Fresno State ATI Campus Plan : July 2014 – 2015 Update
Overview
The ATI emphasizes the importance of establishing effective processes for tracking and documenting ATI-related campus activity. In order to support campus efforts in this area, the ATI Campus Plan
will be used for gathering key data to support effective decision-making and prioritization of activities
Instructions for using the Task Dashboard
1.
2.
3.
4.
Indicate the relationship of the task to overall campus ATI efforts
a. In the ‘Priority Area’ column, indicate the ATI priority area associated with this task. The Fresno State ATI Campus Recommendations Matrix (CRM) items have been included as well as specific tasks
developed by the individual sub-committees for Instructional materials (I/M), procurement (PRO) and Web Accessibility (WEB).
b. In the ‘Specific Status Indicator(s)’ column, list the unique numbers for all Success Indicators associated with this task
Briefly summarize the task (what will be done and by whom)
a. In the ‘Task’ column, list the overall goals for this task
b. In the ‘Milestones/Metrics’ column, list the key intermediate steps required to complete this task
c. In the ‘Assigned to’ column, list the groups/individuals that will be involved in the task
d. In the ‘Deliverables’ column, enter the expected outcomes for this task
Document priorities/deadlines
a. In the ‘Priority Level’ column, select a priority value
b. In the ‘Due Date’ column, enter the anticipated completion date for the task
Maintain current documentation
a. In the ‘Updates’ column, enter key changes in status for the task
Page 1
Fresno State ATI Campus Plan : July 2014 – 2015 Update
Task
#
List
the
task
#
Priority
Area(s)
Specific
Status
Indicator(s)
Assigned to
Deliverable(s):
Resources
Priority
Level
Due Date
Updates
(from Spring 2013)
List all
related
success
indicators
List all goals for
this task
List all
milestones/metrics for
this task
Indicate to
whom this task
was assigned
List all deliverables
for this task
High (1)
Medium
(2)
Low (3)
Indicate when this
task is due
Indicate any updates regarding this
task (use this for notes on progress,
comments from ATI Steering
committee, etc.)
1.4
Develop a strategy
for identifying and
testing remaining
non-WCMS sites
Responsible site
managers list
development
ATI Web
Accessibility
Sub-Committee
2
Dec 2014
Developing list of known non-WCMS
sites in progress.
WEB
1.7; 1.8
Develop system to
track accessibility
tests per site
including site
owner, test dates,
notification of noncompliance,
recommended
remediation, retest
dates and outcomes.
This system should
also include
automatic reports
on a quarterly basis
to both
departments,
related committees
and the CO
Define process
specifications; confirm
campus entity
responsible remediation,
testing and validation
Web
Communications
Initial draft of nonWCMS sites.
Initial draft of
responsibles for nonWCMS sites
Define system
specifications
2
June 2015
Changing strategy on how we’ll store this
info. Waiting for replacement for our Sys
Admin to being this work.
W/1
W/1
Milestones/ Metrics
List the
priority
areas:
Web,
I/M,
Procure
ment
WEB
1
2
Task(s)
Page 2
WEB
1.14; 1.16
WEB
1.8
3
W/1
4
W/1
IM
5
IM/2
2.1
Develop Web
accessibility
monitoring program
that includes shared
responsibility for
testing and
remediation across
campus entities
Develop process and
documentation for
non-WCMS sites to
test, and have access
to Compliance
Sheriff, and report
to related
committees as
needed
Responsible site
managers list
development
Web
Communications
Initial draft of program
with list of potential
responsible
entities/individuals
3
Jan 2015
WebComm currently does the testing
and remediation. Will define the process
and share with campus.
Discover and document
non-WCMS sites
Web
Communications
Initial list of excepted
non-WCMS sites
2
June 2015
This work will begin once owners of
non-WCMS sites are identified.
The committee will
develop an ad hoc
committee of Chairs,
Department
Administrative
Assistants, and
represenatives from
Academic Affairs to
review/revise
existing policies and
create a
dissemination plan
for late-hire faculty
(especially lecturers
and Graduate
Teaching
Associates).
-Development of policy to
enforce accessibility
regulations
-Implementation of
procedures to
disseminate policy
1
- Draft of revised
policy submitted to
Senate Personnel and
Academic
Information
Technology
Committees May
2014
- Timeline for
approval by other
Senate Committees
depends upon
individual
Committees
-Working group of IM Subcommittee
members and Chairs of relevant
Academic Senate Standing Committees
has been formed, reviewed existing
policies, and identified proposed
revisions
Discover and document
non-WCMS site managers
- Bookstore tracking of
success of late-hire
faculty textbook
adoptions
Initial list of affiliated
sites/vendors
providing services
- IM
Subcommittee
- Dept. Chairs &
DAAs
- Academic
Affairs
- Academic
Senate
- Potential policy
changes requiring
departments to order
textbooks for late-hire
faculty
- Passage of policy
through Academic
Senate
-Faculty buy-in
Page 3
IM
2.2
- Establish
procedures for
bookstore tracking
of success of latehire faculty
textbook adoptions
IM
6.1
The IM
subcommittee will
work with the
University
Curriculum
Committee and
Personnel
Committee to define
and establish a
process for
reviewing
accessibility
requirements and
faculty compliance.
IM
7.1
The IM
subcommittee will
work with the
University
Curriculum
Committee and
Senate Personnel
Committee to
develop formal
documentation
(through Policy,
Resolution or
Procedure) of the
nature of faculty
responsibility for
selecting and
authoring accessible
curricular materials
6
IM/2
7
IM/6
8
IM/7
- Run reports of current
late-hire adoption rates
- Development of specific
procedures for tracking
- Run reports of late-hire
adoptions at semester
intervals to track
progress
- Development of process
for reviewing new
traditional (vs. online)
course proposals
- Incorporation of
accessibility assessment
in faculty peer evaluation
policy and template
-Academic
Personal
-Department
Chairs
-Kennel
Bookstore
- University
Curriculum
Committee
- Senate
Personnel
Committee
- IM
Subcommittee
- Development of policy
proposal regarding
faculty responsibilities
- University
Curriculum
Committee
- Senate
Personnel
Committee
- Academic
Affairs
- IM
Subcommittee
3
Ongoing monitoring
with review May
2014
Kennel Bookstore has established
procedures. The IM Subcommittee will
review data provided by current
procedures, refine procedures as
needed, and communicate data to
campus and CSU stakeholders.
- Faculty buy-in
-Lack of a compliance
officer coordinating
various groups
- Campus staff
reductions make
implementation of any
additional tasks
difficult.
2
- Draft of revised
policy submitted to
Senate Personnel and
Academic
Information
Technology
Committees May
2014
- Timeline for
approval by other
Senate Committees
depends upon
individual
Committees
While reviewing and proposing
revisions of current policies, the IM
subcommittee determined that
components of review of new traditional
course proposals for accessibility and
assessment of faculty compliance should
be incorporated with proposals for
policy changes re: late-hire faculty
textbook adoption and a general policy
on faculty responsibility for accessible
IM so that these items are not
considered piecemeal by the Academic
Senate.
- Faculty buy-in
- Passage of policy
through Academic
Senate
-Lack of a compliance
officer coordinating
various groups
- Campus staff
reductions make
implementation of any
additional tasks
difficult.
1
- Draft of revised
policy submitted to
Senate Personnel and
Academic
Information
Technology
Committees May
2014
- Timeline for
approval by other
Senate Committees
depends upon
individual
Committees
-Working group of IM Subcommittee
members and Chairs of relevant
Academic Senate Standing Committees
has been formed, reviewed existing
policies, and identified proposed
revisions
Page 4
IM
7.2
9
IM/7
IM
10
IM/7
7.3
Develop additional
specific mechanisms
to encourage faculty
authoring and
adoption of
accessible
instructional
materials
- Provide specific
guidance for faculty
development and
implementation of
accessible materials
- Compilation of complete
list of incentives to
faculty for development
and utilization of
accessible materials
- Implementation of
incentives
- Development of
strategies to encourage
faculty to volunteer
existing courses for
accessibility review
- Integration of accessible
syllabus template with
official university
syllabus template
- Development of model
course with examples of
accessible materials on
BlackBoard that faculty
can consult
- Coordinated outreach to
faculty (e.g., training at
dept. faculty meetings,
training of a department
point-person for
accessibility questions)
- Integration of
accessibility training with
Affordable Learning
Solutions activities
- TILT
- Library
- Academic
Personnel
Services
- Provost
- TILT
- Academic
Affairs
- Provost
- Campus staff
reductions make
implementation of any
additional tasks
difficult.
- Resources for
incentives
3
-Lack of a compliance
officer coordinating
various groups
- Campus staff
reductions make
implementation of any
additional tasks
difficult.
- Resources for
incentives
1
Ongoing
-With the library as a lead, TILT is
working through announcements in
newsletters, stipends for development
and adoption of accessible materials
with a Chancellor’s Office grant.
- Once policy changes have been
finalized, the IM Subcommittee will have
a better sense of incentives/resources
needed to encourage faculty compliance
-Model BlackBoard
course: October 2013
- The ATI
Communication
Subcommittee will
draft plan for
coordinated
communication &
outreach to faculty to
be developed after
Senate passage and
presidential approval
of the Policy on
Faculty
Responsibility for
Accessible
Instructional
Materials.
- Implementation of
plan for coordinated
communication and
outreach to faculty
will be determined by
Communication
Subcommittee
Several current, ongoing efforts provide
communication while the larger policy is
being discussed and passed.
- TILT offers accessible syllabus
template for online and face-to-face
course
- TILT also provides guidance on making
all electronic material accessible.
- Samples of accessible materials
available now in BlackBoard Faculty
Forum
- Affordable Learning Solutions activities
provide information about ATI
Page 5
Procure
1.2
Developed and
published a
document that
defines what
products are
categorized as
Section 508 EIT
procurements
Publish EIT definition
information to
redesigned ATI website
Tom Siechert
EIT Definition
information; published
to web
High
December 2014
Information already created –need to
publish to redesigned ATI website
Procure
1.3
Developed a
procedure for
procuring EIT
products based on
the product/service
impact criteria
Create “How to
determine impact level”
document, Develop
campus-specific
procedure for what to do
for each impact level
Tom Siechert
Campus-specific
procedure established
for the EIT procurement
process for any given
impact level
High
December 2014
How to determine impact level already
established. The campus-specific protocol
for what activities will take place (e.g.
level/complexity of 508 evaluation) for
each level is still TBD
Procure
1.4
Developed a
documented
process to
determine the
level/complexity of
508 evaluation that
will be required for
new procurements
and/or renewals
Document process to
determine
level/complexity of 508
evaluation), based upon
the impact criteria in 1.3
Tom Siechert
Documented process to
determine
level/complexity of 508
evaluation), based upon
the impact criteria in 1.3
High
December 2014
How to determine impact level already
established. The campus-specific protocol
for what activities will take place (e.g.
level/complexity of 508 evaluation) for
each level is still TBD
Procure
1.5
Developed a process
for all competitive
bid procurements
that require an
evaluation of
Section 508
compliance
Document process for
EIT procurements that
require a competitive bid
Tom Siechert
Documented process for
EIT procurements that
require a competitive
bid
High
December 2014
Fresno State process to be based upon CSU
Accessible Procurement process for
procurements that require a bid
11
PRO/
1
12
PRO/
1
13
PRO/
1
14
PRO/
1
Page 6
15
Procure
1.6
Developed a process
for all non-bid
procurements that
require an
evaluation of
Section 508
compliance
Document process for
EIT procurements that do
not require a competitive
bid
Tom Siechert
Documented process for
EIT procurements that
do not require a
competitive bid
High
December 2014
Fresno State process to be based upon CSU
Accessible Procurement process for
procurements that do not require a bid
Procure
1.8
Documented a
process used to
verify Voluntary
Product
Accessibility
Template (VPATs)
Develop Fresno State
VPAT Review Process
Tom Siechert
Documented the Fresno
State VPAT Review
Process
High
December 2014
Fresno State process to be based upon CSU
Accessible Procurement process for VPAT
review
Procure
2.3
Documented in
writing who is
responsible for each
component of the
accessible
procurement
process.
Document Fresno State
EIT Procurement roles
and responsibilities
Tom Siechert
Documented Fresno
State Accessible
Procurement Roles and
Responsibilities
High
December 2014
Fresno State EIT roles and responsibilities
will be based upon CSU Accessible
Procurement guidance
Procure
4.1
Documented a
process that
outlines when an
EEAAP is necessary
Document Fresno State
process for determining
when an EEAAP is
necessary
Tom Siechert
Documented Fresno
State EEAAP process
(which includes how to
determine when an
EEAAP is necessary)
High
December 2014
Fresno State EEAAP process will be based
upon CSU Accessible Procurement guidance
Procure
4.2
Established a
process with roles
assigned for all
parts of creating an
EEAAP
Document Fresno State
EEAAP creation roles and
responsibilities
Tom Siechert
Documented Fresno
State EEAAP process
(which includes all
defining roles and
responsibilities of all
persons involved)
High
December 2014
Fresno State EEAAP process will be based
upon CSU Accessible Procurement guidance
PRO/
1
16
PRO/
1
17
PRO/
2
18
PRO/
4
19
PRO/
4
Page 7
20
Procure
4.3
Establish a process
that tracks how
many EEAAP’s have
been created
Include EEAAP
information in Accessible
Procurement tracking
system (e.g. Database,
other system)
Tom Siechert
EEAAP information
captured in Accessible
Procurement tracking
system
High
December 2014
Procure
5.2
Established and
deployed training
program for
purchase requestors
and administrative
support staff
Develop Accessible
Procurement training
materials for purchase
requestors,
administrative support
staff
Tom Siechert,
CSU CO (Pilot)
Accessible Procurement
training materials
developed for purchase
requestors and
administrative support
staff; training materials
provided via variety of
modalities (e.g. inperson, online, selfpaced)
High
February 2015
Training materials developed and deployed
as a part of the CSU Accessible
Procurement Pilot at Fresno State
Procure
5.4
Established and
deployed training
program for Buyers
(procurement staff.)
Develop Accessible
Procurement training
materials for Buyers
Tom Siechert,
CSU CO (Pilot)
Accessible Procurement
training materials
developed for Buyers;
training materials
provided via variety of
modalities (e.g. inperson, online, selfpaced)
High
February 2015
Training materials developed and deployed
as a part of the CSU Accessible
Procurement Pilot at Fresno State
Procure
5.6
Established a plan
that provides
resources for the
Section 508
Compliance Officer
and ATI Designee to
participate in
professional
development and
continuing
education
opportunities
Document campus plan
that details how
professional
development and
continuing education
opportunities are
provided for ATI
Designee (ATI
Procurement Program
Manager)
Tom Siechert
Documented campus
plan that details how
professional
development and
continuing education
opportunities are
provided for ATI
Designee (ATI
Procurement Program
Manager)
High
December 2014
PRO/
4
21
PRO/
5
22
PRO/
5
23
PRO/
5
Page 8
Procure
6.2
Established process
for working
collaboratively with
vendors during the
procurement
process to assess
and improve the
accessibility of their
product (i.e. VPAT
review process,
Accessibility
Roadmap.)
Document Fresno State
VPAT review process,
Document Fresno State
Accessibility Roadmap
process
Tom Siechert
Documented process for
Fresno State VPAT
review, Documented
process for Fresno State
Accessibility Roadmap
process
High
December 2014
Procure
6.3
Established an
ongoing general
campus
communication that
promotes EIT
procurement
awareness
Create general campus
communications to
promote EIT
Procurement awareness
Tom Siechert
Campus
communications to
promote IT
Procurement awareness
will be created as a part
of the CSU Accessible
Procurement Pilot at
Fresno State, and will be
ongoing after the Pilot is
completed
High
February 2015
Procure
8.5
Total numbers of
EIT reviews
Include EIT review
information in Accessible
Procurement tracking
system (e.g. Database,
other system)
Tom Siechert
EIT review information
captured in Accessible
Procurement tracking
system
High
February 2015
Procure
8.6
% of EEAPS
Include EEAP
information in Accessible
Procurement tracking
system (e.g. Database,
other system)
Tom Siechert
EEAP information
captured in Accessible
Procurement tracking
system
High
February 2015
24
PRO/
6
25
PRO/
6
26
PRO/
8
27
PRO/
8
Fresno State VPAT-review and Accessibility
Roadmap processes will be based upon CSU
Accessible Procurement guidance
Page 9
COMM
28
open
COMM
29
open
COMM
30
open
Summarize efforts
of sub-committees.
Distill Chancellor
reports to narrative
form for campus
distribution.
Develop campus
messaging on
various
Accessibility/ATI
topics of interest to
the campus
community
Develop
information “cheat
sheets” to be
distributed to
campus community
spotlighting key
elements of ATI
compliance
Report submitted to
Associate Provost for
review then distribute to
campus
ATI
Communications
Sub-committee
Final report summary
2
March 2015
New Sub-committee
Develop regular calendar
for releasing
informational material
ATI
Communications
Sub-committee
Periodic infmormation
releases
2
Began November
2013
New Sub-committe
Obtain fixed budget for
hard-copy materials
Est. $4,000
ATI
Communications
Sub-committee
“Cheat sheets” produced
and distributed
2
December 2014,
depending on budget
approval
New Sub-committe
ATI Steering Committee Notes
Meeting Dates
Key Decisions
7-18-12
Meeting w/ Lynette & Steering Committee
9-12-12
Steering Meeting
10-3-12
Full ATI Team Meeting
10-12-12
Steering Meeting
11-5-12
Presentation to STLT
11-30-12
Full ATI Team Meeting
1-24-13
Steering Meeting
2-12-13
Steering members meet with Provost Dr. Covino
3-20-13
3-20-13
4-5-13
5-6-13
5-29-13
Full ATI Team Meeting
Steering Meeting (Prior to Full meeting)
Steering Meeting
Presentation to AIT
Steering Meeting
June 2013
Campus hired ATI Procurement Program manager to support Section 508
efforts
Steering Team and commitees worked on review and updates to Campus Plan
Summer 2013
Notes
Present Draft Task plan, and ATI Support
Review final task Plan, Nov. reports/ STLT presentation
Nov. reporting charge
Final discussion for STLT presentation for Sec 508 Coord.
Proposed new role and policy update
Final 11-12 reports and discussion.
New Section 508 policy review
Discuss Nov. STLT recommendations-awaiting response ; Following meeting worked with IT and PCHRE to
incl Section 508 language in new strategic plans.
Task Plan Update and update on pending policy / position
Update Steering on same.
Policy review and feedback
Steering members presented ATI update to academic team.
Review policy recommendations to STLT, System Wide results from 11-12, discuss task plan update for 1213
New role will revise and further develop policy and procedures for compliance.
Page 10
Meeting Dates
8-29-13
9-5-13
9-19-13
11-5-13
11-18-13
12-5-13
2-11-14
3-24-14
4-28-14
5-20-14
8-19-14
Key Decisions
Webinar: “A Clear Standard for Access to Institutions”
Steering Meeting to finalize Campus Plan for 2013-2014
Full ATI Team meeting
Webinar_Disab Mgmt-Ignore Access to Technology at Your Peril
ATI Website discussion – steering members
ATI Steering Mtg
ATI Communication Sub-committee meeting Full ATI Team Meeting
ATI Steering Meeting
ATI Steering Meeting
ATI-Steering Meeting
Notes
ATI sponsored, offered campus wide
Review task Plan and prepare for 2012-2013 reporting
ATI & SSD psonsored
Initial meeting with members
Status check
2014-2015 task plan Sheet
Page 11