Managing the
School Census and Other
Data Collections
24th Sept 2015
Secondary Schools
Briefing Session
LA Briefing Session Agenda
13:00
13:30
Registration & Refreshments
Welcome
Feyisa Demie, Head of Research & Statistics
13.35
School Workforce Census
David Fisher, Education Consultant
Andrew Hau, School Workforce Data Manager
13:40
School Census 2015 – 2016 collections
David Fisher, Education Consultant
James McDonald, Research and Statistics Officer
• SEN Codes
• Top-up Funding
• Bursary funding
• Childcare
• Adopted from Care
LA Briefing Session Agenda
13:50
Post 16 Census 2015
David Fisher, Education Consultant
James McDonald, Research and Statistics Officer
14:30
Progress 8 and Attainment 8
David Fisher, Education Consultant
James McDonald, Research and Statistics Officer
14:45
Coasting and thresholds for intervention
David Fisher, Education Consultant
14:55
Capita’s KS3 Programs of Study and review of the next upgrades
David Fisher, Education Consultant
15:15
Any Questions
15:30
Close
Welcome
Feyisa Demie, Head of Research & Statistics
BRIEFING SESSION AIMS
The aims of the Lambeth briefing sessions are to examine:
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School Census
Improving Quality of Data
Census data duplications
School Workforce Census
School MIS issues
SEN Data
New DfE data collection strategy and changes
Uses of Census Data
1.
School Census is a statutory return for all maintained Nursery, Primary,
Secondary, Special Schools, Academies and City Technology Colleges
in England
2.
School Census is collected from schools on a termly basis
3.
School Census is the most important source of information about
schools. The LAs and DfE use the data to:
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Allocate funding to LAs, schools
Project pupil and teacher numbers
Inform school target setting
Produce league tables and information for OFSTED inspections of
schools
Monitor the school workforce and allocate resources to schools
Monitor inclusion and diversity initiatives
Monitor and evaluate government policies
Identify underachieving groups
Key Data Collection Timetable
Title of Return
Purpose
Collection Date
Collection
Deadline
Term
School Census
Autumn
To monitor roll, ethnicity, free school meals,
attendance, Post- 16 information and budget
allocations
1st Oct 2015
14th Oct 2015
Autumn 2015
School Workforce
Census
Monitor teaching and nonteaching staff profile in
schools; resourcing
5th Nov 2015
20th Nov 2015
Autumn 2015
School Census
Spring
To monitor roll, ethnicity, free school meals and
attendance
21st Jan 2016
29th Jan 2016
Spring 2016
EAL Fluency
Survey
Used to update the LA pupil database ; Budgeting
and EMAG funding
21st Jan 2016
19th Feb 2016
Spring 2016
Out-of-Borough
SEN Pupils (TBC)
Funding Purposes
21st Jan 2016
5th Feb 2016
Spring 2016
School Census
Summer
To monitor roll, ethnicity, free school meals,
attendance and budget allocations
19th May 2016
27th May 2016
Summer 2016
KS4
To Monitor performance
August Results day
School Workforce Census
2015 - Update
David Fisher, Education Consultant
Dates and Changes
School Workforce Census date is Thursday November 5th 2015
Main changes since last census:
• New item to be collected is a Pay Review Date for Teachers with a
contract or service term, this will require some extra data-entry.
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Please note that in the data item ‘Date of the last pay review’ the date required is the date of the pay
determination. If the 2015 pay determinations were agreed on 15 October 2015 backdated to the 1
September 2015 and put into payment on 30 October then the 15 October 2015 should be recorded. If the
2015 pay determination has not yet been recorded and the 2014 pay determination salaries are to be
reported in the 2015 School Workforce Census then that date should be recorded in the field.
• ‘Traveller of Irish Heritage’ and ‘Gypsy/Roma’ has been added to the
staff ethnicity list
• Only English and Welsh Teacher Numbers are valid
• TL3 Allowances must now have a start date and an end date.
Dates and Changes
School Workforce Census date is Thursday November 5th 2015
Main changes since last census:
• For teachers with a Leadership Pay scale, Pay Range Minimum and
Maximum has been added to the pay scales and the census.
– In the census a new field has been added “Pre 2014 framework” and “2014 pay
framework” this is set to “Pre 2014 framework” by default. It is expected that
most schools will not need to take any action on this as it will be done
automatically.
Schools Census
2015 – 2016 Collections
David Fisher, Education Consultant
James McDonald, Research and Statistics Officer
School Census
2014 – 2015
New Items added to the Post 16 Return
• Sub-contracting partner UKPRN
• Learning Aim withdrawal reason
• Maths and English GCSE prior attainment
Items removed from the census
• Planned learning hours previous
• Planned employability, enrichment and pastoral
previous
School Census
2015 – 2016
Areas that have been updated
• Post-16 overseas students
• School Childcare (January Only)
• Special Education Needs
Pupil Premium Rates
All figures are per student
• Secondary Deprivation Premium £935
• Service Premium £300
• Adopted Premium £1900
• Summer School Premium
– £250 for 1 week
– £500 for 2 weeks
• In SIMS the pupil premium flag needs updating every
year either manually
Tools \ Pupil Premium \ Maintain
OR importing a from provided on the Collect website under
Key to Succe via the route:
Tools \ Pupil Premium \ Import
SEN Codes
New codes made available from Sep 2014
K to replace P
E to replace S
NSA for “SEN support but no specialist assessment of type
of need” this code could be used for those with code A
The transition period has now been extended to 1st April 2018
Top Up Funding
This is a yes / no flag and getting this right is
not is not easy.
Lambeth currently averages allocations
across schools as opposed to a dedicated
grant to specific pupils.
Top up funding reflects monies received that
is above the specified Threshold for the type
of school
Top Up Funding
If a pupil is in an attached special unit or resourced
provision, then the threshold is £10,000 so if a pupil gets
more than this then that pupil receives top-up funding
If a pupil is not in a special unit attached to the school
then the threshold is set to £6,000, so if a pupil gets more
than this then that pupil receives top-up funding
This updated via the route
Tools \ Statutory Return Tools \ Update Top-up Funding
Adopted from care
This attracts a premium of £1,900 per child BUT parents do
not to declare the fact.
Where relevant the following code will be gathered.
Code
Description
N
Not declared
A
Ceased to be looked after through adoption
G
Ceased to be looked after through a special guardianship order (SGO)
R
Ceased to be looked after through a residence order (RO)
C
Ceased to be looked after through a child arrangement order (CAO)
This updated via the route
Tools \ Statutory Return Tools \ Update Adopted from Care
Bursary funding 16 to 19 year olds
• This funding stream replaced the EMA for vulnerable
pupils or those in need of financial support. There are
two types a vulnerable group bursary and a discretionary
bursary. For both of these the bursaries, schools apply
for the money and then pass it on to relevant pupils.
• The Vulnerable Group Bursary worth £1,200 for the most
vulnerable young people, including young people, care
leavers, those on income support and disabled young
people in receipt of both employment support allowance
AND disability living allowance.
Bursary funding 16 to 19 year olds
• A discretionary bursary is administered by
the school and is distributed to students
where there is a financial barrier to
continuing education.
• Whilst SIMS provided the facility to track
several grants given to students it is these
two types that are reported on in the
census.
Childcare gathered in January
This was voluntary last year but is now mandatory,
and gathers information gathered for services
provided at the site or the schools promotes at
other sites.
There are 4 types of services being gathered for
pupils
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Before school, ie breakfast clubs
After School, ie 3pm to 6pm
Holiday Childcare Service, ie play scheme
There is a final type for pupils in Nursery or younger
providing regular childcare for more than 9 hours per
day.
Childcare gathered in January
For each on site activity the following
information is gathered
– What time does it open?
– What time does it close?
– For how many weeks is the service open?
– How many places?
– Who provides the service?
– Is it open to children from other schools?
(YES / NO / UNKNOWN)
Childcare gathered in January
If no service is offered then the following
information is gathered
– YF = Yes, we have formal arrangements with another
provider for them to provide childcare to our pupils,
including transport to the site.
– YL = Yes, we keep a list of other local providers that
will pick up from our school to help parents.
– N = No
– U = Not known
This updated on the census itself
Any Questions
Post 16 Census
October 2014
David Fisher, Education Consultant
James McDonald, Research and Statistics Officer
Post 16 Return
New Items
UKPRN of other providers used by schools
– The sub-contracting partner UKPRN is
recorded for all learning aims where learning
is sub-contracted out to another organization
(including other schools) by the school.
– The UK provider registration number
(UKPRN) is recorded against the learning
aim(s) that are sub-contracted to the partner
organisation.
Post 16 Return
New Items
Sub-contacting partner UKPRN
• If the school is the ONLY provider then no
action is required
• If the school is in a consortium / federation
where pupils study in each others schools,
then no action is required
• If the student studies a course or part of a
course at another provider then the UKPRN
of that setting needs to be created and
assigned to the pupil
Post 16 Return
New Items
For Example a pupil is doing a pottery
course at Clapham Pottery Limited.
– Go to the website www.ukrlp.co.uk
– Search for the name of the organisation and
make a note of the full name and UKPRN
number.
– This can be added directly into the census, or
Via course manager
Post 16 Return
New Items
Learning Aim withdrawal reason
– Must be completed whenever a learning aim status
of: ’3’ (the learner has withdrawn from the learning
activities leading to the learning aim) is recorded.
– This will be gathered for all courses who withdraw
after 6 weeks In the Autumn Census in 2016..
– For the 2015 census, reasons for leaving will be
gathered for courses starting after 1st August 2015.
Post 16 Return
New Items
Learning Aim withdrawal reasons
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Other Provider (gov)
Other Provider
Injury / Illness
Financial
Personal
Exclusion
Other
Not Known
Post 16 Return
New Items
Learning Aim withdrawal reasons
– This data can be updated when the student leaves
the school.
• OR
– In Course manager when a pupil withdraws from a
course
Post 16 Return
New Items
Learning Aim withdrawal reasons
– The department will monitor non-completion of
courses and calculate the completion and attainment
accountability measure for ‘tech levels’ and level 2
vocational courses using this data.
– Students withdrawing from these courses to take up
apprenticeship, traineeship or supported internship
placements are excluded from the measure.
Post 16 Return
New Items
Maths and English GCSE prior attainment
This is used for funding,
The following items are gathered
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English GCSE highest prior attainment, A, B etc:
English GCSE prior attainment year group
English GCSE funding exception
Maths GCSE highest prior attainment, A, B etc:
Maths GCSE prior attainment year group
Maths GCSE funding exception
Post 16 Return
New Items
Maths and English GCSE prior attainment
• GCSE Highest prior attainment, A, B etc:
– This a grade and collected for all pupils in years 12 and above
• GCSE prior attainment year group
– Achieved by end of year 11
– Achieved since year 11
– Not achieved
• GCSE funding exceptions
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Learning disability
Overseas equivalent
UK equivalent
No exemption
Post 16 Return
New Items
Maths and English GCSE prior attainment
• In SIMS this can be populated via the route
– Tools \ Statutory Return Tools \ Update Prior Attainment
Post 16 Return
Dealing with school leavers
It is essential that you make leavers leave
via the route
Routines \ Student \ Leavers
It is also essential that you re-admit students
instead of removing
Any Questions
Attainment 8 and Progress 8
David Fisher, Education Consultant
James McDonald, Research and Statistics Officer
Attainment 8
Conversions
For un-reformed GCSEs
Current
Grade
2016
Points
2017
Points
A*
8
8.5
A
7
7.0
B
6
5.5
C
5
4.0
D
4
3.0
E
3
2.0
F
2
1.5
G
1
1.0
Attainment 8
Conversions
GCE AS taken early
Current
Grade
2016
Points
2017
Points
A
9.5
10.75
B
8.25
8.88
C
7.0
7.0
D
5.75
5.13
E
4.5
3.5
Please note: An early AS should be taken
only a grade A / B is certain.
This score will replace the GCSE score
Attainment 8
Conversions
Btecs Level 2,
3 Grade scheme
Current
Grade
2016
Points
2017
Points
Distinction
7.5
7.75
Merit
6.5
6.25
Pass
5
4
Please note:
Different BTecs have different conversions
depending on the number grades
Attainment 8
• Attainment 8 will measure the achievement of a
pupil across 8 subjects including mathematics
(double weighted) and English (double
weighted), 3 further qualifications that count in
the English Baccalaureate (EBacc) measure and
3 further qualifications that can be GCSE
qualifications (including EBacc subjects) or any
other non-GCSE qualifications on the DfE
approved list.
Attainment 8
Please note: English is only doubled if
English and English Literature exams are
taken
The above example creates a score of 65
Progress 8
• Progress 8 aims to capture the progress a pupil makes
from the end of primary school to the end of secondary
school. It is a type of value added measure, which
means that pupils’ results are compared to the actual
achievements of other pupils with the same prior
attainment.
Progress 8
• The new performance measures are designed to
encourage schools to offer a broad and balanced
curriculum with a focus on an academic core at key
stage 4, and reward schools for the teaching of all their
pupils, measuring performance across 8 qualifications.
Every increase in every grade a pupil achieves will
attract additional points in the performance tables.
Progress 8
• Progress 8 Scores are calculating their Attainment 8
score minus their estimated Attainment 8 score.
• Their estimated Attainment 8 score is based on a
prediction based on fine point score in KS 2 English and
Maths.
• In 2017 this will be based on the KS2 Reading and
Maths score
• Please note the fine point score is NOT the same as the
sub-level grade points
Lambeth
Reporting Options
School A
Gender
Boys
Girls
Att 8
Prog 8
5+ A*-C w
EM
B
B+
1.3
1.8
94%
92%
Lambeth
EBacc
Pupils
Att 8
30%
37%
84
91
CB
School A
Pupil Premium
Pupil Premium
Non Pupil Premium
Att 8
Prog 8
5+ A*-C w
EM
B
B
1.3
1.6
71%
74%
Attainment 8
Your School
B
National
C
Lambeth
C+
Your School Compared with
National
Lambeth
Prog 8
5+ A*-C w
EM
EBacc
0.3
0.5
51%
61%
22%
32%
Lambeth
EBacc
Pupils
Att 8
29%
34%
17
158
D
C+
Prog 8
5+ A*-C w
EM
EBacc
-0.3
0.7
47%
60%
20%
30%
Progress 8
1.6
0.0
0.6
5+ A* - C inc. E and
74%
56%
60%
Ebacc
34%
24%
27%
1.6
1.0
7%
16%
10%
7%
Coasting and thresholds
intervention
David Fisher, Education Consultant
James McDonald, Research and Statistics Officer
Coasting and Thresholds
• This is about capturing those schools
which have, year on year, failed to push
every pupil to reach their potential.
• The regulations will identify a group of
schools which, as shown in three years of
data, are performing below a reasonable
level of attainment and progress.
Coasting and Thresholds
• This is about capturing those schools which have, year
on year, failed to push every pupil to reach their
potential.
• These will apply for the first time in 2016. At this point a
school will be coasting if it has fallen under the coasting
criteria for all of the three years 2014, 2015 and 2016.
Coasting and Thresholds
• Floor Target
– A secondary school is below the floor in 2014 and 2015 where
fewer than 40% of a school’s pupils achieve 5 A*-C including
English and maths and the school has a below median score for
the percentage of pupils making expected progress.
• Coasting Target
– For 2014 and 2015 the draft regulations propose that a school
will fall within the coasting criteria if fewer than 60% of a school’s
pupils achieve 5 A*-C including English and maths and the
school has a below median score for the percentage of pupils
making expected progress.
• Once 2016 results are available, we will announce the level above
the floor standard which will be the coasting level in that year.
Capita’s KS3
Programs of Study
David Fisher, Education Consultant
James McDonald, Research and Statistics Officer
KS3 Program of Study
Review of the next
SIMS upgrade
David Fisher, Education Consultant
James McDonald, Research and Statistics Officer
SIMS Autumn Release
• SIMSReleaseNote.pdf
Any Questions
Finally…. Thank You
Contacts
School Census and GCSE
James McDonald
JamcDonald@lambeth.gov.uk
0207 926 9820
14-19, FFT, RaiseOnline
Robert Tong
Rtong@lambeth.gov.uk
0207 926 9697
School Workforce Census and EAL
Andrew Hau
Ahau@lambeth.gov.uk
0207 926 9454
FSM Eligibility
FSMCheck@lambeth.gov.uk
Head of Service
Feyisa Demie
Fdemie@lambeth.gov.uk
0207 926 9448