MyFloridaMarketPlace CRB Meeting
September 28, 2006
Agenda

Opening Comments – Agenda Review

Office Depot Punch-out Design Change (SIR 422)
 We want your guidance to move forward

Office Depot Master Agreement

MFMP Upgrade
 Upgrade overview – phases to completion
 Benefits/Enhancements between current version (7.1a) and upgrade
version (8.2)
 Additional DMS objectives
 CRB Participation
 Customization review

Next Meeting Time / Location
Page - 2
Ariba Buyer 8.2.2 Upgrade
Benefits/Enhancements




Catalog Enhancements:
 Select multiple catalog items and enter the desired ordered quantity before
adding to requisition
 Additional Keyword Search Options:
 Use of ‘And’ or ‘Or’ operator
 Exact Phrase
 Exclude Words
 Catalog Favorites:
 Add to Favorites from catalog search results screen
 Catalog items added to your Favorites display a ‘star’ icon
 Create Favorites groups
Enhanced Login Option
 Go-to menu options (e.g. Home, Status, Approve Requests, Catalog, etc)
Session Timeout Warning
 Allow users to extend their session or continue with session timeout
Leverage system to create reports in Excel
 Export system search results (max. 500 rows)
 Export requisition line items
Page - 3
Ariba Buyer 8.2.2 Upgrade
Benefits/Enhancements
User interface consolidation resulting in fewer process steps
Transaction Type
7.1a
Process Steps
8.2.2
Process Steps
Create Requisition
7
3
Address Maintenance
5
3
Cancel Requisition
5
1
Contract Exemption
5
1
Delete Disbursement
5
1
FLAIR Login Information
5
1
Password Change
3
1
Payment Update
5
1
Release Encumbrance
5
1
Restore Contract Amount
5
1
User Maintenance
5
3
Page - 4
Ariba Buyer 8.2.2 Upgrade
Benefits/Enhancements

Data Scoping
 Entity scoping will be added to the System Search functionality by using a
combination of roles and permissions which will provide different levels of
access. The different levels are listed below:
 Level 1 –scoped by the user’s assigned entity and will not return any
results outside of that entity.
 Level 2 –scoped by a user group (subset of the available entities within
MFMP) and will not return any results for entities outside the assigned
user group. An example of a user group could potential be DMS and all
of its dotted line agencies.
 Level 3 – will not be scoped by a user’s entity. The search result will
return transactions across all entities that match the entered criteria.
This will be accomplished by creating a new permission and a new role.

A new entity field will be added to each of the System Search pages. Level
2 and Level 3 users will have the ability to search across multiple agencies.
This field will allow these users to return search results for one entity,
multiple entities, or all entities allowed by their role. Level 1 users will only
have access to their entity; the entity field on these pages will provide them
with no additional entity options and will not allow them to choose an entity
value of “No Value”.
Page - 5
Ariba Buyer 8.2.2 Upgrade
Benefits/Enhancements

SIR 376: System generates Base ID error when a "Next Version" is
aborted



Known defect for Buyer 7.1a
Ariba has resolved this issue in the Buyer 8.2.2 version that will be
implented with the upgrade
Change Request 6: Hold Until - Need to allow the user to be able to
have edit capabilities when a PR has a hold until date for the future and
is sitting in the FLAIR approval queue

This CR will be implemented for Buyer 8.2.2
Page - 6
Ariba Buyer 8.2.2 Upgrade
DMS Specific Initiatives

Standardize Role/Permissions

Standardize Workflows

Deliver effective Operational Reports

Deliver effective Training approach

Effectively communicate the upgrade through all phases of the upgrade
Page - 7
Ariba Buyer 8.2.2 Upgrade – Process Overview
Technical Infrastructure
Technical Infrastructure
Plan

Design
Build
Test
Train
Deploy
Technical Infrastructure – Establishment of physical environments.



Physical Hardware
Code Migration
Data Conversion
Impact to CRB - No impact to the CRB during this stage of the upgrade
Page - 8
Ariba Buyer 8.2.2 Upgrade – Process Overview
Plan Stage
Technical Infrastructure
Plan

Design
Build
Test
Train
Deploy
Plan Stage - This involves the analysis of existing functionality and code
to determine upgrade scope and effort
 Code enhancement analysis
 Evaluation of implemented change requests and SIRs
Impact to CRB – Evaluation of design change requests and SIRs for
removal in Buyer 8.2.2
Page - 9
Ariba Buyer 8.2.2 Upgrade – Process Overview
Design Stage
Technical Infrastructure
Plan

Design
Build
Test
Train
Deploy
Design Stage – This stage involves design of new functionality being
included in the upgrade effort
 Data Scoping
 Hold Until
Impact to CRB – Evaluation of design change requests for implementation
in Buyer 8.2.2
Page - 10
Ariba Buyer 8.2.2 Upgrade – Process Overview
Build Stage
Technical Infrastructure
Plan

Design
Build
Test
Train
Deploy
Build Stage - This stage involves the development and assembly test of
the application with MFMP customizations
 Build code line for Buyer 8.2.2 – this includes the migration of core code
from Buyer 7.1a to Buyer 8.2.2
 Development of custom code to include previously implemented 7.1a
MFMP customizations
Impact to CRB – No impact to the CRB during this stage of the upgrade
Page - 11
Ariba Buyer 8.2.2 Upgrade – Process Overview
Test Stage
Technical Infrastructure
Plan

Design
Build
Test
Train
Deploy
Test Stage – This stage involves testing the components and validating
the solution
 System Test (Pass 1 through Pass 3)
 Performance Testing
 User Acceptance Testing
Impact to CRB – Participation within User Acceptance Test activities
Page - 12
Ariba Buyer 8.2.2 Upgrade – Process Overview
Training Stage
Technical Infrastructure
Plan

Build
Test
Train
Deploy
Train Stage – This involves development of training materials



Design
“What’s New” for Buyer 8.2.2 training
Any additional training needs as identified through the upgrade
process
Impact to CRB


Attend What’s New for Buyer 8.2.2 training
Review and evaluate Buyer 8.2.2 training materials for distribution to
the user community
Page - 13
Ariba Buyer 8.2.2 Upgrade – Process Overview
Deploy Stage
Technical Infrastructure
Plan

Design
Build
Test
Train
Deploy
Deploy Stage – This stage involves the implementation of the Buyer
8.2.2 application, technical architecture, technical infrastructure, and
training to the agencies
 Implementation – “Go-Live” of Buyer 8.2.2
 Disaster Recovery Test Execution
 Production Support Tuning
Impact to CRB - No impact to the CRB during this stage of the upgrade
Page - 14