STUDENT LIFE
HANDBOOK
2013-2014
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Normandale Community College Student Activities
2013-2014
Effective July 1, 2013*
STUDENT LIFE INFORMATION AND RESOURCES
Student Life Overview…………………………………….…………....................…………............................……7
Student Activities Staff………………………………………………………….............................……….…………8
Why Should I Get Involved in Cocurricular Activities…………………..............................………..…………..….9
Choosing Your Cocurricular Involvement…………………………………….………….…....................................9
How to Join…………………………………………………………….............................…………………...……….10
Kopp Student Center Operations…………………………………..…………………................................……….11
Important Campus Services……………………………………………….……………………...............................12
STUDENT INVOLVEMENT OPPORTUNITIES
Student Organizations………………………………………………………………………......................................15
Student Clubs………………………………………………………..………………………......................................16
List of all currently recognized student clubs (active and inactive)……………………………............................18
Student Honor Societies.………………………………………..………………………...........................................22
Co-Curricular Activities………………………………………………………………….............................................22
Co-Curricular Programs…………………………………………………………………............................................23
Student Employment within Student Life………………………………………………………................................25
RESPONSIBILITES OF A CLUB
Responsibilities of Student Clubs, Honor Societies & Organizations…………………...................…………..….27
Privileges and Responsibilities of Active Status……………………................………..............……………….….27
Expectations and Responsibilities of Club/Organization Advisor..……...............................…………………......27
Expectations and Responsibilities of the Club to the Advisor…………………………........................................28
How to Maintain Active Club Status…………………………………………………….................................…...…29
How to Start a New Club/ Honor Society at Normandale……….……..……….………................………….……30
How to Reactivate an Inactive Club……………………….……………………..…….....................................…...32
Constitution Outline for Normandale Clubs………………………….....................…….......................................33
Bylaws Outline for Normandale Clubs………………………..............................................…….....……...……...34
POLICIES RELATED TO STUDENT INVOLVEMENT
Eligibility for Participation in Student Life Activities……………...............................................…….....………....36
Alcohol and Student Groups………………..………………………….………………….....…................................37
ADA Compliance and Advertising……………….......………….…………………………..…................................38
Speaker’s Policy………………………………………………………………….….….……..…...............................41
Fireworks/Explosives/Pyrotechnics Policy.........................................................................................................42
Political Endorsement Policy……………………………………….……………….…............................................42
Latex Awareness…………………………………………………………................………………..........................42
Vendor Tables…………………………………………………………………………………...................................43
Fundraising and solicitation policies………………………………………………………..............................…….44
Off-Campus Solicitation.………………………………………………………………….........................................44
Fundraising for Charity or Private Organizations……………............................................................................45
Raffles…………………………………………………………………………………………….................................45
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COMPUTER, PRINTER, INTERNET, TRAVEL, AND WEBSITE POLICIES
Provision of Computers to Student Life Areas……………..….…………….....................................................47
Appropriate Use of Internet Resources………………………................…………...........................................48
Club/Honor Society/Organizations’ Personal Websites..................................................................................49
Public Presentation of Copyrighted Films……………………………..………………………….........................50
So you want to show a movie on campus......................................................................................................51
Posting Policy.......................…………………………………………………………………..…….......................52
Information & Bulletin Boards……………………………..….……………...........................………………...…..53
Travel Policy…………………………………………………………………...………………....……………….…...54
Student Participation Waiver of Liability Form…………….....................………………....………………...........58
Student Activism ………..……………………………………………..…...………………....………………….…...59
CAMPUS RESOURCES AND SERVICES
Audio-Visual Equipment– What’s available and how to reserve………………….....................................……61
Bulletin Board – available supplies..................................................................................................................61
Campus Facilities– What’s available and how to schedule…………………………………..............................61
Duplicating and Photocopying…………………………………………..……………………….............................62
Food Service……………………………………………………………………………………….............................62
Mailroom Services…………………………………………………………………………………............................62
Security………………………………………………………………………………………..................................…62
Poster Enlargements……………………………………………………………………………...............................63
City of Bloomington Special License/Permits……………………………………..…...........................................63
PROGRAMMING, PLANNING AND PROMOTION
Publicizing meetings and events……………………………………………...……………….………....................66
Normandale Television…………………….................................……...……………….………….......................66
Posters/Banners…………………………….……………………………………...……………….…..…….............66
Normandale marquee……………………………..…………..………………...……………….……………...........66
Press releases and advertising in outside media………………………...……………….……….…...................66
The Lions’ Roar– Student newspaper……………..………..………………...……………….………...................66
LEAD Funds Request Form….…………………………………………………...……………….…………….........67
Program Planning Packet………………………………………………………...……………….………….…........75
Experiential Education Planning and Registration Forms………………………………………………………….81
Service Project or Volunteer Registration Form…………………………………………………………..……...…82
FINANCES AND ACCOUNTING PRACTICES
Handling club finances…………………………………………………………………………..........……………….84
Blank RFP…………………………………………………………………………………………………….........…...85
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RESOURCES
Annual Club Registration Packet……………….……….………………………………………….………..............87
Constitution Outline……………………..………………………………………………………….…........................94
Bylaws Outline……………………………………………………………………………………….….…..................95
Speaker Contract (State of Minnesota)............................................................. ……………….........................96
Data Disclosure Form (for speakers, performers, etc)............................. ………………..................................97
Poster Order Form.................................................................................... ……………….................................99
Travel Emergency Form........................................................................... ……………….................................100
*All sections of the Student Life handbook are subject to change
Questions? Please contact the Student Life Program Coordinator, 952-358-8848, Kopp Student Center
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INFORMATION
AND
RESOURCES
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NORMANDALE STUDENT LIFE
Student Life welcomes you to Normandale! Whether you are a student right out of high school, you are returning
to the academic scene after a few years, or you are a high school student pursuing the post-secondary education
option, our purpose is to make your time at Normandale an enriching experience. We believe that learning takes
place in many areas on campus outside of the classroom.
By introducing our department to you, we hope to open new doors for you, make you feel at home and create
a healthy environment for you to enjoy your college experience here at Normandale Community College!
OUR MISSION
Student Life enriches the educational mission and college experience through programs and services designed
to promote holistic development, leadership and civic engagement in our changing world.
IMPORTANT INFORMATION SOURCES ABOUT STUDENT LIFE PROGRAMS
For more detailed information on Student Life programs, services or activities please check out the following
resources.
Web Page on Normandale Web Site - includes information from Student Guide along with further
detailed and up-to-date calendar information. Check it out at…
http://www.normandale.edu/studentlife
Student Life Brochure - excellent overview of the ten programs housed within Student Life. They are
available at the Zone Information Desk, the brochure features Clubs and Organizations, Performance
Activities, Recreational Sports and Outdoor Recreation, Leadership Development, Experiential
Education, Student Senate, Normandale Program Board (NPB), Multicultural Center, Phi Theta Kappa
and The Lions' Roar (Student Newspaper).
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Student Life Professionals
Student Life:
Amanda Lilgreen, Student Life Program Coordinator………….… ……….…… 952-358-8848
Jay Kam, Recreational Services Coordinator…………………………….………952-358-8712
Greg Lyons, Multicultural Center & Program Board Coordinator....…………….952-358-8650
Kopp Student Center Operations Staff:
Chris Mikkelsen, Director of Kopp Student Center………………………………..952-358-8121
Karen Pond, Kopp Student Center Operation Manager………………..………...952-358-8840
Rachel Seleski-Johnson, Kopp Student Center Assistant……………………… 952-358-9001
Center for Experiential Education:
Monica Saralampi, Coordinator, Experiential Education.………………...……….952-358-8677
Dan Lojovich, Coordinator, Experiential Education ………….……...……..……...952-358-8118
Paige Wheeler, Coordinator, Experiential Education ………….………….....…… 952-358-9074
Student Affairs Office:
Dr. Lisa Wheeler, Vice President of Student Affairs………………………..….….952-358-8286
Dr. Orinthia Montague, Dean of Students……………………………………….....952-358-8283
Wanda Kanwischer, Assistant Dean of Students…………...………..……..…….952-358-8123
Additionally, over 60 students are employed within various areas in Student Life as student staff.
Jay Kam
Monica Saralampi
Wanda Kanwischer
Amanda Lilgreen
Greg Lyons
Dan Lojovich
Paige Wheeler
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Getting Involved
Why should I get involved in co-curricular activities?
Your learning doesn't stop when you leave the classroom. Much of what you learn in school comes from
events never reflected on your transcript. This is the learning that takes place in your cocurricular activities.
Cocurricular activities are school activities that take place outside the classroom and are a valuable part of
your education. The right amount of participation in a student organization or activity will help make you a wellrounded individual.
Benefits of co-curricular activities:
Developing Skills and Interests
Many cocurricular activities give you a chance to practice skills you have been taught in the
classroom. They also offer you a chance to develop new skills and interests.
Most cocurricular activities stress learning by doing. The opportunity to learn by doing is one of the
most important benefits you can get through participation. Cocurricular activities give you the
opportunity to test, to apply, and to discover new skills and ideas. For example, organizing and
carrying out a campaign for club office will give you insights you might miss by reading a political
science textbook. By applying the concepts you study in class, you will achieve a better
understanding of them.
Cocurricular activities help you learn things that you cannot learn in class. They may provide you with
an opportunity to supplement content that is only touched upon in class. For example, your classroom
experiences in drama, music or photography may be limited, but you can supplement your classroom
experiences by participating in a school play, joining the photography club or taking part in the school
choir or band.
Developing Friendships
Clubs and activities provide a great place for you to meet new people and make new friends. As part of
a cocurricular activity, you can meet new people who share your interests. You can also develop your
skills for dealing with people.
Developing Yourself
Cocurricular activities contribute to your personal development. They teach you to make and keep
commitments, accept responsibility and develop initiative. Sometimes, they teach you to accept
disappointments. Most importantly, they provide you with opportunities to develop your leadership
skills.
Choosing your co-curricular involvement:
Once you've decided to participate in cocurricular activities, you will want to choose ones that will be the most
meaningful and beneficial to you. Questions you should ask yourself are:
 What types of activities are available?
 How can I learn more about these activities?
 What are their membership requirements?
 How do I know if this is the right one for me?
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How to join a student group:
There are a variety of cocurricular activities from which to choose. At Normandale, we group co-curricular
activities into several categories: student organizations, student clubs, student life activities, programs and
operations. In deciding which areas in which to get involved, you may want to pick an area of new interest or
pursue an interest you already have.
All cocurricular activities are always on the lookout for new members. Here's how you can check out these
types of cocurricular activities:
1. Get Information about the activity from current participants. Get the name of the student leader (or
other students involved in it) and contact them for more information. Student Life can provide you with
this contact information as well. Participate in the Fall or Spring semester Involvement Fair where
representatives of activities are available to tell you more about their activity.
FALL 2013 STUDENT INVOLVEMENT FAIR:
Tuesday, September 10, 10am-2pm,
College Services Plaza
(Rainsite: Kopp Student Center, Garden Room)
SPRING 2014 STUDENT INVOLVEMENT FAIR:
Wed. January 22, 10am-2pm,
Kopp Student Center, Garden Room
2. Attend a meeting or event. Meetings and events are always open, so if you are interested in finding
out more about the activity, watch the Weekly Update (Normandale newsletter) and Normandale TV
(the televisions posted around campus) for meeting/event times and locations. Gather the courage to
walk into a room of "friends you haven't met yet!"
3. Contact the advisor or coordinator: Either call or stop by their office. Every activity has a faculty or
staff advisor/coordinator. Their names and contact information can be obtained online or from Student
Life in The Zone: Clubs & Organizations, K 1425.
4. Stop by Student Life. Located in The Kopp Student Center and Activities Building. The Student Life
Staff can answer your questions and help you with your goals for involvement.
***For additional information about specific involvement opportunities please see the “Student Involvement
Opportunities” section of this handbook.***
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Kopp Central
The Kopp Student Center is an integral and vital part of the educational life of at Normandale by sharing goals
of academic and personal development. The Kopp Student Center serves as a community center and forum
for people who make up the college: students, faculty, staff, alumni and guests. The Kopp Student Center is an
organization and a program designed to encourage students and other members of the college community to
meet and share talents, interests and ideas in an active learning environment.
Through cooperative governance between committees and staff in providing cultural, social, and recreational
programs, we create opportunities for you to develop in intellectual, creative and communicative capacities. In
all of its process and in the management of its physical and human resources, the Kopp Student Center
encourages interaction of diverse people, ideas and values.
Kopp Student Center Policies
• The Kopp Student Center is an all-college facility available to the campus community on a reservation
basis when not in use for student activities.
• The primary use of the Kopp Student Center includes recreation, education, services, dining and
meeting facilities for Normandale students, faculty and staff.
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The Kopp Student Center may be used for seminars, workshops and educational conferences.
• All group use of the Kopp Student Center facilities will be on a reservation basis. Reservations are
made through KSC Operations who will establish calendar priorities for the use of the Kopp Student
Center.
• Equipment and furnishings shall not be rearranged or removed without prior approval from KSC
Operations.
• All city ordinances, state and federal laws, and campus procedures, are to be observed in the Kopp
Student Center.
• Individuals shall be responsible for any negligent or intentional damage to Kopp Student Center property
and may be forwarded to the Campus Judicial process or appropriate local authorities.
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Kopp Student Center Information Desk Services
Here is just a sampling of the many services provided to you through the Kopp Student Center Information
Desk:
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Calculator Checkout
Change
Club & Organization Information
Dictionary
Fax Service
Billiards Checkout
Health Insurance Forms
Lost and Found
Maps
Movie Passes - AMC & Mann
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MTC Bus Passes
Phone Books
Poster Approval/Stamping
Recreational Sports Schedules
Refunds (vending and copy machines)
Security/Escort Contact
Staff/Faculty Office Listing/Phone Listing
Stamps
Vending Refunds
Other Important Campus Services
ATM- Located in the Kopp Student Center.
Copy Machines- Coin operated copy machines are located throughout the campus.
Food Services- 98th Street Eatery- the main campus dining service, is located on the Kopp Student Center
lower level and offers a wide selection of dining fare from Sabino’s Pizza and Subs – featuring wood-fired style
pizza – to the Noddle House and World Tacos – both featuring selections that you help create. There are
plenty of other choices to be found including deli and “grab and go” items, a salad bar, Alton’s Grill, fountain
beverage service and assorted dessert selection.
The Overlook Café- located on the mezzanine level of the Kopp Student Center, this venue features stunning
views of the Japanese Garden and the adjacent wetland. Menu items include coffee creations, a variety of
teas, hand scooped ice cream and smoothies. In addition this location offers upscale desserts, baked goods,
grab and go salads, flatbread, subs and wraps.
Grab & Go- located at the main College Service entrance, features a variety of premade salads, sandwiches,
desserts, beverages and more.
Java Junction- a coffee/snack cart, is located on the second floor of the College Services Building
To your Health- located on the Activities Building, features Pizza, Sabino’s subs and Grab &Go items.
Campus Catering – Available for student, faculty and staff events. Call 952-358-8615 for information.
Lost and Found- Lost and Found items are turned into the Kopp Central Information Desk. Items not claimed
at the end of three months are brought to area shelters and thrift stores.
Refunds- Refunds for game room machines, vending machines and Student Center copy machine are
available at the Kopp Student Center Information Desk.
Ride Share- A bulletin board where students can post information about sharing a ride to school. Located in
the Science building near the Kopp Student Center entrance
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Student Housing- Normandale does not maintain any campus housing or endorse any specific available offcampus housing. Students must provide for their own housing accommodations. A "Housing Board" is located
in the Kopp Student Center/Science foyer. Anyone may place an ad for roommates wanted or rooms available.
There are forms available on the board or at Kopp Central Information Desk. You may also place an ad in the
student newspaper.
Telephones- Outgoing calls should be made on the courtesy phones located near each college entrance.
Office phones are for official college use only. Personal incoming calls for students should be restricted to
emergency situations only.
Vending- The vending areas for beverages and food on campus are located in the Kopp Student Center, Kopp
Student Center cafeteria, Activities Building (hallway), College Services Main Entrance and College
Services/Library hallway, College Services 2nd level, Library lower level and the Fine Arts lower level. Refunds
are available from the Kopp Student Center Information Desk.
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STUDENT
INVOLVEMENT
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OPPORTUNITIES
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Specific Information about Ways to Get Involved
Student Organizations
Student Organizations are defined as student groups who provide services and benefit to the entire student body. They
receive office space, funding from student life activity fees, compensation for key leadership positions and advising by a
professional staff member. They exist as a student group from year to year.
The recognized student organizations for 2013-2014 are:
Student Senate
Office: The Zone, Kopp Student Center
Phone: 952-358-8125
President: Luke Boelter (luke.boelter @normandale.edu)
Advisor: Amanda Lilgreen, Student Life Program Coordinator (952-358-8848)
Student Senate is the official student government for Normandale. This representative body provides a student
voice to campus administration and faculty as well as the governance function for the associated students at
Normandale. Senate representatives sit as student members on numerous college committees. Governed by a
constitution and by-laws, members of the Senate provide important and insightful communication with various
segments of the campus community. Student Senate meetings are held weekly during the semester on Tuesdays
at 2pm in Kopp Student Center, K 1450.
Normandale Program Board (NPB)
Office: The Zone, Kopp Student Center
Phone: 952-358-8658
Board President: Maegan Whisnant (Maegan.whisnant@normandale.edu)
Advisor: Greg Lyons (952-358-8650)
NPB is the official student programming board, composed of a group of students who plan, design, and produce a
balanced program of events: live musical concerts, films, video, comedians, variety events, lecture speakers, an
annual Spring Fling event and a spring dance. NPB is student initiated and facilitated. Their programming is
presented campus-wide for the entertainment and education of the campus community. Program Board is
comprised of paid officer positions and volunteer crew members.
Phi Theta Kappa
Office: The Zone, Kopp Student Center
Phone: 952-358-8128
Chapter President: Izzy Dircio (dircioi@my.normandale.edu)
Advisors: Linda Tetzlaff (952-358-8747), Amanda Lilgreen (952-358-8848, and Matt Dempsey (952-358-8469)
Phi Theta Kappa, an international honor society, recognizes and encourages scholarship among students in
community colleges. Alpha Kappa Alpha, Normandale’s chapter, provides a variety of programs for the student
body. Among these are programs that focus on their yearly honors topic, improving academic skills, building
community among our diverse campus population and providing hands-on opportunities to serve the campus and
community.
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Student Clubs
Clubs fall into one of the following three categories: Academic Program Specific, Culture Specific and General
Interest.
Normandale Clubs are student groups which exist to provide members the opportunity to explore common interests.
Clubs may provide support to its membership through meetings, programming and/or activities. Student Senate is
responsible for the recognition of student clubs. The number of active clubs is based on the student interest expressed
each year.
Academic Program Specific Clubs
Alliance of Normandale STEM- To provide Normandale students with opportunities to promote learning about
Science, Technology, Engineering and Math and give back to the community.
Advisor: Kim Klein
Anthropology and Archaeology Club- Explores culture collectively through on-campus activities such as films,
speakers and colloquia and through off-campus outings such as ethnic dinners and exhibitions.
Advisors: Casey Macpherson, G. Patrick Bonnie, and Sue Krook
Creative Writing Club- Provides an opportunity for students to solicit creative writing from the Normandale
student body, read student submissions and evaluate them for inclusion in a literary journal of student writing.
Advisor: Lynette Reini-Grandell
Future Educators Association- Promotes and sustains quality of education to represent common interest of
members of the teaching profession. Advisor: Linette Manier
Hospitality Management Club- Advances and furthers the cause of hospitality and tourism by enhancing
cocurricular education opportunities, fostering experiential and professional development and supporting industry
networking for the ultimate benefit of the hospitality program and its members. Advisor: Barney Klecker
Math Club- Promotes understanding and appreciation of all forms and degrees of mathematics.
Advisor: James Carr
Nursing Club- Provides a means of communicating the goals and ideals of nursing between nursing students.
Advisor: Michelle Nathrop
Pottery Club- Promotes the art in all forms. Advisor: Lazare Rottach
Pre-Professional Club- Encourages the sharing of information about health professions and careers and
organizing events geared toward promoting success for these students. Advisor: Deb Carlson
Culture Specific Clubs
Black Student Alliance- Designed to support Africans and African-Americans, as well as an educational
supplement to classroom education. Advisor: Geoff Jones
Club Latino – Promotes Latino culture and provides support to and for Latino students and those students who
have interest in the Latino culture. Advisor: Karina Moreno and Doug Claycomb
French Club – The club will provide cultural, educational, and interactive experiences with and about the French
speaking world. Advisor: Catherine Pulling
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Muslim Student Association- To unify Muslims to pray and implement the teachings of Islam.
Advisor: Willie Johnson
Somali Student Association- Provides understanding of the language, religion and culture of Somali Students.
Advisor: Howard Odor
General Interest Clubs
Archery Club – To provide a learning community of students and faculty with programs and events to support
Archery. Advisor: Steve Wyffels
Break-Dance Club - To stimulate and maintain a group of students expressing common interests in Hip Hop and
to provide lessons, lectures, demonstrations, workshops, and discussion groups. Advisor: Priscilla Brinkman
Campus Crusade for Christ- An interdenominational Christian organization seeking to provide a spiritual
environment for students. Advisor: Sharon Harvey
Dance Club - A group dedicated to teaching and learning about the different styles of dance.
Advisor: Torrion Amie
Diversity Student Club - Exists to provide and environment conducive for discussion and to enlighten students
about different cultures. Advisor: Gloria Robinson
Entrepreneur’s Club – Students who are interested in business, being entrepreneurs and who are interested in
serving the campus and surrounding community. Advisor: Eric Olson
Gay Straight Student Alliance (GSSA)- Enriches the lives of Gay, Straight, Bisexual and Transgender students
and the Normandale community by providing social and educational opportunities. Advisor: Chuck Nikles
InterVarsity Christian Fellowship- Establishes and assists groups of Christian students/faculty; presents the call
of God to world missions of the Church; helps students and faculty discover God’s role for them.
Advisor: Sharon Harvey
Juggling Club - A club dedicated to the art of juggling among fellow jugglers and beginners who wish to learn
how to juggle. Advisor: Sharon Harvey
Outdoors Club - Unites and educates Normandale students, faculty and alumni that have an interest in
environmental activities and issues. Advisor: Jay Kam
Soccer Club - To promote and play the sport of soccer. Advisor: Doug Claycomb
Table Tennis Club – Dedicated to teaching people how to play and providing opportunities for players of all
experience levels to enjoy and play table tennis: Advisor: Jay Kam
Martial Arts and Self Defense Club - Teaches self-defense and helps to develop confidence, discipline, and
self-control based on activities related to Tae Kwon Do (Eastern Martial Art). Advisor: Dale Brown
Veterans and Friends- Provides an organized congregation for veterans and students that would like to assist
veterans to adapt to college and support each other and support our troops in service. Advisor: Bob
Schoeneberger
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Student Clubs Past and Present**
CLUB NAME
FOUNDED
CURRENT STATUS
Al Anon
1987
Inactive since Spring 1998
Alcoholics Anonymous (AA)
1985
Inactive since Spring 1998
Alliance of Normandale STEM
2009 Fall
ACTIVE
Alternative Spiritual Perspectives
1992
Inactive since Spring 1995
Amnesty International
1992
Inactive since Spring 1996
Anthropology Club
2006 Fall
ACTIVE
Archaeology Club
2009 Fall
ACTIVE
Archery Club
2013 Spring
ACTIVE
Asian Appreciation Society
2010 fall
Inactive since 2011
ASIA
1991
Inactive since Spring 1999
Astronomy Club
2005 Fall
Inactive since Fall 2006
Badminton Club
2012 Fall
ACTIVE
Baha’i Club
2005 Fall
Inactive since Fall 2008
Ballroom Dance
1993
Inactive since Spring 1995
Baseball Boosters
1985
Inactive since Spring 1996
Bible Talk
2002
Inactive since Spring 2002
Biology Club
1985
Inactive since Fall 2001
Black Student Alliance
1989
ACTIVE
Bowling Club
2008 Fall
Inactive since Fall 2009
Campus Crusade for Christ
2007 Spring
ACTIVE
Challenge at Normandale
1994
Inactive since Spring 1995
Cheerleading
1993
Inactive since Spring 1995
Chess Club
1992
ACTIVE
Club Latino
1999
ACTIVE
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College Democrats
1993
Inactive since Spring 2011
College Republicans
1986
Inactive since Spring 2005
Communication Club
2007 Spring
Inactive since Fall 2009
Computer Club
2008 Fall
Inactive since Fall 2010
Creative Writing Club
2006 Spring
ACTIVE
Dance Club
2005 Fall
ACTIVE
Dental Hygiene Club
1981
Inactive since Fall 2010
Diversity Student Club
2008 Fall
ACTIVE
Domestic Violence Organization
1991
Inactive since Spring 1993
Drama Club
1988
ACTIVE
Entrepreneurs Club
2011 spring
Inactive since Fall 2012
Environmental Improvement
1987
Inactive since Spring 1991
Ethiopian Student Union
2002
Inactive since Fall 2012
Eritrean Student Association
2009 Spring
Inactive since Fall 2010
Fencing
1992
Inactive since Fall 2001
Football Club
2008 Spring
Inactive since Spring 2009
Future Educators Association
2010 fall
ACTIVE
French Club
1987
ACTIVE
Gay Straight Student Alliance (GSSA)
1984
ACTIVE
German Club
1988
Inactive since fall 2010
Hispanos Unidos
1993
Inactive since spring 1995
Hip Hop Club
2010 Spring
ACTIVE
Hospitality Management Club
1982
Inactive since spring 2011
International Film Society
2005 Fall
Inactive since fall 2006
International Outreach Organization
1994
Inactive since spring 1995
International Business Student Association
1981
Inactive since fall 2009
International Youth Fellowship
2010 Spring
Inactive since fall 2010
InterVarsity Christian Fellowship
1982
ACTIVE
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Irish Club
2001
Inactive since fall 2002
Japanese Club
1987
Inactive since fall 2010
Juggling Club
1987
ACTIVE
Law Enforcement Club
2011
Inactive since 2012
Latino Dance Club
2011
ACTIVE
League of Legends Club
2013
ACTIVE
Latter Day Saints Student Association
2004
Inactive since Fall 2012
Liberty
1996
Inactive since spring 1999
Martial Arts and Self Defense Club
2012
ACTIVE
Marketing
1976
Inactive since spring 1995
Math Club
2011 spring
ACTIVE
Motorcycle Riders Club
2008 Spring
Inactive since fall 2010
Music Business Club
2011
Inactive sine fall 2012
Meditation Club
2013
ACTIVE
Muslim Student Association
2004
ACTIVE
Normandale Book Club
2010 fall
ACTIVE
Normandale Ecology Club
2008 Fall
Inactive since fall 2009
Normandale Freethought Alliance
2010 Spring
Inactive since fall 2010
Normandale Law Enforcement Club
2010 Spring
Inactive since fall 2010
Normandale Paintball Club
2009 Fall
Inactive since fall 2010
Normandale Republicans Club
2008 Fall
Inactive since spring 2010
Nursing Club
1981
ACTIVE
Oromo Student Union
2006 Spring
Inactive since fall 2009
Outdoors Club
2006 Fall
ACTIVE
Parents Club
1993
Inactive since spring 2002
Parents Supporting Parents
1988
Inactive since spring 1991
Philosophy
1984
ACTIVE
Photography and Cinematography Club
2011
ACTIVE
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Ping Pong (Table Tennis Club)
2001
ACTIVE
Pottery Club
1988
ACTIVE
Pre-Law
1995
ACTIVE
Pre-Professional Club
2008 Fall
ACTIVE
Psi-Beta (Psychology)
1992
Inactive since spring 1996
Psychology Club
2005 Spring
Inactive since fall 2006
Qigong Club
2010 fall
Inactive sine fall 2011
REACH (Mental Health Awareness)
1993
Inactive since spring 1997
Round Table
2003
Inactive since fall 2004
Russian
1994
Inactive since spring 1997
Ski
1989
Inactive since spring 1996
Small Business Management
1989
Inactive since spring 1990
Soccer Club
2005 Spring
ACTIVE
Sociology Club
2005 Spring
Inactive since fall 2006
Somali Student Association
2000
ACTIVE
Spanish Club
1984
Inactive since fall 2010
Students and the Middle East (SAME)
2009 Spring
Inactive since fall 2009
Tae Kwon Do Club
2008 Fall
ACTIVE
Teachers of Tomorrow
2003
Inactive since fall 2010
Volleyball Club
2010
ACTIVE
Veterans and Friends
2005 Fall
ACTIVE
Women's Basketball Boosters
1984
Inactive since spring 1996
Women's Issues Forum
1992
Inactive since spring 1996
Yu-Gi-Oh Club
2013
Spring 2013
** For Information on how to start or reactivate a club at Normandale, please refer to the “Responsibilities of a Club”
section of the handbook. Clubs that are inactive for more than 5 consecutive years need to reapply as a new club.
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Honor Societies
In recognition of scholastic achievement, Normandale has opened campus chapters of national honor societies. In
addition to superior scholarship, these honor societies also promote the development of leadership qualities, character,
and good campus citizenship. Honor Societies may provide support to its membership through meetings, programming or
activities. Student Senate is responsible for the recognition of honor societies.
Kappa Beta Delta- An international honor society formed with the purpose of encouraging and recognizing
scholarship and accomplishments among students of business, management and administration.
Advisor: Dan Creed, (952-358-8689)
Phi Theta Kappa – An international honor society recognizes and encourages scholarship among students in
community colleges.
Advisors: Linda Tetzlaff (952-358-8747), Amanda Lilgreen (952-358-8848),
Matt Dempsey (952-358-8469)
Co-Curricular Activities
Student Life Activities are those opportunities that provide students with student life involvement linked in some cases with
instructional areas. In some cases "Activity Directors" (instructional faculty) work with students in activities to support
academic pursuits and can register for the activity for either credit or non-credit.
The Lions’ Roar (Student Newspaper)
Activity Director: Evan Johnson 952-358-8866
“The Lions' Roar” is the student run newspaper at Normandale and provides a communication channel for the
student body and is published ten times throughout the academic year. Students with no previous newspaper
experience, as well as students interested in journalism, are eligible to be on staff.
Community college publications are unique because first and second year students can assume editorial
positions normally given to third or fourth year students at four-year colleges. The experience early in their
education gives students practical experience and a first-hand look at the profession so they can make career
choices based on experience.
Fine Arts Gallery
Activity Director: Molly Skjei 952-358-8706
The Fine Arts Gallery provides the campus community the best in local, regional and national exhibits.
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Co-Curricular
Programs
Student Life Programs
students to get involved
learning, recreational
recreation, wellness
provide opportunities for
on campus through servicesports and outdoor
awareness and leadership.
Recreational Activities
Coordinator: Jay Kam 952-358-8712, jay.kam@normandale.edu
Recreational Activities provides leisure time activities to both students and staff and assures that every student
has the opportunity to participate, regardless of athletic ability. Recreational Sports are offered as either league
play (formal, competitive activity), individual activities (one-on-one competition), or informal or self-directed
activities (unstructured or own-paced.) Recreational Sports opportunities include aerobics, basketball, billiards,
bowling, football, golf, hockey, open gym, soccer, softball, tennis and volleyball. All Recreational sports programs
are free or are at discounted prices to students. Register online: http://www.normandale.edu/current/recSports
Indoor Facilities are located in the Activities Building. They comprise a gymnasium, fitness center and locker
rooms.
Equipment may be checked out free of charge with proper identification from the Activities Desk. Outdoor
Equipment Rental: Tents; volleyball sets; snowshoes and backpacks may be rented for weekend and outdoor
fun from the Activities Desk.
A variety of Outdoor Recreation activities and trips are also offered. These include whitewater rafting, climbing
activities, hiking, canoeing, and cross-country skiing.
The Health Nuts
Coordinator: Jay Kam, 952-358-8712, jay.kam@normandale.edu
A group dedicated to informing the Normandale student community about a variety of important student wellness
topics. Including awareness about: Nutrition, Alcohol ,Tobacco Use, Stress, Heart Health, IDS, Safe Spring Break,
the Environment & Cancer Awareness.
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Leadership! Program
Coordinator:
Student Life Program Coordinator, 952-358-8848
Greg Lyons, Student Life Program Coordinator, 952-358-8650
Jay Kam. Recreational Services Coordinator, 952-358-8712
Amanda Lilgreen,
This program is based on developing leadership in students by engaging them in a variety of activities to promote
and develop holistic leaders. The program is primarily based on the Authentic Leadership and Servant Leadership
theories. In this program, leadership development is approached through a combination of activities included in
following five components.
Involvement: Connecting with the campus, the community and other people will help your interpersonal skills
grow, while making authentic personal connections.
Service-Learning and Volunteerism: Helping others and participating in service activities will not only help you
learn- it will also help you discover many amazing things you never thought about before.
Cultural Awareness: Participating in the arts, traveling, experiencing different cultures and participating in a
variety of activities is a great way to become a well-rounded leader.
Leadership Growth: This will work towards providing skills, theories and dialogue on how leaders lead and
become who they are.
Personal Growth: This component will help you explore who you are, what you believe in and help you
personally grow through a variety of activities.
Physical Health: Achieve attributes such as personal growth, sense of identity, and an increase in personal
responsibility through physical activity and programs.
Leadership through Service
Coordinator: Dan Lojovich, 952-358-8118
LTS is a grant funded program that aims to foster civic engagement among college students and encourage
positive relationships between campuses and communities. Students accepted into the program complete 300
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hours of direct service. LTS provides financial awards of $1,000 given upon completion of hours. Students
involved in LTS benefit by developing their workforce skills and connections with the community. Applications are
accepted in April and November.
Multicultural Center
Coordinator: Greg Lyons, 952-358-8650
The Multicultural Center promotes diversity and encourages cultural understanding through educational
programming. The Center is also an open and welcoming space for students to gather and connect to one
another. The work fosters understanding and appreciation for cultures, traditions, histories, and the diversity
reflected in the surrounding community
Center for Experiential Education
CEE Coordinator: Monica Saralampi, 952-358-8677
CEE Coordinator: Paige Wheeler: 952-358-9074
CEE Coordinator: Dan Lojovich: 952-358-8118
Experiential Education builds knowledge, develops skills and clarifies values by engaging learners in direct
experience, community engagement and focused reflection. The Center for Experiential Education includes
Service-Learning, Cooperative Education, Volunteering, and Leadership through Service.
Service-Learning: Service-Learning integrates classroom theory with meaningful community service projects in
an effort to enhance curriculum and promote civic responsibility. Normandale faculty and students agree that
involvement in service strengthens the learning process.
Cooperative Education: Cooperative education offers career exploration and training in a supervised work
setting and combines theory with field experience. For each registered credit, students spend approximately 2.5
hours each week on the job. Students may earn 3 - 8 credits per semester, with a maximum of 8 credits in any
one discipline. Requirements for enrollment in cooperative education include previous work in the course
discipline for which the cooperative education experience is sought; completion of at least one semester at
Normandale prior to enrollment in the project; good academic standing at the College; completion of an
application and acceptance into the program. For more information, consult the catalog descriptions for ART
1190,BIO 1190, BUSN 1190, COMM 1190, EDUC 1190, POLS 1190, PSYC 1190 and SOC 1190.
Volunteering: Students not enrolled in a service-learning course can still benefit from experiential education by
getting involved in their community through volunteering. Resources and assistance in how to get started can be
obtained at the Center for Experiential Education.
Student Employment within Student Life
Student Life provides a variety of student employment opportunities in The Zone, The Activities Desk, The Lions' Roar
Newspaper, Normandale Program Board, Multicultural Center, Center for Experiential Education, Student Senate, Phi
Theta Kappa, and peer tutoring. Working within Student Life is fun, challenging and rewarding. Training and other staff
development opportunities are provided to student staff. For more information, visit the student employment site.
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Responsibilities
of
a
Club
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Privileges and Responsibilities of Active Status of a Student Group
1. Use of Normandale Community College name.
2. Inclusion in Student Involvement Roster, Student Handbook, student involvement interest surveys and other
appropriate college publications.
3. Mailbox and workspace in The Club & Org Zone if available.
4. Access to shared office space, computer/printer, telephone/voicemail, and other resources provided in The Zone.
5. Access to advertising privileges on-campus and access to Student Life poster services.
6. Ability to establish on-campus financial account in Accounting office and receive bookkeeping advice and budget
statements.
7. Ability to fundraise and access dues through established college procedures.
8. Eligibility to apply for programming and leadership funds through the LEAD Funds program.
9. Ability to reserve campus facilities at no cost for meetings and club functions.
10. Eligibility to participate in special leadership training and programs provided by the College for student groups.
11. Eligibility to receive awards or honors presented to student clubs and organizations and/or their members.
12. All activities are governed by the Normandale code of conduct as outlined in the student guide.
13. Access to ½ of a bulletin board to promote student club, if available.
Student Life Expectations and Responsibilities of a
Club/Honor Society/Organization Advisor
A Club, Honor Society, or Organization Advisor:
1. Is a full or part time member of the Normandale Community College staff or faculty;
2. Should, through regular contact with the student officers, provide opportunities and guidance for individuals to gain
experience in leadership and interpersonal relationships, and their understanding of the role of the group and the
student body as a whole;
3. Should be aware of the long–term purpose of the group, providing long-term continuity within the group. Also, should be
familiar with the group’s history, including major changes in their program.
4. Should assist in determining realistic long- and short- term goals for the group, and in evaluating the group’s progress
towards those goals;
5. Should be well informed about all plans and activities of the group. This may be achieved through regular attendance
at meetings and/or frequent consultation with student officers.
6. Should attend as many of the group’s meetings (schedules, emergency or special) as may be necessary;
7. Should act as a source of general information regarding Normandale policies and procedures;
8. Should oversee financial transactions of the group – may include arranging for an audit through the accounting office;
9. Should assist with new officer orientation, making certain that new officers have a copy of the handbook and any
other pertinent information;
10. Will participate in college sponsored and/or required advisor training and activities.
11. Will represent Normandale Community College and the State of Minnesota when dealing with the group.
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Expectations and Responsibilities of the Club, Honor Society, or
Organization to the Advisor
Club/Honor Society/Organization Officers should:
1. Keep the advisor informed of what is happening in the student group, both positive and negative;
2. Invite the advisor to activities and special events;
3. Take the advisor’s schedule into consideration when arranging meetings;
4.
Make the advisor feel like a welcomed member of the group, and be open and honest with the advisor;
5. Agree to know and support the policies of Normandale Community College;
6. Extend appropriate courtesies to the advisor and his/her guest(s);
7. Discuss the cooperative role between the advisor and the Club/Organization/Honor Society, and establish reasonable
expectations;
8. Allow an advisor the opportunity to express opinions on issues, which affect the welfare of the group.
9. In case of a conflict with the advisor, officers should meet with the advisor to discuss the problem. If, after this
meeting, the officers are unable to resolve the conflict, they must meet with the Student Life Program Coordinator and
the Club Advisor before selecting a new advisor.
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How to Maintain Active Status
Annual Club Registration
Maintaining your active status requires action in the fall of each academic year:
Student Senate is responsible for the recognition of all student clubs. Once a club achieves active status for the first time,
they are officially a recognized club. Each fall, recognized clubs must be granted active status and complete registration
for that given academic year to continue to operate. If a club does not complete registration, they are classified as
INACTIVE and cannot sponsor events, activities, or meetings. Once a club is classified inactive, they must follow the
process for REACTIVATION to become active again. Any club which remains inactive for five consecutive years will lose
its recognition and must follow the process of establishing a new club if it ever seeks to be a club again.
IMPORTANT POINT: Maintaining Active clubs status at Normandale may only be done by currently enrolled
Normandale students.
Procedures for Maintaining Active Status:
1. In order to be considered for active club status the group must submit the following items to the Student Life Program
Coordinator at the start of EACH Academic Year
These forms are available through the Forms & Resources section of the Student Life Handbook, at the Zone,
from the Student Life Program Coordinator, and on the Clubs & Orgs website:
http://www.normandale.edu/studentlife
a. Updated and Electronic Copy of the organization's constitution and bylaws . If the group is affiliated with a
national organization, a copy of the national constitution and bylaws must also be submitted. (See the sample
constitution at the end of this section for ideas about what your constitution and bylaws must and/or may include.
You may also want to ask the Student Life Program Coordinator to see copies of other club's constitution and
bylaws.)
b. Completed copy of the Intent to be Active form including contact and meeting information
c. Copy of the Expectations & Responsibilities of a Club & Advisor signed by the Normandale faculty or staff
member who has agreed to be the club advisor and by the club president.
All Normandale clubs must have a faculty/staff advisor to receive recognition.
d. Copy of the Annual Review signed by both the Club President and Advisor with information on the club officers
including names, mailing addresses, student ID numbers, email, and phone numbers.
e. Complete membership roster to-date with names, mailing addresses, student ID numbers, email & phone
numbers.
f. Complete Participation Waiver Form with club information and the student’s information.
2. Once the above documents have been completed and submitted, the Student Life Program Coordinator will review
them and ensure that they are complete and meet the criteria for active status, and forward them for confirmation by
Student Senate.
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How to Start a New Club
Culture Specific Club, Academic & Program Specific Club,
Special/General Interest Club, Honor Society
IMPORTANT POINT: New clubs at Normandale may only be started by currently enrolled Normandale Community
College students.
The only exception to this point will be nationally recognized honor societies which may be started by a faculty or staff
member. HONOR SOCIETIES: Unless specifically noted, please use the following club policies.
Establishing a club has two components:
1. Achieving TEMPORARY Club Status (see below)
Temporary club status enables students interested in establishing a club to recruit other currently enrolled students to
become members and to organize by electing officers and developing a constitution. In the case of honor societies,
temporary status grants time to seek and invite students. No Honor Society may induct members without first being
granted Active Club Status
2. Achieving ACTIVE Club Status (see opposite page)
Active club status enables student clubs to sponsor events and activities which are appropriate to the special interests
of their club under the guidance of Normandale Community College and to have funding ability.
Achieving Temporary Club Status:
1.
Discuss your interest in starting a new club with the Student Life Program Coordinator.
2.
Check to see if the club you are interested in starting is currently recognized but inactive. If one exists but is inactive,
obtain the packet for Reactivating a Recognized Club.
3.
Carefully review the enclosed packet and complete the requested information
4.
Return the completed Temporary Club Status Application to the Student Life Program Coordinator for review. The
Student Life Program Coordinator will review the application and will recommend to the Student Senate that they
grant temporary club status.
5.
Student Senate reviews the application and votes on whether or not to grant temporary recognition.
6.
Temporary Club Status is granted for a maximum of six weeks from the date Student Senate grants. Weeks are
defined as weeks in which classes are in session. End-of-semester finals and holiday breaks are not included when
applicable.
7.
After Student Senate approval, the Student Life Program Coordinator will send a copy of the temporary club status
form to the following:
Scheduling Office - so that the group may reserve rooms for group meetings
Student Center Information Desk - so group may have posters approved
Club Advisor – that will provide support to group while they organize
8.
Begin completing steps on the page “Achieving Active Status”
9.
Applicable to Honor Societies Only: The completed Temporary Club Status application must include:
The minimum qualifications set forth by the national organization and the proposed date of the first induction. No
Honor Society may induct members without first being granted Active Club Status.
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Procedures for Achieving Active Club Status:
1. In order to be considered for active club status (which must occur within six weeks of being granted temporary
club status) a new group must submit the following items to the Student Life Program Coordinator:
a. Electronic copy of the club's constitution and by-laws.
If the group is affiliated with a national organization, a copy of the national constitution as well as by-laws must
be submitted. This must be emailed to the Student Life Program Coordinator.
b.
Copy of the Expectations and Responsibilities of a Club and Advisor signed by the Club President and the
Normandale faculty or staff member who has agreed to be the club advisor. All Normandale clubs must have a
faculty/staff advisor to receive recognition.
c.
Completed copy of the Club Review signed by both the Club President and Advisor. List of club officers
including names, mailing addresses, student ID numbers, email and phone numbers. Honor Societies need to
submit no later than two weeks after first induction.
d. Complete Membership Roster with up-to-date with names, mailing addresses, student ID numbers, email and
phone numbers. There must be at least six members to proceed and all must be currently enrolled Normandale
students.
e. Signed Participation Forms by every member on your membership roster to-date. These forms will also need to
be signed by new members as they join the group and turned into the Student Life Program Coordinator. Honor
Societies need to submit after first induction
f. Applicable to Honor Societies Only: Honor Societies will need to submit: 1) a final list of invited inductees, 2)
the fixed date, time, place of the first induction
2. Receive confirmation from Student Life Program Coordinator that all required forms are complete, submitted and have
been forwarded to Student Senate for them to approve.
3. Attend Normandale Student Senate meeting to speak on behalf of the club
Note: Any Student Representative from the club may attend if the president or vice president are unable to
attend. The Student Life Program Coordinator will provide the day, time and location of the meeting. Not
attending the meeting will result in the club not be considered that day for active status.
**Groups denied active status may appeal the decision (please see below for more information)
4. After Senate grants active status: Meet with the Student Life Program Coordinator to review Normandale Club policies,
responsibilities, and expectations
5. Congratulations on Starting a Normandale Club!
Appeal Process for Denied Active Status:
Groups denied active status may appeal the decision in writing to Normandale’s Student Senate and the Dean of
Students. A review will be conducted into the reasons why active status was not granted. The review will take no longer
than two weeks.
Annual Club Registration:
Student Senate is responsible for the recognition of all student clubs. Once a club achieves active status for the first time,
they are officially a recognized club. Each fall, recognized clubs must be granted active status and complete registration
for that given academic year to continue to operate. If a club does not complete registration, they are classified as
INACTIVE and cannot sponsor events, activities, or meetings. Once a club is classified inactive, they must follow the
process for REACTIVATION to become active again.
Any club which remains inactive for five consecutive years will lose its recognition and must follow the process of
establishing a new club if it ever seeks to be a club again.
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How to Reactivate an Inactive Club.
An Inactive Club is a student club that is not currently active, but has been at some point in the last five years. If
the club you would like to start has been inactive for more than five consecutive years, please use the “How to
Start a New Club” packet.
IMPORTANT POINT: Reactivating an inactive club at Normandale may only be done by currently enrolled Normandale
students.
Procedures for reactivating an inactive club:
1.
Discuss your interest in reactivating the club with the Student Life Program Coordinator
2.
Carefully review the enclosed packet and complete the requested information.
3.
Return the completed Intent to Be Active form to the Student Life Program Coordinator for review.
4.
Submit the following items to the Student Life Program Coordinator:
a. Club Review: signed by both the Club President and Advisor. List the club officers including names, mailing
addresses, student ID numbers, email and phone numbers.
b. Expectations and Responsibilities of a Club and Advisor: signed by the Club President and Normandale
faculty or staff member who has agreed to be the club advisor. All Normandale clubs must have a faculty/staff
advisor to receive recognition.
c. Membership Roster: Complete and up-to-date with names, mailing addresses, student ID numbers, email and
phone numbers for all current members of the club. There must be at least six members to proceed and all must
be currently enrolled Normandale students.
d. Signed Participation Forms by every member on your membership roster. These forms also need to be signed
by new members as they join the group and turned into the Student Life Program Coordinator.
e. Updated electronic constitution and by-laws. You can use the opposite page for guidelines when updating the
document. All clubs must have both a constitution and bylaws on file. If the group is affiliated with a national
organization, a copy of the national constitution and by-laws must be submitted.
5. Receive confirmation from Student Life Program Coordinator that all required forms are complete, submitted and have
been forwarded to Student Senate for them to approve.
6. Attend Normandale Student Senate meeting to speak on behalf of the club
Note: Any Student Representative from the club may attend if the president or vice president are unable to
attend. The Student Life Program Coordinator will provide the day, time and location of the meeting. Not
attending the meeting will result in the club not be considered that day for active status.
**Groups denied active status may appeal the decision (please see back of packet for more information)
7. After Senate grants active status: Meet with the Student Life Program Coordinator to review Normandale Club policies,
responsibilities, and expectations
8. Congratulations on Reactivating a Normandale Club!
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Constitution Outline for Normandale Clubs
Your constitution provides for efficiency, clarification, and continuity. Every student club has basic principles & procedural
rules which the constitution merely states in writing. The following is a model for a constitution. You should review and
update your organization’s constitution to suit your needs and ensure it is in compliance with requirements.
Name of Club
Article 1
Article 2
Article 3
Article 4
Article 5
Article 6
Function
a. General statement or purpose statement
b. Subcommittees
c. What this committee is responsible for
Membership
a. Membership distribution
b. Term of office
c. What happens if a member is unable to continue?
d. Removal from committee for non-participation
e. Note taking responsibilities
f. Must state: “Membership is open without regard to race, religion, or national origin,
on the basis of sex, or any other protected class under the Minnesota Human Rights
Act.”
Officers
a. What is the process of the elections?
b. Terms of appointment
c. Duties of chair
Meetings
a. Regular meetings set by chair
b. Special meetings may be called by chair
c. Quorum
d. Meetings are open to everyone
e. Notes and agendas are posted
Finances
States the provision for membership dues, if any.
*Two statements must be included in this article: (1) What should happen to remaining funds
from the club’s/organization’s treasury if the organization is dissolved and (2) All funds will be
kept in an account maintained in the Accounting office at Normandale Community College.
Include: “All funds will be kept in an account maintained in the Accounting office at Normandale
Community College. If the club dissolves, the remaining funds will transfer to Student Life or
LEAD funds after three consecutive years of inactivity.”
Changing the Charge of the Committee
a. Amending the charge needs 2/3 vote
b. Committee reviews its work annually
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Outline for Bylaws for Normandale Club
Bylaws should contain specific information the following topics:
Membership: Selection requirements, resignations, rights and duties
Officers: specific responsibilities, qualifications for office, method and time of election
Executive Board: structure, powers, the method of their selection, and their term of office. Provision for vacancies of
offices or other executive positions may be included
Committees: standing, composition, powers
Order of Business: basic agenda for meetings
Parliamentary Authority: provisions for rules of order
Amendment Procedure: means of proposal, notice required, voting requirements
Other policies and procedures which are unique to your organization.
Typically, Bylaws only require a simple majority vote for passage whereas constitutions require a 2/3 vote
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Policies
Related
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to
Student
Involvement
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Statement of Policy
ELIGIBITY FOR PARTICIPATION IN STUDENT LIFE ACTIVITIES
For the purpose of this policy, student life activities are those as defined by Minnesota Statute 136 F.01, subdivision 5,
and as embodied within the MnSCU Student Life policy (2.8 Student Life). These include, but are not limited to, student
organizations, student clubs, activities, recreational sports, service-learning activities, student life funded programs, and
other student-life sponsored activities.
MEMBERSHIP/PARTICIPATION
Where student life activities are for and funded by students, membership and/or participation in student life activities are
open only to currently enrolled Normandale students, staff and faculty. All student organization/club members and student
activity participants must complete and maintain in Student Life a Student Life participation form. This form should be
completed at the time of their involvement. Student Life Budget Committee (SLBC) funded programs outside the above
parameters should consult with the Dean of Students about the need to complete participation forms for their respective
program.
STUDENT LEADERSHIP POSITIONS
Students seeking to hold specified leadership positions within student organizations and clubs must meet and maintain
minimum college eligibility standards.
Specified leadership positions are as follow:
o
o
o
o
o
o
o
Student Senate President, Executive Cabinet and Senators
President and Staff positions of Normandale Program Board
President and executive positions of Phi Theta Kappa
Editor and staff positions of the Lions’ Roar Newspaper
SLBC Chair and student members
Student appointments to institutional committees
Club President or designated student leader
Minimum College eligibility standards are:
1) Must maintain a minimum 2.0 cumulative GPA each semester to hold leadership positions. (Not applicable to
first semester students who have not yet established a GPA.)
2) Membership/participation will not be held to a specific academic standard.
3) Must be making satisfactory academic progress (67% completion rate).
4) Being a first semester student without a GPA is not a reason to prohibit eligibility.
5) Must be enrolled in a minimum of six semester credits
6) Must be in good disciplinary standing with College (no probation or restriction to hold student leadership positions)
7) Students under the age of 18 must obtain a waiver from parent or legal guardian to run for and hold leadership
positions.
8) Must have a current Student Life Participation Form on file with Student Life
9) Transfer students must have a minimum GPA of 2.0
Only Normandale enrolled students who meet these criteria may hold leadership positions. Student organizations
and clubs may choose to implement higher eligibility standards than the minimum college standards.
Adopted Fall 1999, Updated Fall 2013
ALCOHOL AND STUDENT LIFE ACTIVITIES
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For the purpose of this policy, student life activities are those as defined by Minnesota Statute 136 F.01, subdivision 5,
and as embodied within the MnSCU Student Life policy (2.8 Student Life). These include, but are not limited to, student
organizations, student clubs, activities, recreational sports, service-learning activities, student life funded programs, and
other student-life sponsored activities.
COLLEGE ALCOHOL POLICY
Alcoholic beverages are not permitted in campus buildings, parking lots, or grounds. Any exception to this policy must be
approved by the College President.
The possession, use, sale or distribution of alcoholic beverages on campus or at off-campus institution-sponsored events
is prohibited. The possession, use, sale or distribution of controlled substances is prohibited. Advertising or promotions by
alcohol companies or distributors is not permitted. The President may approve use of alcohol at specific special events on
campus or college-sponsored events off campus. Use of alcohol in laboratory and classroom instruction/experiments is
allowed. Students in violation of this policy are subject to sanctions through the student judicial process. Employees in
violation of this policy are subject to personnel action.
The College also does not permit the consumption of alcoholic beverages while an artist/service provider is performing
services under contract to the College. Consequently, terms calling for the provision of alcoholic beverages should not be
included in any agreement. In some cases, the College may include specific language pertaining to the limitation on the
consumption of alcoholic beverages by an artist/service provider.
Student Life, as well as the individual student involvement activity advisor/director, may establish more stringent
guidelines for provision of alcohol at student life events.
STUDENT LIFE ALCOHOL POLICIES
Any student life group or activity that seeks to have alcohol present at an event must consult with their advisor and the
Student Life Program Coordinator before submitting a request to the Dean of Students for approval. When an off-campus
event is approved for alcohol service, the sponsoring group will be responsible for securing the presence of the group
advisor and/or other college staff/faculty representative to be present during the duration of the event. Security may be
required to be present as well. Travel considerations will also be addressed in advance when alcohol is to be served.
Designated student leadership of the event will be designated in advance of the event as “social hosts” and will agree not
to consume alcohol during the event. Social hosts will be responsible for ensuring that all college policies related to
alcohol are observed and ensure the safety and enjoyment of all participants.
Revised Fall 2013
Hazing
Normandale Community College will not tolerate hazing toward any member of the College community on or off campus.
Hazing is defined as an act which endangers the mental or physical health or safety of a person; subjects a person to
public humiliation or ridicule; or destroys or removes public or private property for the purpose of initiation, admission into,
affiliation with, or as a condition of continued membership in a student group or organization. In all forms, hazing violates
fundamental rights and the law. Hazing is cause for disciplinary action through the Normandale Community College Code
of Conduct procedures. Sanctions include but are not limited to probation, suspension or expulsion.
Sexual Harassment and Sexual Violence Policy
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Normandale Community College will not tolerate sexual harassment or sexual violence toward its students, faculty or
staff. Sexual harassment includes any deliberate or unintentional unwelcome sexual advances, requests for sexual favors
and other verbal or physical contact of a sexual nature when submission to such conduct is made, either explicitly or
implicitly, a term or condition of an individual's employment or academic status, when submission to or rejection of such
conduct by an individual is used as a basis for employment or academic decisions affecting such individuals, or when
such conduct has the purpose or effort of unreasonably interfering with an individual's work or academic performance or
creating an intimidating, hostile or offensive environment. Sexual violence includes acts such as rape, acquaintance rape,
other forms of non-consensual sexual activity; or violence or harassment based on sexual preference. Sexual harassment
is a violation of Section 703 of Title VII of the Civil Rights Act of 1964 as amended in 1972 and 1991 (42 U.S.C. S2000c.
Et. Seq.), the Minnesota Human Rights Law (363.03 subdivision 51), and Title IX of the Education Amendments (20
U.S.C. 1681 Et. Seq.) and is punishable under both federal and state laws. College administrators are charged with
promoting and maintaining an atmosphere that properly deters and responds to sexual harassment. All members of the
College community are expected to discourage all behavior which might be construed as sexual harassment and have
zero tolerance for acts of sexual violence. The Campus Public Safety Office is responsible for receiving report of violations
of this policy and for taking appropriate action to involve other campus officials or local police authorities.
Americans with Disabilities Act – Title II
Title II of the Americans with Disabilities Act requires that the programs, services and activities of state and local
governments be accessible to and usable by individuals with disabilities. It also requires public entities to take appropriate
steps to ensure that communications with applicants, participants, and members of the public with disabilities are as
effective as communications with others. To ensure that people with disabilities have an opportunity to request auxiliary
aids and services to participate in an agency’s programs, services and activities, state agencies must adhere to the
following policies.
Written Communications Policy
All departments of the college that distribute written materials for distribution to the public will ensure that each document
contains a statement indicating that the information is available in alternative formats to individuals with disabilities upon
request.
The following statement must be included on all new materials and must be added to existing materials when they are
reprinted. Preprinted materials in use prior to reprinting shall have a label attached that contains the following statement:

This document is available in alternative formats to individuals with disabilities by calling (952) 487-7035 V or
(952) 487-7032 TTY.
Meeting/Program/Event Accessibility Policy
All departments of the college shall ensure that facilities used for all meetings, training, programs or other events are
accessible to the public.
Potential participants must be informed of the availability of accommodations by including one of the following statements
on bulletins, flyers, brochures, public service announcements or any other material used to inform participants of the
event.
For meetings or events in which individuals are not pre-registering, one of the following statements must be used:

Individuals with a disability who need a reasonable accommodation to participate in this event please contact
Debbie Tillman at (952) 358-8623.
or

Individuals with a disability who need a reasonable accommodation to participate in this event please contact
(name) at (phone number) or through the Minnesota Relay Service at (651) 297-5353 or 1-800-627-3529 by
(date).
For meetings or events in which individuals are pre-registering one of the below statements must be used:
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
Individuals with a disability, who need a reasonable accommodation to participate in this event, please indicate
your request below:
_____________________________________
All requests must be submitted by (date). If you have any questions please contact Debbie Tillman at (952) 3588623or

Individuals with a disability, who need a reasonable accommodation to participate in this event, please indicate
your request below:
_____________________________________
All requests must be submitted by (date). If you have any questions please contact (name) at (phone number) or
through the Minnesota Relay Service at (651) 297-5353 or 1-800-627-3529.
If you have any questions, please contact the Director of the Office for Students with Disabilities, Debbie Tillman at (952)
358-8623 or the state ADA/disability coordinator at the Department of Employee Relations at (651) 297-8849 V or (651)
297-2003 TTY.
Normandale Community College is committed to ensuring its programs, services and activities are accessible to
individuals with disabilities, through its compliance with state and federal laws. The college recognizes that individuals
with disabilities may need accommodations to have equally effective opportunities to participate in or benefit from the
college’s programs, services and activities.
An individual with a disability:
1. Any person who has a physical or mental impairment which materially limits one or more of the
person's major life activities.
2. Any person who has a record of such impairment which means that a person has a history of or has
been classified as having a mental or physical impairment that materially limits one or more major life
activities.
Qualified individual with a disability. An individual who, with or without reasonable modifications to rules, policies, or
practices, the removal of architectural, communication, or transportation barriers, or the provision of auxiliary aids and
services, meets the essential eligibility requirements for receipt of services or participation in a system office, college, or
university program or activity. Essential eligibility requirements include, but are not limited to, academic and technical
standards requisite to admission or participation in an education program or activity.
Program devices and services may include wheelchairs; individually prescribed devices, such as prescription eyeglasses
or hearing aids; readers for personal use or study; or services of a personal nature including assistance in eating, toileting,
or dressing.
General Access Policy
Normandale Community College provides access to programs, services and activities to qualified individuals with known
disabilities as required by law. An individual requesting an accommodation may be required to provide documentation of
eligibility for the accommodation.
Availability and Notice.
Notices for accommodation and disability are available in the college catalog and the Office for Students with Disabilities
(OSD) handbook. Normandale Community Colleges prohibits discrimination on the basis of disability, and the contact
information for disability accommodations and Americans with Disabilities Act (ADA) complaints is available in the college
catalog and the OSD handbook.
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Reasonable Accommodations.
Programs, Services, and Activities. Normandale Community Colleges makes reasonable accommodations to ensure
access to programs, services, and activities as required by law. Access means that a qualified individual with a disability
will not be excluded from participation in or be denied the benefits of the programs, services, or activities, nor will the
individual be subjected to discrimination. Reasonable accommodations may include modifications to: rules, policies, or
practices; the removal of architectural, communication, or transportation barriers; provision of auxiliary aids or the
provision of equally effective programs, services, or activities. In accordance with the ADA, accommodations will not be
provided for personal devices or services even though the individual may be a qualified individual with a disability, or that
result in a fundamental alteration in the nature of a service, program, or activity or in undue financial or administrative
burdens.
Offered and/or Sponsored Services or Activities for Qualified Students with Disabilities.
Normandale Community College provides qualified students with a disability access to services and activities that are
operated or sponsored by the institution or that receive significant assistance from the institution. Such access shall be
provided in a reasonable manner as required by law. The following is available to qualified students with disabilities:
1. Support, counseling, and information services that may include support groups, individual counseling, career
counseling and assessment, and referral services;
2. Academic assistance services that may include assistive devices, early registration services, early syllabus
availability, course selection, program advising, course work assistance, testing assistance and modification,
and tutoring; and
3. Coordination services that may include personnel acting on the student's behalf and serving as the primary
contact and coordinator for students needing services, assistance in working individually with faculty and
administrators, intervention procedures, and grievance procedures.
Process
a. Students requesting are provided an individual copy of Board policy 1B.4.
b. The Office for Students with Disabilities Director is responsible for making a determination about the request for
accommodation or the delivery of services.
c. Students wishing to appeal a denial of a request for accommodation follow the process provided in the OSD
handbook .
SPEAKER POLICY AND STUDENT LIFE ACTIVITIES
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For the purpose of this policy, student life activities are those as defined by Minnesota Statute 136 F.01, subdivision 5,
and as embodied within the MnSCU Student Life policy (2.8 Student Life). These include, but are not limited to, student
organizations, student clubs, activities, recreational sports, service-learning activities, student life funded programs, and
other student-life sponsored activities. To assure that the right of free expression and exchange of ideas, to minimize
conflict between the exercise of that right and the rights of others in effective use of College facilities, and to minimize
possible interference with the College’s responsibilities’ as an education institution.
COLLEGE SPEAKER POLICY
The College recognizes the importance of bringing students, professors, and the community at large, current and
influential thought from the mainstream of contemporary life through public discussions, seminars, conferences, and
exhibitions. These will not necessarily reflect the College position, nor agree with the majority opinion, and they
will not constitute an endorsement since they may represent divergent views.
We are a college dedicated to the continuing development of an academic community opposed to narrow indoctrination or
proselytizing or any kind, a community where freedom of inquiry and freedom of expression enjoy the highest priority.
The purpose of this policy is to assure that the right of free expression and exchange of ideas, to minimize conflict
between the exercise of that right and the rights of others in effective use of College facilities, and to minimize possible
interference with the College’s responsibilities as an educational institution.
Time, Place, and Manner Regulations
The time, place, and manner of exercising of speech on the campus are subject to regulations adopted by College
administration. Orderly conduct, noninterference with College functions and activities, identification of sponsoring groups
or individuals are required. Outdoor sound amplification will be permitted only with the approval of the Vice President for
Student Affairs or his/her designee.
Non-College Speakers
Members of a faculty, academic departments, administrative offices, and recognized student life groups may invite noncollege speakers to address meetings on-campus. Student groups that are not recognized by Student Senate may not
invite non-college speakers to address meetings on-campus. If there would likely be extensive public notice or
controversy associated with the presence of any speaker on-campus, prior notice should be given to the Director of Public
Relations & Marketing in the case of likely inquiries from external constituencies or the media. The Director of Safety &
Security should also be contacted in the case of possible protestor disruption. Except for special circumstances, this
notice should be provided at least two weeks in advance of the event.
College administration may require either or both of the following:
A. The presence of a guest speaker on the campus of Normandale Community College does not necessarily
imply approval or endorsement by the College of the views expressed by the guest speaker or by anyone
else at the event.
The person or organization sponsoring a speaker around whom there would likely be extensive public notice or
controversy is responsible for including the above statement in its advertisements, announcements, and news
releases. If deemed appropriate, the College administration may also require that the above statement be read at
the beginning of the event.
B. The College administration may require either or both of the following:
1. the meeting to be chaired by a person approved by the College, and
2. the speaker to be subject to questions from the audience.
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C. An invitation to a non-College speaker may be rescinded only if the President, or his/her designee, determines,
after appropriate inquiry, that the proposed speech will constitute a clear and present danger to the orderly
operation or peaceful conduct of campus activities by the speaker’s advocacy of such actions as:
1. willful damage or destruction, or seizure of College buildings or property
2. disruption of, impairment of, or interference with, classes or other College activities
3. physical harm, coercion, intimidation, or other invasion of the rights of College students, faculty, staff, or
guests
4. advocacy of violation of law
5. other disorder of a violent or seriously disruptive nature
Rationale
Normandale is a community wherein freedom of inquiry and freedom of expression enjoy a high priority. This policy
provides a guarantee that every group, whether it represents a minority or majority opinion, is afforded the opportunity for
free expression.
While recognizing the right of legitimate protest, the College does not acknowledge any right claimed by a disorderly
audience or individual to close down a speech and/or muzzle free expression.
Freedom of speech and expression are a right guaranteed to all Normandale community members. Regulations may exist
regarding where and when that freedom may appropriately be expressed.
Student groups must have the program planning form completed and signed by their advisor before an event
with a speaker can occur.
Adopted Fall 1999, Updated Fall 2013
FIREWORKS/EXPLOSIVES/PYROTECHNICS AND
STUDENT LIFE ACTIVITIES
No group, speaker or event may use any sort of firework/explosive/pyrotechnics inside of Normandale Community
College. Outdoor use of firework/explosive/pyrotechnics on Normandale grounds must be approved prior to the event.
Please see the Student Life Program Coordinator for additional information.
Adopted Spring 2008
NORMANDALE POLICY ON POLITICAL ENDORSEMENTS
As a public educational institution, we adhere to no political affiliation and endorse no political party, either in reality or
perception. Doing so could open us to criticism and it has the potential to place us in a compromising position. While this
does not preclude our being a location for such activities, we would not show preference for one group over another when
granting permission for the use of our space. We encourage the exchange of ideas and of being a venue for such
exchanges.
Adopted Spring 2006
LATEX AWARENESS
Many Normandale staff and students are allergic to latex products. For events, only use Mylar balloons in place of latex
balloons. If you have any questions, please contact the Student Life Coordinator.
Added Fall 2008
VENDOR TABLE POLICY
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Clubs may raise funds to support their activities. To assist them to do this, to avoid over-crowding in the hallways, and to
protect students from feeling over-burdened by merchants, the following policies apply:
No sponsorship of credit card companies will be allowed in accordance with Normandale policy and No
sponsorship of gambling or substance abuse/alcohol companies will be permitted.
1. First, the vendor must be approved by either Rachel Seleski-Johnson or Amanda Lilgreen.
2. Vendors are allowed only in designated vendor areas in the Kopp Student Center. (Exceptions for special events
sponsored through Student Life may occur and will be coordinated by Student Life. Vendor Tables in College Services
lobby must be coordinated through job placement, and Career and Academic Planning Center). Vendor tables in the
Kopp Student Center are not to be used for employee recruitment.
3. Five days per semester is the maximum time any given vendor can be scheduled on campus by any one club. For
example, a club may have a vendor selling sweaters for 5 days, then a vendor who sells cellular phones for 5 days.
4. Clubs are responsible for obtaining vendors and scheduling table time. To schedule a table call the Rachel SeleskiJohnson at 952-358-9001.
5. The Club MUST designate someone from the group to meet the vendor, receive payment from the vendor and bring it
to Mary Ernst, show them where the table is located, and make sure their needs are met. This is not the responsibility of
Student Life.
6. The Club sponsoring the vendor must put in writing with the Student Life Program Coordinator, the arrangement they
make with the vendor for payment.
Generally these are set by the club, but if a vendor contacts you for general information:
Banks, Cell Phones, Really Large Companies: $100/day
Gyms, medium sized businesses: $75/day
Independent businesses (ie Mary Kay): $75/day
Nonprofits (ie Girl Scouts): Negotiable
7. Vendors who contact Student Life directly will be scheduled by Student Life. Where clubs do not receive individual
funding from student life activity fees, funds generated by Student Life sponsored vendors will be placed in the Clubs
account and used for the general betterment (i.e. Workshops, supplies, recognition, etc.) of Normandale Clubs.
8. Student Life has the right to remove a vendor who is not abiding by Normandale rules and regulations. Student Life lso
has the right to remove a vendor who is selling outside of the vendor area, who has been sponsored 5 days previously by
the Club during the same semester, or who does not pay the club for the use of the table.
9. Vendor tables may be reserved by Clubs and Organizations for promotional or informational purposes (to promote
upcoming events, recruit new members, hand out surveys, etc.) as well as for fundraising activities. Clubs will have
priority in scheduling the tables for fundraising purposes.
Questions regarding this policy should be directed to Student Life Program Coordinator at 952-358-8848.
Updated Fall 2013
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OFF-CAMPUS FUND-RAISING, SOLICITATION and
STUDENT LIFE ACTIVITIES
For the purpose of this policy, student life activities are those as defined by Minnesota Statute 136 F.01, subdivision 5,
and as embodied within the MnSCU Student Life policy (2.8 Student Life). These include, but are not limited to, student
organizations, student clubs, activities, recreational sports, service-learning activities, student life funded programs, and
other student-life sponsored activities. This policy is in accordance with MnSCU policy 5.15.
COLLEGE POLICY
The Normandale Community College Foundation is responsible for the overall fundraising and outside development
efforts of the college. As such, any proposal to solicit for off-campus funding, donation of goods and services, and/or
financial co-sponsorship of activities or programming should be reviewed and approved in advance by the Normandale
Community College Foundation. Such centralized approval allows for the college to strategically coordinate our requests
of the corporate, business, and financial communities for maximum benefit of our students, staff, faculty, and educational
mission. It also ensures appropriate recognition of all donor support of the college.
STUDENT LIFE POLICY
Student life groups interested in engaging in off-campus fundraising and/or solicitation must review their plan with
appropriate Student Life staff member before contacting the Normandale Community College Foundation. The greater
amount of advance time provided the greater ability we have to assist you with your request. At least eight to ten weeks
prior to the event is recommended.
Groups are responsible for completing all paperwork required by the Normandale Community College Foundation, as well
as conducting their solicitation in the manner prescribed by that office.
Groups must provide appropriate recognition for outside donor support in event advertising and printed programs, as
approved by the Normandale Community College Foundation. This recognition should be approved by the Normandale
Community College Foundation.
Groups who do not receive required approval and/or do not follow agreed upon procedures for outside solicitation may be
subject to group disciplinary action as outlined in the Student Guide.
FUNDRAISING FOR CHARITY OR PRIVATE ORGANIZATIONS
The Minnesota Constitution and laws maintain the principle of separating public funds from private purposes or gain.
Since cash contributions are the most helpful response for charities, campus student associations and other clubs and
organizations must be very cautious in their activities. Minnesota statutes regulate the use of state funds, resources and
employee time. This includes use of facilities and electronic resources such as web pages and email. No state funds,
state resources or state employee time can be used for private purposes including fundraising for private organizations.
Student Life funds allocated to student groups may not be donated nor used for raising donations to private organizations.
MnSCU-policy 5.15)
Note: State funds includes money distributed by the Student Life Budget committee. This includes but is not limited to
LEAD funds, organization budgets, etc.
Adopted Fall 1999, Updated Fall 2013
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RAFFLES AND STUDENT LIFE ACTIVITIES
For the purpose of this policy, student life activities are those as defined by Minnesota Statute 136 F.01, subdivision 5,
and as embodied within the MnSCU Student Life policy (2.8 Student Life). These include, but are not limited to, student
organizations, student clubs, activities, recreational sports, service-learning activities, student life funded programs, and
other student-life sponsored activities. This policy is in accordance with MnSCU policy 5.1.
STATE and LOCAL LAWS REGARDING RAFFLES
Gambling and betting activities are prohibited on-campus. It is a violation of state law and college regulations to gamble in
state facilities.
Student life activities are prohibited from conducting games of chance, contests, and giveaways that involve the purchase
of a “chance” ticket, token, or number. They may also not conduct such a game by requesting a “donation” instead of the
purchase of a ticket or chance. Student life activities may only have a raffle if it meets the standards from the Minnesota
State Gambling Control Board and the City of Bloomington, in such cases, contact the Dean of Students. Please allow 1216 weeks for processing with the appropriate state agencies. Silent auctions are permitted.
A drawing can be held in conjunction with a larger event. A fee can be charged for admission to the event. In this
instance, the person pays for admission to the event. On a secondary level, they are entered into the drawing that will be
a part of the event. It is conceivable that the person who wins the drawing might not be in attendance due to their later
inability to attend.
As with all fund-raising, there are certain regulations and restrictions which apply. If you are considering a raffle or
drawing, please discuss with your advisor and Student Life.
Revised Fall 2007, Updated Fall
COPIERS AND COMPUTER PRINTERS
Copiers
There is a copy machine available for club and organization business in The Zone, K 1425.The copy machine is
available to CLUBS and ORGANIZATIONS FOR BUSINESS USE ONLY! Any personal or classroom assignment use
may cause your group to lose this privilege. Club members must go through a Zone Assistant.
Computer Printer
All club and organization computers print to a printer in the Student Life and Operations Administrative suite. You must
ask the Zone assistant to retrieve your materials. Copying and printing is a free service to clubs and organizations as long
as it is business related. You must go to the computer center to use computers and printers for personal or classroom
assignment use. All copies that are not business related and printed to the Student Life printer by mistake will be charged
10 cents per page.
The Zone Computer Access
In order to encourage club success and adequate access for club business, The Zone computers have limited access.
This access is available for two members per club at a time. To gain accesses please have your club president submit
updated information with names and student ID numbers to the Student Life Program Coordinator in Student Life. 952358-8848
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Computer,
Printer,
Internet,
Travel,
and
Website
Policies
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PROVISIONS OF COMPUTERS TO STUDENT LIFE AREAS
To support the activities and programs of recognized student life groups, Student Life may provide computers, printers, software,
e-mail, web access, and/or technical assistance. The provision of such is a privilege accorded by the College. With such
privilege comes responsibility for student groups and their membership to utilize the provision of computer hardware, software,
and technology in an effective, ethical, and lawful manner.
The following rules must be adhered to by all student groups (and their membership) in using computers and resources provided
to student groups.
1. Computers, printers and technology are provided to student groups for appropriate group business. They are not
intended to be used for coursework or personal business.
2. Computers, printers, software, e-mail and web access will be provided to student groups upon the recommendation of
Student Life . All computers, printers, software, technology, etc. will be provided by the College unless otherwise approved by
Student Life. The College’s Information Technology Services (ITS) department is responsible for the maintenance of all student
group computers. The College will upgrade and/or replace existing computers as necessary and/or upon the recommendation of
Student Life.
3. Student groups may be provided computers for the exclusive use of their membership. Groups may also be provided
computers or related resources which are to be shared with other student groups.
4. Where two or more groups share computers, it is the responsibility of those groups to develop procedures for the shared use
of the computer within the rules outlined in this policy statement as well as college policies.
5. Student groups will only utilize computers arranged for them, unless special exceptions are made through Student Life.
6. You must be currently registered Normandale student and a member of the group for which the computer has been provided
to log-in.
7. You cannot install, change, or delete any information on any student group computer. Any changes to the computer
configuration and software must be requested through Student Life and coordinated by ITS.
8. No files are to be saved on the C:drive of any student group computers. Any files found saved on the C:drive of these
computers will be unrecoverable and deleted on a daily basis by ITS. You have network spaces available in your H:/home drive
for your files.
9. The use of e-mail and other internet technology should be primarily related to student group business. Student group
business should take priority over e-mail, browsing, etc.
10. All student groups must adhere to the current Normandale Computer Center “Rules for Appropriate Use of Internet
Resources.” A copy of these is attached. Specific attention should be noted in regard to inappropriate use of e-mail and web
technology. Inappropriate usage could result in individual loss of computer privileges and/or club/organization loss of privilege.
11. Food and/or drink are not permitted at computer workstations within student office space.
12. Student groups provided printers (or network access to printers) will either be responsible for the cost of printer paper or will
share the cost for paper through collective budget centers.
13. Repeated abuse of computer, printer and resource privileges may result in the revocation of privileges and/or the loss of
computers for their student organization. Such determination is to be made by Student Life.
14. All student groups will be responsible for communicating information regarding computer use policy and procedures to its
respective membership. Leadership for student groups will be required, on behalf abide by computer use policies annually. This
statement will be included as part of the annual student group recognition process.
Adopted 2/26/99, Revised Fall 2013
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COMPUTER CENTER: RULES FOR APPROPRIATE USE OF
INTERNET RESOURCES
Policy Statement. Computer and information technology resources are essential tools in accomplishing the
mission of Minnesota State Colleges and Universities and its individual institutions. These resources must be
used and managed responsibly in order to ensure their availability for the competing demands of teaching,
scholarship, administration and other mission-related uses. This policy establishes responsibilities for
acceptable use of Minnesota State Colleges and Universities information technology resources.
Part 1. Purpose
Subpart A. Acceptable use. System information technology resources are provided for use by currently enrolled
system students, administrators, faculty, other employees, and other authorized users. System information
technology resources are the property of Minnesota State Colleges and Universities, and are provided for the
direct and indirect support of the system 's educational, research, service, student and campus life activities,
administrative and business purposes, within the limitation of available system technology, financial and human
resources. The use of Minnesota State Colleges and Universities information technology is a privilege
conditioned on adherence to this policy and any procedures or guidelines adopted pursuant to this policy.
Subpart B. Academic freedom. Nothing in this policy shall be interpreted to expand, diminish or alter academic
freedom, articulated under Board policy and system collective bargaining agreements, or the terms of any
charter establishing a system library as a community or public library.
Part 2. Applicability. This policy applies to all users of system information technology, whether or not the user
is affiliated with Minnesota State Colleges and Universities, and to all uses of those resources, wherever
located.
Minnesota State Colleges and Universities is not responsible for any personal or unauthorized use of its
resources. Security of data transmitted on its information technology resources cannot be fully guaranteed.
Part 3. Definitions.
Subpart A. System. means the Board of Trustees, the system office, the state colleges and universities, and any
part or combination thereof.
Subpart B. System information technology. System information technology means all system facilities,
technologies, and information resources used for information processing, transfer, storage and communications.
This includes, but is not limited to, computer hardware and software, computer labs, classroom technologies
such as computer-based instructional management systems, and computing and electronic communications
devices and services, such as modems, e-mail, networks, telephones, voicemail, facsimile transmissions, video,
mobile computing devices, and multimedia materials.
Subpart C. Transmit. Transmit means to send, store, collect, transfer or otherwise alter or affect information
technology resources or data contained therein.
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Subpart D. User. User means any individual, including, but not limited to, students, administrators, faculty,
other employees, volunteers, and other authorized individuals using system information technology in any
manner, whether or not the user is affiliated with Minnesota State Colleges and Universities.
Part 4. Scope.
Subpart A. Procedures. The chancellor shall adopt procedures under this policy, including, but not limited to:
security; employee use, consistent with Minnesota Statutes section 43A.38 and other applicable law;
monitoring; unauthorized uses and other limitations on use.
Subpart B. Sanctions. Users who violate this policy or related system , college or university procedures shall be
subject to disciplinary action through appropriate channels. Violations may be referred to appropriate law
enforcement authorities consistent with applicable law and procedures.
Related Documents:


Procedure 5.22.1 Acceptable Use of Computers and Information Technology Resources
Procedure 5.22.2 Cellular and Other Mobile Computing Devices
To view the following related statute, go to the Revisor's Web site (http://www.revisor.leg.state.mn.us/). You can
conduct a search from this site by typing in the statute number.

Minnesota Statute 43A.38
POLICY FOR STUDENT GROUP WEBSITES
All active student clubs, organizations and honor societies are able to have a website so long as they follow these policies
as taken from Publishing Guidelines for World Wide Web Pages for Normandale Community College:
The Word Wide Web (WWW) allows Normandale Community College to promote its activities and educational
opportunities to an internal audience including prospective students, staff, alumni, friends of the college. Also the Web will
enhance research, scholarships and instruction both with the college and the wider community.
As with all external communications, Normandale Community College’s presence on the web should promote a positive
image of the college to other universities, accrediting agencies, funding agencies, the media, prospective students, their
families and the public.
The following guidelines have been developed to help present a consistent, high-quality identity for the college. All
departments and individuals, providing information through Normandale Community College web sites are expected to
conform to these guidelines.
World Wide Web Publishing Guidelines:
Requirements for Department and Personal Pages – including Student Clubs and Organizations

Department and personal home page publishers are responsible for their own Web pages. This includes
responsibility for avoiding copyright violations, complying with local, state, and federal laws and other College
policies, and keeps the information up to date.
 Copyright laws apply to electronic publishing as well as to print publishing. Be sure you have written permission to
publish the information, graphics, or photographs on your pages if you are not the author or creator. Photographs
of an individual or personal information about an individual must not be included without permission.
Elements that must appear on all faculty, staff & personal pages
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1. Name and e-mail address of the page owner.
2. Date of the last update.
3. Disclaimer: (The views and opinions expressed in this page are strictly those of the author and not necessarily
those of Normandale Community College).
4. Personal Home pages should NOT contain the Normandale Community College workmark, campus marks, or
other symbols of Normandale Community College or campus.
5. Department heads are responsible for deciding whether or not to link to personal home pages from official
department pages.
Reservation of Rights
The college reserves the right to disable and/or remove, after appropriate review and warning, the web page links
and/or publishing capability on college managed servers (or Internet accessibility to such by College supplied network
components) of anyone who have violated the Internet college policy. Violations of policy include: conduct or
promotion of activities which are illegal or violate College contractual obligations, including but not limited to criminal
acts or intellectual property (e.g., copyright) violations; to make accessible materials that are obscene in nature or that
negatively impact the College or; consume (or result in the consumption of) excessive amounts of computing or
network resources. The College reserves the right to impose charges for excessive use of computing or network
resources.
PUBLIC PRESENTATION OF COPY-RIGHTED
VIDEOTAPES/DVDS
For the purpose of this policy, student life activities are those as defined by Minnesota Statute 136 F.01, subdivision 5,
and as embodied within the MnSCU Student Life policy (2.8 Student Life). These include, but are not limited to, student
organizations, student clubs, activities, recreational sports, service-learning activities, student life funded programs, and
other student-life sponsored activities.
FEDERAL LAW
Federal copyright law restricts the use of videocassettes or DVDs (bought or rented) for private showings and prohibits
their public performance. Educational institutions are permitted to show copyrighted videocassettes without paying public
performance fees only when they are presented as part of the approved curriculum of an academic instructional class.
Any other public performance of copyrighted videocassettes or films requires the payment of public performance fees to
an approved distributor.
STUDENT LIFE POLICY
Per federal law, student life groups may not show copyrighted videocassettes or films anywhere on-campus or in
conjunction with an off-campus sponsored event without arranging to pay the required public performance fee. This
prohibits their presentation in student offices, vendor areas, classrooms, meeting rooms, churches, TV lounges,
auditoriums, etc.
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If you would like to arrange to obtain a public performance license for a specific copyrighted film, please contact Student
Life and we can put you in contact with the appropriate distributor. Please allow at least two weeks advance time to make
the necessary arrangements.
Groups who do not comply with this policy may be subject to group disciplinary action as outlined in the Student Guide.
Please see the Student Life Program Coordinator for additional information.
Adopted Fall 1999, Updated Fall 2013
Public Performance Chart: So you want to show a movie on campus…
This chart will help you to determine whether or not you will need a Public Performance License to show your video/dvd.
Are you going to show the movie to anyone other than
your family or a small group of your friends?
No
Yes
Are you going to show the movie in a
place that is OPEN to anyone other than
your family or a small group of your
friends (ie classroom, auditorium, meeting
room)?
Yes
No
Go: Your showing is
not a public
performance, and
you do not need a
public performance
license
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The Student Life
Coordinator has
distributors.
Program
a list of
CAUTION: Your showing is a “Public Performance”
Will you be showing the movie as part of live, face-toface teaching activities in a classroom and do you
have a legitimate copy?
No
Yes
Did the movie come with an express license specifically
authorizing you to show the movie in the manner
intended?
No
Yes
Go: Your showing
falls within one of
the applicable
exceptions, and you
do NOT need a
separate public
performance license
Is the movie in a public domain (ie pbs.com,
Natgeo.com, etc).
Sites such as YouTube and Hulu are not applicable
No
Yes
STOP: You need a Public Performance License
For more answers regarding copyrights, visit: http://www.swank.com/college/pdf/SwankCopyright.pdf
POSTING POLICY
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For the purpose of this policy, Student Life activities are those as defined by Minnesota Statute 136F.01, subdivision 5, and
as embodied within the MnSCU Student Life policy (2.8 Student Life). These include, but are not limited to, student
organizations, student clubs, activities, recreational sports, service-learning activities, Student Life funded programs, and
other Student Life sponsored activities.
1. Normandale students, staff, faculty, and Student Life activities may use college space and services to communicate
and advertise Normandale sponsored events.
2. Posters no larger than 11” x 17” can be placed on “Campus Posting” boards. Posters are not to be posted on glass,
walls, or painted surfaces not designated for posting. In some instances 24” x 36” posters can be placed on designated
“Campus Posting” boards with the permission of Student Life.
3. Clubs and Organizations are allowed to post on their designated club or organization board and on “Campus Posting”
boards. The general public may only post on the two “Community Posting” boards located in the Science and College
Services buildings. All other bulletin boards are for specific use only and not for general posting.
4. Posters must be attached by push pins to bulletin boards on campus. (NO STAPLES OR TACKS-Tacks may create
a hazard for wheelchair tires). Materials cannot be placed in the “Plexiglass” sign holders or hung on windows or
doors.
5. Banners may be placed in designated areas and must be approved in advance by Student Life at the Kopp Central
Information desk.
6. All materials must be stamped for approval by the Student Life Services Desk. All materials must contain ADA
(Americans with Disabilities Act) information (alternate formats and accommodations). Materials normally are
approved for two weeks only. Event advertising should be posted no earlier than 14 days before the event in most
instances. A maximum of 20 Normandale posters may be placed for a period of 14 days. Non-dated advertising
(campus employment recruiting, club meetings, etc.) does not have a limit of time. These usually get approved for the
semester or the entire school year. Any posting that does not have the Approved Stamp or the appropriate ADA
information will be removed. A copy of each program flyer will be collected for file at the Kopp Central Information
desk.
7. Materials may not be placed on windshields of cars or other vehicles on-campus. Violators will be charged for cleanup of the grounds (labor costs). Report any incidents of such postings to the Security Office immediately.
8. All posters, banners, flyers, brochures, table tents and handouts must include the following information:
a) Sponsor’s name (club, department, organization, etc)
b) nature of event
c) time, date, place of event, if applicable
d) admission charge, if any
e) appropriate accessibility accommodation statement
f) all Student Life Budget Committee funded program printed materials will include the statement: “Funded by
SLBC Student Activity Fee”.
9. All non-Normandale advertising must be approved by the Kopp Central Information desk and placed only on
designated “Community Posting” boards. Any non-Normandale notices placed in any other areas will be removed.
Personal notices and professional advertisements (magazines, spring break trips, etc.) can be displayed for a
maximum of two weeks. The posting of non-Normandale materials is for informational purposes only and does not
indicate endorsement or support of any given product or service by Normandale or Normandale Student Life.
10. Groups or individuals advertising on-campus are responsible for the removal of any materials relating to the event
within one working day after the conclusion of the event.
11. Groups or individuals that create a litter problem through advertising will be billed for clean-up services.
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12. All materials must be stamped individually. You cannot stamp one original and make copies without authorization
from Student Life.
13. Refusal to adhere to the above policies will result in future denial of advertising and posting privileges.
14. Items posted must meet the community standards of Normandale Community College.
“Campus Posting” Bulletin Board Locations
Fine Arts Building: Hallway near the Science Hallway Intersection – First Floor
Science Building: End of Hallway near the Kopp Student Center – First Floor
Library: Multiple Locations




Stairwell from First to Second Floor
Hallway near Rest Rooms and L1790, First Floor
Hallway between L2775 and Courtyard Doors – Second Floor
College Services Building: Hallway near Food Vending Machines – First Floor
“Community Posting” Bulletin Board Locations


Science Building– End of Hallway near the Kopp Student Center – First Floor
College Services Building– Hallway in the Rear of the Food Vending Machines – First Floor
“Bus Information” Bulletin Board Location

Science Building- End of Hallway near the Kopp Student Center – First Floor
“Ride Share Information” Bulletin Board Location

Science Building– End of Hallway near the Kopp Student Center – First Floor
“Used Book Information” Bulletin Board Location
 Science Building– End of Hallway near the Kopp Student Center – First Floor
“Housing Information” Bulletin Board Location
 Science Building– End of Hallway near the Kopp Student Center – First Floor
Club and Organization Bulletin Board Locations (As Assigned by Student Life)

Science Building– Hallway between Kopp Student Center and Fine Arts Building– First Floor
Revised: Fall 2013
TRAVEL and STUDENT LIFE ACTIVITIES
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For the purpose of this policy, student life activities are those as defined by Minnesota Statute 136F.01, subdivision 5, and
as embodied within the MnSCU Student Life policy (2.8 Student Life). These include, but are not limited to, student
organizations, student clubs, activities, recreational sports, service-learning activities, student life funded programs, and
other student-life sponsored activities. To fulfill Board policy with regard to approval and administration of travel
management for student life activities. For the purpose of this policy, student life activities are those as defined by
Minnesota Statue 136F.01, subdivision 5 and as embodied within the MnSCU Student Life policy 2.8.
For purposes of this policy, unless otherwise specified, the term “traveler” shall refer to all students authorized for travel.
All travelers are subject to the Normandale Code of Conduct.
LOCAL TRAVEL
Same procedures apply as with state/regional travel. All students representing Normandale at meetings, conferences, and
all off campus travel are subject to the Normandale Code of Conduct including all alcohol/drug policies. The use of
Student Life funds for overnight accommodations in the metro area within 50 miles is not allowed.
STATE/REGIONAL TRAVEL
Only currently enrolled Normandale students may participate. A Normandale staff/faculty member may be required to
accompany the group, as determined by Student Life. All participants must have participation forms on-file in Student Life
prior to the trip.
A meeting prior to departure with all participants is recommended where particulars of the trip, behavioral expectations,
and consequences of inappropriate behavior is discussed. Emergency contact information should also be collected and
maintained by the designated group leader per the Travel Emergency Form. This information must also be filed with the
Student Life Program Coordinator.
Student clubs are eligible to request partial funding for such travel through LEAD funds. SLBC funded organizations may
use non-personnel funds to cover in-state/regional attendance at conferences, meetings, etc. The use of Student Life
funds for overnight accommodations in the metro area is discouraged. Meal cost is the responsibility of each participant.
The use of a rental vehicle is recommended. NOTE: There may be an additional cost to renting a vehicle from
Normandale’s motor pool fleet. All students representing Normandale at meetings, conferences and all off campus travel
are subject to the Normandale Code of Conduct including all alcohol/drug policies.
NATIONAL TRAVEL
Attendance at national conferences/conventions can be educational, entertaining, and rewarding. In planning such travel,
there are certain considerations that must be addressed.
Normandale Clubs and Non-SLBC Funded Honor Societies
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Only currently enrolled Normandale students may participate. A Normandale staff/faculty member may be required to
accompany the group as determined by Student Life. All participants must have participation forms on-file in
Student Life prior to the trip.
Student clubs must cover all travel costs associated with national travel including transportation and hotel. LEAD funds
may only be used to cover registration costs for a maximum of 4 national delegates (delegates must have been active
members for at least one semester). Student Clubs may use generated revenue to cover other expenses related to
national travel. Meal cost is the responsibility of each participant.
Prior to departure, a meeting with all participants is recommended where particulars of the trip, behavioral expectations,
and consequences of inappropriate behavior is discussed. Emergency contact information should also be collected and
maintained by the designated group leader per the per the Travel Emergency Form. This information must also be copied
and filed with the Student Life Program Coordinator.
If traveling by vehicle, personal vehicles are not recommended. Meal Cost is the responsibility of each participant. All
students representing Normandale at meetings, conferences, and all off campus travel are subject to the Normandale
Code of Conduct including all alcohol/drug policies
If the conference registration is funded by LEAD Funds, the student delegates must make a presentation, open and
promoted to their campus group, about their out-state trip within one month of their return. The Student Life Program
Coordinator must be notified of the time, day and location one week prior to the event.
All students representing Normandale at meetings, conferences, and all off campus travel are subject to the Normandale
Code of Conduct including all alcohol/drug policies.
Organizations & SLBC Funded Student Life Programs
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Only currently enrolled Normandale students may participate in any travel. A Normandale staff/faculty member may be
required to accompany the group as determined by Student Life. All participants must have participation forms onfile in Student Life prior to the trip.
SLBC (Student Life Budget Committee) funds may be used to cover national registration, hotel and travel costs for a
maximum of 4 delegates (delegates must have been active members for at least one semester). Organizations and SLBC
funded activities may engage in national travel only as is approved within their SLBC funding and/or with the consent of
the Dean of Students. Meal Cost is the responsibility of each participant.
Prior to departure, a meeting with all participants is recommended where particulars of the trip, behavioral expectations,
and consequences of inappropriate behavior is discussed. Emergency contact information should also be collected and
maintained by the designated group leader per the Travel Emergency Form. This information must also be copied and
filed with the Student Life Program Coordinator.
If traveling by vehicle, personal vehicles are not recommended. All students representing Normandale at meetings,
conferences, and all off campus travel are subject to the Normandale Code of Conduct including all alcohol/drug policies.
The student delegates must make a presentation, open and promoted to their campus group and the campus student
body as a whole, about their out-state trip within one month of their return. The Student Life Program Coordinator must
be notified of the time, day and location at least one week prior to the event.
INTERNATIONAL TRAVEL
The only organized international travel involving Normandale students must be within College-sponsored, academicbased programs approved by the International Educational Committee. Student life activities may not plan or sponsor
independent international travel trips. Exceptions to this policy may include the Canadian Provinces of Manitoba and
Ontario and will be determined by the Dean of Students.
Adopted Fall 1999, Updated Fall 2007, stulife.7, Revised Fall 2013
Sample Behavior Agreement
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AGREEMENT between __your first and last name __and
and Normandale Community College
I, _____________________________, as a member of the Normandale
, promise to comply with the
Constitution, By-Laws, and Code of Conduct of Normandale, and Normandale Community College while traveling and
participating in all functions as an official representative of Normandale Community College.
I believe participation in MSCSA events are an outstanding professional development opportunity and carries with it
significant responsibilities.
Therefore, by signing my initials in front of each point, I:
____ Agree to attend all general sessions and all educational sessions. Will take part in the activities in the
evening.
____ Agree to take notes at meetings and present an oral report to the Senate and/or executive board to assist in
the planning and implementation of next year’s programs and educate members who were not able to attend the
conference.
____ Agree to adhere to the Normandale Community College policy and Minnesota State Law regarding the use of
alcohol or other controlled substances. .
____ Understand MSCSAs policy regarding co-ed rooming and agree to abide by these by sleeping only in my
assigned room with assigned roommate(s).
____ Understand that this conference is an opportunity to work as a team and will choose an attitude that does not
hinder the Senate’s experience.
____ Understand that when meetings are not in session, I continue to represent the College and that I accept
responsibility for my own actions during non-meeting times. I will act accordingly and respect to my fellow members
and all local, state, and federal laws. This includes being in our rooms at a reasonable hour at night and that I will
respect the agreed time with my roommates for “lights out.”
Agree to follow the Normandale Community College policy and Minnesota State Law regarding sexual
harassment and the use of alcohol or other controlled substances. Any violation of the above policies or law will
result in immediate removal from the convention and appropriate legal action. Also, there will be Code of Conduct
violation sanctions.
I further promise to fulfill all duties and responsibilities of the office/position I currently or intend to hold.
I understand
that if I do not fully meet the responsibilities listed above, I will reimburse Normandale Community College for part or all of
the expense of the trip. I also understand the college may place a hold on my transcript until paid, as well as take legal
action if necessary to collect this money.
Any violation of the above policies or law will result in immediate removal from the convention and appropriate legal action
in addition to the following club and organization issued repercussions.
 Appeals to any penalty may be made directly to the Dean of Students.
I hereby accept and understand this agreement in its entirety and promise to adhere to its contents.
__________________________________
Signature
________________________________
Parent or Guardian, if under 18
_________________
Normandale ID#
___________________
Date
___________________
Date
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Waiver of Liability, Indemnification, and Release
Normandale Community College
Waiver of Liability, Indemnification, and Medical Release
I have voluntarily agreed to participate in the
, sponsored by Normandale Community College,
.The activity consists of service at a community organization. I am aware of the dangers
and risks to my person and property involved in participating in these activities. Risks associated with my participation in
the activity include, but are not limited to, loss of or damage to personal property, bodily injury, or even death. All such risks
are known, understood, and assumed by me.
In consideration of the College’s agreement to permit me to participate in this activity, the receipt and sufficiency of which is
hereby acknowledged, I agree as follows:
1) I agree to abide by the safety rules and regulations as set by the course instructor and community organization. Failure
to do so will disqualify me from participation.
2) I, individually, and on behalf of my heirs, successors, assigns and personal representatives, hereby release and forever
discharge the College, the State of Minnesota, and its employees, agents, officers, trustees and representatives (in their
official and individual capacities) (“Releasees”) from any and all liability whatsoever for any and all damages, losses or
injuries (including death) I sustain to my person or property or both, including but not limited to any claims, demands,
actions, causes of action, judgments, damages, expenses and costs, including attorney fees, which arise out of, result from ,
occur during, or are connected in any manner with my participation in the activity whether caused by the negligence of the
Releasees or otherwise; except that which is the result of gross negligence and/or wanton misconduct by the Releasees
3) I, individually, and on behalf of my heirs, successors, assigns and personal representatives, hereby agree to indemnify
defend and hold harmless the College and its employees, agents, officers, trustees and representatives (in their official and
individual capacities) from any and all liability, loss, damage or expense, including attorney fees, that they or any of them
incur or sustain as a result of any claims, demands, actions, causes of action, damages, judgments, costs or expenses,
including attorneys fees, which arise out of, occur during, or are in any way connected with my participation in the activity.
4) I hereby consent to receive medical treatment that may be deemed advisable in the event of injury, accident or illness
during this activity or event.
I agree that this Waiver, Release and Indemnification Agreement is to be construed under the laws of the State of
MinnesotaU.S.A.; and that if any portion is held invalid, the balance shall, notwithstanding, continue in full legal force and
effect. I agree that this Agreement is to be construed broadly to provide a release, indemnification and waiver to the
maximum extent permissible under applicable law.
I acknowledge that to participate in or hold a leadership position within this activity that I must meet established college and
student group eligibility standards and further acknowledge that if I do not meet these standards that I will voluntarily resign
from further involvement until I meet those standards.
In signing this document I hereby acknowledge that I have read this entire document, that I understand its terms, that I am
at least eighteen (18) years of age, that by signing it I am giving up substantial legal rights I might otherwise have, and that
have signed it knowingly and voluntarily. If under 18, from must also be signed by parent or guardian print out the waiver
form, have a parent or guardian sign, and return form to the Zone.
Student Name:___________________________________ Birth Date:______________________________________
Phone:__________________________________________Signed:__________________________________________
Dated:___________________________________________TechID:________________________________________
Signed(Parent):_________________________________
Dated:_________________________________________
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I
STUDENT ACTIVISM
Policy Statement
Students have the right to freedom of speech, peaceable assembly, petition and association that is accorded to all
persons by the Constitution. They may support causes by lawful means that do not disrupt the operations of the College
or the operations of organizations authorized to use College facilities.
Student Activism may occur in designated Normandale Community College areas by currently enrolled students. NonNormandale person(s) must by sponsored by an active/recognized Normandale student group.
In order to better assist students with their activities, Student Life encourages students to complete the following
information and return to the Student Life Program Coordinator in a timely manner:
Name of Organization/Student Group:_____________________________________
Contact Person: ____________________________ Phone: ________________
Email Address: __________________________________________________
Event Date: ______________________ Event Start/End Times: ________________
Indicate Area Where Activism will Occur (required):
Indicate the Type of Activism Planned: (Speaker, Demonstration, etc)
Any damage or litter resulting in any way from the planned activism will be billed to the organization/person responsible
for the event. Violation of this policy may be subject to appropriate College sanctions and/or legal action by Normandale
Community College. Refer to the student guide for additional information
Revised: Fall 2013
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Campus
Resources
and
Services
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Resources & Services
STUDENT LIFE INFORMATION AND BULLETIN BOARDS
Student Life offers Student Life Clubs, Organizations and other Student Life groups the opportunity to promote their
group via a designated information board. All information boards are 4' X 6' and are located in the Science hallway
between the Kopp Student Center and Fine Arts. Student Groups are assigned a half bulletin board if available. Boards
are allocated on a space-available basis by seniority.
Please note- existing individual club or organizations dedicated boards will no longer be located anywhere else on
campus, so please request a board if you would like one.
Responsibilities:
1. Keep boards neat and up-to-date. Use the entire space of the board you requested.
2. Boards will be checked out on a yearly basis.
3. Roll paper to back the boards can be checked out at The Zone, K 1425.
4. Information posted on boards must meet Normandale community standards.
5. If your information board is not kept neat and current, your group will lose the privilege of an individual bulletin board.
6. If you find that your group cannot maintain the information board, or if you have questions, please notify the Student
life Program Coordinator in Student Life. 952-358-8848
Audio-Visual Equipment
ITS (Information Technology Services) provides a variety of audio-visual equipment that can be reserved and used by
student life activities. This includes tape recorders, camcorders, overhead projectors, TV/VCR etc. A complete list of
equipment is available from their web page on the Normandale website. Reservations can also be made on-line by using
the web-site. Reservations should be made as early as possible to ensure equipment availability. To request and
coordinate audio-visual needs, please ask your advisor contact the ITS Help Desk or make an online equipment request.
Bulletin Board Supplies
For student groups that maintain a bulletin board paper, letter stamps, staplers, glue and other miscellaneous supplies are
available through Student Life. There are a variety of colors for the back of your bulletin board which can be requested in
the Club & Organization Office located on the second floor of the Kopp Student Center, The Zone, K 1425.
Die-Cut letters and shapes are available in Club Central using the Ellison. Contact a Zone Assistant or the Student Life
Program Coordinator for additional information, available paper colors or instruction.
Campus Facilities and College Support Services
Room reservations, including classrooms, should be made as early as possible to assure consistent availability of your
meeting room or event space. Reservations for the next academic term can and should be made at the end of the current
term whenever possible.
Because of enrollment and heavy use of all areas of the college, it should be stressed that planning for special events (i.e.
programs other than regular meetings) should be done as early as possible in the academic year.
To reserve a meeting room in the Kopp Student Center, please email Rachel Seleski-Johnson for directions. To
reserve a room outside of the Student Center, please contact Gloria Radtke.
When you reserve a room, please make arrangements for any special set-up equipment you need for your meeting or
event. Building Services staff will set-up and tear-down special furniture arrangements and equipment – for this service
please talk to your advisor to make the request online.
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Duplicating and Copying
Duplicating services are available to your student life activity. Tickets, flyers, and offset printing are also available. College
Support Services offers different colors of paper stock to enhance club announcements of functions and events. For more
information, contact Duplicating at X8114.
Student groups are also allowed to get copies made. Copying on the Student Life copier should be limited to 10
copies or less (per item). This copier is not to be used for personal or class assignment use. A PERSONAL FEE WILL BE
ASSESSED FOR THESE COPIES AND THE PRIVELEGE FOR YOUR GROUP MAY BE TAKEN AWAY.
Food Service
Lancer Hospitality is the college’s food service provider. They can provide catering services for Student Life events and
meetings, including full lunches, dinners, or refreshments. Food orders should be placed as early as possible, ideally 10
days prior to your event.
All on-campus catering must be provided by the college food service
(MnSCU, and the city of Bloomington health code does not allow for potlucks!).
Any exception to this policy must be obtained from the Food Services Director and Student Life Program Coordinator. For
a complete catering menu, contact the Lancer Catering Manager or stop in the Food Service Catering Office.
If planning a cultural food presentation, Lancer must be given the opportunity to prepare or reject the catering request. If
students wish to prepare the cultural food, they must have the approval of Lancer and the Dean of Students, and abide by
all federal, state, and city of Bloomington health code laws for food and its handling. All food cost, labor cost, and set up
and cleaning cost incurred by Lancer will be charged back to the event sponsor. Normandale requires Lancer to have a
staff member supervise the use of the kitchen anytime a group uses the premises.
Student Life requires that Student Life funded groups use good fiscal judgment in the planning, and quantity and type of
food ordered.
Student Life funds may be used for food at two internal club or organization meetings each semester.
Student Life funds may also be used for refreshments at programs open and advertised to the campus community outside
of the internal club or organization meetings.
Mailroom Services
Beyond pick-up and delivery, Mailroom Services provide several specialized services of interest to student life activities.
These services include bulk-mailing and on-campus distribution of flyers and other printed materials to the College
community. All letters or mail you send out must have your club or organization account number printed in the return
address location.
For more information on bulk-mailings or on-campus distribution, contact Student Life.
Normandale Security
Campus Security is available to provide assistance when needed. Student groups are responsible to make arrangements
for security officers to be present at events when needed. This includes any event during normal campus hours when an
advisor is Unable to attend OR any event that occurs outside Normandale Campus Hours.
In these circumstances, the Normandale club, honor society, program or organization activities requiring security are
responsible for the cost of the officers.
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Poster Enlargement
The Student Life poster printer can print up to four 22”x34” signs per event with at least one week prior to the event
notice while classes are in session. File must be formatted as a 22”x34” document, saved as a PDF and emailed to the
Student Life Program Coordinator, Amanda, amanda.lilgreen@normandale.edu.
Poster requests that that are turned less than One Week before the event may be denied. All orders can be picked up
in the Zone: Club & Organization Office.
Special License/Permits
City of Bloomington, MN.
Contact Student Life before you contact the city of Bloomington for any of the following services.
OUTDOOR MUSIC: If you play any music outdoors it requires (because we’re a college) contact with the environmental
services department; let him know when, where, and the times of the outdoor music. The school is exempt from paying a
fee but NOT any groups or organizations that may affiliate themselves with the college. The number is 952-563-8978 and
requires a two-week notice.
TEMPORARY FOOD LICENSE: If you have food being served (whether sold or not) that goes to the general public or a
large group of students, when the food is coming from somewhere other than the school kitchen, a temporary food license
may have to be applied for. These fees currently are $17.00 and $163.00 depending on whether the food is perishable or
readily perishable. Contact the Student Life Program Coordinator before you contact the Bloomington Environmental
Services Dept. @ 952-563-8973. This requires a two-week notice.
TENTS: The size of the tent will determine whether you'll need a license or not. Call the building and inspections dept. at
952-563-8930.
DUNK TANKS: If you are planning to do anything like dunk tanks or games of the sort, give building and inspections a
call at 952-563-8930.
PARK PERMIT: If you decide to do something at a park, a park permit may be necessary. Call as far in advance as you
can to the park and recreation section at 952-563-8885.
TRANSIENT MERCHANT: For anyone selling merchandise to the general public the current fee is $92.00 for up to 4
days. This requires a two -week notice. Call the license section at 952-563-8728.
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Programming,
Planning,
and
Promotion
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Program Planning and Promotion
When programming events and activities, student groups must…
1. Ensure that their events do not restrict the rights of other members of the College
community
2. Ensure that events are consistent with the College’s educational goals and
mission
3. Ensure all campus policies and procedures are followed
IMPORTANT INFORMATION
Regarding the Scheduling of Events

With the exception of small group and business meetings, all ON-CAMPUS
EVENTS of a programming nature must be discussed with the appropriate advisor
and Student Life Coordinator before the event or activity can be scheduled with a
Facility Manager.

OFF-CAMPUS EVENTS sponsored by SLBC funded organizations and student clubs
must be discussed with the advisor and Student Life Coordinator before the event
or activity can be scheduled.

Activities and events sponsored by recognized student organizations should be
reviewed with the following:
Student Organizations…………………………………………Organization Advisor
Student Clubs……….………Club Advisor and Student Life Program Coordinator
Other Student Life Groups……………………….…SLBC Budget Manager/Advisor
Funded by the Student Life Budget Committee
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Publicizing Meetings and Events
NORMANDALE TELEVISION
These intercampus monitors are located throughout the campus. Submit any information you want to run to your advisor.
They should email the notice then to ITS with a start and end date for the announcement to run.
POSTERS AND BANNERS
The Student Life poster printer can print up to four 22”x34” signs per event with at least one week prior to the event
while classes are in session. File must be formatted as a 22”x34” document, saved as a PDF and emailed to the Student
Life Program Coordinator.
Poster requests that are turned in less than One Week before the event may be denied. All orders can be picked up in the
Club & Organization Office K 1425.
NORMANDALE MARQUEE
Along the campus perimeter, on the corner of 98th street and France Avenue, is a large marquee. The Director of
Marketing and Communications schedules the use of the entire marquee. Since there are a large number of groups vying
for this popular space, decisions are made on the potential community impact as well as variety. Contact the Director of
Marketing and Communications at 952-358-8191 if you want to use any of the outdoor signs.
PRESS RELEASES AND ADVERTISING IN OUTSIDE MEDIA
The Director of Media & Public Relations provides media relations support for the campus. Weekly releases are sent to a
variety of news media. The Media, Marketing and Communications staff would be happy to assist you in publicizing your
events and your news. For more information or to have your event advertised outside of Normandale, contact 952-3588471.
THE LIONS' ROAR STUDENT NEWSPAPER
Contact: 952-358-8290, Advisor: Evan Johnson, 358-7132
The Lions' Roar newspaper is an online, student-run newspaper. Student Life groups are invited to submit press releases,
request coverage of events, announcements, and information for calendar of events. Notices will be posted free of charge
for student life groups based on availability.
Note: Your group does NOT have to pay for putting information into the campus calendar. To have meeting dates or the
dates of special events on the calendar page, simply send a notice to lionsroar@normandale.edu.
THINGS TO REMEMBER
Most media require 10 days lead time, so the staff need sufficient time to get your story in the process. Consider photos.
These are particularly important if you want to release a story on a particular student.
Releases must be typed. Include a contact name, email and phone number in case we need additional information.
Keep Student Life and Marketing and Communications informed, also about upcoming events (two to four months out)
and annual campaigns, themes, and plans, since these sometimes can be included in college-side publications that go to
the community, recent students and alumni.
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Normandale Student Life
L.E.A.D. FUNDS
(Leadership, Education And Development)
Request for Funds
General Guidelines
1. Provide the information requested on the attached form.
2. Submit the completed form to the Student Life Program Coordinator.
3. The committee meets bi-weekly; allow 2-4 weeks after each meeting, to process
payment.
4. Do not assume your group will receive funding until you’ve received official
notification.
5. The request for funds is only a part of the initial planning process. Please do not
make specific arrangements and/or advertise your event until you have received
notification of funding from Student Life.
Revised June 2013
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POLICIES
1.
LEAD funding is available for recognized student clubs that are NOT funded by the Student Life
Budget Committee and for academic departments when the project or program is for the benefit of the
Normandale student body as a whole.
2. LEAD Funds can be utilized for several purposes:
Programs and Events
These are defined as events that are open, promoted to and benefit the entire Normandale
campus community. These programs and events either: further our diversity calendar; teach
about the club and its purpose; or further the leadership skills and/or potential of Normandale
students. Groups receiving these funds must submit one copy of each piece of publicity or
promotion for the funded event to the LEAD committee within one week after the event.
Conferences/Leadership Opportunities/Club Discovery Opportunities
These are defined as workshops, conferences, seminars, programs or activities compatible
with the purpose of the requesting group. LEAD Funds may be requested for regional travel
purposes. LEAD funds may be requested only to cover conference registration fees for out
of region/national events for up to 4 student delegates. All college policies related to student
travel must be followed with any kind of travel request. Please refer to the travel policy in the
Student Life Handbook for additional information and details.
3. The majority of the LEAD fund budget is designated for Program and Event requests. Groups
may make repeated requests for this category. Groups may only make one request per
semester for the Conferences/Leadership Ops/Club Discovery Ops. Category.
4.
Clubs may be granted LEAD funding not to exceed $650.00 a semester. Two (or more) clubs may
combine LEAD Funds for a single event. However, a single event may not exceed $1,500 in LEAD
funding.
5.
The LEAD fund committee meets every other week. Requests must be turned in the day prior to the
meeting.
a. For the last meeting of each semester, clubs may submit “retro” requests. Retro requests are
requests for funding that was not granted earlier in the semester, or only partially funded earlier
in the semester for which the program occurred. At the final meeting for the semester, the
committee will consider new and retro requests (if funds remain). The committee, at this meeting,
has the power to grant additional funds to previous allocations.
6.
Any dollar revenue from a programs funded by LEAD funds must be used for future club programs to
benefit the Normandale Community College community.
7.
Clarification may be sought from the Student Life Program Coordinator if funds are denied. In addition, a
club may write a letter of appeal if they were denied funds and would like the committee to further
discuss their request.
If you have any questions about the process, please contact the Student Life Program Coordinator,
Amanda Lilgreen, Kopp Central, 952-358-8848 or Amanda.lilgreen@normandale.edu.
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LEAD REQUEST FORM
Please provide the committee with a full understanding of your request by answering all questions
thoroughly but concisely. Please provide more information rather than less so that the committee has
enough information on which to make a decision. Lack of information will delay the LEAD fund
committee process.
1. Sponsoring Group/Organization: ________________________________________
2. Student Contact: ________________
____ Student ID#_______________
Phone #: ___________________ Email: _____________________________
3. Title of Program/Event: _____________________________________________
Date of Program/Event: ____________________ Location: ________________
4. Please check all that apply:
_____ This is a planned program or event that furthers Normandale’s diversity initiative, and is
open and publicized to the campus community
_____ This is a planned program or event open and publicized to the campus community
_____ This is a conference or workshop
_____ This is a Club Discovery Opportunity
_____ This is our first request for funding
_____ We anticipate future requests.
.
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5. Detailed Description of Proposed Program/Event …
This description may be typed and attached on a separate sheet or emailed to
amanda.lilgreen@normandale.edu . (all materials must be completed and submitted before
the deadline)
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6. Itemize the total budget necessary to sponsor this program or event. Specifically list what the LEAD
Fund will pay for.
Common Items to Budget for: Food, Security, Musical Entertainment, Speaker fee, PR, registration fees, film rights
(so you can legally show a movie), Publicity supplies, Security costs, rental of costumes/outfits, rental of equipment,
decorations,, cleaning costs, etc
BUDGET FOR YOUR EVENT
Item/ Expense
Example: Pizzas and punch from
Lancer Catering
Quantity & Cost of Item
4 pizzas ($13 per pizza = $52.00)
Notes
Planning for 20 people,
$3.25/person
1 gallon of punch ($13.00)
Subtotal
Tax (if applicable)
.0725% of catering order
TOTAL COST:
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7. TOTAL AMOUNT REQUESTING FROM LEAD = $_____________
Please list/describe any other funding sources you will be using:_________________
As of today’s date__________ the balance of our club account is $______________
**This must be completed to be considered for full funding. Talk to Mary Ernst in the
business office for your club’s account balance. If the balance is substantial, please
attach the club’s intentions for the remaining funds.
8. I have completed the Event Planning sheet and attached to packet (circle): YES or NO
NOTE: LEAD fund requests will not be considered and funds will not be disbursed without
“Program Planning” packet on file with the Student Life Program Coordinator. This
packet is attached to the LEAD funds packet.
I have read the Request Form for Program/LEAD Funds, have read my group's application for funds,
and agree to support the program if funded through the Program/LEAD Fund.
I will make sure 1 copy of all publicity goes to the Coordinator of Student Life.
_____________________
_
_____
Signature: Group Representative
_______________
Signature: Group Advisor
__
Date
____
____
_
Date
** Both Signatures must be present to be considered for funding**
Please turn request form to the Zone: Club & Organization office in K 1425
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Normandale Community College
Partnership Guidelines for Student Life Activities
In general, a student club should be able to work within the budget allotted to them through L.E.A.D. funds.
Occasionally, a club may want to host an event/program that is not within their budget. In such cases, a club
may request additional funds from other sources. The Student Affairs Department will only partner for
programs and events that are: 1. open to the whole Normandale community, 2. play a role in building
community, and 3. support the mission of
Student Life.
Student Life enriches the educational and college experience through programs, events, and services
designed to promote personal development, leadership, and civic engagement in our changing world.
Requests for funds will be considered on merit and held to the above stated mission. Your request will also be
reviewed by the organization with which you are wanting to partner. They will decide whether or not your event
fits within their mission.
If partnership is granted, the respective partner name(s) must appear on all advertising unless mutually agreed
upon by partnering organization. Publicity must be approved by the student group advisor as well as the
advisor for any/all partnering entities prior to distribution.
Events must be open to the entire Normandale community. Non-monetary donations (i.e. food or clothing
drives) may be collected as long as it is not required for admission. Admission may be charged to off-set event
costs or to raise funds for the club. However, very specific rules apply to fund raising. You may not refuse
entry to an event by anyone unable to pay the admission cost as long as that person is a part of the
Normandale community.
The Student Life team discusses partnership proposals at our bi-weekly staff meetings. Requests are
considered at each meeting and should be turned in to Amanda Lilgreen or Greg Lyons. Keep in mind, your
request will not be considered until the meeting after receipt. You will be notified of the status of your request
following the regular Student Life staff meeting.
Requests for partnership must be received at least two weeks prior to the event to be considered. Funding
requests received less than two weeks before an event will not be considered and automatically denied. The
total requested funds from all sources should not exceed $1500.
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Partnership Application
Club Name: ________________
______Contact: _____________
______________
E-mail:________________________ Name of event_____________________________________________
Description of event:
________________________________________________________________________________________
_________________________________________________
_
With which departments are you seeking to partner? (Check all that apply)
Funds from other departments, including LEAD, funds must be applied for separately.
LEAD Funds: Available to officially recognized student clubs.
Amount: _______
Multicultural Center: The Multicultural Center promotes and encourages diversity and cultural
understanding.
Amount:__ ____
Normandale Program Board: The Program Board is a student led group that hosts programs and
events that are entertaining and educational and to enhance personal development and focus on the
arts.
Amount: __
_
Other Clubs: _____________________
Other Departments: ___________
________
Amount: _______
____ _____
Amount: _______
How does your event fit the focus of the group from which you are requesting co-sponsorship?
________________________________________________________________________________________
_________________________________________________________________
Date of Event: ____________ Time of Event: _______________ Venue: ____________
Has room reservation been confirmed? ___________ Expected Attendance: ___________
Is there an admission cost? _______ If yes, how much? ________ Is this a fundraiser?____
If yes, briefly explain how the funds raised will be used:
________________________________________________________________________________________
____________________________________________________________________________
What is the current balance in your club account? _____________________________________
What is the expected total cost of your event? _______________________________________
Please detail how the requested funds will be spent:
________________________________________________________________________________________
______________________________________________________________________________
__________
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Normandale Student Life
Program Planning Packet
Includes:
* Program Planning Tips
* Club/Organization/Group Pre-Event Program Plan
* Event Planning Checklist
When your group is planning an event this packet should be turned into Amanda Lilgreen
Questions?
Contact the Amanda Lilgreen at 952-358-8848
Stop into the Club & Org Office (K 1425, The Zone)
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Program Planning Tips
 It is in your best interest to be attentive to any potential programming problems.
Some DETAILS TO KEEP IN MIND:
□
□
□
□
□
Budget
Crowd Control
Performer Needs
Timing of Event
Technical details such as sound and lighting
 If problems arise during your event, contact your advisor or Student Life. Any problems should be
noted on a program evaluation form.
 AT LEAST TWO WEEKS BEFORE YOUR EVENT
□ Confirm facility reservations and set-up.
□ Keep in mind your facility’s maximum capacity and devise a plan to handle a capacity, or
over capacity, crowd.
□ Confirm catering arrangements.
□ Confirm payment of entertainment and their arrival time, performance time, sound checks,
□
□
□
□
etc.
Confirm security arrangements.
Contact your advisor and request his/her presence if necessary.
Meet with the scheduling office and set-up crew.
Publicize your event.
 AT AN EVENT
□ Either you (or a designated organization member) should serve as the main contact person
for the event.
□ The contact person must not be under the influence of alcohol or any other drug.
□ Arrive early to check the set-up, refreshments, equipment, performer(s), etc. are correctly
□
□
□
□
arranged, and to be available if any questions arise.
Introduce yourself to the Building Manager, food service representative (if applicable), the
entertainer/performer and others if appropriate.
If problems arise, contact your advisor. If appropriate, you may also want to contact
Student Life.
Make sure payment arrangements are carried out. Any disagreements regarding money or
services should be brought to the attention of your organization and/or advisor as soon as
possible.
By agreeing to take on the responsibility for planning an event, you are responsible for
ensuring that the above items are followed.
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Club/Organization Pre-Event Program Plan
Sponsoring Student Group(s):______________________________________
Individual(s) responsible for coordinating event:
_____________________________________________________
Name
Phone
__
Email
____________________________________________________
Name
Phone
___
Email
____________________________________
Name
___________________
Phone
Email
Name of the Event: ________________________________________
Date(s) of Event: ______________________________________________
Location: ___________________ Start Time: _______ End Time: _______
This event is free (circle one)?
Yes or
No (If no, cost is: $_________ )
This event is open to the public (circle one)?
Yes
or
No
If no, the event is open to: ________________________
Does this event promote diversity (circle one)?
Is the event a service opportunity (circle one)?
Yes
Yes
or No
or
No
If Yes please complete the service learning planning & registration forms and return to the Club & Org
office, The Zone (K 1425)
(Amanda Lilgreen Amanda.lilgreen@normandale.edu)
Does this event involve an off-campus entity (circle one)? Yes or
No
If yes, who: ______________________________________________
Phone/email: ______________________________________________
Address: _________________________________________________
*Please complete, print and return this form to The Zone Desk. We will contact to you to discuss the
status of your request within 72 hours.
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Event Planning Checklist
____
Advisor notified and, if after regular business hours, will attend event.
Advisor Signature: ______________________ Date____________
(must be dated one week prior to event)
____
Budget available to pay for event confirmed with advisor.
____
Room reservation made with the scheduling office- two weeks in advance
1. Kopp Student Center Reservations (Online, Kopp Student Center)
2. Classrooms and Meeting Rooms: Gloria Radtke, gloria.radtke@normandale.edu)
____
Contracts completed with Accounting (Mary Ernst x8231 C1093) and club contracts on file with the
Student Life
____
If using an off-campus entity, have all details been confirmed?
____
Security notified and/or hired as necessary (x8274 F1250)
____
ITS reservations made for equip. (contact Student Life Program Coordinator or Advisor to make these
reservations)
____
Scheduled food catering with Lancer (Catering Mgr. 952-358-8614)
____
Contacted building services for room set up (x8110, http://normandale.myworksite.com)
____
Posters/flyers stamped at the Kopp Central Desk before posting
____
Marketing/Communications notified of event (Geoff Jones 952-358-8191 C1071)
____ Center for Experiential Education Planning & Registration forms (if applicable) copy provided to the
Student Life Program Coordinator in the Student Life Office at least two weeks prior to event
____
Copy of advertisement and this form returned to the Student Life Program Coordinator in the Student
Life Office at least two weeks prior to event
** I understand and have completed all necessary steps above, as indicated by the check marks.
(Club/Org/Group member turning in form)
Signature ____________________________________ Date: _____________
Please return this packet to the Student Life Program Coordinator one week prior to your event, or, if
you are applying for LEAD funds please turn this packet in with your LEAD fund request.
Questions? Contact Amanda, 952-358-8848, amanda.lilgreen@normandale.edu.
83 | P a g e
Club Program Evaluation
Please keep this sheet until after the program is finished and then complete this form and return to K1425.
Name of Club: __________________________________________________
Name of Program: _______________________________________________
Date: _________
Time: ____________ Location: _____________
Name and contact information for facilitator/speaker/entertainer:
Name: _______________________________________________________
Address_______________________________________________________
Phone: ____________________
email: ___________________________
Budget for event: $_______________________________________________
Were you given LEAD funds for this event? Yes_
__
No__
_
If yes, in what amount? $___________________________________
How many people attended your event? ________________________________
Was your event open to the public or just your club? ______________________
How did you advertise your event (please attach copies of advertisements):
________________________________________________________________
________________________________________________________________
________________________________________________________________
Would you repeat this program? ______
Why or Why Not?________________________________________________
________________________________________________________________
________________________________________________________________
_____________
___
Please return this form within two weeks of your program to
Amanda Lilgreen, Student Life Program Coordinator, K 1425
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Advisor Commitment Form
After Regular Business Hours Event Form
Normandale Community College
I ___________________________________(your name) , the advisor of
___________________(student club or organization), agree to be present the entire
time for my group’s __________________________________(event name) they have
planned on _____________(date) from ________(start time: including set-up) to
________ (end time: including take-down).
As advisor I understand that this event has been scheduled after regular business
hours and commit to being in attendance during the entire event listed above. I
understand that if I choose to leave at any time the event will be ended by the
Normandale Community College security and Bloomington Police Officers present.
Print Name (Advisor)
Extension #
Email
Signature (Advisor)
Please return at least one week prior to the event to Amanda Lilgreen.
SL, C & O, Adopted Fall 2005, Updated Fall 2013
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SERVICE-LEARNING OR VOLUNTEER PROJECT
PLANNING FORM
This registration process with the Center for Experiential Education is
designed to:



Help assist your student club or organization with resources
Avoid duplication of service-learning or volunteer events on campus
Document the positive impact your club or organization is having on our campus, and to verify that work
through letters of recommendation or reference.
FOR STARTERS:
Check out existing service-learning key partners on our website:
http://www.normandale.edu/cee
Let us know how we can assist you! Please check any areas where you need help:
 Identifying service sites.
 Help in planning a meaningful project specifically for your club or organization.
 A basic planning checklist for any type of drive you might do (i.e., food, clothing, etc.).
 Help with planning reflection activities.
 A letter of recommendation or reference.
Leave us a way to contact you:
Sponsoring Club/Organization: ___________________________________________________
Contact Name:
Address:
Phone #:
Email:
Form can be returned to C1066 or emailed to servicelearning@normandale.edu
Questions? Contact the Center for Experiential Education:
952-358-8119 or servicelearning@normandale.edu
Monica Saralampi, Paige Wheeler, Dan Lojovich; Experiential Education Coordinators
http://www.normandale.edu/cee
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Clubs and Organizations
Service Time Sheet
This form may be turned in for each individual or as a group
Benefits of documenting your service project and turning in your hours to the Center for Experiential
Education:
- Documents the positive impact your club or organization has on this campus
- Provides students with records of registered service activities. Letters of reference from the Center for
Experiential Education can assist students with college and scholarship applications and future employment
Club/Organization: ____________________________________________________________
Project Leader:_____________________________ Leader Phone:______________________
Student Names (print
clearly)
Date of
Service
# of
Hours
Student phone/email (print clearly)
Student Tech ID (print
clearly)
Description of service activity:_____________________________________________________________
REQUIRED:
Organization Supervisor signature: __________________________
________ Date:_________
Organization Supervisor printed name: __________________________
Organization Supervisor contact information: __________________________
Hours can be turned in to the Center for Experiential Education upon completion of activity
Questions? Contact the Center for Experiential Education:
952-358-8119
servicelearning@normandale.edu
Office: C1066
Monica Saralampi, Paige Wheeler, Dan Lojovich; Experiential Education Coordinators
MUST INCLUDE SUPERVISOR SIGNATURE OR NOT VALID
www.normandale.edu/cee
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Finances
And
Accounting
Practices
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THIS INFORMATION APPLIES ONLY TO STUDENT CLUBS!
Handling Your Club Finances
Purchasing
Contact Person: Mary Ernst, (952) 358-823
Accounting Office, College Services Building
Anytime you want to spend money from your club account, you will need to go through the Accounting Office and
complete the appropriate forms. The Club Advisor and a club officer must both sign the “Requisition for Purchase” (RFP)
form, these forms must then be turned in to Mary Ernst.
There are three different ways to purchase something for your club meeting or event. Whichever method you choose, it
will take at least one week for you to get a check from your account.
You pay directly for the items and have the club reimburse you from its account.

Make the necessary purchases. Be sure you keep the receipt.

Fill in the RFP form (found in this section). Be sure to include the student ID number and phone number of the
person you are reimbursing. Have the club treasurer and advisor sign it. (This form is available in the Accounting
Office, your advisor and from the Student Life Program Coordinator).

Turn in the RFP form, along with the receipt(s), to Business Office; specify whether you want reimbursement by
mail or if you want to pick up the check at the Accounting Office.
NOTE: If you are making a purchase out of your club account you can be reimbursed for sales tax since these accounts
are not considered tax exempt. However, if the funds derive from Student Life funds such as LEAD funds or organization
accounts, these purchases would be tax exempt and tax will not be reimbursed if paid. Please see the Student Life
Program Coordinator for the tax exempt information. Please contact Amanda Lilgreen at
amanda.lilgreen@normandale.edu if you have any questions.
The College can order the items and pay for them from your club account.

Fill out the RFP form and have it signed by the club treasurer/president and advisor. Be sure to include the federal
and state tax ID numbers of the company if you have this information.

Be sure to indicate on the RFP that you want the Accounting Office to do the ordering for you.

Turn the RFP into Mary Ernst in the Business Office.

Accounting will then do the ordering, paying, and billing. Be sure to approve all invoices promptly.
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Minnesota State Colleges and Universities
REQUISITION FOR PURCHASE
Cost Center
Dept PO #
Object
Vendor #
State Contact #
Vendor:
Address
Line
No.
Complete Description
Quantity
Catalog
Unit
Unit
Model
Number
(ea/b
ox)
Pric
e
Net
Disc.
Amount
01
02
03
04
05
*Freight
Cost
TOTAL
* Do not instruct vendor to ship until a purchase order has been issued by the business office.
Authority for local purchase bids/Notes:
Contact purchasing for contract information, bid process
guidelines and vendor source information.
If bids were attained, please attach bid documentation.
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Requested by:
Authorized by:
`
Resources
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Normandale Student Life
ANNUAL REGISTRATION CHECKLIST
2013-2014
PLEASE TURN IN THE FOLLOWING TO REGISTER YOUR CLUB…
□
Intent to be Active Application 2013-2014
□
Club and Organization Annual Review 2013-2014
□
Club and Organization Membership Roster
□
Student Participation in student involvement activities form
(Participation/Waiver Form)
□
Expectations and Responsibilities of a Club & Advisor Form
□
Revised Electronic Copy of your Club’s Constitution
92 | P a g e
If you have any questions please contact Amanda Lilgreen (Student Life
Program Coordinator) at 952-358-8848, The Zone, K 1425or email at
amanda.lilgreen@normandale.edu
Normandale Community College
OFFICE OF STUDENT LIFE
2013-2014 STUDENT CLUB “INTENT TO BE ACTIVE” FORM
Student Senate is responsible for recognizing all student clubs at Normandale. Once recognized,
clubs must annually maintain active status with the Senate.
Please contact Amanda Lilgreen, Coordinator of Student Life, if you have any questions about club
activities.
Club Contact
Name of Club: ____________________________________________________________________
Student Leader/Contact: ____________________________________________________________
Mailing Address: ___________________________________________________________________
City: ______________________________ State: _______________________ Zip _____________
Student Contact Phone Number: _____________________________________________________
Student Contact e-mail address: ______________________________________________________
Staff/Faculty Advisor Contact
Is your faculty/staff advisor willing to serve as advisor next year? _________ Yes
________ No
(All student clubs must have a faculty or staff advisor. If you need help identifying one for this year, please see Liz.)
Name of Advisor: __________________________________________________________________
Advisor On-Campus Phone Number: ___________________________________________________
Advisor Email: ____________________________________________________________________
Additional Club Information
Do you have a scheduled weekly meeting time? ___________ Yes
_________ No
Weekly Meeting Time: ____________________________ Location: __________________________
93 | P a g e
Please complete and return to Office of Student Life. You are not eligible to hold meetings on
campus, post advertising, conduct club activities, or recruit new members until this form has been
completed and returned to The Zone, Kopp Student Center, K 1425
Questions?
Contact: Amanda Lilgreen, Student Life Program Coordinator
Email: Amanda.lilgreen@normandale.edu Phone: 952-358-8848
Normandale Community College
Club and Organization Annual Review 2013-2014
Section I.
Name of Group ______________________________________________
Number of Members__________(Attach current Membership Roster)
Section II. Officers
________________________________________________________________
Title
Name
Email
________________________________________________________________
Address
City
Zip
Phone #
________________________________________________________________
Title
Name
Email
________________________________________________________________
Address
City
Zip
Phone #
_______________________________________________________________
Title
Name
Email
________________________________________________________________
Address
City
Zip
Phone #
________________________________________________________________
Title
Name
Email
________________________________________________________________
Address
City
Zip
Phone #
Section III. Constitution
_____
We had submitted an updated electronic copy of our constition
Section IV. Advisor
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I am willing to serve as the advisor for the current academic year.
Name (please print)
Signature
Date
Club and Organization Rooster
Club or Organization Name
Year: FY14
List all members of your club/org including: name, phone, student id number and email
Name
Phone
Student ID Email Address
Number
1.
2.
3.
4.
5.
6.
7.
8.
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9.
10.
11.
Waiver of Liability, Indemnification, and Release
Normandale Community College
Waiver of Liability, Indemnification, and Medical Release
I have voluntarily agreed to participate in the
activity, sponsored by Normandale Community College,
.The activity consists of service at a community organization. I am aware of the dangers
and risks to my person and property involved in participating in these activities. Risks associated with my participation in the
activity include, but are not limited to, loss of or damage to personal property, bodily injury, or even death. All such risks are
known, understood, and assumed by me.
In consideration of the College’s agreement to permit me to participate in this activity, the receipt and sufficiency of which is
hereby acknowledged, I agree as follows:
1) I agree to abide by the safety rules and regulations as set by the course instructor and community organization. Failure
to do so will disqualify me from participation.
2) I, individually, and on behalf of my heirs, successors, assigns and personal representatives, hereby release and forever
discharge the College, the State of Minnesota, and its employees, agents, officers, trustees and representatives (in their
official and individual capacities) (“Releasees”) from any and all liability whatsoever for any and all damages, losses or
injuries (including death) I sustain to my person or property or both, including but not limited to any claims, demands,
actions, causes of action, judgments, damages, expenses and costs, including attorney fees, which arise out of, result from ,
occur during, or are connected in any manner with my participation in the activity whether caused by the negligence of the
Releasees or otherwise; except that which is the result of gross negligence and/or wanton misconduct by the Releasees
3) I, individually, and on behalf of my heirs, successors, assigns and personal representatives, hereby agree to indemnify
defend and hold harmless the College and its employees, agents, officers, trustees and representatives (in their official and
individual capacities) from any and all liability, loss, damage or expense, including attorney fees, that they or any of them
incur or sustain as a result of any claims, demands, actions, causes of action, damages, judgments, costs or expenses,
including attorney’s fees, which arise out of, occur during, or are in any way connected with my participation in the activity.
4) I hereby consent to receive medical treatment that may be deemed advisable in the event of injury, accident or illness
during this activity or event.
I agree that this Waiver, Release and Indemnification Agreement is to be construed under the laws of the State of
MinnesotaU.S.A.; and that if any portion is held invalid, the balance shall, notwithstanding, continue in full legal force and
effect. I agree that this Agreement is to be construed broadly to provide a release, indemnification and waiver to the
maximum extent permissible under applicable law.
I acknowledge that to participate in or hold a leadership position within this activity that I must meet established college and
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student group eligibility standards and further acknowledge that if I do not meet these standards that I will voluntarily resign
from further involvement until I meet those standards.
In signing this document I hereby acknowledge that I have read this entire document, that I understand its terms, that I am
at least eighteen (18) years of age, that by signing it I am giving up substantial legal rights I might otherwise have, and that
I have signed it knowingly and voluntarily. If under 18, from must also be signed by parent or guardian print out the waiver
form, have a parent or guardian sign, and return form to the Zone.
StudentName:___________________________________ Birth Date:______________________________________
Phone:__________________________________________Signed:__________________________________________
Dated:___________________________________________TechID:________________________________________
Signed(Parent):_________________________________
Dated:_________________________________________
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Expectations and Responsibilities of a Club & Advisor Form
Normandale Community College Student Life
Expectations & Responsibilities of a Student Group:
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A Student Group receiving active status at Normandale Community College must comply with the following criteria. The
Department of Student Life, the SLBC and Student Senate may review any student group, which does not adhere to
these criteria, with the possibility of losing all funds and support.
The purpose and activities of both local and affiliated organizations are lawful, and the purpose and activities of the
local are not in conflict with College and State regulations.
Membership of both local and affiliated organizations are open without regard to race, religion, national origin, sex or
sexual preference, except where such discrimination is protected by State and Federal law and constitutions.
Participating membership shall include at least six (6) students of Normandale Community College. Offices of the
organization shall be open only to currently enrolled students of Normandale during the semester(s) the student serves
as an officer
The activities of the organization must contribute to the positive development and welfare of organization members,
and the organization will have direct responsibility to the student body as a whole in providing its program role. Acts,
which create situations not consistent with the organization’s by-laws, rituals or policies or the policies of the college
will not be permitted. Hazing of members in any form is not permitted
The organization must have a Normandale Community College staff or faculty member as an advisor.
Bookkeeping and budgeting procedures are as follows:
Any and all funds/treasury, which belongs to the org., must be maintained at Normandale Community College.
The Accounting office will assign an accounting number and financial statements will be provided to Student Life.
Information concerning disbursements of funds, if the group dissolves, must be provided for in the group’s constitution
The club/organization and its members must not enter into a contract on behalf of the Minnesota State College and
Universities.
Contracts for services are available through the Student Life Program Coordinator.
Expectations & Responsibilities of a Student Group Advisor
A Club or Organization Advisor…….
Is a full or part time member of the Normandale Community College staff or faculty;
Should, through regular contact with the student officers, provide opportunities and guidance for individuals to gain
experience in leadership and interpersonal relationships, and their understanding of the role of the group and the
student body as a whole;
Should be aware of the long–term purpose and goals of the group, providing long-term continuity within the group. The
advisor should be familiar with the group’s history, including major changes in the group’s program.
Should assist in determining realistic goals for the group, and in evaluating the group’s progress towards those goals.
Should be well informed about all plans and activities of the group. This may be achieved through regular attendance
at meetings and/or frequent consultation with student officers.
Should be aware of any special or emergency meetings, and should attend as many of these meetings as may be
necessary;
Should act as a source of general information regarding Normandale policies and procedures;
Should oversee financial transactions of the group, which may include arranging for an audit through the accounting
office;
Should assist with new officer orientation, making certain new officers have a copy of the handbook and any pertinent
information;
Will participate in college sponsored and/or required advisor training and activities.
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Expectations & Responsibilities of the Student Group to the Advisor
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Club Officers should:
Keep the advisor informed of what is happening in the organization, both positive and negative
Invite the advisor to activities and special events;
Take the advisor’s schedule into consideration when arranging meetings;
Make the advisor feel like a welcomed member of the group, and be open and honest with the advisor;
Agree to know and support the policies of Normandale Community College;
Extend appropriate courtesies to the advisor;
Discuss the cooperative role between the advisor and the club, and establish reasonable expectations;
Allow an advisor the opportunity to express opinions on issues, which affect the welfare of the organization.
In case of a conflict with the advisor, officers should meet with the advisor to discuss the problem. If, after this meeting,
the officers are unable to resolve the conflict, they must meet with the Student Life Program Coordinator and the Club
Advisor before selecting a new advisor.
_______________________________
Group’s President Signature
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Group’s Advisor Signature
_____________________________
Print name
Date
_____________________________
Print Name
Date
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Constitution Outline for Normandale Clubs
Your constitution provides for efficiency, clarification, and continuity. Every student club has basic principles & procedural
rules which the constitution merely states in writing. The following is a model for a constitution. You should review and
update your organization’s constitution to suit your needs and ensure it is in compliance with requirements.
Name of Club
Article 1
Article 2
Article 3
Article 4
Article 5
Article 6
Function
d. General statement or purpose statement
e. Subcommittees
f. What this committee is responsible for
Membership
g. Membership distribution
h. Term of office
i. What happens if a member is unable to continue?
j. Removal from committee for non-participation
k. Note taking responsibilities
l. Must state: “Membership is open without regard to race, religion, or national origin,
on the basis of sex, or any other protected class under the Minnesota Human Rights
Act.”
Officers
d. What is the process of the elections?
e. Terms of appointment
f. Duties of chair
Meetings
f. Regular meetings set by chair
g. Special meetings may be called by chair
h. Quorum
i. Meetings are open to everyone
j. Notes and agendas are posted
Finances
States the provision for membership dues, if any.
*Two statements must be included in this article: (1) What should happen to remaining funds
from the club’s/organization’s treasury if the organization is dissolved and (2) All funds will be
kept in an account maintained in the Accounting office at Normandale Community College.
Include: “All funds will be kept in an account maintained in the Accounting office at Normandale
Community College. If the club dissolves, the remaining funds will transfer to Student Life or
LEAD funds after three consecutive years of inactivity.”
Changing the Charge of the Committee
c. Amending the charge needs 2/3 vote
d. Committee reviews its work annually
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OUTLINE for BYLAWS for Normandale Clubs
Bylaws should contain specific information the following topics:
Membership: Selection requirements, resignations, rights and duties
Officers: specific responsibilities, qualifications for office, method and time of election
Executive Board: structure, powers, the method of their selection, and their term of office. Provision for vacancies of
offices or other executive positions may be include
Committees: standing, composition, powers
Order of Business: basic agenda for meetings
Parliamentary Authority: provisions for rules of order
Amendment Procedure: means of proposal, notice required, voting requirements
Other policies and procedures which are unique to your organization.
Typically, Bylaws only require a simple majority vote for passage whereas constitutions require a 2/3 vote
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PO Number____________
STATE OF MINNESOTA
MINNESOTA STATE COLLEGES AND UNIVERSITIES
NORMANDALE COMMUNITY COLLEGE
GUEST LECTURER/PRESENTER AGREEMENT
THIS AGREEMENT is between the State of Minnesota, Normandale Community College (hereinafter MnSCU), and
_____________________________ (hereinafter PRESENTER), an independent contractor, not an employee of the State
of Minnesota.
PRESENTER will deliver the following agreed upon services during the event described below:
Name/Title of Event:
Date and Time of Event:
Location:
Topic/Title of Presentation:
Length of Presentation: _________________________________________
PRESENTER understands that no work or presentation should begin until all required signatures have been
obtained and PRESENTER is notified to begin work by MnSCU.
I.
PAYMENT. MnSCU shall pay PRESENTER following PRESENTER’s completion of presentation and
PRESENTER’s submission of invoice as follows (check and complete those that apply):
A stipend of $
via check.
Reimbursement for one round-trip coach airline ticket from
(city) for purposes of traveling to Event, the cost of such ticket not to exceed $
Reimbursement for hotel accommodation of
(specify number of nights, hotel, etc.), not to exceed $
.
Other:
MnSCU’s total obligation to PRESENTER shall not exceed $
.
NOTE: Reimbursement for any expenses checked above shall not exceed those provided for in the Department of Employee
Relations’ “Commissioner’s Plan.” A copy of the Plan is available upon request.
II.
TAXES. Minnesota Statute §290.9201 requires MnSCU to withhold a two percent (2%) tax on the gross
compensation, including reimburseable expenses, paid to non-Minnesota entertainers and public speakers for any
performance in Minnesota.
III.
CANCELLATION. Either party may cancel this agreement upon ten (10) days notice to the other party..
IV.
ASSIGNMENT. PRESENTER shall not assign or transfer any rights or obligations under this agreement.
V.
LIABILITY. Each party will be responsible for its own acts and behavior and the results thereof. MnSCU’s
liability is governed by the Minnesota Tort Claims Act, Minnesota Statatute §3.736, and other applicable laws.
VI.
PUBLICITY. PRESENTER shall not release any publicity materials, including notices, pamphlets, press releases,
signs and similar public notices, before receiving MnSCU’s approval.
VII.
DATA DISCLOSURE. PRESENTER is required by Minnesota Statute §270.66 to provide either a social security
number or a federal employer tax identification number and Minnesota tax identification number. This information
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may be used in the enforcement of federal and state tax laws. Supplying these numbers could result in action to
require PRESENTER to file state tax returns and pay delinquent state tax liabilities. This agreement will not be
approved unless these numbers are provided. These numbers will be available to federal and state tax authorities
and state personnel involved in approving the agreement and the payment of state obligations.
For any person hired as an independent contractor, except for those persons whose contract is for less than two (2)
months with gross earnings of less than Two Hundred Fifty and 00/100 Dollars ($250.00) per month, Minnesota
Statute §256.998 requires that his or her social security number and date of birth be submitted to the Department of
Human Services. This information may be used in the enforcement of state and federal child support laws.
VIII.
MINNESOTA GOVERNMENT DATA PRACTICES ACT. PRESENTER and MnSCU must comply with
Minnesota Statute Chapter 13 as it applies to all data provided by MnSCU or created, collected, received, stored,
used, maintained, or disseminated by PRESENTER in accordance with this agreement. If PRESENTER receives a
request to release such data, PRESENTER must immediately notify MnSCU. MnSCU will give PRESENTER
instructions concerning the release of the data before the data is released.
IX.
INTELLECTUAL PROPERTY. PRESENTER assigns to MnSCU all rights, title and interest in any intellectual
property materials created by the PRESENTER that arise out of the performance of this agreement, including any
materials disseminated as part of the presentation. PRESENTER represents and warrants that any such intellectual
property does not infringe upon any intellectual property rights of another.
X.
JURISDICTION AND VENUE. This agreement shall be governed by the laws of Minnesota. Venue for all legal
proceedings arising out of this agreement, or breach thereof, shall be in a court with competent jurisdiction in
Ramsey County, Minnesota.
APPROVED:
1.
PRESENTER:
Signature
Date
2.
VERIFIED AS TO ENCUMBRANCE:
Employee certifies that funds have been encumbered as required by Minnesota Statatute §16A.15.
By (authorized signature and printed name)
Title
Date
3.
MINNESOTA STATE COLLEGES AND UNIVERSITIES,
Normandale Community College:
By (authorized signature and printed name)
Title
Date
4.
AS TO FORM AND EXECUTION:
By (authorized signature and printed name)
Title
Date
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F.Y.
Cost Center
Obj. Code
Amount
Vendor #
P.O. #
Department Contact Name:
Contact Name Telephone Number:
Cost Center Authorization Name Printed:
Cost Center Authorization Name Signature:
STATE OF MINNESOTA
MINNESOTA STATE COLLEGES AND UNIVERSITIES
NORMANDALE COMMUNITY COLLEGE
DATA DISCLOSURE INFORMATION
NOTICE TO VENDORS AND CONTRACTORS:
You are required by Minnesota Statute §270.66 to provide either a social security number or federal
employer tax identification number and Minnesota tax identification number. This information may be
used in the enforcement of federal and state tax laws. Supplying these numbers could result in action
to require you to file state tax returns and pay delinquent state tax liabilities. This contract will not be
approved unless these numbers are provided. These numbers will be available to federal and state
tax authorities and state personnel involved in approving the contract and the payment of state
obligations.
Name and Address:
SSN or Federal Employer Tax ID No.:
Minnesota Tax ID No.:
For any person hired as an independent contractor, Minnesota Statute §256.998 requires the following
information be submitted to the Department of Human Services except for those persons whose
contract is for less than two months with gross earnings of less than $250 per month. This information
may be used in the enforcement of state and federal child support laws and will be provided to the
Minnesota New Hire Reporting Center, P.O. Box 64212, St. Paul, MN 55164-0212. This contract will
not be approved unless this information is provided.
SSN:
Date of Birth (mm/dd/yyyy):
THIS PAGE CONTAINS PRIVATE INFORMATION AND, EXCEPT AS DEFINED ABOVE, SHALL NOT BE
REPRODUCED OR DISTRIBUTED WITHOUT EXPRESS WRITTEN PERMISSION OF THE VENDOR OR
CONTRACTOR.
ONLY INDIVIDUALS THAT REQUIRE THE ABOVE INFORMATION AND INDIVIDUALS SIGNING THIS CONTRACT
SHALL HAVE ACCESS TO THIS DATA
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Normandale Student Life
Poster Order Form
Club/Organization Name:_____________________________
Student Contact:__________________________
Email Address:___________________________
Event Details:
Name: __________________________
Location: ____________________
Time & Date:__________________
Number of Posters (up to 4 per event): ____
Color or Black/White: _____________
Format must be PDF
Date Requested: ___________
Pick-Up Date: _____________
** Poster requests that are turned in with less than a 72 hour notice may be denied**
**Poster requests turned in less than One Week before the event may be denied**
Submit form to The Zone, K 1425, Student Life Program Coordinator
Or email form and poster to Amanda.lilgreen@normandale.edu
Subject: Poster Print Request for Club’s Name for Pick-Up Date
Posters may be picked up at the Clubs & Organization Office in The Zone, K 1425 unless otherwise
specified by the Student Life Program Coordinator
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TRAVEL EMERGENCY INFORMATION FORM
(Must be Filled Out By Each Trip Participant)
Turn into Amanda Lilgreen in Student Life
(The Zone, K 1425, 952-358-8848, Amanda.lilgreen@normandale.edu)
Name:__________________________________________________
Address:________________________________________________
______________________________________________
Phone #:________________________________________________
Group Traveling:__________________________________________
In Case of Emergency, Contact:________________________________
At the Following Number:____________________________________
Health Insurance Company Name:______________________________
Policy Number:____________________________________________
---------------------------------------------------------------------------------------TRAVEL CHECK OFF LIST
(Filled Out By Each Trip
Coordinator/Advisor)Group:_____________________________________________
_____
Advisor:_____________________________ Ph. #________________
Student Coordinator:___________________ Ph. #________________
Travel Location:___________________________________________
Travel Dates:_____________________________________________
Lodging Contact Ph. #_______________________________________
Transportation Reserved:____________________________________
Drivers meet Normandale & State Requirements for Group Travel:______
Drivers Insurance covers Group Travel:__________________________
All Students are currently Enrolled Students at Normandale:___________
All Students have Participation Forms on file with Student Life:_____
All Students have attended Information Session about Trip:___________
All Students returned Medical, Insurance, Emergency Contact Info.:_____
Presentation will be made after trip if required, when / where:_________
**Please Return a copy to Student Life prior to your departure**
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