Job description
1.
Post
14.15FI06M
1.1
Post:
1.2
Divisional Area:
Credit Controller – Part time – 2 days a week flexible
(Maternity Cover) until February 2016
Finance & Estates
1.3
Line Manager:
Head of Finance
1.4
Responsible For:
No line management responsibility
1.5
Location:
1-10 Keeley Street, Covent Garden, London, WC2B
4BA
The postholder may be required to work at other
locations.
1.6
Grade:
Support salary spine grade C, spine points 22-25
1.7
Salary:
£26,293 to £28,399 pro rata, inclusive of London
Weighting to be pro-rated. We will normally appoint at
the bottom of the salary scale unless the successful
candidate has relevant experience relating to the
person specification over and above what is required.
1.8
Hours of Work:
14 hours per week
2.
Main purpose of the Job
3.
The post holder will be primarily responsible for the credit control function
within City Lit. S/he will be expected to develop and enhance the quality of
credit control across the College, working in both the finance and student
enrolment teams.
Main Activities and Responsibilities
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
Responsible for the chasing of all sales invoices raised by finance, using
effective debt collection methods by telephone, letters and email.
Ensure that all course fees paid by third parties are paid in advance of the
course commencing, working in conjunction with enrolment services to
cancel attendance as and when required
Dealing with customer queries regarding payments and outstanding
invoices
Handle disputed accounts and negotiating to bring payment into line with
terms
Develop credit control procedures to ensure that City Lit maximises its
resources and reduces the levels of bad debt
Able to accurately prepare documents required to instigate legal action
where necessary
Placing accounts on stop in line with financial procedures
Production of customer statements and copy invoices as well as
processing requests for customer refunds
Ensuring best practice and continuous improvement of policies and
procedures within the Finance function in relation to sales invoicing and
credit control
Credit Control - Student debt
3.10
3.11
3.12
3.13
3.14
3.15
3.16
3.17
3.18
3.19
3.20
Working in conjunction with student registration services, ensure that all
student debt is chased on a timely basis, by telephone, letters and email
Work to establish a system of direct debit payment for students paying by
instalment and be responsible for the processing of direct debit payments
once a system has been established
Responsible for ensuring that student finance records on both EBS and the
finance system are kept up-to-date
Control Account reconciliations
Responsible for reconciling the student debtor figures between EBS and
the finance system, and investigate and correct differences as appropriate
Responsible for the reconciliation of other sales ledger control accounts.
Additional activities and responsibilities
Assist the Head of Finance in the development of Finance related systems
across the college.
General administrative duties
Other transaction processing tasks as required
Contributing to the work of the Finance team including covering the work of
other post holders during periods of leave
Any other duties as appropriate to the post.
To work at all times in accordance with and to further the policies and
procedures of City Lit, including those regarding safeguarding, health &
safety, equality & diversity and customer care.
4.
Selection Criteria
4.1
Qualifications
4.2
Experience
4.3
Leading People
4.4
You can contribute to
quality improvement
Your application should show evidence
that demonstrates that you:
 At least 2 years experience of working in
a finance function, with strong credit
control and reconciliation skills.
 You can demonstrate a steady
progression of employment where you
took on challenging assignments and
escalated responsibility.
 Experience of using finance software
packages.
 You have a reputation of trust, reliability
and respect amongst subordinates,
piers and managers.
 You can innovate and provide a forum
where innovative thinking is valued and
innovation is transformed into applicable
outcomes.
 You have a commitment to and
knowledge of customer care issues
 You have a track record of delivering
substantial change across a large
organisation.
4.5
You can communicate and
influence


4.6
You can develop people

4.7
You can plan and manage
resources



4.8
You can use evidence and
data to make decisions

4.9

4.10
You can promote equality
and diversity
You understand
safeguarding (where
appropriate)
5.
How to apply

You can communicate and influence
people across an organisation to
achieve defined goals and objectives.
You understand and can explain and
present complex technical ideas to both
technical and non-technical audiences
at all levels in a persuasive and
convincing manner.
You have strong facilitation/knowledge
transfer skills
You have a track record of successful
budget and contract management skills.
You are able to build and develop teams
with depth of knowledge and a breadth
of skills
You can use a flexible approach to
resource management matching
resource supply to demand.
You understand the government’s
funding agenda and the changing
environment and its particular impact
on the organisation.
can promote equality and diversity.
can deal with safeguarding issues.
Please complete our online application form using the following web link:
https://sfp.citylit.ac.uk/CityLit/Default.aspx
Closing date: Midnight, Friday 16 January 2015
Interview date: W/C Monday 26 January 2015
Please refer to the guidance notes when completing the application form.
6.
Statutory requirements
6.1
Prior to the commencement of any employment City Lit has a statutory duty
to verify your right to work in the United Kingdom, your identity and any
qualifications claimed in support of an application.
7.
Contractual requirements
7.1
This post is subject to the successful completion of a probationary period of
employment in accordance with the probationary procedure.
8.
Our values
Collaborate
Create
Transform
Our values support our mission and vision.
We expect our staff to work by and promote our values as we believe this
contributes to our success. These values underpin our selection criteria;
therefore, we aim to appoint people who can display an understanding of
our values and how they relate to our mission, vision and strategic
objectives during the recruitment process.
Job description created:
December 2014