Elizabeth City State University
Banner Finance
Course Objectives
• Understand ECSU Chart of Accounts Structure
• Managing your Banner System Account
– How to set up user preferences
– How to manage your personal menu
• Finance Forms
– Understand naming conventions and form structure
– Perform basic Banner navigation functions
• Search for items in a database
• Extract data to Excel
– How to find financial data
ECSU Chart of Accounts Structure
Fund
vs. Account
Where Money
Data Entry
Comes From
Range
General Funds - Departmental 1xxxxx – 2xxxxx
What is
Spent/Receipted
Data Entry
Range
Revenues
2xxxx
Expenditures
1xxxx
Trust - Departmental
331xxx
Trust - Overhead
337xxx
Auxiliary
335xxx
Capital Improvement
77xxxx
Fund Balance
5xxxx
Contract & Grant
5xxxxx
Assets
3xxxx
Endowment
6xxxxx
Liabilities
4xxxx
Loan Funds
6xxxxx
Budget Pools
7xxxx
Agency Funds
999xxx
Internet Native Banner Logon
Make “My Banner” your default
Set up your Personal Menu
Form Naming Conventions
• All forms names have seven characters
also known as a Quick Key
Modules
Forms - Banner Naming
(position 3)
Finance Convention Types Student
Position 3
Position 1 - System
A
Naming
Convention
Module
Module
Position
1 Position2 TypeSystem
Application Form A
Advancement
(Alumni)
A
Accounts Payable
A
Admissions
B
Base
Table/
Batch FCOBOL Process
Finance
B
Budget Development
C
Catalog
C
Called/List
Form G
General
C
Cost Accounting
E
Support Services
H
History
InquiryData
Form
E
Electronic
Interchange
F
Registration/Fee
N
Position
Control
Assessment
Module
I
Inquiry Form
P
Human Resources
F
Fixed Assets
G
General Student
M
Maintenance FormR
Financial
Aid
G
General Ledger
H
Grades/Academic History
O
Online
COBOL Process
S
Student
I
Investment Management
I
Faculty Load
P
Process/Report
T
Accounts
Receivable
N
Endowment Management
L
Location
Management
Position 2
Position 2 -
Position 3 –Q Type
Query Form
O
R
T
V
Operations
M
CAPP
P
Purchasing
andTable/Report/Process
Procurement
O
Overall
Repeating
Rules
R
Research
Accounting
P
Person
Temporary
Table/
General Maintenance
S
Stores Inventory
R
Recruiting
Validation
Form/Table/View
T
Validation Form/Table
S
Schedule
U
Utility
T
Validation Form/Table
U
Utility
Parts of a form
• Title Bar
• Blocks
– Key Block
– Information Block
Menu Bar
Toolbar
Title Bar
Key Block
Information
Block
Auto Hint and
Status Line
When working on a form, where do you start?
A. Next block
B. Information block
C. Start block
D. Key block
Horizontal Toolbar
1 2
3 4
Icon
5 6
7 8
9
10
Used for…
1. Rollback – clears all information (except key information) and returns you to
the first enterable field in the key block. If you enter changes and do not save
them before trying to roll back, you are prompted to save.
2. Select value to return to form.
3. Previous Record – moves cursor to the previous record.
4. Next Record – moves cursor to the next record.
5. Previous Block - moves the cursor to the previous block that has at least
one enterable field.
6. Next Block – moves the cursor to the next block that has at least one
enterable field.
7. Enter Query - puts the form into query mode so you can enter search criteria
to see what information is already in the database.
8. Execute Query – in query mode, searches the database and displays all
records that match your search criteria.
9. Cancel Query – removes all data and is ready for you to enter another
query.
10. Exit – if you’re in a form, exits the form and returns to the main menu. If
you’re on the main menu, exits the Banner application.
Querying
• Wildcards - you can use the Oracle
wildcards % and _ in the search criteria:
– The character % represents any number of
unspecified characters.
– The character _ represents one occurrence of
an unspecified character.
– The date format in Banner is DD-MMM-YYYY.
To query all transactions for the month of
December 2013 use %DEC-2013 as the
search criteria.
Quick Hints
• Options Menu – From within a form you can access
other forms, windows and blocks related to the current
form.
– You can also use the right mouse button to access a
list of options (just be sure your pointer is not over a
field).
• Use F5 on your keyboard to display the direct access
field. This is useful if you want to access another
Banner form without exiting the current form.
• Click on File from the menu bar to see the last 10 forms
accessed since your last logon.
Type in the search criteria
Execute the query
Drill down for more information
Drilling down

Field in key block is populated automatically from the previous form

Perform a ‘next block’ function to see information

As long as Options is not grayed out in menu bar, you can continue
to drill down for more information
Check Available Balance
To see detail accounts
To see detail transactions in operating ledger
Perform a search
1. Enter the query mode
2. Type in the search criteria
3. Execute the search
Extract records to Excel
To see general ledger balances
on self supporting or other trust funds
Use “Options” to drill down for more detail
Menu Bar
or
Right click
Grant funds
To look up vendors in Banner
If you want to see the names of the last 10 forms
accessed in the current session, which menu
bar choice would you select?
A. File
B. Edit
C. Record
D. Help