Appendix B.1
Public-Private Partnerships Project Roles and Responsibilities

Receive recommendations from Treasury Board Committee on alternative
financing of capital projects

Approve the ministries to enter into the Project Agreement with the
Preferred Proponent

Approve projects to proceed using a P3 procurement

Approve the amount of alternative financing

Approve the PSC

Recommend approval to Cabinet for the ministries to enter into the
Project Agreement with the Preferred Proponent
Advisory Committee
on Alternative Capital
Financing

Provide recommendations to Treasury Board Committee on alternatively
financed projects

Evaluate Business Cases and proposals referred by Treasury Board
Committee and provide feedback to ministries
Treasury Board
Capital Planning
Committee

Provide recommendations to Treasury Board Committee on alternatively
financed projects in context of the Capital Plan
Deputy Ministers
Capital Planning
Committee

Provide recommendations to Treasury Board Capital Planning Committee
on alternatively financed projects

Make decision to proceed to a Business Case for a project with P3
potential
Cabinet
Treasury Board
Committee
Appendix B.1 – P3 Project Roles and Responsibilities
Page | 1
Ministry of Finance
and Enterprise
Service Delivery
Ministries

Provide input into project evaluation criteria (assessment for P3
suitability)

Participate in project evaluation at Opportunity Paper stage and provide
advice related to financing and capital markets

Participate in development of the Business Case, particularly to provide
financial expertise to project team, give insight on current financial
market conditions and provide insurance and risk management advice

Participate in the evaluation process (Request for Qualifications and
Request for Proposals)

Provide input into standard business terms

Assess and advise on contract terms relating to financing, payment terms
and insurance

Develop and implement the interest rate adjustment process

Participate in agreement meetings with proponents

Lead responses on financial/credit matters

Provide discount rate used in VFM determination

Evaluate VFM of final bids and comparison of NPV of bids

Assist in financial close

Provide input into VFM report

Provide input into project evaluation criteria (assessment for P3
suitability)

Participate in project evaluation (starting at Opportunity Paper stage)

Lead development of, and sign off on Business Case

Lead the project team conducting the procurement

Develop project technical requirements

Lead the evaluation process (Request for Qualifications and Request for
Proposals)

Provide input into standard business terms

Engage the Fairness Auditor

Engage required consultants (financial, process, capital markets, cost,
etc.)

Recommend Preferred Proponent (with Program Ministry) and request
approval to enter into the Project Agreement

Sign the Project Agreement (with Program Ministry)

Lead development of VFM Report

Maintain all project documentation, including technical, procurement,
Appendix B.1 – P3 Project Roles and Responsibilities
Page | 2
financial, approval, etc. in accordance with GOA record retention policies
Ministry of Justice
Supported
Infrastructure
Organizations (when
GOA is leading the
procurement)

Manage project implementation

Coordinate hand-off for operations and maintenance phase (if handled by
Program Ministry or SIO)

Lead working group if contract issues arise

Provide input into project evaluation criteria (assessment for P3
suitability)

Advise on legal implications of procurement approach

Participate in project evaluation at Opportunity Paper stage

Participate in development of the Business Case

Participate in the evaluation process (Request for Qualifications and
Request for Proposals)

Provide input into standard business terms

Lead development of the Project Agreement

Advise on matters relating to the procurement process

Participate in agreement and technical meetings

Lead process to achieve commercial and financial close

Provide input into VFM report

Advise on Project Agreement interpretation and enforcement

Advise on redacted Project Agreement for public posting

Maintain all project legal documentation, including executed agreements

Work with Program Ministry to develop program requirements

Work with project team on project design, as required, to ensure
program requirements are met

Work with the project team to develop technical requirements

Participate as requested on evaluation, liaison or other teams to further
the procurement

Communicate project progress as required within the SIO

Obtain approvals required to complete the procurement

Execute agreements required to complete the procurement

Work with Service Delivery ministry to facilitate hand-off for operations
and maintenance phase
Appendix B.1 – P3 Project Roles and Responsibilities
Page | 3

Develop recommendation for multi-year alternative financing plan;

Establish criteria and processes to evaluate for alternative procurement

Review alternative procurement evaluations and lead process to provide
recommendations on suitability for P3 procurement

Develop and maintain alternative financing standards and guidelines

Provide input into Business Case, VFM report, communications

Participate on project team as required

Facilitate Treasury Board Committee and ACACF approval processes

Lead committee to establish standard business terms

Identify program needs

Sponsor project

Work with ACFO on project evaluation for alternative procurement

Liaise with SIOs (when applicable)

Participate in Business Case development and sign off on Business Case

Participate on project team

Participate in the evaluation process (Request for Qualifications and
Request for Proposals)

Recommend Preferred Proponent (with Service Delivery Ministry) and
request approval to enter into the Project Agreement

Sign the Project Agreement (with Service Delivery Ministry and SIO,
where appropriate)

Lead development and execution of communications strategy

Provide input into VFM report

Work with Service Delivery Ministry on hand-off for operations and
maintenance phase

Participate in working group if agreement issues arise
- Technical
and
Engineering
and/or
Architect

Assist the Service Delivery Ministries in preparing project specific
documentation

Assist in the evaluation process
- Process

Assist in preparing final procurement documentation
Ministry of Treasury
Board (ACFO)
Program Ministries
External
Consultants/Advisors
Appendix B.1 – P3 Project Roles and Responsibilities
Page | 4
- Financial
Consultant
- Capital
Markets
Advisor
Fairness Auditor

Assist in all stages of procurement

Assist in review of submissions

Assist in documentation review and reporting

Assist in risk identification and assessment

Advise on financial model preparation

Assist in the procurement

Attend agreement meetings to address matters of a financial nature

Contribute to development of the project agreement in matters relating
to project financing and value for money

Assess financial capacity of the respondents to the Request for
Qualifications and the proponents in the Request for Proposals

Advise on mix of public and private financing

Attend agreement meetings to address matters of a capital and financing
market nature

Provide input into the project agreement in matters relating to capital
markets and value for money

Observe the GOA’s conduct of the procurement process;

Consider whether the GOA complied with the process set out in the
procurement documents; and

Provide advice and recommendations to the GOA regarding the fairness
of the procurement process.
Appendix B.1 – P3 Project Roles and Responsibilities
Page | 5