Missouri Cosmetologist/Manicurist/Instructor. Graduated from Missouri College of
Cosmetology in 1984. Matrix Color Specialist. Melissa brings a vast knowledge of business
administration, sales, and marketing as a Missouri Real Estate Broker and business owner.
Ashely Moore-Director of Education/Instructor
Ashley is under the direct supervision of the director (s), and assumes the responsibility for education
and counseling. She oversees curriculum education activities and class schedules. Ashley conducts
academic classes, educates and prepares students in all areas to ensure a passing ration of the highest
percent. She assists with inventory, and maintains student academic records and progress reports.
Background: Ashely is in charge while the owner is off the premises. Ashley has been personally
trained in the salon by the owner\executive director. Ashley is a perfect addition to teaching the
innovative methods that Essentials academy of cosmetology uses. Ashley has owned and operated her
own salon; and now enjoys sharing her practical work and business knowledge with our students.
Aubree Davidson-Instructor
Background: Aubree is a graduate of Essentials Academy of Cosmetology. She currently works as a
licensed Cosmetologist/Nail tech part time in an area salon which keeps her current in the latest trends,
as well as instructing at Essentials Academy. Aubree is skilled in the methods used by Essentials
Academy of Cosmetology and we are proud to add her to the team.
4|Page
Essentials Academy of Cosmetology
HANDBOOK 2015
4302 Howard Bush Drive
Neosho, MO 64850
Phone: (417) 451-0355
Betty L. Rowe-Bookkeeping
Background: Mrs. Rowe is responsible for overseeing all aspects of Essentials Academy financial book
keeping. She is in charge of accounts receivable and reconciles all monthly balance statements. In
addition she advises with all record keeping. Mrs. Rowe brings over 50 years of experience in
management and book keeping. She has successfully managed many physicians’ offices, and consulted
and done book keeping for numerous small businesses. She has owned her own business B&B book
keeping for since 1985.
Hours of Operation
Theory class time
Tuesday-Friday
9:30-5:30
Saturday 9:00-1:00
Tuesday-Friday
9:30-10:30
Part-time schedule: Tuesday-Friday 9:30-1:30 and Saturday 9:00-1:00
SCHOOL CLOSURES
4th and 7th of July
Thanksgiving day-following Tuesday
December 24th, 25th and 26
December 31st and January 1st
Inclement Weather
CLASSES START EVERY, JUNE, AUGUST, OCTOBER, DECEMBER-OR SOONER IF NEEDED
Facilities, equipment, and learning resources
Essentials academy of cosmetology is located in a 2000 square foot facility that includes properly
arranged and equipped classrooms for academic and practical learning.
Student salon floor
Classrooms
Computer Labs
Reception area
Administrative office
Tammy Taylor nail dremmel

High frequency equipment
Wax hair removal systems
DVD Equipment
Two restrooms one Handi-Cap
CHI straightener
Ionic drying systems
Dispensary
Color analysis program
Derma facial machine
Galvanic equipment
Current trade magazines
 Text books and other
learning resources
Learning resources including DVDs, CD ROMs, film, reference books, technical manuals,
professional periodicals, supplements to text materials, computers and media center, and
inventory of supplies are offered to enhance the educational experience.
5|Page
Essentials Academy of Cosmetology
HANDBOOK 2015
4302 Howard Bush Drive
Neosho, MO 64850
Phone: (417) 451-0355
PARKING
There is adequate parking for students and clients. We ask that students reserve the front spaces for
handi-cap parking and clients. Please do not leave your vehicle after 10:00 PM without permission any
vehicles left are subject to being towed.
GENERAL ADMISSIONS/TUITION
TRANSFER STUDENTS
Any applicant who has prior training in cosmetology, or Manicuring and wishes to complete training in
this school, must first fulfill the admissions requirements. Essentials Academy of Cosmetology has no
maximum number of clock hours they will except as a transfer student. Students who transfer within
the state must submit a valid transcript of hours prior to beginning school, or hours must be approved
by the Missouri State Board of Cosmetology. Transcripts will not be accepted after you have enrolled
unless noted in the contract. The students will be evaluated and placed in the proper category, theory
hours that are not part of a valid transcript may not be accepted, and a written test will be given to
determine theory progress.
This school does not recruit students who are currently registered, enrolled, or attending another
school.
TRANSCRIPT POLICY
Essentials academy of cosmetology may accept clock hours from another institution once the following
conditions are met:
o
o
A transcript accepted by the Missouri State board of cosmetology showing the number of
accumulated hours that are transferable for the course.
The school may require practical and written evaluation to determine hours students will be
given.
TUITION AND FEES
Each student is responsible for their tuition, fees, and any charges incurred while attending this school.
Students exceeding their contract date will be charged a fee of up to $250 for each week over contract
until completion of program. Transfer students will be charged $6.67 per clock hour, and up to $250 for
each week over contract until completion of program. Payments may be made by cash, check, money
order, credit card or through non-federal agency or loan programs. Students are responsible for paying
the total tuition and fees and for repaying applicable loans plus interest.
COSMETOLOGY (CA)
MANICURING
INSTRUCTOR
Kit/Books $425.00
Kit/Books $325.00
Kit/Books $175.00
Tuition $8500.00
Tuition $2500.00
Tuition $4000.00
ADDITIONAL CHARGES: transcript fee: $10.00, Registration fee/transfer fee: $125.00, Re-Entry fee: $150.00
6|Page
Essentials Academy of Cosmetology
HANDBOOK 2015
4302 Howard Bush Drive
Neosho, MO 64850
Phone: (417) 451-0355
ADMISSION REQUIREMENTS
COSMETOLOGY/MANICURING
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Must be 16 years of age
Provide proof of High School Diploma, or its equivalent; a state issued credential
for secondary school completion if homeschooled; demonstrate the ability to
benefit; or enrollment under a training agreement.
(2) 2X2 Head photo’s
Proof of Address
Have no felony convictions
Instructor
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Hold a current a valid Missouri Cosmetology, Manicuring, or Esthetician License
(2) 2x2 head photos
Proof of address
Have no felony convictions
Be at least 18 years of age
Provide proof of High School Diploma, or its equivalent; a state issued credential
for secondary school completion if homeschooled; demonstrate the ability to
benefit; or enrollment under a training agreement
School Objectives
COURSE OBJECTIVES
Per Missouri State board of cosmetology, we seek to prepare students for at least a beginning/entrylevel employment. Please refer to the curriculum section of this catalog for more detailed information.
Cosmetology entails teaching the art of cutting, curling, coloring and designing the hair, as well as caring for the
skin and Manicuring/pedicuring. The program is 1500 clock hours; approximately 11 months at 34 hours per week,
or part-time approximately 17 months at 20 hours a week. Plus a passing grade of 75% on the exams.
Near completion of clock hours, each student will be given a mock board. A minimum of two instructors will
administer the practical exam. The practical exam will be given in the exact format that is required for testing by
the Missouri State board of cosmetology. There will also be 125 question written exam that will comprise of all
areas of cosmetology and infection control. Both portions of the exam must be passed with a minimum score
of 75%.
7|Page
Essentials Academy of Cosmetology
HANDBOOK 2015
4302 Howard Bush Drive
Neosho, MO 64850
Phone: (417) 451-0355
At the time that all testing is complete, and tuition and other fees have been paid in full to the
academy, an exit survey has been completed, and all required clock hours have been obtained; students
hours will be turned into the Missouri State board of cosmetology and a completion of hour’s certificate
will be awarded to the student.
SOME POTENTIAL COSMETOLOGY CAREERS:
Stylist platform artist
colorist
Salon owner/manager
Permanent wave specialist
Instructor trainer
Retail/wholesale
Sales industry representative
Educator
Manicurist/pedicurist
Artificial nail tech
Manicuring entails teaching the art of Manicuring (care of the fingernails), pedicuring (care of the feet),
artificial nail design, acrylics, silks, gels, and nail repair in both practical and theory classes. The program
is 400 clock hours, approximately 3 months at 32 hours per week, or part-time approximately 5 months
at 20 hours per week. Near completion of clock hours each student will be given a mock board. A
minimum of two instructors will administer the practical exam. The practical exam will be given in the
exact format that is required for testing by the Missouri State Board of Cosmetology. There will also be
125 question written exam that will be comprised of all areas of manicuring and infection control. Both
portions of the exam must be passed with a minimum score of 75%. At the time all testing is complete,
tuition and any other fees have been paid in full to the academy, an exit survey has been completed, and
all required clock hours have been obtained, students hours will be turned into the Missouri State Board
of Cosmetology, and a completion of hour’s certificate will be awarded to the student.
SOME POTENTIAL CAREERS:
Manicurist
pedicurist
Artificial nail tech
salon owner/manager
Industry Rep
instructor/trainer
Instructor course objective is the presentation of the skills necessary to educate the above mentioned courses.
This program consists of 600 clock hours. In order to take the Instructor course, the applicant must hold a current
license as a Cosmetologist, Manicurist or Esthetician in the state of Missouri, or a state that accepts reciprocity with
the state of Missouri. The program is approximately 5 months long at 32 hours per week, or part-time approximately
7 months at 20 hours per week. Near completion of clock hours, each student will be given a mock board. A
minimum of two instructors will administer the practical exam. The practical exam will be given in the exact format
that is required for testing by the Missouri State Board of Cosmetology. There will also be a 125 question written
exam that will be comprised of all areas of cosmetology and infection control, and teaching methodology. Both
portions of the exam must be passed with a minimum score of 75%. At the time all testing is complete, tuition and
8|Page
Essentials Academy of Cosmetology
HANDBOOK 2015
4302 Howard Bush Drive
Neosho, MO 64850
Phone: (417) 451-0355
other fees have been paid in full to the academy, an exit survey has been completed, and all required hours have
been obtained, student’s hours will be turned into the Missouri State board of cosmetology, and a completion of
hour’s certificate of completion will be awarded to the student.
SOME POTENTIAL CAREERS:
Cosmetology School Instructor
Industry Rep/Trainer Platform Artist
Cosmetology School Owner
STATEMENT OF NON-DISCRIMINATION
Essentials Academy of Cosmetology, in its admissions, instruction and graduation practices, does not
discriminate on the basis of race, color, area of origin, sex, religion, financial status, age, ethnic origin, or
residents.
STUDENT GUIDLINESS
PERSONAL CONDUCT AND APPEARANCE
All students will be required to maintain a professional attitude and professional conduct at all times.
Misuse of policy rules and regulations may be grounds for termination. Foul language will not be
tolerated. All services provided, whether to a student or public, must go through the front desk prior to
the start. Black or white slacks, skirts, shorts (as long as they are about knee length) with a white or black
shirt or an Essentials academy of cosmetology t-shirt, is considered proper attire. Please make sure your
shoulders are covered, feet are covered, and your clothing is clean. Jeans may be worn on Saturdays only.
It is encouraged to maintain a professional appearance at all times as we have many salon owners that
stop by the academy to meet our students. Aprons or smocks need to be worn when on the student salon
floor. It is your responsibility make sure they are kept clean. Hair, nails, and make-up should be done
before you arrive at school! Students not in compliance with dress code will be asked to clock out and go
home to change.
LUNCH AND BREAKS
It is the student’s responsibility to make sure a lunch is taken any day they are in attendance for five or
more hours. A (1) one hour lunch break should be taken during the day. When providing services on the
student salon floor it is the student’s responsibility to notify an instructor that they need to take a lunch
break. Please try to notify instructor before beginning a service, if at all possible, if you have not had a
lunch break.
VISOTRS/CELL PHONES/FAMILY SERVICES/MISC.
Please keep personal visits to a minimum. Phone calls on the school phone should be kept short as this is a business
line. If you bring your cell phone to school, it must stay in the student lounge not on the student salon floor and in
the classroom. We encourage you to bring your families in for salon services; however, we expect them to pay the
usual prices. If it is someone you are financially responsible for, then there is only a charge for the product used.
All food and drinks should be kept in the break room not that classroom or salon floor.
9|Page
Essentials Academy of Cosmetology
HANDBOOK 2015
4302 Howard Bush Drive
Neosho, MO 64850
Phone: (417) 451-0355
LOST/STOLEN/ABANDED ITEMS
1. Items left on school premises more than 30 days will be considered as stored, and storage fees
will apply. Items left more than six months will be considered abandoned and become the
property of the school.
2. The school is not responsible for lost or stolen items while on school premises. Students are
advised to label their items.
CLASSES AND SCHEDULE
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You set your schedule at the time of contract signing. Schedules can include no less than 20 hours
per week unless specially approved by the executive director. Your theory class time and
Saturdays. If an exemption is obtained, projects, computer tutors, and library hours are
considered theory hours
Students may be taught under the supervision of instructor or instructor student during the hours
the student is on premises. Students clocking in and doing nothing will not be given the time. You
must be actively busy with coursework from the course you have enrolled in for hours to be
credited.
A Special lab class may be conducted any day by a guest artist, or instructor you will need to be
flexible in your schedule availability.
All training classes will be in English unless otherwise specified. Instructor boards are in English
only.
When creating your schedule, determine your concentration is your career choice.
ACADEMIC AND PRACTICAL LEARNING METHODS
The school has developed comprehensive curriculum for each course of study which includes
requirements for study, weekly class schedules, detailed lesson plans, handouts and project sheets, visual
aids and support materials. Each course of study meets the standards established by the state regulatory
agency, as applicable. Educators are trained in a variety of teaching methods which are incorporated into
the instruction of each course. The methods used include:
discussion
question and answer
demonstration
cooperative learning
distance learning
problem solving
interactive lecture
individualized instruction
hands on learning
labs
student salon activities
student presentations
field trips
guest speakers
projects
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Essentials Academy of Cosmetology
HANDBOOK 2015
4302 Howard Bush Drive
Neosho, MO 64850
Phone: (417) 451-0355
CURRICULM
Description of 1500 cosmetology hour’s
hours
Shampooing of all kinds:
But, rinsing, and conditioning, principles and techniques of treatments and disorders of
the hair and scalp and related chemistry; product knowledge, use and safety.
Hair cutting and shaping:
Principles and techniques of sectioning, removing length or bulk with razor, scissors,
clippers, shears
Permanent waving and Relaxing
Hair setting, pin Curls, finger waves, thermal curling:
Principles and techniques of wet styling, blow drying, waving, finger waving, hair
dressing, braiding, hair extensions, enhancements, and wigs. Product knowledge, use
and safety
Comb outs and hair styling techniques:
Braiding, hair extension, enhancements, and wigs; product knowledge, use and safety.
Scalp treatments, and disease:
Techniques of treatments and disorders of the hair and scalp and related chemistry;
product knowledge, use and safety
Facials, eyebrows and arches:
Principles and techniques of skin care treatments and application of cosmetics, histology
of the skin, theory of massage, facial treatments, cosmetic application, artificial
eyelashes, removal of unwanted hair, lash\brow tinting, light therapy.
Manicuring, hand massage and treatment of nails:
Nail structure and growth, principles and techniques of theory of massage, manicuring,
pedicure in an advanced nail techniques
Cosmetic chemistry
Salesmanship and establishment management:
Fundamentals of business management, opening a salon, business plan, written
agreements, licensing requirements and regulations, laws, salon operations, policies,
practices, compensation packages, payroll deductions, telephone use, advertising, sales,
communications, public relations and\human relations, insurance, salon safety, seeking
employment, on the job, and ethics
Sanitation and sterilization:
Health, public sanitation, methods, chemical agents, types, classifications, bacterial
growth, biology, infections, infection control, products, tools, equipment, use and safety
Anatomy
State law
Curriculum (to be defined by the school)
Hair Coloring, bleaches and rinses
Total clock hours
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clock
40
130
125
225
105
30
40
110
25
10
30
20
10
470
130
1500
Essentials Academy of Cosmetology
HANDBOOK 2015
4302 Howard Bush Drive
Neosho, MO 64850
Description 400 Manicuring hours’
Phone: (417) 451-0355
clock hours
Manicuring and hand massage and treatment of nails
Salesmanship and establishment management
Sanitation and sterilization
Anatomy
State law
Study of the use and application of certain chemicals
Miscellaneous lectures and test reviews
220
20
20
10
10
40
80
Total clock hours
400
Description of 600 Instructor hours’
clock hours
Basic principles of student teaching
Psychology as applied to cosmetology
Business experience or management
Practical teaching in both theory and practical application
200
50
50
300
Total of hours
600
STATE REQUIRMENTS
The state’s basic requirements are completion of 1500 clock hours in cosmetology, 400 hours in
Manicuring and 600 in Instructor. Students shall meet the minimum required units, regardless of hours,
for eligibility to receive a certificate of completion. A grade of 75% will be earned only after requirements
of both the state of Missouri and Essentials Academy of Cosmetology are fulfilled.
Required hours are to be completed on school premises. Time will not be given for work outside of the
school and is illegal without proper licensure or permission in advance to the state of Missouri. Students
will follow all state laws and regulations.
State law strictly forbids the practice of
cosmetology/esthetics/Manicuring without a license. Students must be under the supervision of a
licensee instructor. Violators will be reported to the Missouri State board of cosmetology.
SATISFACTORY ACADEMIC PROGRESS
ACADEMIC PROGRESS EVALUATIONS
The Satisfactory Academic Progress Policy is consistently applied to all students enrolled at the school. It
is printed in the catalog to ensure that all students receive a copy prior to enrollment. The policy complies
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Essentials Academy of Cosmetology
HANDBOOK 2015
4302 Howard Bush Drive
Neosho, MO 64850
Phone: (417) 451-0355
with the guidelines established by the National Accrediting Commission of Career Arts and Sciences
(NACCAS) and the federal regulations established by the United States Department of Education.
EVALUATION PERIODS
Students are evaluated for Satisfactory Academic Progress as follows:
Cosmetology 450, 900, and 1350 clocked (actual) hours
Manicuring
200, 400 clocked (actual) hours
Instructor
300, 600 clocked (actual) hours
*Transfer Students- Midpoint of the contracted hours or the established evaluation periods, whichever
comes first.
Evaluations will determine if the student has met the minimum requirements for satisfactory academic
progress. The frequency of evaluations ensures that students have had at least one evaluation by midpoint
in the course.
ATTENDANCE PROGRESS EVALUATIONS
Students are required to attend a minimum of 67% of the hours possible based on the applicable attendance
schedule in order to be considered maintaining satisfactory attendance progress. Evaluations are conducted
at the end of each evaluation period to determine if the student has met the minimum requirements. The
attendance percentage is determined by dividing the total hours accrued by the total number of hours
scheduled. At the end of each evaluation period, the school will determine if the student has maintained at
least 67% cumulative attendance since the beginning of the course which indicates that, given the same
attendance rate, the student will graduate within the maximum time frame allowed.
MAXIMUM TIME FRAME
The maximum time (which does not exceed 150% of the course length) allowed for students to complete
each course at satisfactory academic progress is stated below:
COURSE
MAXIMUM TIME ALLOWED
WEEKS
SCHEDULEDHOURS Cosmetology
(Full time, 32 hrs. /wk.)
2250
Cosmetology
(Part time, 20 hrs. /wk.)
113 Weeks
Manicuring
(Full time, 32 hrs. /wk.)
19 Weeks
Manicuring
(Part time, 20 hrs. /wk.)
30 Weeks
Instructor
(Full time, 32 hrs. /wk.)
28 weeks
900
Instructor
(Part time, 20 hrs. /wk.)
45 weeks
900
70
weeks
2250
600
600
The maximum time allowed for transfer students who need less than the full course requirements or parttime students will be determined based on 67% of the scheduled contracted hours.
ACADEMIC PROGRESS EVALUATIONS
The qualitative element used to determine academic progress is a reasonable system of grades as determined
by assigned academic learning. Students are assigned academic learning and a minimum number of
practical experiences. Academic learning is evaluated after each unit of study. Practical assignments are
evaluated as completed and counted toward course completion only when rated as satisfactory or better. If
the performance does not meet satisfactory requirements, it is not counted and the performance must be
repeated. At least two comprehensive practical skills evaluations will be conducted during the course of
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Essentials Academy of Cosmetology
HANDBOOK 2015
4302 Howard Bush Drive
Neosho, MO 64850
Phone: (417) 451-0355
study. Practical skills are evaluated according to text procedures and set forth in practical skills evaluation
criteria adopted by the school. Students must maintain a written grade average of 75% and pass a FINAL
written and practical exam prior to graduation. Students must make up failed or missed tests and incomplete
assignments. Numerical grades are considered according to the following scale:
93 - 100
85 - 92
75 - 84
74 and BELOW
EXCELLENT
VERY GOOD
SATISFACTORY
UNSATISFACTORY
DETERMINATION OF PROGRESS STATUS
Students meeting the minimum requirements for academics and attendance at the evaluation point are
considered to be making satisfactory academic progress until the next scheduled evaluation. Students will
receive a hard-copy of their Satisfactory Academic Progress Determination at the time of each of the
evaluations. Students deemed not maintaining Satisfactory Academic Progress may have their Title IV
Funding interrupted, unless the student is on warning or has prevailed upon appeal resulting in a status of
probation.
WARNING
Students who fail to meet minimum requirements for attendance or academic progress are placed on
warning and considered to be making satisfactory academic progress while during the warning period. The
student will be advised in writing on the actions required to attain satisfactory academic progress by the
next evaluation. If at the end of the warning period, the student has still not met both the attendance and
academic requirements, he/she may be placed on probation and, if applicable, students may be deemed
ineligible to receive Title IV funds.
PROBATION
Students who fail to meet minimum requirements for attendance or academic progress after the warning
period will be placed on probation and considered to be making satisfactory academic progress while during
the probationary period, if the student appeals the decision, and prevails upon appeal. Additionally, only
students who have the ability to meet the Satisfactory Academic Progress Policy standards by the end of
the evaluation period may be placed on probation. Students placed on an academic plan must be able to
meet requirements set forth in the academic plan by the end of the next evaluation period. Students who
are progressing according to their specific academic plan will be considered making Satisfactory Academic
Progress. The student will be advised in writing of the actions required to attain satisfactory academic
progress by the next evaluation. If at the end of the probationary period, the student has still not met both
the attendance and academic requirements required for satisfactory academic progress or by the academic
plan, he/she will be determined as NOT making satisfactory academic progress and, if applicable, students
will not be deemed eligible to receive Title IV funds.
RE-ESTABLISHMENT OF SATISFACTORY ACADEMIC PROGRESS
Students may re-establish satisfactory academic progress and Title IV aid, as applicable, by meeting
minimum attendance and academic requirements by the end of the warning or probationary period.
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4302 Howard Bush Drive
Neosho, MO 64850
Phone: (417) 451-0355
INTERRUPTIONS, COURSE INCOMPLETES, WITHDRAWALS
Students who withdraw prior to completion of the course and wish to re-enroll will return in the same
satisfactory academic progress status as at the time of withdrawal.
APPEAL PROCEDURE
If a student is determined to not be making satisfactory academic progress, the student may appeal the
determination within ten calendar days. Reasons for which students may appeal a negative progress
determination include death of a relative, an injury or illness of the student, or any other allowable special
or mitigating circumstance. The student must submit a written appeal to the school on the designated form
describing why they failed to meet satisfactory academic progress standards, along with supporting
documentation of the reasons why the determination should be reversed. This information should include
what has changed about the student’s situation that will allow them to achieve Satisfactory Academic
Progress by the next evaluation point. Appeal documents will be reviewed and a decision will be made and
reported to the student within 30 calendar days. The appeal and decision documents will be retained in the
student file. If the student prevails upon appeal, the satisfactory academic progress determination will be
reversed and federal financial aid will be reinstated, if applicable.
NONCREDIT, REMEDIAL COURSES, REPETITIONS
Noncredit, remedial courses, and repetitions do not apply to this institution. Therefore, these items have no
effect upon the school's satisfactory academic progress standards.
TRANSFER HOURS
With regard to Satisfactory Academic Progress, a student’s transfer hours will be counted as both attempted
and earned hours for the purpose of determining when the allowable maximum time frame has been
exhausted.
EXTRA-INTRUCTIONAL CHARGES
Each course/program has been scheduled for completion within an allotted time frame. A grace period
of approximately 10% has been added to the calculated completion date for each program. It is not
realistic to expect to receive an education for free. The school has reserved space, equipment, and
licensed instructors for each student and course/program. If a student does not graduate within the
contract period, additional training will be billed at the rate of $250 per week, or any part thereof, payable
in advance, until graduation. Students will not be allowed to clock in until applicable weekly payments
are made.
COURSE REPETITION
If a student needs to repeat a course, for any reason they may be subject to the current RE-ENTRY fee. If
they are accepted and were making satisfactory progress as defined in the satisfactory academic progress
policy section, at that point of withdrawal, they will be considered making satisfactory progress at the
point of RE-ENTRY and will RE-ENTER in the same status as in place as time of departure. If the student
did not meet the minimum requirements for satisfactory progress of the time of withdrawal, they may be
placed on probation until the next scheduled evaluation point and all elements of Satisfactory Academic
Policy are meet, if accepted for re-enrollment.
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4302 Howard Bush Drive
Neosho, MO 64850
Phone: (417) 451-0355
SALON FLOOR AND STUDENT SERVICES
As a rule clients come first; however, here at essentials we understand that students desire to have
student services. Students may receive student services when we have a slow time, or with the mission
of the instructor, you may perform student services on other students or vice versa. If you are having a
Chemical Service you must pay in advance for product you are using. In Booking Salon Floor services
instructors will make their best effort in distributing clients fairly among students. If a client request a
specific student then that request will be honored.
SUBSTITUTE INSTRUCTORS
A list of qualified substitutes will be available. All substitute instructors will attend annual staff meetings,
and an orientation, complete routine employment paperwork, and provide the following documents: a
current Missouri instructor’s license and documentation of current continuing education classes. The
owner, Melissa Gibbens, is a qualified instructor in both cosmetology and Manicuring. She will be readily
available in most cases that a substitute is needed.
CERTIFICATE OF COMPETION
Upon satisfactory completion of the required hours, all fees and charges are paid, and all paperwork is
completed, a certificate of completion is issued stating that the student has completed adult education
as prescribed by the Missouri State Board of Cosmetology. We do not guarantee the successful
completion or the passing, of the Missouri State Board of Cosmetology examinations. Students must put
forth the effort
Attendance policy
ATTENDANCE
Taking time off could cause you to go beyond your enrollment agreement contract date, resulting in
charges per that agreement. If you’re going to be absent or late you must call the school, or an instructor.
Ashley Moore, 417-669-1172 or Melissa Gibbens, 417-540-1627. Please call before school begins or as
soon as possible. A doctor’s excuse is required if you are absent for medical reasons. Students will be
given a 30 day period to make up missed or failed assignments or tests. If assignments or exams are
missed due to unexcused absence, the student will make up assignments when the material is covered in
the rotation of the curriculum, as all subject matter is usually covered again during the course length.
Students absent for more than 14 days will be terminated according to school policy unless otherwise
excused.
PERSONAL LEAVE OF ABSENCE
Essentials Academy of Cosmetology does not offer leave of absences for any reason.
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4302 Howard Bush Drive
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Phone: (417) 451-0355
Withdrawal/Termination Policy
WITHDRAWL FROM INCOMPLETE COURSE
Any student who withdraws from their contract and course, or fails to complete their training, will have a
notice placed in their student file as to progress at the point of withdrawal. They will become subject to
all fees as prescribed in the refund policy/cancellation settlement section.
TERMINATION
Below is a list of some of the most common reasons for termination:
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The use of alcohol and/or drugs on school premises.
Padding of operational sheets, i.e.: Daily and or monthly worksheets
Insubordination towards clients, fellow students, instructors or any staff member.
Disruption of class.
Obtaining credits by dishonest means.
Failure to maintain a satisfactory attendance.
Breach of contract.
Not keeping up with assignments.
Missing scheduled monthly payments.
Practicing cosmetology away from the campus without being under the supervision of an
instructor and permission from the Missouri State board of cosmetology as a field trip.
RE-ENTRY/ RE-ENROLLMENT AFTER TERMINATION
After being terminated for any reason, a student may be re-admitted at the same satisfactory progress
status as the time of termination or withdrawal if the following conditions are met:
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The student must satisfy all charges incurred prior to termination, including charges computed
and on policy/cancellation settlement section
The student will be subject to the current RE-ENTRY fee.
The student will re-register, and sign a new enrollment agreement with re-enrollment date. This
means that he/she must pay current cost of tuition and fees and must also pay the registration
fee again; however, the previous hours earned shall be used as credit in computing new charges.
The student agrees to be placed on probationary status for 30 days or until the next evaluation
period, after which the student’s grades, attitude, attendance, and general progress will be
reviewed and evaluated in order to be considered for ongoing acceptance. If the student has not
satisfactorily met the requirements for acceptance, termination will become final.
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HANDBOOK 2015
4302 Howard Bush Drive
Neosho, MO 64850
Phone: (417) 451-0355
SPECIAL EXEMPTIONS WAIVERS
If for any reason a student is unable to meet their contractual obligations they may request a special
exemption waiver. This waiver allows the director to make exceptions to written policy, based on
extenuating circumstances. Failure to obtain a special exemption waiver may result in actions being taken
against the student.
EXTENUATING CIRCUMSTANCES
Situations sometimes arise where a student is unable to abide their contractual obligations. Some of
those situations will be due to extenuating circumstances. In dealing with these situations, such
circumstances may be taken into consideration through the use of a special exemption waiver. Below are
some examples of extenuating circumstance, which may cause the student to be unable to meet their
contractual obligations:
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Hospitalization of students or serious injury or illness.
Doctor’s orders to remain in effect for a specific number of days beyond five. Medical release to
return to school is required
Circumstances occurring beyond the student’s control.
Child care issues
Employment obligations
REFUND/CANCELLATION POLICY
For applicants who cancel enrollment or students who withdraw from enrollment a fair and equitable settlement will
apply. The following policy will apply to all terminations for any reason, by either party, including student decision,
course or program cancellation, or school closure.
Any monies due the applicant or students shall be refunded within 45 days of official cancellation or withdrawal.
Official cancellation or withdrawal shall occur on the earlier of the dates that:
1.
2.
3.
4.
5.
6.

An applicant is not accepted by the school. The applicant shall be entitled to a refund of all monies paid.
A student (or in the case of a student under legal age, his/her parent or guardian) cancels his/her enrollment
in writing within three business days of signing the enrollment agreement. In this case all monies collected
by the school shall be refunded, regardless of whether or not the student has actually started classes.
A student cancels his/her enrollment after three business days of signing the contract but prior to starting
classes. In these cases he/she shall be entitled to a refund of all monies paid to the school less the registration
fee in the amount of $100.
A student notifies the institution of his/her withdrawal in writing.
A student is expelled by the school. (Unofficial withdrawals will be determined by the institution by
monitoring attendance at least every 30 days.)
In type 2, 3, 4 or 5, official cancellations or withdrawals, the cancellation date will be determined by the
postmark on the written notification, or the date said notification is delivered to the school administrator or
owner in person.
For students who enroll and begin classes but withdraw prior to course completion (after three business days
of signing the contract), the following schedule of tuition earned by the school applies. All refunds are based
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on scheduled hours:
PERCENT OF SCHEDULED TIME
ENROLLED TO TOTAL COURSE/PROGRAM
0.01% to 04.9%
5% to 09.9%
10% to 14.9%
15% to 24.9%
25% to 49.9%
50% and over
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Phone: (417) 451-0355
TOTAL TUITION SCHOOL
SHALL RECEIVE/RETAIN
20%
30%
40%
45%
70%
100%
All refunds will be calculated based on the students last date of attendance. Any monies due a student who
withdraws shall be refunded within 45 days of a determination that a student has withdrawn, whether
officially or unofficially. In the case of disabling illness or injury, death in the student's immediate family or
other documented mitigating circumstances, a reasonable and fair refund settlement will be made. If
permanently closed or no longer offering instruction after a student has enrolled, the school will provide a
pro rata refund of tuition to the student OR provide course completion through a pre-arranged teach out
agreement with another institution. If the course is canceled subsequent to a student's enrollment, the school
will either provide a full refund of all monies paid or completion of the course at a later time.
Students who withdraw or terminate prior to course completion are charged a cancellation or administrative
fee of $150.00. This refund policy applies to tuition and fees charged in the enrollment agreement. Other
miscellaneous charges the student may have incurred at the institution (EG: extra kit materials, books,
products, unreturned school property, etc.) will be calculated separately at the time of withdrawal. All fees
are identified in the catalog and in this enrollment agreement.
UNOFFICIAL WITHDRAWL
Students who have 14 days of consecutive absence without contacting the school will be
considered withdrawn. Clock hours will be checked on a minimum of every 30 days. If a student
has been officially withdrawn refund policy will apply.
CAMPUS CRIME AND SECURITY
Essentials Academy of Cosmetology encourages all students and employees to be responsible for their
own security and the security of others. Please report any known criminal offenses occurring on campus
to the school administration. In the event a sex offense should occur on campus, the victim should take
the following steps:
1. Report the offense to the school administration.
2. Preserve any evidence as may be necessary to the proof of the criminal offense.
3. Request assistance, if desired, from school administration in reporting the crime to local law
enforcement agencies.
4. Request a change in the academic situation if necessary.
Information for Crime Victim about disciplinary hearings: Institution must, upon written request
disclose to the alleged victim of any crime of violence, or a no forcible sex offense, the results of any
disciplinary proceeding conducted by the institution against a student who is the alleged perpetrator of
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Phone: (417) 451-0355
such crime or offense. If the alleged victim is deceased as a result of the crime or offense, the
information shall be provided, upon request to the next of kin of the alleged victim. This provision
applies to any disciplinary proceeding conducted by the institution on or after August 14, 2009 (HEOA
amendment).
Emergency Evacuation Plan This School’s campus consists of one building. If an emergency evacuation is
required you will be notified by your instructor and follow the emergency plan posted in the area you
are currently located in. On an annual basis, the institution conducts an emergency evacuation drill.
Each classroom has emergency evacuation procedures posted in the room. Please make yourself
familiar with these evacuation procedures.
Drug and alcohol abuse information:
Following you will find the requirements of the Drug-Free Schools and Communities Act Amendments
of 1989, Public Law 101-226 and what Essentials Academy of Cosmetology requires of Staff and
Students.
Staff and Students are prohibited from the unlawful manufacture, distribution, possession, or use of
illicit drugs or alcohol. This prohibition applies while on the property of the school or participating in
any institutional activity, Students or employees who violate this policy will be subject to disciplinary
action up to and including expulsion or termination from school or employment.
The school will impose disciplinary actions consistent with local, State and Federal law. The actions will
be determined by the school director after consultation with the U.S. Department of Education, local
law enforcement officials, rehabilitation staff and others depending on the particular circumstances.
Continuation as a student or as an employee at Essentials Academy of Cosmetology will depend on
factors that include but are not limited to: the severity of the offense; completion of an appropriate
rehabilitation program; frequency of the violation; arrest records and convictions
*FOR ALL EMERGANCIES PLEASE DIAL 911*
PRIVACY POLICIES
Effective January 1, 2013, the Standards and Criteria require institutions to guarantee each student or
parent or guardian if the student is a dependent minor access to the student’s records. The institution
must require written consent from the student or guardian each time before releasing any student
information in response to a third party request, other than a request by NACCAS, unless otherwise
required by law. Students and parent/guardians of dependent minors are guaranteed the right to access
and review the student’s educational file. Students must submit a written request to review their file to
the school director. The student will be granted supervised access to their records within five business
days of the request. Any third party request for information will require written authorization from the
student or parent/guardian of a dependent minor. Essentials Academy of Cosmetology requires a release
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4302 Howard Bush Drive
Neosho, MO 64850
Phone: (417) 451-0355
form be completed for each third party request of information. Essentials Academy of Cosmetology
provides access to student records without written consent to its accrediting agency, the United States
Department of Education, the State Licensing Agency, and any other school official. The institution
maintains a record of all release forms and requests for information.
Student services
JOB PLACEMENT POLICY
While the school cannot guarantee employment for graduates, assistance in finding suitable employment
is provided by posting area job openings on a career opportunities bulletin board for students to review.
Students also receive training in professionalism and job search skills including how to write a resume,
complete an employment application and prepare for an effective interview. The curriculum places a
great deal of emphasis on how to obtain and retain employment after graduation. Graduates are
encouraged to maintain contact with the school and follow-up with the school on current employment or
employment needs. In addition, the school maintains a network of relationships with professionals and
employers who provide mentoring to students while they are in school. Job referrals are made known to
interested graduates as available.
STUDENT GRIEVANCE PROCEDURE
In accordance with the institution's mission statement, the school will make every attempt to resolve any
student complaint that is not frivolous or without merit. Complaint procedures will be included in new
student orientation thereby assuring that all students know the steps to follow should they desire to
register a complaint at any time. Evidence of final resolution of all complaints will be retained in school
files in order to determine the frequency, nature, and patterns of complaints for the institution. The
following procedure outlines the specific steps of the complaint process.
1. The student should register the complaint in writing on the designated form provided by the
institution within 60 days of the date that the act which is the subject of the grievance occurred.
2. The complaint form will be given to the school Director.
3. The complaint will be reviewed by management and a response will be sent in writing to the student
within 30 days of receiving the complaint. The initial response may not provide for final resolution of
the problem but will notify the student of continued investigation and/or actions being taken regarding
the complaint.
4. If the complaint is of such nature that it cannot be resolved by the management, it will be referred to
an appropriate agency if applicable.
5. Depending on the extent and nature of the complaint, interviews with appropriate staff and other
students may be necessary to reach a final resolution of the complaint.
6. In cases of extreme conflict, it may be necessary to conduct an informal hearing regarding the
complaint. If necessary, management will appoint a hearing committee consisting of one member
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Phone: (417) 451-0355
selected by the school who has had no involvement in the dispute and who may also be a corporate
officer, another member who may not be related to the student filing the complaint or another student
in the school, and another member who may not be employed by the school or related to the school
owners. The hearing will occur within 90 days of committee appointment. The hearing will be informal
with the student presenting his/her case followed by the school's response. The hearing committee will
be allowed to ask questions of all involved parties. Within 15 days of the hearing, the committee will
prepare a report summarizing each witness' testimony and a recommended resolution for the dispute.
School management shall consider the report and either accept, reject, or modify the recommendations
of the committee. Corporate management shall consider the report and either accept, reject, or modify
the recommendations of the committee.
7. Students must exhaust the institution’s internal complaint process before submitting the complaint to
the school’s accrediting agency, if applicable.
STUDENT RECORDS
All personal records and files are kept in the administration office. All records are kept confidential, and
under lock and key, accessible only to the administrative staff. All other persons needing access to these
records or files must have a written release or a waiver previously signed by the student. Students shall
have access to their files at the time, upon written request and under direct supervision of a school
official.
COUNSELING SERVICES
A private office is available for student counseling where they are free to discuss any problems which
might affect their schools progress or future employment. A list of local professionals such as doctors,
lawyers, counselors, automotive repair, is kept for student referencing.
Instructor guidelines
STAFF MEETINGS
All instructors are expected to attend monthly meetings during which the following topics, as applicable
will be discussed: Education, teaching schedules, student evaluations.
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Student counseling activities.
Student recruitment and admissions.
New student orientations.
Job readiness training.
Student salon activities.
Licensure exams and results.
Student retention (withdrawals and graduates).
Student/graduate feedback.
Staff image and professional development.
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Phone: (417) 451-0355
Staff meetings will be held more frequently if needed. Assessment of feedback from students,
graduates, and advisory committee members will be reviewed and any applicable improvements or
changes will be documented.
INSTRUCTOR CONTINUING EDUCATION
All of Essentials instructors are required to meet the Missouri State board of cosmetology in continuing
education (C.E.) Standards, but not less than 12-clock hours of such activity each year, per instructor.
Methodology. Each instructor reviews a written performance evaluation at least once every 12 months.
The evaluation includes, at a minimum, teaching preparation and effectiveness. It is the personal
responsibility of each instructor to meet this requirement and provide documentation of such training to
management for his/her personnel file. The school may periodically require employees to participate in
job training or career development activities in addition to the regular work schedule. It is the goal of
the school to actively participate in the development of its employees; however, it is believed that the
employees must be willing to invest both time and, if necessary, money poured self-improvement and
professional development.
Sources for continuing education:
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Community colleges or universities.
Association for career and technical education.
Cosmetology educators of America.
Product manufacturers.
In-house continuing education provided by qualified individuals.
NACCAS workshops and seminars.
Publishers in the applicable fields of study.
Approved providers of continuing education recognized industry experts/trainers.
Federal "Return Of Title IV Aid" Policy
This policy applies to students who withdraw (officially, unofficially, or fail to return from a
Leave of Absence) or are dismissed from enrollment at Essentials Academy of Cosmetology.
It is separate and distinct from the Essentials Academy of Cosmetology Refund Policy.
The calculated amount of the "Return of Title IV Funds" that is required for students affected
by this policy are determined according to the following definitions and procedures, as
prescribed by regulation:
Essentials Academy of Cosmetology has 45 days from the date the institution determines that
the student withdrew to return all unearned funds for which it is responsible. The academy is
required to notify the student if he or she owes a repayment via written notice. The school
must advise the student or parent that he or she has 14 calendar days from the date the
academy sent the notification to accept a post-withdrawal disbursement. If a response is not
received from the student or parent within the permitted time frame or the student declines
the funds, the academy will return any earned funds that the academy is holding to the Title
IV programs. Post-withdrawal disbursement must occur within 90 days of the date the
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4302 Howard Bush Drive
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Phone: (417) 451-0355
student withdrew.
The Return of Title IV Funds (R2T4) regulation does not dictate the institutional refund
policy. The calculation of Title IV funds earned by the student has no relationship to the
student’s incurred institutional charges.
A school is required to determine the earned and unearned Title IV aid a student has earned
as of the date the student ceased attendance based on the amount of time the student spent
in attendance.
Withdrawal before 60%
Essentials Academy of Cosmetology must perform an R2T4 to determine the amount of earned
aid up through the 60% point in each payment period. The school will use the Department of
Education’s prorated schedule to determine the amount of R2T4 funds the student has earned
at the time of withdrawal. After the 60% point in the payment period, a student has earned
100% of the Title IV funds he or she was scheduled to receive during the period. The
institution must still perform a R2T4 to determine the amount of aid that the student has
earned.
Withdrawal after 60%
For a student who withdraws after the 60% point-in-time, there are no unearned funds.
However, Essentials Academy of Cosmetology must still determine whether the student is
eligible for a post-withdrawal disbursement.
Withdrawals - Official vs. Unofficial
A student who withdraws is one who either officially goes through a withdrawal from
Essentials Academy of Cosmetology, unofficially withdraws (is administratively withdrawn),
is suspended, or officially withdraws and submits it in writing to the school.
A student's withdrawal date is determined by using one of the following:
• the date the student began the institution's official withdrawal process or officially
notified the institution of intent to withdraw; or
• the midpoint of the period for a student who leaves without notifying the institution; or
• the student's last date of attendance at a documented academic-related activity.
Failure to Return from an Official Leave of Absence (LOA)
If a student does not return on his or her scheduled date from a documented Leave of
Absence, Essentials Academy of Cosmetology will withdraw the student ten days after they
were scheduled to return. Their last day of attendance will then be the last day they
attended an academically-related activity, prior to the LOA.
Earned Title IV Aid
Title IV Aid is earned in a prorated manner on a per diem basis (calendar days) up to the 60%
point in the trimester. Title IV Aid is viewed as 100% earned after that point in time.
In accordance with federal regulations, when Title IV financial aid is involved, the calculated
amount of the R2T4 Funds is allocated in the following order:
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1.
2.
3.
4.
5.
6.
Phone: (417) 451-0355
Federal Unsubsidized Direct Loan
Federal Subsidized Direct Loan
Federal Direct PLUS Loan
Federal Pell Grant
Other Title IV Aid
Other Aid and/or Scholarships
Essentials Academy of Cosmetology’s responsibilities in regard to the return of Title IV funds
follow:
• providing students with the information given in this policy;
• identifying students who are affected by this policy and completing the Return of Title IV
Funds calculation for those students;
• returning any Title IV funds that are due the Title IV programs.
The student's responsibilities in regard to the return of Title IV funds include:
• returning to the Title IV programs any funds that were disbursed to the student and
which the student was determined to be ineligible for via the Return of Title IV Funds
calculation;
• notifying of a withdrawal via written form;
• notifying of an intent to rescind a withdrawal notice via written form; and
• notifying the School Director of a notification of withdrawal or rescission of intent to
withdraw.
Post Withdrawal
If you did not receive all of the funds that you earned, you may be due a post-withdrawal
disbursement. If the post-withdrawal disbursement includes loan funds, the institution must
get your permission before it can disburse them. You may choose to decline some or all of the
loan funds so that you do not incur additional debt.
The institution may automatically use all or a portion of your post-withdrawal disbursement
(including loan funds, if you accept them) for tuition and fees). For all other institutional
charges, the institution needs your permission to use the post-withdrawal disbursement. If
you do not give your permission, you will be offered the funds. However, it may be in your
best interest to allow the school to keep the funds to reduce your debt at the school.
If the institution is not required to return all of the excess funds, you must return the
remaining amount. Any loan funds that you must return, you (or your parent for a PLUS
Loan) repay in accordance with the terms of the promissory note. That is, you make
scheduled payments to the holder of the loan over a period of time.
Any amount of unearned grant funds that you must return is called an overpayment. The
amount of a grant overpayment that you must repay is half of the grant funds you received or
were scheduled to receive. You must make arrangements with the institution or the
Department of Education to return the unearned grant funds.
The requirements for Title IV program funds when you withdraw are separate from the
Essentials Academy of Cosmetology Refund Policy. Therefore, you may still owe funds to the
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academy to cover unpaid institutional charges. Essentials Academy of Cosmetology may also
charge you for any Title IV program funds that the academy was required to return.
VERIFICATION POLICY
The U.S. Department of Education (DOE) requires certain student applicants to verify the accuracy of
information provided when applying for federal aid. Any student may be asked to verify application
information at the professional discretion of the financial aid officer.
Requirements are applicable to all applicants for federal student aid under the following programs:
The Federal Pell Grant Program
The Federal Stafford Direct Loan Program
Federal Supplemental Educational Opportunity Grants (FSEOG)
Federal Work-Study (FWS)
Selection For Verification
If a student's application is selected for review by the federal audit system, the Financial Aid Office is
required to verify the application information of those students prior to disbursing federal student aid
funds. No aid will be disbursed until completion of the verification process and proper submission of
additional forms for loans, grants, or other federal aid. STUDENTS ARE RESPONSIIBLE FOR PAYMENT OF
TUITION BY THE PAYMENT DEADLINE REGARDLESS OF THE STATUS OF THE VERIFICATION PROCESS.
FINANCIAL AID WILL NOT DEFER TUITION PAYMENT IF THE STUDENT HAS OUTSTANDING
REQUIREMENTS THAT ARE NOT SATISFIED BY AUGUST 1, PRIOR TO THE TUITION DEADLINE OF AUGUST
10. Students may be subject to a late fee or ultimately being withdrawn from classes for non-payment if
financial aid is not finalized and ready to disburse by the tuition deadline. Payment can be made by
check, credit card, or monthly payment plan to avoid penalty. If tuition has been paid in full at the time
any financial aid for which the student is eligible is ready to disburse, it will be disbursed to the student
and refunded in the form of a check.
Discretionary Verification
Individual institutions have the authority to verify any student's information and ask for any additional
documentation needed to insure the integrity of the federal programs and to aid them in the smooth
operation of their offices. If the student submits any discrepant information or the FAO has any reason
to believe the applicant information is not correct, the student will be required to provide
documentation to the extent necessary to resolve the conflict. All conflicts must be resolved before
federal aid can be disbursed. Transfer students whose application was selected by the Central Processor
for verification will be verified completely regardless of whether that student was verified at their
previous institution. The verification completed by AMU and subsequent recalculation of EFC, if any,
supersedes computation of EFC as a result of verification by another institution.
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Essentials Academy of Cosmetology
HANDBOOK 2015
4302 Howard Bush Drive
Neosho, MO 64850
Phone: (417) 451-0355
Unsubsidized Loans
An applicant who has been selected for verification but is eligible only for Unsubsidized Federal Stafford
Loans may be excused from completing the verification process; in other words, a student with an
expected family contribution (EFC) that is too high to qualify him or her for a Subsidized Federal Stafford
Loan would not have to complete verification. A student who might be eligible for a subsidized loan
cannot waive verification by choosing to forfeit any need-based grants and borrow an unsubsidized loan
only.
Forms and Documentation Collection Procedures And Deadlines
Essentials Academy of Cosmetology requires all applicants subject to verification to fill out a Federal
Verification Worksheet and return it to the Financial Aid Office before any further processing will be
done on their aid package. Applicants should return Federal Verification Worksheet, along with
appropriate signed tax returns, prior to priority deadline of April 1st for consideration of federal and
institutional need-based grants. Students can submit verification documents at any time up to the
deadline.* Applicants selected for verification will not be packaged for financial aid until the process is
completed. If verification is not completed, no Title IV or need-based aid will be awarded or disbursed.
If verification is not complete by the payment deadline, students must pay tuition, fees, and room and
board by other means.
*A Pell applicant selected for verification must complete the process by the deadline published in the
Federal Register. Verification is complete when an Essentials Academy of Cosmetology Financial Aid
Officer has received and reviewed all the requested documentation. For Pell grant eligibility, the
students' SAR must have been corrected or have shown that the information is correct, and the school
must have his valid correct ISIR or SAR. For Campus-based and Stafford loan funds, you must have an
ISIR or SAR with an official EFC that shows the application data were processed through the CPS at least
once while the student was enrolled. Independent Students - must provide signed copies of tax return
and Verification Worksheet, if student is married spouse must also provide a copy of his or her tax
return. Dependent Students - must provide signed copies of their tax return and Verification Worksheet
as well as provide signed copies of their parents' tax return. Definition of Parent is not limited to natural
parents. The following are the guidelines for establishing parental status: Adoptive parent: Treated as
natural parent. Foster Parent: Not treated as a natural parent unless directed by the court to use
personal resources to support the student Grandparent or other relatives: not treated as a natural
parent unless he or she has legally adopted the student. Stepparent: Treated as natural parent if they
were married to the natural parent at the time the application was signed. If the natural parent dies and
the stepparent survives the student becomes dependent upon the surviving natural parent, unless the
stepparent legally adopted the student. Non-Filers: For students not required to file a tax return, a
properly filled out Verification Worksheet should reflect any earnings, and should be accompanied by
any W-2's the student may have.
Data Elements That Must Be Verified
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Essentials Academy of Cosmetology
HANDBOOK 2015
4302 Howard Bush Drive
Neosho, MO 64850
Phone: (417) 451-0355
All applicants that are selected for verification from the Central processor must have the following
elements verified:
1. Household Size Number of persons in the household that the student (and their spouse) or dependent
student's parent(s) will support during the award year.
2. Number of Household members Enrolled in Postsecondary Education at least half-time (six credit
hours) for at least one term.
3. Adjusted Gross Income or income earned from work if AGI has not been calculated, either amount
must be for the base year.
4. U.S. Income Tax Paid for base year.
5. Certain Untaxed Income and Benefits for the base year:
a) Social Security
b)
Child Support
c)
Untaxed payments to IRA and/or Keogh plans
d)
Foreign Income Exclusion
e)
Earned Income Credit
f)
Interest on tax free bonds
g)
Other untaxed income from the U.S. income tax return
(i) Tax Exempt Interest Income
(ii) Untaxed Portions of Pensions
NOTE: All tax returns must be signed by the applicant or the tax preparer Applicants will be sent
notification after the verification and recalculation process has been completed and the student's
completed financial aid package has been determined.
VA ATTENDANCE POLICY ADDENDUM
VA eligible students must maintain an attendance average of at least 80%, evaluated
monthly. Failure to maintain this standard will lead to a 30 day probationary period. If the
minimum standard is not achieved through the probationary period, termination from benefits
will result.
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Essentials Academy of Cosmetology
HANDBOOK 2015
4302 Howard Bush Drive
Neosho, MO 64850
Phone: (417) 451-0355
Mitigating circumstances will be reviewed by school officials for further consideration.
AVAILABILITY OF STUDENT RECORDS
Students may review their school records upon request.
PRIOR CREDIT
VA eligible students with prior credit will have their previous coursework
evaluated. Applicable prior credit will be rewarded and the length of the course shortened
proportionately.*
*According to regulations established by the State Board of Cosmetology.
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