API SD transition
API
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July Pomida – Warehouse/PR creation
Arnel Bon/Arnold Elpedez – PO creation/Material Master
Ryan Marvin Entereso / Joy Pedraza – Circulation (Proj 8)
Julius Segun / Orlando Pesigan – Logistics (Proj 8)
Weng Dote – Customer master creation (Ad Sales/Prepress)
Eden Argonza / Devonne Javier / Lorraine Garcia – Billing
Grace Lopez / Noy Ramos – Internal Order creation
Grace Bracero – Ad Sales Sales Order creation
Amy Asis – Pre-press Sales Order creation
Contact Persons
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Joy Aguila/Lonel Labit – Online Enterprise (OE)
Cynthia Mendoza
Clarence Dominguez/Stephen Soriano – SMOM, Policies
Bayantel Proj. 8 shuttle service
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Van with ABS-CBN Publishing logo on front window
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8:30 – MRT – Bayantel (B)
10 – 10:30 – B to ELJ
11 – 11:30 – E to B
11:30 – 12:30 – B to E
1:30 – 2:30 – B to E
2:30 – 3:30 – E to B
3:30 – 4:30 – B to E
4:30 – 5:30 – E to B
5:30 – 6 – B to E
6 – 6:30 – E to B
6:30 – 7 – B to MRT
7 – 7:30 – MRT to B
8 – 8:30 – B to E
8:30 – 9 – E to B
9 – 9:30 – B to E
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Organizational data
Sales areas
Company
Code
Client
2700
Client
Sales
Organization
Circulation
1000
Distribution
Channel
Division
P1
10
01
P2
20
02 A1 01
Sales Area 1
02
Ad
Sales
2000
Pre-Press
3000
P3
10
10
P4
01 A2 02
A3
01
Sales Area 2 Sales Area 3
Customer Master
Customer Master Data
Definition:
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Customer Master Data - In the SAP System, all business
transactions are posted to and managed in accounts. You must
create a master record for each account that you require. The
master record contains data that controls how business transactions
are recorded and processed by the system. It also includes all the
information about a customer that you need to be able to conduct
business with him.
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Account Group - ensures that only the relevant screens and fields
are displayed and ready for input for each of the customer’s different
partner functions. For example, the address, communication, and
bank data fields are omitted for the account group for one-time
accounts.
Customer Master Data
General Data
Address
Control Data
Marketing
Contact persons
Company Code Data
Account Management
Payment Transactions
Correspondence
Insurance
Sales Area Data
Sales
Shipping
Billing
Partner Functions
Output
Account Group
General data
3-series unique to API
Name1 and Name2
Search term 1 & 2
Suffix CIRC, ADSL, PPRS
Street, Street2, Street3
Determines route
API0000028 -> API028
General data
Contact person
Can be set via VAP1/VAP2 also
Company Code Data
Default recon account
Sales Area Data
Sales Group
AP1 – standard
AP2 – consignment
AP3 - complimentary
Customer Group
01
Industry
02
Direct
03
Dealer
10
Advertiser
11
Agency
12
Government
13
Affiliated Company
14
Subsidiary Company
15
Blocktimer
16
TFCI Official
17
TFCI Personal
18
Tenants
Z1
Print
Z2
Subscription
Z3
Bulk Subscription
Z4
Bulk Sale
Sales Area Data
For Sales Org 2701,
set relevant for POD.
Sales Area Data
Tax classification MWST
0 – tax exempt
1 – liable for taxes
SPRO – Terms of Payment
Partner Function
Based on partner function rules
User exit
Project ZPARTNER
INCLUDE ZXF04U01.
Partner Function Rules
Blocking customer
Fill in blocks for selected sales
area
Customer deletion
Selected sales area data
Blocks the whole customer master
data
Watch-out
From customer master data
Menu Extras -> Classification
Previous method for storing
Partner functions?
Some programs like ZO62
Sales invoice used the function
CLAF_CLASSIFICATION
_OF_OBJECTS – removed
from ZO62 program.
Customer Master Tables
KNA1 – General data
 KNB1 – Company Code data
 KNVV – Sales Area data
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TCodes
XD01/VD01 – Create
 XD02/VD02 – Change
 XD03/VD03 – Display
 XD99 – Customer Mass Maintenance
 VD05 – Block customer (Sales area)
 VD06 – Delete customer (Sales area)
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Material Master
Material Master
Material type
 ZPXD - API exdeal goods (Ex deal materials for
SO)
 ZPSI - API stock inventory
 ZPNS - API non-stock inventory
 ZTRD - API retail inventory (circulation for SO)
 ZSER - FMS Services (ad sales/pre press
materials for SO)
Material Master
OE Material Code
Division
A1 API Magazines
A2 API Services
A3 API Printing
A4 API ExDeal
Prod Hierarchy
Z1 Current Magazine
Z2 Back-Issue Magazine
Z3 Regular Ads
Z4 Advertorial
Z5 Special Publication
Z6 Inserts
Weight for
Shipping docs
Additional Data - UOM
Number of pieces of magazines per bundle
(API Circulation provides the number of pcs.)
- used in delivery receipt (ZO63) and BODR (ZO79)
- basis of logistics of how many bundles to load in truck
Basic Data 2
ISSN# aka Barcode
- Used in delivery receipt
- possible CRF – additional number at end for different
batches
Sales Org 1
Make sure to extend magazine materials ZTRD are
extended for both distribution channels P1 and P2.
Sales org 1
For magazines
should link to PR00
condition for price
Tax classification
0 – no tax
1 – liable for taxes
ZTRD User Exit
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Sets material to batch management
Valuation category to X – batch
Transaction code CMOD, enter project name ZMM1.
Component MGA00001.
Include ZXMGOU02.
Pricing/Discounts
Pricing
Material price
 Customer specific price
 Customer discount
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Rate customer discount – K007
 Customer/Material discount – K005
 Flat
Material price
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Logistics\SD\Master Data\Conditions\Select Using Condition Type\Create
(VK11)
Enter Condition Type PR00
Click Key Combination button
Select Material with release status. Enter.
Enter the following:
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Sales org
Distribution Channel
Customer
Valid on
Valid to
Material
Amount/Rate
Customer Discount
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Logistics\SD\Master Data\Conditions\Select Using
Condition Type\Create (VK11)
Enter Condition Type K005 or K007. Enter.
Enter the following:
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Sales org
Distribution Channel
Customer
Valid on
Valid to
Material (for K005)
Amount/Discount in Percent
ZT55 – Internal Order assignment by
Material/Batch
Batch Record
MSC1N/MSC2N/MSC3N
 Auto-created from Goods Receipt
 Advance SODR loading/printing
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 Manual
creation of batch
Proposal of Data to SO
Customer Master
Name
Address
Pricing
Shipping Requirements
Payment Terms
Plant
Sales Order
Material Master
Cost
Plant
Weight/Volume
Availability Check
TCodes
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MM01/MM02/MM03 – Material Master
MM06 – Material deletion
MMAM – change Material type
VK11/VK12/VK13 – Condition/Discounts
(K005/K007)/Price (PR00)
VK31/VK32/VK33 – alternative Conditions/Discounts
MSC1N/MSC2N/MSC3N – Batch Record
ZT55 – Internal Order Assignment by Material/Batch
SD Cycle
1. Inquiry
8. Payment (FI)
2. Quotation – could be used for
pre-press
7. Billing
3. Sales Order
6. Post Goods Issue
4. Delivery
5. Picking/Packing
Transaction Flow
Purchase
Req.
Purchase
Order
OE
Sales
Order
Outbound
Delivery
Billing
(Sales
Invoice)
User Exits
PO Creation – check Batch YYYYMM
EXIT_SAPMM06E_016
 MIGO GR – check Batch YYYYMM
EXIT_SAPMM07M_003
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Checks if plant 2700 and material group
240100N
Does not check if batch is blank during PR
Sales Orders
Sales order documents
Standard Order
Order – Delivery - Invoice
Consignment Order
Fill-up – Issue - Invoice
Consignment Processing:
Customer consignment goods are goods which are stored at the
customer locations but which are owned by your company.
The customer is not obliged to pay for these goods until
they remove them from consignment stock. Otherwise, the customer
usually returns consignment goods which are not required.
Fill up is requested to move stock to customer special stock.
Issue is initiated to bill the customer for stock used.
Return is used to credit the customer for unused stock.
Pickup is used to return the unused inventory into
company unrestricted inventory.
Complimentary – ZAP6
Complimentary Returns – ZAP7
Consignment Late Returns – ZRET
API Returns – ZARE (not tested)
Sales Order Flow
ZAP3
ZAP4
ZAP3
ZAP5
ZAP4
BILLING
ZARE
ZAP1
ZAP2
ZAP6
ZRET
ZAP7
OE
Purchase
ZR81
Order
ZO27
OE
ZO59
Sales
Order
ZR81 – Purchase order download
 ZO27 – OE to SAP Customer (OE02
interface)
 ZO59 – SODR – OE to SAP Sales Order
Delivery Receipt Load (OE01 interface)
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Sample File format
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OE02 Interface
0|2700||2700|2701|P2|A1|0003|MICHAEL DUMLAO (DUMLAO MEDIA INC.)|MICH16CIRC||352779 Gananoque Drive, Missisauga, Ontario, L5N 2E4, Canada|0000|Metro
Manila|PH|API0000117||||||||101030001|001|R1|MICH16CIRC|ZP01|2700|AP1|Z4|PHP|1|1|01|01|2
700|FOB|Free on Board|ZP01|01|0|Michael Dumlao|1||||Z1|27001273|Z2|27009991||||||||
OE01 Interface
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Print Order/Newstands/Consignment Fillup
10Q001CIRC,4590000000-PRINTORDER,01/08/2009,1ACT,1,200802
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Reorder
10Q001CIRC,4590000000-REORDER,01/08/2009,1ACT,1,200802
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Update PO
10Q001CIRC,4590000000-UPDATEPO,01/08/2009,1ACT,1,200802
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Complimentary
ADSA01CIRC,COMPLIMENTARY-API001,01/08/2009,1ACT,1,200802,Name,Address
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Bulk Subscription
TVA01CIRC,SUBSCRIPTION,5/15/2009,1TBM,1,200906,Name,Address
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Regular Subscription
10Q001CIRC,PAID SUBSCRIPTION,01/08/2009,1ACT,1,200802,01/08/2010
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ZO59
Reference PO#
Determines which
Storage location the
Delivery uses
Document Flow
List of related documents that describes
the history of a sales doc.
 Displays all preceding and subsequent
documents.
 Can be viewed at header or item level
 Simplifies problem resolution
 Table VBFA
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Incompletion log
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Indicates fields that should be verified in order to consider the
document complete. The log informs you of data which is missing in
the document. A pop-up window is activated to tell you, when
saving a document, that your data is incomplete. You can then
either park the document or process it prior to saving.
Tables
VBAK, VBAP - SO
 VBUK/VBUP – status
 VBFA – doc flow
 ZBIADEF – Interface definition
 ZBIAEXE – last run date/time
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TCodes
VA01/VA02/VA03 – Sales Order
 VA05 – List of SOs
 VA05N – ECC6 List of SOs
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Complimentary
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Zero net value issue
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DEVK951033 400 ECC6: Complimentary Zero Net Value
Shipping
Deliveries
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Auto-created from SO creation
 Contains
quantity, delivery date, route, weight
of delivery, storage location…
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Tables LIPS, LIKP
Delivery Receipt
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VL71 – see printout
Return Slip (RS)
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ZO58 – see printout
Shipment Doc
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VT70 – see printout
Proof of Delivery (POD)
VLPOD
VLPODL
Shipping Point Determination – 2700
 Route Determination
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 Country
and transportation zone
Availability check
 Delivery date determination
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Tables
LIKP, LIPS – delivery table
 ZONOUNITCOST – no display of unit cost
for customers for DR
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TCodes
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VL01N/VL02N/VL03N – Outbound delivery
VL71 – Print delivery receipt
VLPOD/VLPODL – Proof of delivery
VL06G – Post Goods Issue
VL09 – Reverse Goods Issue
VKM5 – Delete delivery/Reject SO
VT01N/VT02N/VT03N – Shipment Doc
VT70 – Print shipment doc
ZT72 – no unit cost customers table maintenance
ZO58 – Return Slip (RS)
Billing
BIR permit #
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0508-116-00057-CBA/A
Billing Methods
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Can be done differently for each customer
 Per shipment
 Periodically (e.g. monthly)
 Collectively (e.g. every P100,000)
Sales Order
Delivery
Sales Order
Delivery
Delivery
Sales Order
Sales Order
Invoice
Collective
Delivery
Invoice
Invoice
Invoice Split
Delivery
Invoice
Individual
Automatic Account Assignment
SD/Basic Functions/Account Assignment
ERL – Revenue, ERS – Sales Deductions, MWS – Tax
When in billing doc, go to environment\Account determination analysis.
Tables
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VBRP – sales invoices
TCodes
VF01/VF02/VF03 – Billing
 VF05 – Billing doc list
 VF05N – ECC6 Billing doc list
 VF04 – batch job
 VF11 – Cancel billing
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Credit Management
Credit Checking
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Credit exposure is a total combined value of:
 Open Orders
 Open Deliveries
 Open Billing Documents
 Open items (accounts receivable)
Can define whether an error or a warning message appears
Can be initiated at:
 Sales order creation
 Delivery creation
 Post Goods Issue (Shipping confirmation)
Credit Management
Customer Credit Management (FD32)
Enables you to minimize the credit risk yourself by
specifying a specific credit limit for your customers. Thus
you can take the financial pulse of a customer or group of
customers, identify early warning signs, and enhance your
credit-related decision-making. This is particularly useful if
your customers are in financially unstable industries or
companies, or if you conduct business with countries that
are politically unstable or that employ a restrictive exchange
rate policy.
TCodes
FD32 – Credit Mgmt
 F.31 – Credit Overview report
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Logistics Information
System (LIS)
LIS
Sales IS
Purchasing IS
Production IS
Logistics Information
System
Plant Maintenance IS
Inventory Management IS
Quality Management IS
Sales Information System
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SIS is:
 Used
to display sales results and perform
functions such as budgeting, rebate, planning,
forecasting…
 Downloaded to spreadsheets.
 Used to perform sales history/budget loads
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Uses Information structures that are updated from sales transactions.
Each IS forms its own database table
IS are historical files
S901
S902
S910
S911
ABS-CBN Mthly Revenue Report
ABS-CBN Daily Revenue Report
API Monthly Revenue Report
API Daily Revenue Report
Sales Orders
Information
Structure
Deliveries
Invoices
Review
Configure
System
Enter Master
Data
Enter
Business
Transactions
Populate
Sales
Information
System
Organizational data
Master data
Material Master
Customer Master
Sales Orders
Shipping
Transaction data
Pricing
Billing
On-line up-to-date sales information
Effects of Sales Cycle on G/L account
SD transaction
Effect in FI
Sales Order
Effect in MM
Purch
Req
MRP
Post Goods Issue
Reduces stock
quantity and value
Billing
DR – Customer (A/R)
CR – Revenue
Customer Payment
DR – Bank
CR – Customer (A/R)
SD integration points with FI/CO
Inquiry
Quotation Contract
SO
Delivery
Shipment
Document
Goods
Issue
Customer
Invoice
SD
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Credit Info
Preliminary Costing
Inventory Valuation
Profitability
A/R
FI/CO
Credit information: When SO is created, SAP checks the credit information (entered
in FI) to confirm that the order is within the specified credit limit.
Inventory valuation: When a good is issued, it is taken out of inventory and
therefore will affect the inventory valuation in FI.
Profitability and A/R: When the customer invoice is issued, a direct posting will be
made in FI to A/R and later, when payment is received, to profitability.
SD integration points with MM/PP
Inquiry
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Quotation Contract
SO
Inventory
Availability
Delivery
Independent
Requirements
Product Info
Requisitions
Master
Scheduling
Shipment
Document
Goods
Issue
Inventory Info
Customer
Invoice
MM/PP
SD
Product information: When a SO is created, the product information from
MM is reflected within (eg. Name of material, unit of measure…)
Requirements: When a SO is created, it immediately looks to MM to
confirm schedule lines and quantities.
Inventory Information: When a delivery document is created, a
commitment is made in MM in inventory. When the goods are issued there
is an automatic decrease in inventory.
API Security Roles
Z:API_SD_DELIVERY
 Z:API_SD_LOGISTICS
 Z:API_SD_BILLING
 Z:API_BILLING_MANAGER
 Z:API_SD_MASTER_DATA_CREATION
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Pending/To-do
USD on sales order
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Use of USD (other currency) on sales order
Used PHP equivalent at the moment.
Customer master should have currency: USD on sales
area/sales tab.
Sales invoice (ZO62) needs to reflect currency instead of
default “Total PHP”.
Contact: Devonne Javier
Magazine Volume number
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Regular magazines – YYYYMM (Batch) – monthly
release
Special magazines – Volume # 1.1 – release varies
within the year
Proposal: use ZT55 – to indicate volume number for
each material/batch
Double check on storage location for ZO59
Affected: DR
Possible: BCSR, sales invoice, credit memo, return slip,
BODR, sell thru
Contact: Ryan Marvin Entereso
Expiration date on DR
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Regular subscriptions should show
Expiration date and Remarks as PAID
SUBSCRIPTION.
BODR enhancement
Creation date of delivery
 Double check address (remove Metro
Manila)
 Partner Function Z2 - Sales
Representative name (between previous
account and customer name)
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VT70 – Shipment doc
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MAIN2 window of ZO67 (Summary)
list – single space
 Create new page if more than allocated space
 Summary
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Contact: Julius Segun
Sales Invoice
Total PHP to Total <currency>
 ATTN: <contact person>
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Tax inclusive for Pre-press
Calculation of tax is via condition type
MWST.
 Currently calculation is tax exclusive.
 Workaround is being done by Amy Asis at
the moment.
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ZO70 – Credit Memo
Add customer #
 Hide VAT if PHP 0.00
 (FI – Alma) – doc type DM, DG
 SD – doc type RV
 Contact: Devonne Javier
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Pre-press Job out Cost Report
Contact: Amy Asis
 Monthly report with job out cost
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Pre-press Unbilled JOs and QCs
JO – job order
 QC – quotation contract
 Contact: Amy Asis
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For Research
Customer Rebate (Eden)
 Collective Bulk discount (Ryan/Dev)
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