Supervisor Forum:
HR Refresher
March 5, 2015
Be careful in our Winter Wonderland!
Accidents happen.
If an accident occurs while at work,
do you know what to do?
Workers’ Compensation
Workers’ Compensation is insurance paid by Clemson University to provide
benefits to its employees in case of illness or injury while working. Through this
program, workers are provided with benefits and medical care while the
employer has assurance that the employee will not sue.
Workers’ Compensation (WC) pays 100% of approved medical bills as well as
other expenses. WC compensates 66 2/3% of salary (tax-free), limited to
maximum wage set by law, if unable to work more than 7 calendar days.
WC has the right to direct the medical providers during treatment of an injured
employee. If the injured employee decides to seek medical attention on his/her
own, WC is not required to pay for that treatment. Medical treatment must be
authorized by Clemson’s insurance carrier.
Workers’ Compensation
Who is covered?
Any Clemson University employee who is on the current payroll is covered by
Clemson University’s Workers’ Compensation plan.
Workers’ Compensation
Assess the Situation
What should you do first?
Call 911?
If serious injury,
call for
emergency help!
Call
CompEndium?
(877) 709-2667
If injury requires
immediate medical
attention.
Call Risk
Management?
656-3365
656-3354
If injury doesn’t require medical
attention on day of injury,
report to HR Manager.
HR will alert Risk Management
(in case the injury worsens).
Workers’ Compensation / Injury Reporting
Steps to Take in Case of Injury:
1.
In case of accidental injury, it is the employee’s responsibility to notify his/her
immediate supervisor or Human Resources Manager (Kristy Snider:
656-3026) or Tammy Crane-backup (656-3021) immediately.
Any injury, no matter how slight, must be reported.
2.
The supervisor must compile the details of the injury (who? when? where?
how? what happened exactly?).
3. The supervisor then calls CompEndium (877.709.2667) to report the injury.
Workers’ Compensation / Injury Reporting
What to Expect During the Report of Injury:
•
A Medical Manager Nurse will take the call and ask specific questions about
the accident.
•
CompEndium will contact and assist the injured employee in selecting a
medical provider (usually Redfern Clinic) or will direct him/her to the nearest
Emergency Room.
•
CompEndium will notify the physician or ER of the injury and impending
arrival of the injured employee. The medical provider will contact
CompEndium before the injured employee leaves the facility to receive
authorization for treatment.
Workers’ Compensation / Injury Reporting
What to Expect After the Report of Injury:
Immediately following treatment, the Medical Manager Nurse Consultant will
contact the person who made the initial call with a report of the employee’s
condition and work status.
•
The supervisor must contact the HR Manager (Kristy Snider: 656-3026) with all
information pertaining to the injury (who? when? where did the injury occur?
location of injury on body? where treatment took place? employee’s condition?
work status/restrictions?)
•
Workers’ Compensation / Injury Reporting
What to Expect After the Report of Injury (continued):
•
•
•
•
Return to Work Without Restrictions
• Employee may return to work immediately with proper documentation signed
by the medical provider
Return to Work With Restrictions
• No employee may return to work until Library Administration gives approval
• Coordinating documentation must be forwarded to supervisor so that
discussion to determine how accommodations, if possible, will occur
• A good faith effort to accommodate the employee will be planned (by
Supervisor, Dean, HR Manager, and Unit Head) before the employee’s return
to work
Return to Work With Restrictions & Physical Therapy
• Same as above
Out of Work
• Risk Management will direct us
Workers’ Compensation / Injury Reporting
Review:
If injury is
serious or
life-threatening
Call
911!*
*When
situation is
stabilized,
proceed with
instructions to
the right.
If the injury is not
life-threatening,
employee informs
supervisor immediately.
If supervisor is
unavailable,
employee should
inform Libraries’
HR Manager (Kristy
Snider: 656-3026)
or Tammy Cranebackup (656-3021).
Supervisor
contacts
CompEndium
immediately
(877.709.2667)
Employee will be
contacted by
CompEndium
with instructions.
CompEndium
Nurse contacts
supervisor with
results and work
restrictions, if any.
Supervisor
reports
details to HR
Manager.
If necessary,
Library Admin.
determines if
accommodations
can be made
before employee
returns to work.
Workers’ Compensation
Be careful out there!
Workers’ Compensation
Be careful out there!
• Evaluate your work area.
• Make sure that no cords are exposed to cause trip hazards.
• Be cautious of any spills.
• Report any potential dangers to the appropriate person(s). To report
a campus safety hazard, email riskmanagement@clemson.edu. Your
name will be entered in the Safe Tiger Mug Award drawing.
**Please make sure that everyone in your unit knows the steps to take
in case of a workers’ compensation injury/illness.
Please share this information with your direct reports and so on.
Kronos Q & A
Q:
A:
Are any improvements/changes expected?
Kronos is moving to the Cloud. Kronos is scheduled to transition
from a campus hosted server environment to servers hosted by
Kronos Cloud. During this transition, we also upgrade to the latest
release. This is currently scheduled to occur during the week of
March 9th. The plan is to bring down Kronos production early on
Monday, March 9th and it is anticipated that the system will be
down for 2 work days.
 Web users will not be able to access the system and will
need to record their time on a paper timesheet.
 Clock users will be able to use the clock, which will store
the punches and upload to the Cloud once reconnected to
servers.
A Go/No Go decision will be made on Thursday, March 5th.
Payroll will be communicating with employees in regards to
tracking time on paper.
Kronos Q & A
Q:
A:
Is there capability to use Kronos on iPads or other devices?
Yes, licenses for mobile smartphone apps are available upon special
request. Tablet licenses are not available, however, the mobile app
will work on a tablet or iPad as long as the mobile (not the tablet)
app is downloaded.
Q:
Is it possible for others, besides the supervisor, to view/approve
timecards?
When a supervisor is unavailable (out of office/vacation/illness),
Budget Center Administrators such as Kristy or Tammy, can review
and approve timecards. The Timekeeper (formerly Amber) may
also assist with this. Payroll can also step in when needed.
A:
Kronos Q & A
Q:
A:
Can supervisors enter/change a work schedule in Kronos?
Yes, supervisors can work within the Schedule Editor widget to add,
change, or delete schedule patterns as necessary (see Manager
Scheduling Guide).
Q:
A:
Can an employee run a report with leave details on demand?
Yes, employees can run a Time Detail report from within their
timecards by going to “”My Reports” and then “Time Detail”.
Then enter in the “as of date” and then click on “View Report”.
This will give a detailed report of time worked and any time off
requests using Annual, Sick, Comp, paycodes.
Kronos Q & A
Q:
A:
Q:
A:
Can more than one person view which student employees are
clocked in?
Yes, using the “Reports” widget and choosing “All” in the white box,
you may run the report, Employees Currently Earning Time (On
Premise) using the “All home and transferred in” hyperfind in your
Show as of today’s date, then choose “Run Report”, then “View
Report”. This report will show all who are clocked in. Furthermore,
you may schedule this report to be emailed to you daily at a
specific time.
How is FMLA tracked in Kronos?
It’s not. All concurrent leave (annual, sick, optional, comp) must be
entered into Kronos. Upon FMLA approval, Kristy enters the exact
duplicate of entries, as FMLA hours taken, directly into CUBS.
More Kronos Tips & Tricks
Save the Date:
Thursday, April 2, 2015 at 2pm
Clemson’s Kronos Administrator, Kathi Shivar, will be here for our next
Supervisor Forum/Student Supervisor Meeting to answer all of our burning
Kronos questions.
Please think about what you’re dying to ask, what you need to know, and
what you’d like to learn.
Little Known Employee Benefits
Employee Wellness http://www.clemson.edu/employment/wellness/
CU4Health: http://www.clemson.edu/centersinstitutes/sullivan/ourservices/patients/cuforhealth/index.html
Deer Oaks EAP (Employee Assistance Program)
http://www.deeroaks.com/
• User name: Clemson
• Password: Clemson
Perks Card https://perkscard.com/en/Pages/Home.aspx
• See Kristy for your card
Faculty and Staff Discounts
Little Known Employee Benefits
Faculty & Staff Discounts
•
Cell phone discounts
•
http://www.clemson.edu/finance/procurement/announcements/wireless.html
•
Clemson University Barnes & Noble Bookstore
• 10% off purchase with TigerOne ID
•
Havoline Xpress Lube, Central, SC
• 10% off services with TigerOne ID
Little Known Employee Benefits
Faculty & Staff Discounts
•
JCrew
•
•
15% discount for educators in store only at J. Crew and J. Crew Factory stores.
Lodging
• James F. Martin Inn – 864-654-9020
• Home-Town Suites – Anderson, SC – 864-226-1112
• Hilton Garden Inn – Anderson, SC
• Clemson employees receive a flat rate of $95 for a
standard room and $119 for a suite.
Little Known Employee Benefits
Faculty & Staff Discounts
•
Athletic Events
• Football: Full-time Clemson faculty & staff have the
opportunity to purchase 2 season tickets at a reduced
rate. Please contact the ticket office for further
information at cutixonline-l@clemson.edu or call 6562118.
• Men’s Basketball: Current and retired Clemson faculty
& staff are eligible to purchase 2 season tickets at a
reduced rate of $232 per season ticket.
Little Known Employee Benefits
Faculty & Staff Discounts
•
Athletic Events (continued)
• Men’s Soccer, Women’s Basketball, and Baseball:
Faculty & staff and immediate family receive free
admission to any home, regular season events by
presenting a valid CUID (TigerOne ID) at the gates
(subject to ticket availability). Please contact the
Athletic Ticket Office for further information at
cutixonline-l@clemson.edu or call 656-2118.
Little Known Employee Benefits
Faculty & Staff Discounts
•
Orlando discounts
• Discount Disney World tickets and vacation packages
• Universal Studio tickets
• Sea World tickets, Discovery Bay, Aquatica
• Vacation homes fully stocked & professionally
decorated, most with pools – starting at $99/night
• Hotels close to or on theme park property, starting as
low as $55/night
• Car Rentals
Little Known Employee Benefits
Faculty & Staff Discounts
•
Orlando discounts (continued)
• Free 75-page Disney World Guide ($35 value) to help
plan your vacation
To access discounts:
www.orlandovacation.com/discounts
User name/login: clemson
Little Known Employee Benefits
Faculty & Staff Discounts
•
Six Flags Over Georgia
• To access special “print and go” tickets, go to
sixflags.com/PartnerLogin or
https://shop.accesso.com/clients/sixflags/affiliate/index.
php?m=30797
• User name: clemsonog
• Password: SixFlags10 (numeric & case sensitive)
Little Known Employee Benefits
Faculty & Staff Discounts
•
Carowinds
• Good Any Day $37 tickets (gate price: $59.99)
• Valid through 11/1/2015
• www.carowinds.com/affiliates
• Username: CALIBBY
• Password: Tickets
Little Known Employee Benefits
Faculty & Staff Discounts
•
Biltmore Estates (One Lodge Street, Asheville, NC)
• Discounted tickets at Biltmore House for Clemson students,
faculty & staff
• Admission includes a self-guided visit, all-day access to
gardens, Antler Hill Village (featuring the Winery), the
Biltmore Legacy, Village Green, and Farm – plus shopping
and dining, and free parking.
• To purchase tickets, go to: www.biltmore.com/clemson
Little Known Employee Benefits
Faculty & Staff Discounts
•
Staples Employee Purchase Program
• Clemson employees are eligible to receive CU’s
negotiated pricing on all Staples retail store personal
purchases through employee purchase program.
http://stage.staplesadvantage.com/microsites/clemsonu
/assets/pdfs/clemson_employee_purchase_program.pdf
Little Known Employee Benefits
Faculty & Staff Discounts
•
10% discount at Wendy’s in Clemson when you
present your TigerOne card
•
10% discount at Dunkin Donuts in Clemson
when you present your TigerOne card
•
10% discount at Pro Vision Beauty Supply in
Seneca when you present your TigerOne card
Little Known Employee Benefits
Faculty & Staff Discounts
•
15% discount off all services provided by Artistry
Hair & Skin in Seneca. Call 864-885-5050 to book
your appointment. Walk-ins are always welcome.
Don’t Forget:
Ombuds
•
Ombuds provide an independent, neutral point of view in an
informal and confidential environment. Ombuds strive to
foster equitable treatment of all faculty, graduate students,
postdocs, undergraduate students and staff within the
University system.
o Faculty & Students Ombudsman - Gordon Halfacre, Ph.D
o Staff Ombudman - Tom Ward, MPA
http://www.clemson.edu/administration/ombudsman/
Available Supervisor Trainings:
•
SMART Goals (EPMS Class for Supervisors)
o Thursday, March 26
o 1:00-3:00pm
o Administrative Services Building Training Room
To sign up, visit http://www.clemson.edu/hrtraining/
•
Civil Treatment for Managers training
o April 24, May 12 or 27
o All day classes will be located at the Osher Life Long Learning Institute just off
Issaquena Trail near the Patrick Square neighborhood.
o To register, email Paula Porter (pporter@clemson.edu) the date you have
chosen.
Available Supervisor Trainings:
•
EAP Supervisory Webinar Offering
o There is a new supervisory webinar called “Creating a Culture of Improved
Employee Engagement.” This webinar has been recorded and is available for
review at the link
(http://www.clemson.edu/employment/worklife/EAP.html). It is
under "Other Resources" and "Seminars and Trainings."
Planning for the Future Seminar
These sessions are designed for any employee who would like to plan for
future financial and retirement goals.
• Morning Session: Estate Planning, Tax Deferred Investing & Social
Security Benefits
o Friday, April 17
o 8am-12noon
o Academic Success Center, Room 118
• Afternoon Session: State Retirement and Insurance
o Friday, April 17
o 1pm-4pm
o Academic Success Center, Room 118
To sign up, visit http://www.clemson.edu/hrtraining/
Thank you for your attendance.
Please share everything you learned/heard
here today with your direct reports and
encourage them to convey the information
to their direct reports and so on.
Share what you know.