OUSD(AT&L) Acquisition Resources & Analysis (ARA)
Property and Equipment Policy
Department of Defense
Non-Tactical Vehicle (NTV)
State of Operation
Deric J. Sims
OUSD (AT&L), ARA
Property and Equipment Policy Office
DoD Fleet Manager Appointment
In response to May 24, 2011 White House memorandum,
"Federal Fleet Performance” and the results of Aug 2012 GAO
“Federal Fleet” Report, OUSD(AT&L) assigned the
responsibility of ensuring the accountability, management, and
reporting of Department of Defense (DoD) non-tactical vehicles
(NTVs) to the Property and Equipment Policy (P&EP) Office.
GAO Report (Aug 2012)
 Federal NTV increase 7% from 2005-2011
 Total number Federal NTV 449,000
 OSD (187,000) has 41% of all NTV
210,000
47%
USA (78,680)
USAF (50,897)
USN (37,518)
USMC (14,447)
Agency (5,292)
NSA
6042
DLA
11,500
DCMA
5934
42 Agency and Field activities
25 Without FAST accounts
Department Non-Tactical Vehicle Status
Owned:
63,506
Commercially Leased: 3,027
GSA Leased:
104,985
Department Non-Tactical Vehicle Status
Average Petroleum reduction: 8,409,406/year
Property & Equipment Management
 DoD Property & Equipment Policy
– Accountability and Management of DoD Equipment and
Other Accountable Property (DoDI 5000.64)
– Management, Acquisition and Use of Motor Vehicles
(DODM 4500.36R)
 Defense Property Accountability System (DPAS)
– Accountable Property System of Record
– Fleet Management Information System
 Defense Property Accountability System (DPAS)
– FMIS enhancements
– FY 15 growth
DoD Property & Equipment Policy
 DoDI 5000.64 (May 2011)
– Accountability and Management of all DoD property and
equipment
– Establishes guidance for accountable records for owned,
leased, loaned assets
– Outlines Accountable Property System of Record (APSR)
requirements
– GSA inability to report vehicle accountability to
Congressional levels nor the capability to interface with
DoD property and financial systems
DoD Property & Equipment Policy
 DoDM 4500.36R (March 2007)
– Rewritten to include Federal and Departmental requirements
under one cover
• Federal Management Regulations
• EPAct/EISA regulation
– Outlines vehicle use, acquisition and allocation
– Addresses Fleet Manager concerns
• Fleet Manager Appointment
• Roles, Tasks and Responsibilities
• Management System requirements
• Federal Fleet Reports
Defense Property Accountability System
 Department of Defense (DoD) asset management system
– Accountable Property System of Record (APSR) for over 20 DoD
Agencies and Military Services
– Contains three modules, Property Accountability, Maintenance &
Utilization (FMIS) and Warehouse.
 Meets SSAE 16 standards for internal controls management
and financial auditability.
 Compliant with:
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–
–
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Federal and Departmental property management regulations
Federal and DoD security requirements with Common Access Cards
Separation of duties designated by roles
Maintains total asset roll-up visibility to the Agency from the custodian
level
Defense Property Accountability System
 As a Fleet Management Information System
– GSA Bulletin FMR B-15 Motor Vehicle Management compliant.
• Centralized system to identify, collect, and analyze motor vehicle data with respect
to all costs incurred for the operation, maintenance, acquisition, and disposition
• Property and financial management integration
• Currently interfaces with the Federal Automotive Statistical Tool (FAST) is
support of the annual Federal Fleet Reporting requirement.
– The DoD Enterprise Solution for the Fleet Management Information System
Defense Property Accountability System
 As a Fleet Management Information System
• Web-enabled system
• Access anywhere internet is available with no software licensing/programs on
computer
• Portal capability to capture vehicles leaving and entering motor pool
• Enables use of Automatic Identification Technology (scanner & telemetric
devices)
• Real-time Scheduling and Dispatch functionality
Defense Property Accountability System
 FMIS Enhancements
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–
–
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Manufacture Recall and GSA Preventive Maintenance work orders
Mobile Dispatch functionality via handheld scanners
Reimbursable Dispatch
Telemetric device interface for maintenance and utilization recording
 FY15 DPAS FMIS Growth
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–
–
–
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USA
USAF
Corps of Engineer
USMC
DLA
TOTAL
66,000 vehicles
48,000 vehicles
7,617 vehicles
4,562 vehicles
1,800 vehicles
127,979 vehicles
800-1500 users
1000 users
100 users
150 users
500 users
3,3250 users
DoD Fleet Management Forward
 Continue to implement DPAS throughout DoD to:
– Attain total vehicle visibility and better information management
– Increase vehicle pooling within Agencies to reduce inventory
– Warrant timely and accurate utilization recording captured at time
of Dispatch
– Reduce down-time and maintenance cost with proper
maintenance planning
– Ensure seamless submission Federal Fleet Reporting to FAST
 Pursue green technology to further reduce petroleum use
– Electric vehicle charging stations and usage for ‘On-Base’ and city
travels
– Increase alternative fueling stations on and around military bases
– Replace older model vehicles with Alternative/Flex-Fuel vehicles
Questions? Comments?