RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING
NYU Hospitals Center – Kimmel Program Building
Commissioning Services
NYU Hospitals Center
Kimmel Pavilion Building
Commissioning Services
Request for Proposal and Process
1) Introduction
The NYU Hospitals Center (the “Medical Center”) requests proposals from qualified firms to
perform Commissioning Authority ("CxA") services for the Kimmel P avilion Building located
at the existing East Midtown campus.
The selected Commissioning Authority will coordinate the commissioning process, will help to develop
commissioning schedules, will develop checklists, oversee testing, and will produce a Final Commissioning
Report in accordance with the scope set forth in this document. We expect that the selected Commissioning
Authority will oversee several Commissioning Agents, under their direct management & employment, who
will perform the actual testing and calibrations, with cooperation and in the presence of the Subcontractors.
The Commissioning Agents can be either direct employees of the Commissioning Authority or a
subcontracted entity. We prefer to see a substantial percentage of personnel assigned to this project as
direct employees of the Commissioning Authority. In the event that the Commissioning Agents will be
subcontracted, this must be made transparent in your proposal. Resumes for each team member are a
mandatory inclusion in your proposal. Teams will be specifically contracted by individual and any changes to
the team either prior to start to the project or during the project must be submitted in writing and approved
by the Owner in advance of such change in personnel taking place.
The Commissioning Authority will notify Owner two weeks in advance of all commissioning activities and
testing, which the Owner will have the right participate in and/or witness.
The Kimmel Pavilion (KP), built as part of the Kimmel Program work, is roughly 800,000
square feet. Building services include chilled water, high/medium/low pressure steam, hot
water, and related support services. N ormal and emergency electrical distribution will be
provided from the new Energy Building (EB) being built concurrently with this project. The
equipment located in the EB will be commissioned unde r a separate contract. Building
services shall be commissioned from the energy transfer station in the building out through
the end devices (secondary loop).
Additional building services including central building vacuum and compressed air and gases
shall also be included and commissioned as part of this contract. Main building HVAC
systems and patient spaces including operating and procedure rooms shall be commissioned
in their entirety.
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RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING
The Medical Center requires all projects be commissioned by a third party commissioning
Authority to assure that the completed building meets all engineering design parameters
and operates as engineered.
This project will pursue LEED certification so the CxA will be required to follow all processes
and fulfill the required documentation to ensure compliance with LEED. The Medical Center
intends to achieve minimum LEED Silver and target LEED Gold, including the LEED point for
enhanced commissioning (EAc3) and proposals should reflect this goal. The Commissioning
Authority also is required to ensure that the patient rooms and all other patient occupied
spaces meet Joint Commission (JCAHO) accreditation.
2) Scope of Commissioning and Start -Up Engineering Services
The Complete Scope of Commissioning Services is defined as in ATTACHMENT A, Project
Specific Scope of Services.
Inadvertently Omitted Scope or Services Proposing firms are encouraged to bring to the attention of the Medical Center any scope or
services it deems necessary and/or appropriate for the p roject but that may have been
inadvertently omitted from the Request for Proposal. This information shall be reviewed by
them and sent to all bidders as a bid clarification.
3) NYU Hospitals Center Consultants Agreement
The enclosed Agreement “ATTACHMENT C” sets forth the services and conditions of the
proposed engagement Requests for deviations from the Agreement must be clearly
identified in the proposal and should not be assumed to be agreed upon .
Clarifications Questions with respect to this RFP must be submitted in writing by March 28 t h , 2011.
Answers to the questions will be distributed in writing to all Proposers by April 1 s t .
4) Proposal Content and Format
a) General
Adherence to the specified proposal format is mandatory . Brevity, conciseness, and
responsiveness are paramount.
Section I: Technical Proposal
Concisely demonstrate a complete understanding of the project, the project scope and the
scope of commissioning services
Section II: Proposal
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RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING
Scope of Services
Specific Scope of Services requirements are detailed in Scope of Services Document
(ATTACHMENT A). For the purposes of the proposal the following major wor k phases can be
assumed.
Proposal shall be broken down to indicate the cost for each phase, as well as the anticipated
man-hours to be used. The costs and man -hour requirements shall be located in the fee
section of the proposal.
The commissioning scope must fulfill, but will not be solely defined by the LEED
Commissioning Prerequisite and credit for En hanced Commissioning. Proposers must review
the Scope of Services ATTACHMENT A and fully commit to all requirements that may be in
addition to or an enhancement of the LEED checklist.
The proposal must include resumes of partner/principals and key sta ff and indication of
their ability to commit to the Project.
The proposal must include relevant technical information covering your work process and
product. Including but not limited to: methodologies, applications, quality assurance
processes, etc.
The proposal must include description the proposed commissioning teams’ experience in the
application of the latest version of the following ASHRAE Guidelines:
 62 – Air Quality Standards
 90.1 – Energy
 55 – Thermal Environmental Conditions for Human Occupancy
 62.1 - Ventilation for Acceptable Indoor Air Quality
 0-2005 – The Commissioning Process
 1-1996 – The HVAC Commissioning Process
Provide specific examples.
A matrix identifying tasks, labor hours, rates, and subtotal / totals shall be included as a
part of the proposal.
Phase I – DESIGN DEVELOPMENT
Phase II – PRE CONSTRUCTION
Phase III – SUBCONTRACTORS BID & AWARD
Phase IV – CONSTRUCTION & STARTUP
Phase V – TESTING (pre-occupancy)
Phase VI – OCCUPANCY & OPERATIONS (post-occupancy within one year of owner
acceptance)
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RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING
Deliverables required for this project include:
1. Design Review Open Items Log
2. Equipment Start-up and Functional Procedures and Checklists
3. Commissioning Plan
4. Construction Open Items Log
5. Commissioning & Start -Up Open Items Log
6. Final Approved O&M Manuals
7. Final Commissioning Report
Note: Please include samples (detailed below), as an appendix to the proposal, previous
examples of this RFP’s deliverable requirements. Summaries may be provided per the
following guidelines. At a minimum, examples should illustrate the following:
 Operational experience based suggestions and alternatives that were presented in
the design phase that helped shape the BOD
 Commissioning agent submittal review form
 Summary of the process for tracking, documenting, and communicating static and
performance issues status and progress including recommendation
 Commissioning agent input to a TAB plan
 Commissioning agent inp ut to a Controls Integration Plan
 Commissioning agent input to the CM’s startup plan
 Example of commissioning agent’s experience with high -rise building ‘stack effect’
issues
 Example building systems manual
Schedule
Provide a Schedule for each Project P hase (Design Development, Pre Construction,
Subcontractors Bid & Award, Construction & Startup, Testing {Pre -Occupancy}, Occupancy &
Operations) and by Major Task within each Project Phase.
Staffing Plan
Prepare a detailed staffing plan to support the Work Plan and Schedule. Show how Staffing
Plan meets monthly manpower levels required by Schedule above. List the specific
personnel to be assigned and provide resumes for each person listed on the Project team.
We will contractually obligate the selected firm to maintain the project team over the life of
this assignment unless a proposed change in team member is requested in writing and pre approved by the NYU Hospitals Center staff in advance. Indicate monthly staffing levels to
achieve schedule. We strongly prefer a minimum of five years experience for each team
member.
As a supplement to your staffing plan, please provide a Table of Organization in the form of
a diagram illustrating the structure your project team as well as the relationships and
relative ranks of the various positions.
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RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING
Sub-Consultants
Clearly identify all sub-consultants.
Section III: Fee Proposal
The fee component of the proposal shall include the following:
The lump sum fee that your firm requests for all services required to complete the Project
in accordance with the Schedule. The proposal must include any and all services to be
rendered under this assignment including labor, materia ls, equipment, overhead and the
cost of any sub-consultants.
A Cost Matrix shall be used to detail fees for each phase of the project. Our format for the
cost matrix is included as Attachment B.
Indicate in the Costs Matrix the man -hours and fees for your firm and all sub consultants.
Break out sub-consultant costs on a separate line per Phase .
Reimbursable Expenses

Travel
Indicate in attached Costs Matrix the Estimated Travel Expenses for your firm and all
sub-consultants.

Other Reimbursable Expenses
Reproduction costs for your firm and all sub-consultants.
Please note the Medical Center does not pay mark-ups or handling charges on any
reimbursable expenses, nor does it pay for travel, telephone or telefax within the New York
metropolitan region. Internet access service charges are not cons idered reimbursable.

Additional Services
Indicate hourly rates for Principals and for Staff for Additional Services

Authorized Person
Indicate the name of the person authorized to negotiate on behalf of your firm
Section IV: Other Documents
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RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING
A cover letter signed by a principal of the firm indicating th e commitment of the firm to the
successful technical delivery of the project in accordance with the schedule requirements
and the specific commitment of the key project staff identified in the Staffing Plan for the
duration of the project
 Experience
Provide descriptions of at least three recent (within 5 years) hospital projects similar in
type, size and complexity to this project. Provide references for these projects with current
contact information. Your proposed staff must have had signi ficant technical roles in these
three projects. Bidder should describe the roles that the pr oposed staff had on these three
projects. We strongly prefer a minimum of five years experience for each team member.
Provide same for your sub-consultants
5) Evaluation Criteria

Proposed Staff
Strength of Proposed Staff in all of the facets of the project and commitment of Proposed
Staff on a regular basis for the duration of the project .

Understanding
Clear demonstration of a complete understanding of the planning, engineering,
construction, project management, and scheduling challenges of the project and project
phases
Clarity of proposed technical and project management approach and how the propos ed
approaches will assure the delivery of the project i n accordance with all technical
expectations and schedule requirements

Experience
Clear demonstration of experience in commissioning for high performance buildings as well
as commissioning for healthcare in similar urban environments.

Fee
6) Issuing Office
NYU Hospitals Center
Department of Supply Chain & Strategic Sourcing
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RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING
One Park Avenue, 18 t h Floor
New York, NY 10016
Attention: Craig W. Deodene
Craig Deodene is the point of contact for the purposes of this RFP and can be contacted
solely by e-mail (Craig.Deodene@nyumc.org)
Please indicate your interest in the project and intention to submit a proposal by e -mail to
Craig Deodene at Craig.Deodene@nyumc.org no later than 1:00 PM, March 23 r d .
Questions
Questions may be submitted in writing via e -mail to Craig.Deodene@nyumc.org up to 1:00 PM
March 28 t h 2011. Questions and responses will be distributed to all proposers by April 1 s t ,
COB.
Submission
Submit 5 printed and 1 electronic copies of the proposal by 5:00 PM, Wednesday April 6 t h ,
2011 to the Department of Supply Chain & Strategic Sourcing Office at the above address. A
label shall be affixed on the outside of the proposal envelope stating "Sealed Bid – Kimmel
Program - Commissioning". Note that this label should be on the exterior envelope, if the
package is sent via FedEx, it should be on the Fed Ex envelope.
Use messenger, hand delivery, or express delivery service (Fed Ex or similar ) Do not mail or
go through the campus mail system. Delivery is the sole responsibility of the proposer .
7) Contractual

Right to Reject Proposals
NYU Hospitals Center reserves the right to reject any and all proposals for the project

Right to Reject Proposed Staff and Sub -Consultants
NYU Hospitals Center reserves the right to accept or reject proposed project staff personnel
and sub-consultants

Intention to Negotia te
NYU Hospitals Center reserves the right and intends to negotiate the final scope of work,
staff participation, and fee before entering into an agreeme nt with the successful proposer .
The contents of the selected proposal, together with this RFP, will be incorporated with and
made a part of the final contract as developed by NYU Hospitals Center and external
counsel.
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RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING

Multiple Contracts
NYU Hospitals Center reserves the right to apportion the scope of work into one or more
smaller contracts, allowing for the award of the work to more than one proposer in order to
meet the project's requirements, schedule, or budget constraints.

Selected Proposal Responsibilities
The selected proposer will be required to assume sole responsibility for the complete eff ort
as required by this RFP. The NYU Hospitals Center will consider the selected proposer to be
the sole point of contact with regard to contractual matters .

Incurred Costs
NYU Hospitals Center is not liable for any cost incurred by proposers in the prep aration of
proposals or for any work performed prior to the execution of the Agreement or a Notice To
Proceed.
8) Design Criteria
As part of the Schematic Design process, the design engineer , Jaros, Baum & Bolles (J B&B)
have produced Mechanical Design Criteria, System Description and Outline Specifications.
Please note that this information was developed during Schematic Design and as the design
and project progress, equipment or concepts listed may not be in cluded in the final design .
9) Schematic Drawings
A Windows Skydrive has been made available for you to download the relevant project drawings to assist you
with your proposal to provide Commissioning Authority services to the NYU Langone Medical Center Kimmel
Program project. See below for directions. Please contact Craig Deodene if you have questions or trouble
downloading the drawing files.
go to www.windowslive.com
sign in as:
User Name: nyumc@live.com
Password: Energy600
Under the menu in the top left corner of the page "Windows Live" drop down and select skydrive.
From here, choose the folder for CHP/PES Cx. In it you will find all relevant drawings to inform your proposal.
10) Project Schedule
Due to size and complexity of this project, there will be multiple TCOs on this project.
a) Design Development Complete – October 26, 2011
b) Construction Documents Complete – September 28, 2012
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RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING
b) Pre-Construction Phase – Present – GMP (January 1, 2013)
c) Trades Bid (begin to end) – September 28, 2012 – January 20, 2013
c) Construction Start – January 30, 2013
d) Construction End – October 24, 2016 (first TCO)
e) Construction End – June 22, 2017 (final TCO)
f) Pre-Functional/Functional Testing Begin – October 23 2014
g) Pre-Functional/Functional Testin g End – June 22, 2017
h) Turnover I Occupancy - Due to size and complexity of this project, there will be multiple
TCOs on this project.
11) Additional Information




Atelier Ten has been assigned to this project to coordinate and assist the team in
documenting LEED activities to ensure successful project certification.
This project and the Commissioning effort is being partially funded by a grant from
the New York State Energy Research and Development Authority (NYSERDA).
Additional reporting or documentation will be required to satisfy the stipulations of
the grant.
The Construction Manager for this project is Turner Construction.
This project may require pre -purchased equipment for long lead time items , such as
electrical gears, hot water system s, chillers, etc.
12) Documents List
Please find on the SkyDrive (see #9 Schematic Drawings above) .
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RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING
ATTACHMENT A
1. GENERAL:
Project Specific Scope of Services
General:
Proposals shall be based on services that include the following:
 Review of the Owner’s Project Requirements (OPR) and Basis of Design (BOD) 1
 Participation in the design review (for commissionability and operability of designed
systems).
 Involvement during the construction phase
 Development of a commissioning program, and carrying out that program
 The observation of the start-up of all systems
 Post-commissioning performance verification of the completed systems in
compliance with the design basis and equipment specifications prior to expiration of
the equipment warranties
These services are customarily performed by consultants required for projects of this type
and scope.
The Engineering Design Review will be involved during all phases of document development
The Commissioning Authority (CxA) will develop an overall co mmissioning program and
working with the Kimmel Program Director to oversee the activities of all other project team
members to ensure compliance with the program. Such procedures will ensure that the
start-up and commissioning processes comply with the Original Equipment Manufacturer's
(OEM) standards and procedures, and ensure that all testing and commissioning work is
successfully completed within the contract completion period. The CxA will be engaged by
the Owner. The design Engineer of Record and Owners Faci lities Engineering and
Commissioning groups will be the core of the project quality assurance program.
Documentation will flow from the OEM representatives and Testing and Balancing
Contractor to the Kimmel Program Director who will distribute to the CxA in order to allow
the CxA to verify that start-up and commissioning tests and protocols were followed. The
CxA will submit all reports and recommendations to the Kimmel Program Director for final
approval and disposition.
1
This is required by the LEED Pre-Requisite, and the OPR will be prepared by the LEED consultant (Atelier Ten) in tandem with the Owner. BOD
to be prepared by JB&B (Design Criteria) and Architect.
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RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING
Please note that this project wil l pursue LEED certification, with the intention to achieve a
minimum LEED Silver rating, and targeting LEED Gold so the CxA will be required to follow
all processes and fulfill the documentation requirements to ensure compliance with LEED.
We intend to achieve the LEED point for enhanced commissioning (EAc3) and proposals must
reflect this goal.
This project and the Commissioning effort will be partially funded by a grant from the New
York State Energy Research and Development Authority (NYSERDA). Addition al testing,
reporting and/or documentation will be required to satisfy the stipu lations of this grant.
The CxA will be required to submit all required documentation for this grant, and may be
required to break out certain costs pertaining to the portions o f the work relating to the
grant. Coordination of documents for the grant will be performed by others.
In addition to the overall responsibilities outline d above, the selected firm will provide but
not be limited to, the services listed below :
2. DESIGN PHASE:

Review the Owner’s Project Requirements (OPR) and Basis of Design (BOD), as
required by LEED.

Weekly Project Meetings : CxA shall attend all scheduled project meetings for the
duration of the design phase. CxA shall represent the NYU Hospitals Center Facilities
Operations in these meetings and shall note any issues that impact the operations
department discussed at the meetings . CxA shall summarize the relevant issues in
writing and bring them to the attention of the NYU Hospitals Center Kimmel Program
Director for response and disposition. CxA should assume weekly meetings with the
project team throughout design development. In addition to the weekly meetings 2
additional meetings for each design review milestone shall be included in the
proposal.

Review all MEP drawings and specifications related to the building and thermal
power process systems. These reviews shall have two (2) occurrences during design
development (50% and 100% DD), and two (2) occurrences for contract documents
(50% and 100% CD). These reviews are for checking for completeness and adherence
to the original design intent (design basis) as well as commissionability of systems.

Review contract documents to assure complete coordination among the various
disciplines, as well as how they relate to construction sequences, materials, storage,
site and building access, and equipment maintenance access. Develop and maintain a
Design Deficiency Report detailing issues generated through the review process from
both the CxA and NYU Hospi tals Center Operations. Consolidate comments into a
single report and submit to the Kimmel Program Director for incorporation into the
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RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING
design documents. Verify comments have been incorporated into the design or
responded to by the Engineer of Record.

Design Deficiency Report shall have at a minimum : the item or deficiency, a unique
deficiency number, the location of the deficiency in sufficient detail to locate on
design documents (include Specifica tion, Drawing Number, Column Lines, Paragraph
Number, etc.) date added to report, agreed upon remediation or action from the
Design Team, and date of Design Team action. Other information may be added as
required or requested by the NYU Hospitals Center .

Participate in Value Engineering exercises to ensure proje ct stays within the design
intent. Provide feedback and recommendations for reducing project costs. Include
results of Value Engineering items on Design Deficiency Report .

Develop the Commissioning Plan and necessary functional performance tests,
procedures and specifications that will be provided to the engineer of record for
incorporation into the contract documents. The Commissioning Plan should describe
the systems scheduled for commissioning, the nature of the testing to be performed,
& those required to be in attendance. The documentation of the commissioning of
systems and controls shall include normal operating modes and emergency
operation.

Outline test plans for each system and piece of equipment to be commissioned .
Include manpower requirements for construction trades where applicable as well as
witnessing / documenting all MEP/FA tests

Produce a commissioning schedule to be coordinated and incorporated into the
overall project schedule Include time for both equipment and systems testing (where
applicable).
The specifications shall be reviewed and a documentation submission list developed to
assure that the Owner receives all necessary documenta tion from the Contractor, that clear
procedures are established for the commissioning process, that any special equipment or
instrumentation needed for obtaining measurements during performance testing is
included, and that there is a well defined training program to assure that the building ’s
operation personnel receive adequate training for the p roper operation of the bui lding
equipment and systems.
3. PRE-CONSTRUCTION PHASE

Project Meetings: CxA shall attend all scheduled project meeti ngs for the duration of
the pre-construction phase. CxA shall represent NYU Hospitals Center Facilities
Operations in these meetings and shall note any issues that impact the operations
department discussed at the meetings . CxA shall summarize the relevant issues in
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RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING
writing and bring them to the attention of the Kimmel Program Director for response
and disposition. CxA should assume monthly meetings with the project team
throughout the pre-construction phase.
4. TRADES BIDDING PHASE

Project Meetings: CxA shall attend all scheduled project meetings for the duration of
the trades bidding phase. CxA shall represent NYU Hospitals Center Facilities
Operations in these meetings and shall note any issues that impact the operations
department discussed at the meetings. CxA shall summarize the relevant issues in
writing and bring them to the attention o f the NYU Hospitals Center Kimmel Program
Director for response and disposition. CxA should assume weekly meetings with the
project team throughout the trades bidding phase.

Chair a post bid-award meeting with MEP and specialty trades to define what is
involved in commissioning, review of the seq uence and schedule of this work and an
explanation of its importance to the project. Include anticipated manpower
requirements and timeframes for the commissioning work .

Develop a comprehensive list of deliverable s broken out by trade inclusive of spare
parts, training, reports, documentation, and manuals. This list will continue to be
updated to track progress and inform the operations & maintenance group.

Prior to bid award review the MEP trades proposed scope of work to ensure all work,
including commissioning time has been captured in the bids . Provide any
clarifications to the NYU Hospitals Center Kimmel Program Director for inclusion in
the trades bids.
5. CONSTRUCTION PHASE

Project Meetings: CxA shall attend all scheduled project meetings for the duration of
the pre-construction phase CxA shall represent NYU Hospitals Center Facilities
Operations in these meetings and shall note any issues that impact the operations
department discussed at the meetings. CxA shall summarize the relevant issues in
writing and bring them to the attention of the NYU Hospitals Center Kimmel Program
Director for response and disposition. CxA should assume weekly meetings with the
project team throughout the construction phase.

Develop and maintain an internet based construction deficiency report which will be
submitted to the NYU Hospitals Center Kimmel Program Director for correction.
During project meetings, discuss issues and coordinate with NYU Hospitals Center
Kimmel Program Director to ensure corrections & rework are scheduled and
completed by trades. Verify corrections have been made as required .
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
Construction deficiency report shall have at a minimum the item or deficiency, a
unique deficiency number, the location of the deficiency in sufficient detail to locate
upon construction completion (include room numbers, floor, North /East/West/
South. etc.), date added to report, agreed upon remediation or action from the
Contractor, date remediation completed and any photographs of the item or
deficiency. Other information may be added as required or requested by the NYU
Hospitals Center team.

Conduct periodic commissioning team meetings. It is recommended as one meeting
every other week during early stages of construction and transitioning to a weekly
meeting upon start of the testing phase through completion. Note that these
meetings may be combined with the project meetings. If this is assumed, indicate
this in the proposal.

Review equipment documentation submitted by the Contractor during normal
submittals. From this information develop detailed start -up procedures Consolidate
with comments from NYU Hospitals Center Operations and submit to the NYU
Hospitals Center Kimmel Program Director for correction and incorporation.

Review submitted MEP shop drawings. Ensure the shop drawings conform to the OPR
and BOD of the project. Verify maintenance accessibility for equipment. Review
piping and ductwork plans for future commissioning w ork. Recommend installation of
additional test ports, pressure or temperature gauges, etc. in order to assist the
future commissioning effort.

Coordinate the commissioning and start up work with the NYU Hospitals Center
Kimmel Program Director and Constru ction Manager. Ensure that the commissioning
and startup activities are aligned with the overall project schedule.

Coordinate with the NYU Hospitals Center Kimmel Program Director on the review of
the submitted OEM Predicted Performance Sheets (PPS) for e ach piece of equipment
These PPS shall include information on the manufacturer, manufacturer contacts,
information on the equipment, process design assumptions, control processes, and
process operating information

Perform periodic site inspections and wal kthroughs. Review field construction
against approved shop submittals. Verify that construction methods and procedures
meet design intent and manufacturers recommendations. Verify quality of
workmanship meets standards. Document deficiencies in the Construction
Deficiencies Report and submit to NYU Hospitals Center Kimmel Program Director.
Ensure corrections/rework are performed to the satisfaction of the NYU Hospitals
Center Kimmel Program Director.
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RFP FOR COMMISSIONING SERVICES
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
Involve the Facilities Operations Personnel in walkthroughs. Record comments and
deficiencies discovered during walkthroughs and submit to NYU Hospitals Center
Kimmel Program Director. Ensure corrections/rework are performed to the
satisfaction of the NYU Hospitals Center Kimmel Program Director and the Vice
President of Facilities Operations.

Observe construction mock-ups of equipment. Ensure field construction matches
mock-up for both design conformance (installation and location of valves, etc.) and
workmanship. Document deficiencies and submit to the NYU Hospitals Center Kimmel
Program Director. Ensure corrections/rework are performed to the satisfaction of the
NYU Hospitals Center Kimmel Program Director.

Witness all hydrostatic tests of piping. The NYU Hospitals Center requires hydrostatic
tests on all fluid containing lines. Refer to the NYU Hospitals Center Standards for
pressures and durations. Avoid retesting of lines previously accepted. Document all
hydrostatic tests (Contractor forms are acceptable) and include copies in final
Commissioning Report.

Witness all ductwork pressure tests. The NYU Hospitals Center requires pressure
tests on all duct risers and mains, all lab exhausts (including branch ductwork) and
all smoke purge life safety ductwork (including branch ductwork). Ensure the
allowable leakage rates are not exceeded. Avoid retesting of ducts previously
accepted. Document all duct pressure tests (Contractor forms are acceptable) and
include copies in final Commissioning Report .

Witness and review all systems balancing (Air and Water side). Verify system flows
and pressures as required to ensure compliance with design intent and to assure
proper operation of connected equipment. Document (Contractor reports are
acceptable) all balancing including rework and include copies in final Commissioning
Report.

Review the start-up plans, equipment and component test procedures with the NYU
Hospitals Center Kimmel Program Director, Construction Manager and Operations
Personnel to ensure all systems receive proper start-up and commissioning. The
Commissioning Authority will notify Owner two weeks in advance of all commissioning activities and
testing, which the Owner will have the right participate in and/or witness.

Review pre-functional tests and checklists prepared by Cons truction Manager and
sub-contractors. Include copies of all pre -functional tests and checklists in final
Commissioning Report.

Witness the pre-functional testing of equipment to ensure that the equipment is
properly installed, and ready for functional per formance testing. Provide start -up
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RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING
documentation to measure set-paints and record positions of valves / dampers/etc.
Include start-up documentation in final Commissioning Report .

Involve the building operation staff in the pre -functional and functional testing. This
work includes building maintenance staff as well as the licensed boiler and turbine
operating engineers.

Coordinate with the NYU Hospitals Center Kimmel Program Director, Engineer -ofRecord, the Contractor, sub -contractors and Operations Perso nnel (the “Team”) on
the implementation of the Start-up and testing Plans. Advise Team on the
implementation of the plans, and keep the Team informed of any changes to the
plans that result from coordination with the Contractor, and sub contractors.

Update the commissioning plan and related documentation as required due to
changes in equipment or design. The CxA will be responsible for developing these
with input from the project Contractor, subcontractors, designers, and equipment
manufacturer's representatives.

Prior to start-up, gather and review the current control sequences and interlocks and
work with the contractors and Engineer -of-Record until sufficient clarity has been
obtained, in writing, in order to be able to write detailed testing proce dures.
6. TESTING PHASE
General –

Plan and conduct meetings to outline the scope of commissioning. This meeting
should include the MDG SPM, Start -Up Engineer, sub-contractors, the Engineer of
Record, the 's Building Operations personnel, and the Owner. Note that these
meetings may be combined with the project meetings. If this is assumed, indicate
this in the proposal.

Verify all prepared checklists and protocols from Original Equipment Manufacturers
and the sub-contractors for start-ups and pre-functional testing of systems. Integrate
this documentation into the commissioning plan and include in the final
Commissioning Report.

Verify with the Engineer of Record and Owner, that all equipment and systems have
been properly installed, and that all equipme nt and systems are working in
conformance with the requirements of the design and construction documents.
Functional Testing of systems and equipment –

The CxA shall commission all equipment relating to these systems, ensure the
controls system operates as designed and performance test the equipment (as
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RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING
applicable) to provide a complete and functional system. Piping to equipment shall
be hydrostatically tested to the last stop valve prior to the equipment connection. In
no case are coils to be hydrostatically tested in the field, they shall be valved off
prior to the test with blind flanges installed if required . Ductwork pressure tests
shall be performed on all duct risers , mains, and exhausts.

Controls sequences shall be verified and tested in various operating and failure
scenarios. This shall include but not be limited to; normal operation, night setback,
unoccupied mode, lead lag operation, power outage, & emergency generator
including all operation. Alarms and alarm set-points shall be verified. Control points
shall be 100% verified .

A full blackout test will be performed, dropping all power feeds from the Utility to
ensure that the fire alarms and all systems associated with emergency power
perform during both an outage and during a pow er recovery. Failure of any point
during this blackout test will require a new blackout test be performed. Testing of
emergency power will continue until such time as 100% of all systems and equipment
connected to emergency power perform during both outa ge and recovery. The
duration of the blackout test will be 36 consecutive hours. The first blackout test
will be done just prior to first occupancy (first TCO).

Functionally test each piece of equipment and its associated system. The CxA shall
assume 100% testing of equipment and devices unless otherwise noted.
The following systems at a minimum are part of the CxA's commissioning scope of work:


Core Building Systems (Core Building Systems include the majority of equipment and
systems required to make the building operational, regardless of the fit -out of the
individual spaces.)
Building HVAC Systems
o Air Handlers
o Fan Coil Units
o Variable Air Volume (VAV) Boxes(including tracking pairs) and reheat coils
o Ductwork Mains and Risers
o Pharmacy hood Exhaust Sys tem
o HVAC Hot Water
o Energy Recovery System{s)
o Temperature and Humidity Verification
o Chilled Water System
o Piping Risers and Mains
o Equipment Piping
o Automatic Valves
o Flow and Pressure Verification
o Pumps
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RFP FOR COMMISSIONING SERVICES
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KIMMEL PAVILION BUILDING
o
o
o
o
o
o
o
o
o
o
o
o
Heat Exchangers
System and Equipment Balancing
Unit heaters
Stair pressurization
Atrium smoke exhaust
General exhaust systems
Elevator machine room exhaust
IDF closet AC units
EMR AC units
DESS/Switchgear room AC units
C02 monitoring/demand ventilation
Humidifiers

Steam
o
o
o
o
o
o
o
o

Plumbing Systems
o Domestic Hot (Tempered) and Cold Water Piping
o Sanitary Piping
o Storm Water Piping

Fire Alarm & Detection
o Verify Installation per Contract Documents
o Witness all required FDNY I DOB Tests
o Point to point check out of all FA/FD systems (all initializing devices through
to all notification devices including for shutdowns, purge, etc.)

Fire Protection
o Standpipe and Sprinkler Risers and Mains
o Branch Piping
o Pre-action Systems
o Dry pipe systems

Electrical Systems
o Coordination Study
o Balancing of Electrical Loads
o Equipment Circuiting lor maximum redundancy
Page 18 of 27
Systems
High Pressure Steam
Low Pressure Steam
Piping Risers and Mains
Equipment Piping and Trim
Automatic Valves
Flow Verification
Pressure Reducing Stations
System and Equipment Balancing
RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING
o
o
o
o
o
o
o
o
o
Spare Capacity minimums are maintained
UPS System
Emergency Power (including engines, switchgear,and fuel oil tanks and
pumps)
Automatic Transfer Switch (ATS) Control and Testing
Building Grounding System
Lightning protection
Double ended substations
Transformers
Switchgear rooms

Controls
o Point to Point Check
o Verify Sensor calibration (if required during Cx process)
o Systems Operation in Normal Mode
o Systems Operation in Night Setback I Unoccupied M ode I Other
modes of operation
o Equipment Lead I Lag Operation (including stand -alone systems)
o Alarms and Alarm Set-Points
o Emergency and Loss of Power Operation
o Recovery from Emergency Condition (including sequencing of
equipment)
o BTU, Electric and Flow meters
o All PID loops

Daylight Harvesting System

Services include systems and equipment that may serve multiple areas, but do not
affect the Core Building Systems. These include various services to medical or other
support areas. Services shall be tested and commissioned to the last stop valve.
o Process Chilled Water
o Tempered Water System
o RO Water System & Pretreatment System
o ReAuthority Water
o Clean Steam
o Process Steam
o Vacuum System
o Acid Waste System
o Laboratory Waste




Water Treatment Systems
Air-Side HVAC Balancing
Pharmacy Fume Hood Balancing and Face Velocity
Lighting Controls
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RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING











100% Testing of Fume Hoods I Lab Exhausts I Cannon fans if applicable
Medical Gases I Vacuum I Compressed Air
Anesthesia Evacuation System (WAGD)
Bottled Gas systems
Test all Electrical Outlets and overload 1 circuit per lab floo r
Flood test all floor drains / 4 hour flood test of all MERs
Test all emergency showers and eyewash stations
Temperature and Humidity Verification - all temperature sensitive patient occupancy
or treatment spaces
Room Pressurization Verification - all pressure sensitive patient occupancy or
treatment spaces
Emergency Showers and Eyewash Stations
Other equipment as required in order to meet Accreditation for CMMS and the AHJs
Upon completion of all major commissioning for Core Building Systems prior to occupancy, a
72 hour run test shall be performed .
Prior to the test the following needs to be completed & reviewed and approved:











Startup, Pre-Functional and Functional testing of all Core Building Systems
Startup, Pre-Functional and Functional testing of all Patient Space Fit-Out HVAC
Systems
Emergency Power Systems
Full air and water side balancing
Sequence of Operation
Controls point-to-point and PID loop verification
Controls software check
Graphics and Front End Interface / validate all user screens
Sensor calibration
Completion of all EOR punch list items and CxA deficiency items that may affect
testing
Full equipment maintenance including changing filters
The 72 hour test shall test the overall building system and how it automatically responds to
load changes within the building. In order to accomplish this, the CxA shall perform the
following:



Install sufficient calibrated temperature and humidity sensors and data loggers to
trend the temperature and humidity within the building spaces to ensure it does not
exceed design criteria
Readings should be taken at appropriate intervals (no t to exceed 5 minutes) to
assure compliance with design criteria
Trend the equipment and system operation through the BMS to track operation of
valves and dampers to assure correct operation of the systems
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RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING



Provide simulated heat loads, place on timers to show building diversity and
occupied I unoccupied modes.
Set BMS to automatic mode and ensure all equipment is in automatic
Run the system for 72 hours
Upon completion of the test, collect and analyze the data. Provide initial report findings
within 48 hours upon the completion of the test . Final report shall follow successful 72
hour test.
Any equipment or controls requiring modification during the test shall constitute a failure
of the test. The test shall be repeated until no equipment or controls failures occur .
Review temperature and humidity levels within all spaces being tested. Document all
deviations from acceptable levels or ranges. Fluctuations of significant time or magnitude
shall be considered a failure.
Review BMS system operation logs for static pressure , water temperatures, differential
pressures and other control points .
In the event of a test failure, work with Engineer and Controls Vendor to develop corrective
actions in order to mitigate issues . Ensure corrective actions are implemented prior to
performing a retest. In no circumstance can a test be continued. A new 72 hour test must be
scheduled and performed.
Upon the successful complet ion of a 72 hour test, a final test report shall be generated. This
report shall contain the following :







Executive Summary detailing the test(s) performed and results.
Ensure testing season is clearly denoted on the report
Data from previous unsuccessful tests (if applicable)
Corrective actions taken
Data from the acceptable test
Graphs and Charts as required show trends in the data
Confirmation that the systems operate per design
Off Season Commissioning
After the successful 72 hour test has been completed, return to the site and perform a
second 72 hour test of the equipment in the off-season mode (heating if in Winter, or
cooling if in Summer). Our intention is to have one 72 hour for a peak heating month and
one 72 hour test for a peak cooling m onth. Provide an addendum to the original 72 hour
test report with the results. Please provide a fixed cost for a third 72 hour test to be
completed upon the request of the NYU Hospitals Center.
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RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING
Training
Coordinate and participate in operations and ma intenance staff training. Include any
vendors and contractors necessary. The selected firm will be responsible for making a
videotape/DVD of the training and submitting it to the Owner to ensure that the training
has been satisfactorily completed. Include attendance sheets for personnel training in the
commissioning record. Each system shall have a minimum of two (2) training sessions to
accommodate the maximum amount of Operations personnel . Three (3) copies of the
completed taped training session are required upon completion and should be delivered via
a DVD or USB Flash Drive . These shall be included in the final Commissioning Report.
Training times may be any time during a 24 hour period to accommodate the off shift of
staff.
Training goals must be clearly established by the CxA with consultation of the Operations &
Maintenance group at the NYU Hospitals Center. These training goals must be met to
ensure that staff training was effective.
Training shall include classroom and field training. Classroom training shall include review
of the approved O&M Manuals, approved as -built drawings, systems description, overall
operation modes and various set-points and flows/pressures for equipment. Field training
shall include a full walkthrough of the system and all its components including locating all
shutoff valves and items requiring maintenance. Controls training shall include review of the
actual screens for systems and equipment on the head -end of the Controls Sy stem as well as
on local panels, if applicable .
Oversee continuing adjustment, optimization, and modification of all plant systems to meet
specified operating and regulatory requirements Advise Kimmel Program Director and the
Owner on a regular basis on the status of this process.
Ensure Contractor provides all required tools, lubricants, miscellaneous start -up
consumables and stores them in an acceptable manner until use. Review attic stock
requirements and ensure they are provided and stored per manufa cturers
recommendations. Verify items are provided per the specification review checklist
developed during Design Review .
Coordinate with Kimmel Program Director, Engineer of Record, the General Contractor and
sub-contractor and all regulatory agencies to make sure all local, State and
Federal requirements have been satisfied .
Post Commissioning Performance Verification
Two months prior to the end of the warranty period, review with the Owner and the
building’s operation personnel, the operation of the b uilding and the condition of any
Page 22 of 27
RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING
outstanding issues related to the performance of the warranted equipment and systems.
The CxA should provide assistance to the building ’s operation personnel in developing
reports, documents, and requests for services to ma nufacturers to remedy outstanding
warranty problems. Once deficiencies have been corrected, the CxA is to provide oversight
on any final testing required and document the results in the final Commissioning Report.
Upon completion of the commissioning effort and first 72 hour run test, the CxA shall
provide a Final Commissioning Report. This report shall detail the construction and
commissioning efforts and their results. The report shall be placed in 3 -Ring binders and be
suitable for copying. No pages shall be larger than 8" x 11" Upon review and approval of the
report, 4 copies shall be provided to the Owner for its use. The Report shall be broken down
as follows and shall include all of the information requested here and elsewhere in this RFP.
Table of Contents
Executive Summary
This section shall detail the major systems and equipment commissioned, and shall provide
a summary of the results of the design, construction and commissioning efforts.
Commissioning Plan
The "as-commissioned" Commission ing Plan shall be included in the Final Commissioning
Report
Design Report
The Design Report shall detail the commissioning efforts during the design phase. This shall
include the following:
 Design Summary - Include a brief summary of the design process , major issues I
hurdles encountered and their ultimate resolution, design or design intent changes,
value engineering decisions, etc. Reference the Design Deficiency Report where
applicable.
 Design Deficiency Reports - Include the full report detailing all items discovered
during design. Provide final agreed upon resolution for all items.
 Documentation Submission List - Include the documentation submission list and a
checklist to ensure all requ ired attic stock, special tools, etc have been provided.
 Construction Report - The Construction Report shall detail the commissioning efforts
during the construction phase. This shall include the following:
o Construction Summary -Include a brief summary of the construction process,
major issues I hurdles encountere d and their ultimate resolution, design
changes or significant field modifications, equipment substitutions, etc.
Reference the Construction Deficiency Report where applicable.
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RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING
o
o
o
o
o

Construction Deficiency Reports - Include the full report detailing all items
discovered during construction.
Witness Test Sheets -Include copies of all tests witnessed during the
construction phase. Divide tests by System, Floor and I or Laboratory (where
applicable). Provide a list of witnessed tests, the type of test, system served
and date tested.
Equipment Start-Up Sheets - Include copies of all equipment start -up tests
witnessed during the construction phase Divide equipment start -up tests by
System, Floor and/or Laboratory (where applicable). Provide a summary
including all equipment tested as part of the system, building riser numbers
or identification, valve and damper identification ( point addresses
acceptable), etc. Include copies of all system commissioning tests performed
as part of the commissioning effort.
Provide a list of witnessed equipment start -up tests, system served and date
tested.
Photographs - Any Photos taken during construction to document issues
discovered, overall building progress, etc.
Commissioning Report - The Commissioning Report shall detail the commissioning
efforts during the commissioning phase. This shall include the following:
o Commissioning Summary - Include a brief summary of the commissioning
process, major issues I hurdles encountered and their ultimate resolution,
etc. Reference the Commissioning Deficiency Report where applicable.
o Equipment Start-Up Sheets - Include copies of all equipment start -up tests
witnessed during the commissioning phase. Divide equipment start-up tests
by System, Floor and/orLaboratory (where applicable) .
o Provide a list of witnessed equipment start -up tests, system served and date
tested.
o Equipment Functional Testing Sheets -Include copies of all equipment
functional tests witnessed during the commissioning phase. Di 0076ide
equipment functional tests by Sys tem, Floor and/or Laboratory (where
applicable).
o Provide a list of witnessed equipment functional tests, system served and
date tested.
o Air and Water Side Testing and Balancing -Include copies of all TAB Reports
generated by Vendors and Contractors perform ing the work Divide reports by
System, Floor and/or Laboratory.
o Confirmation on the performance testing of coils serving all main air handling
units.
o Commissioning Deficiency Reports - Include the full report detailing all items
discovered during Commissi oning. Provide final agreed upon resolution for all
items.
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RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING

System Commissioning Reports -In general each system shall be commissioned as a
separate unit. Each system shall have its own report with the following information
identified on the sheets:
o Ensure that all information regarding times, pressures, temperatures, etc. is
included for each operating mode commissioned.
o Ensure that all applicable operating modes are included (Normal, Night SetBack, Emergency, etc.) and tested .
o Include printouts from the Building Management System (BMS), data from
separate testing equipment, and/or hand measurement sheets.
o Results of commissioning, including final positions of dampers and valves, etc.
o List of Approved O&M Manuals for the System
o List of Approved As-Built Drawings for the System
o Checklist of Special Tools, Attic Stock and other items provided for the
System, Certification that System is commissioned and ready for turnover to
Operations Personnel.
o Training sheets for equipment and systems including sign in sheets and videos
of training.

72 Hour Test Report
o Off-Season 72 Hour Test Report
o Photographs - Any Photos taken during commissioning to document issues
discovered, overall progress, etc.
Upon the completion of Commissioning the CxA shall certify all systems commissioned are
ready for use and turnover to Owner. The CxA shall include this certification in the Final
Commissioning Report.
The successful CxA may propose different or more efficient Final Commis sioning Report
layouts. These reports must contain all of the information included above as well as
elsewhere in this RFP. The CxA may expand the scope of the Final Commissioning Report, if
it wishes. Alternate structures must be reviewed and approved by the Owner prior to their
acceptance.
NOTE: The Vendor may expand this scope in the proposal. Please indicate any additional
services to the above. Additional services shall be included as "Add Alternate" prices on the
Fee Proposal.
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RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING
ATTACHMENT B
Cost Matrix
Individual #1
Hourly
Rate
Hours
DESIGN DEVELOPMENT
PRE CONSTRUCTION
SUBCONTRACTOR BID & AWARD
CONSTRUCTION & STARTUP
COMMISSIONING
TOTAL
ITEMIZED REIMBURSABLE
EXPENSES
Expense 1
Expense 2
Expense 3
TOTAL FEE
Person Authorized to Negotiate on Behalf of Your
Firm:
Page 26 of 27
Individual #2
Hourly
Rate
Hours
Individual #3
Hourly
Rate
Hours
Individual #4
Hourly
Rate
Hours
RFP FOR COMMISSIONING SERVICES
NYU HOSPITALS CENTER
KIMMEL PAVILION BUILDING
ATTACHMENT C
Sample Consultants Agreement
Consultants Agreement
Attached to this exhibit is a sample Consultants Agreement . If your firm is selected to
provide the services set forth in the enclosed Project Scope of Work, a Consultants’
Agreement must be signed between The NYU Hospitals Center and your firm.
Any exceptions or potential changes to this document MUST be included and clearly
identified with your proposal.
The rest of this page is left intentionally blank.
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