Africa Institute of South Africa Presentation to the Science and Technology Portfolio Committee, Parliament, Cape Town 17 October 2011 by Prof Phindile Lukhele-Olorunju Acting Chief Executive Officer 1 Research Geographical Spread for 2011/12 2 AISA’s Vision and Mission Vision An indispensable African voice on African Affairs. Mission To produce relevant research products aimed at informing sustainable political and socio-economic development in Africa. Position Statement Development Through Knowledge Brand Promise Africa's knowledge resource 3 AISA’s Values AISA’s Corporate Values are entrenched in the acronym PRIDE: Participation; Responsibility; Integrity; Development; and Excellence 4 Introduction AISA is an organ of state governed mainly by: • • AISA Act (Act 68 of 2001) Public Finance Management Act (Act 1 of 1999) AISA’s Current Research Agenda • Seeking Solutions for Africa’s Developmental Challenges2011-2015 5 AISA’s Mandate AISA’s mandate is derived from the AISA act (Act 68 of 2001), which establishes it as a statutory body aimed to: Provide research and policy development support in its pursuit of programmes that contribute to the development of the African continent; Conduct research and embark on training programmes that foster continental patriotism and that promote increased awareness and understanding of the African continent among the peoples of South Africa and across the globe; and Establish and participate in and maintain networks in Africa and globally which will contribute to the peace development and prosperity of the continent. 6 AISA’s Objectives The institute pursues three objectives: Promote knowledge and understanding of African affairs through leading social scientists acting in concert and across various disciplines and through training and education on African affairs; Collect, process and disseminate information on African Affairs, give effective advice and facilitate appropriate action in relation to the collective needs, opportunities and challenges of the continent and Promote awareness and consciousness of Africa at grassroots level. 7 Divisions within AISA Research: Structured into 5 units, namely; • Peace and Security • Sustainable Development • Governance and Democracy • Science and Technology, and • Knowledge Transfer and Skills Development Publications Library and Documentation Outreach and International Liaison Corporate Affairs Finance, Administration and Information Technology Human Resources 8 AISA Management Dr Matlotleng Matlou – Chief Executive Officer Prof Phindile Lukhele-Olorunju – Director Research: Natural Sciences Prof Narnia Bohler-Muller – Director Research: Social Sciences Mr Solani Ngobeni – Director Publications Mrs Elsie Maritz – Chief Financial Officer Mrs Ingrid Canham – HR Manager Ms Cecilia Sililo-Tshishonga /Ms- Yvette Francis - Corporate Affairs Manager 9 AISA’S ACHIEVEMENTS IN DELIVERING ON ITS MANDATE FOR 2011/12 10 11 Research Overview PEACE & SECURITY KNOWLEDGE TRANSFER & SKILL DEVELOPMENT GORVENANCE & DEMOCRACY GIS & CATOGRAPHY SCIENCE & TECHNOLOGY SPECIAL PROJECTS 12 Research Publications 2011/12 Monographs, Occasion and Technical Papers 4% Books 2% Book Chapters 17% Journal Articles 16% Policy Briefs 43% Edited Proceedings 18% 13 Research Summary of Targets, Outputs and Outcomes Key Performance indicator Target Output Outcome Monographs, Occasional & Technical Papers (Page 30 and 198-199 in the Annual Report) 4 4 Exceeded Journal Articles (Page 30 and 198-199 in the Annual Report) 20 15 X Policy Briefs (Page 30 and 202-204 in the Annual Report) 24 42 Exceeded Books published and launched (Page 30 and 199-201) 2 2 √ Book Chapters Published (Commissioned) (Page 30 and 199-201) 24 70 Exceeded 14 Research Summary of Targets, Outputs and Outcomes Continues Key Performance indicator Target Output Outcome 3 18 Exceeded Media Interviews (Page 30 and 213-219 in the Annual Report) 120 145 Exceeded Conferences, Seminars, Workshops and Lectures (Page 30 and 206-213 in the Annual Report) 45 75 √ Edited Proceedings (Page 30 in the Annual Report) 15 Governance and Democracy The unit seeks to study and monitor democracy and governance in Africa as a requirement for Africa’s sustainable development. It has done this in collaboration with partners that include: Namibia China Canada Venezuela Russia DIRCO –PRAU (Department of International Relations and Cooperation) IGD (Institute for Global Dialogue USA 16 Governance and Democracy Research undertaken in 2011/2013 focused on: • Investigating if Southern African Customs Union or Southern African Development Community is the best choice for South Africa foreign policy option towards trade and development in the region; and • Assessing the impacts of Strategies for Special Economic Zones in China with the aim of supporting industrial growth strategy for South Africa. Research Outputs: • 8 Journal articles, 1 Book Chapter and 13 policy briefs. Research Impact: •Together with the Department of Trade and Industry the unit held a seminar that was intended to make a direct contribution to the DIT’s SEZ Bill; and •The unit submitted a report to DIRCO on Russia’s BRICS foreign policy. 17 Peace and Security The unit seeks to monitor Africa’s Peace and Security developments, in view of South Africa’s role in peace and security in Africa. 18 Peace and Security Research undertaken in 2011/2012 focused on: • Investigating the nation building initiatives in post-conflict Great Lakes region – using Rwanda as a case study • How to achieve peace in the midst of conflict. The research studied local peace building in South Kivu in the eastern Democratic Republic of the Congo. Research Outputs: • 3 journal articles and 5 policy briefs Research Impacts: •The unit made presentations at UNITAR workshop, which was organised by DIRCO titled “Working methods of the united Nations security Council”. • It also presented lectures at South African National War College and National Defence Force College. 19 Sustainable Development The Unit seeks to generate research products that are informative to South Africa’s sustainable development policy and its African partners: With a global call for climate smart agriculture and the resuscitation of the agrarian debate in climate change negotiations it was necessary for the unit to look at forms of alternative agriculture that may be considered as sustainable and an alternative to the agro-industrial type of agriculture in Africa. 20 Sustainable Development Research undertaken in 2011/2012 focused on: • Investigating the main drivers for organic agricultural expansion in Uganda with special focus on the role of the National Organic Agricultural Movement (NOGAMU) and its development partners Uganda. Research Outputs: • 1 Journal articles, 2 book chapters and presentations at national and international conferences/seminars. Research Impact • The unit made a presentation to the Department of Environmental Affairs’ Green Economy Model. 21 Science and Technology Guided by the South Africa’s National System of Innovation the Science and technology Unit seeks to promote South Africa’s influence in Africa through the development and advancement of Africa’s Science and Technological platforms as a mode for sustainable development . The unit seeks to achieve this through: Supporting initiatives that intend to promote the development of centres of excellence in science and technology in Africa; Promoting the development of frameworks for protection of intellectual property that has been developed in Africa, particularly the Pan African Organization of Intellectual Property; Facilitating frameworks for technology sharing, transfer and adaptation among and across African countries, and Monitoring the implementation of Science and Technology strategies and agreements that exist between South Africa and other African countries. 22 Science and Technology Research Undertaken during 2011/2012 focused on : • Assessment of the application of food safety standards (ISO 22000 and HACCP) by small and medium enterprises of South Africa and Mozambique; • Determining the strength of hydropower potential in relation to climate change within the SADC Region; • Comparative assessment of food retail and food purchasing patterns in urban centres of Johannesburg, Pretoria and Durban. Research Outputs: • 1 Book + 15 book chapters, 4 Policy briefs and presentations at three international conferences. Research Impacts •The Unit participated at COP17; •The Unit made substantive input during National consultative seminar on climate change that was held in parliament;. •The book “Energy transition in Africa has been made available to the parliament library and is now used as reference by some parliamentarians. 23 Knowledge Transfer and Skills Development The unit study trends and models of knowledge transfer and skills development in Africa. This is done in line with the Department of Science and Technology’s Human Resource Development Strategy 24 Knowledge Transfer and Skills Development Research Undertaken during 2011/2012 focused on : • • Investigating the Educational Philosophy of Nyerere- Curriculum and Content Lessons for South Africa from Tanzania Challenges facing women with regard to the production of research outputs in South African Universities Research output • 2 Journal articles and 5 Policy briefs Research Impact • Together with the Embassy of Jamaica the unit held a seminar on cultural implications of reggae music in promoting self identity. • The unit also assisted the universities of Cape town and Fort Hare on the African Studies debates. 25 GIS & Cartography Unit Geographic Information Systems (GIS) and Cartography is a cross cutting unit. It plays a pivotal role in the support of knowledge creation and understanding of African affairs. The adoption of computational analysis as a research tool has inevitably witnessed the identification of the increasing influence of GIS and Remote Sensing technologies in monitoring and interpreting the dynamics of different systems. The unit is AISA’s research laboratory earmarked to provide a kit of tools for data collection, collation and analysis in implementing AISA’s Research Agenda. The unit’s strategic vision is to become an innovative geospatial hub for promoting excellence, in the production and dissemination of spatial information on Africa. 26 GIS & Cartography Data collection and collation to support the production of AISA’s flagship publications 27 Special Projects and Initiatives AISA’s Flagship Research Projects (also refered to as co-hosted events) • First Scramble for Africa Conference and Africa Day Expo • May 2011 – in partnership with DST, TUT, NRF, Statistics South Africa. • Keynote by late Dani Nabudere, with presenters from SA, African countries as well as Europe, North America and Asia. (Book published) AISA’s Young Graduate and Scholars Programme • March 2012 – in partnership with UNIVEN and the Guggenheim Foundation. • This is a platform for emerging African scholars to engage and exchange insights in the debates pertaining to the challenges faced by African societies. • Theme Governance and Youth in Africa: Assessing Service Delivery, Unemployment and Sustainable Development for the 21st Century. Participants came from across • Sub-Saharan Africa, including Botswana, Kenya, Nigeria, Rwanda, South Africa, Uganda, Zimbabwe and from the University of East Anglia. (Proceedings being published) 28 Special Projects and Initiatives • Archie Mafeje Memorial Lecture March 2012 – in partnership with AMRI (Unisa), with speakers Mininister Naledi Pandor; Prof Mamokgheti Setati; Prof Francis Wilson; Prof Puleng Lenka Bula; Dr Hlope Bam (Papers being published) • Campus Lecture Series University of Limpopo; UNW (Mafikeng); UNIVEN; UFH; WITS and DOD • AISA – Private Sector Cooperation 14 Seminar Presentations (see Page 205 Annual Report) 29 Publications Introduction The Publications Division is a conduit through which AISA’s research outputs are disseminated. However it needs to be noted that the division not only publishes internally generated research outputs but those from external stakeholders such as South African and African universities and from the Diaspora. We also co-publish with other like-minded research institutions such as the Institute for Global Dialogue (IGD). The Publications Division publishes books, monographs, policy briefs, occasional papers, as well as an International Bibliography of Social Sciences (IBSS) listed and South African Department of Higher Education and Training (DHET) accredited journal, Africa Insight. 30 Publications outputs for the 2011/12 Key Performance indicator Target Output Outcome Publish number of books (Page 39-41 in the Annual Report) 10 10 √ Publish number of Africa Insight Journals (See slide 34) 4 4 √ Publish number of Occasional Papers and Monographs (Page 44 in the Annual Report) 4 4 √ Policy briefs (Page 44 in the Annual Report) 15 22 Exceeded Archie Mafeje Lecture Series Papers (Page 44) in the Annual Report) 1 2 Exceeded 31 Publications outputs for the 2011/12 Key Performance indicator Target Output Outcome Attending a number of Conferences (Page 45 in the Annual Report) 4 11 Exceeded Host a number of book launches and atteding bookfairs (Page 46-47 in the Annual Report) 4 4 √ Promotion and Marketing of books (Conferences,Universities, bookshops and libraries) (Page 45-47 in the Annual Report) 8 19 Exceeded 32 Publications Results Books 33 Publications Results Africa Insight Journal 41(1) June 2011 – published 41(2) September 2011 – published 41(3) December 2011 – published 41(4) March 2010 – published 34 Publications Results Occasional Papers The path to long-term stability in Sierra Leone by Hany Besada and Ariane Goetz Kwame Nkrumah and the complex African continental agenda: a critical analysis by Sehlare Makgetlaneng South Africa’s strategic partnership with the EU: illusion or reality by Chris Landsberg 35 36 Publications Results Monographs Archie Mafeje: Scholar, Activist and Thinker by Dani Nabudere 37 Publications Results Lecture series Archie Mafeje: A Pedagogy for Developmental and Liberation Education in South African Universities Archie Mafeje: The Challenge of Agrarian Transformation 38 Library and Documentation Services (LDS) Unit Introduction The Library and Documentation Services (LDS) Unit is committed to fulfilling the mandate of the Africa Institute of South Africa (AISA). This is done through the collection, processing, value adding and preservation of information materials on Africa, in various formats such as hard copy, electronic, digital and multimedia such as visual and audio. LDS set the following objectives for the 2011/12 financial year: Provide efficient and effective services to clients; Create increased awareness of the AISA mandate; Expand the LDS holdings; and Create knowledge, dissemination and preservation of information. 39 Library and Documentation Services (LDS) Outputs for the 2011/12 Key Performance indicator Target Output Outcome Number of books 55 104 Exceeded Number of journals 992 610 X Exchanges 400 339 X Expanding the Library Collection (Page 52 of the Annual Report) The archives stand at 4706 individual volumes. The total library collection stands on 97,905 volumes. 40 Library and Documentation Services (LDS) Outputs for the 2011/12 continues Key Performance indicator Target Output Outcome Digitization of Africa Insight and library materials 4 129 Exceeded Audiovisual additions 2 9 Exceeded Subscribe to new database and maintain existing ones 6 7 Exceeded Expanding and maintaining the Library Collection (Page 54-55 in the Annual Report) 41 Library and Documentation Services (LDS) Outputs for the 2011/12 continues Key Performance indicator Target Output Outcome Creating an increased awareness of AISA mandate, products and services (Page 52-55 in the Annual Report) Number of seminars hosted and consultations 10 13 Exceeded Number of schools reached : Outreach programme 150 205 Exceeded Number of learners targeted : Men in the making campaign (New initiative) - 27 New Conduct a numbers of customer surveys 1 1 √ Digitization seminar on the 4th August 2011, sharing information about digitization processes and open access in Africa. Copyright issues were also discussed. Hosted Archie Mafeje Memorial Lecture with Atteridgeville schools on the 28 March 2012, which occurred on the same day with the main lecture at UNISA. The main intention was to expose learners to the life and times of Prof Mafeje in pursuit of promoting Pan African. 42 Library and Documentation Services (LDS) Outputs for the 2011/12 continues Key Performance indicator Target Output Outcome Providing efficient and effective services to clients – (Not measured previously) (Page 52 of the Annual Report) Articles 400 811 Exceeded Books 240 264 Exceeded Photographs - 95 NM Maps - 29 NM 640 1,199 NM Total number of collection items added 43 Library Users Academics 10% Students 1% Government 7% Embassy 0% Corporates 1% AISA 72% Individuals 9% 44 Corporate Affairs, Outreach and International Liaison (OIL) Introduction Corporate Affairs is responsible for governance, compliance, branding and communications issues, whilst being a vital link between the Office of the Chief Executive Officer (CEO) and various stakeholders of the institution. The Outreach and International Liaison (OIL), Unit promotes the mandate of AISA to various stakeholders by forming strategic linkages with government, science councils, academic institutions, the diplomatic community, business, media and civil society. 45 Corporate Affairs, Outreach and International Liaison (OIL) Key Performance indicator Target Output Outcome Increase knowledge resources on African Affairs for stakeholders to access Host a number of Ambassadorial Forum per annum 10 Exceeded 11 (Page 62-64 in the Annual Report) Host a number of Conferences per annum 3 √ 3 (Page 65-66 in the Annual Report) Host a number of Seminars per annum 4 Exceeded 13 (Page 67-74 in the Annual Report) AISA Campus lecture series 4 √ 4 (Page 78-80 in the Annual Report) Active Participation in stakeholder events 7 Exceeded 14 (Page 82 in the Annual Report) During the year under review AISA initiated a programme of co-hosting seminars with partners at different venues across the country to stimulate discourse on African affairs. 46 Corporate Affairs, Outreach and International Liaison (OIL) Key Performance indicator Target Output Increase knowledge resources on African Affairs for stakeholders to access Media exposure (audio visual and printed media) 120 174 (Page 82 in the Annual Report) Produce a number of online newsletters 10 11 Conduct a minimum number of surveys with participants from events Number of meetings with media houses and event partners Participation in a number of book launches Outcome Exceeded Exceeded 1 2 Exceeded 4 6 Exceeded - 5 New The Corporate Affairs, Outreach and International Liaison Division initiated an ongoing process of streamlining and consolidating AISA’s corporate identity to be in uniformity with the brand image of the institution. 47 Corporate Affairs, Outreach and International Liaison (OIL) Number of Appearances by AISA Staff in the Media 21 82 38 Radio Television Online Print 33 48 Corporate Affairs, Outreach and International Liaison (OIL) Key Performance indicator Target Output Outcome Governance (Ensure Governance and Compliance) (See Council’s Report on pages 118-122 in the Annual Report for further detail) Number of Council Meetings 4 5 E Number of Research Committee Meetings 4 4 √ Number of Human Resource and Finance Committee Meetings Number of Audit and Risk Management Committee Meetings Internal Audit Function 2 3 E 5 6 E 1 √ 1 The Council is committed to business integrity, transparency and Professionalism in all its activities. Council supports the highest standards of corporate governance and the ongoing development of best practice. 49 Human Resources Introduction The Human Resources Division aims to be a value driven division across the organisation. The strength of AISA is bound to the strength of its employees. The following aspects in relation to HR functions were covered in the Annual Report: Organisational building Employee mix Diversity, recruitment and retention Capacity building Staff development and training Performance feedback tool and performance awards Labour matters Administration 50 Human Resources Employee related Costs and Training and Development investment AISA Invested 54% of the MTEF allocation to our labour cost (including statutory skills-levy contributions and Interns) Over and above 1 % of this was invested in the training and development of our staff. We capacitated 8 interns and received 3 interns from NRF during the period. 51 Employment Target Outcomes Division Target Actual Total 15 Interns/ Admin Assistants 7 Research 19 Library and Documentation Services 8 6 1 7 Publications 5 4 1 5 CEO/ OIL/CA 7 7 1 8 Human Resources 5 3 1 4 Finance, Administration and IT 16 15 1 16 Total 60 50 12 62 22 52 Employee Age as at 31 March 2012 14% 25% 18-29 61% 30- 44 45+ 53 Race Distribution as at 31 March 2012 5% 10% African 5% Coloured 80% Indian White 54 AISA Scientific Qualifications Staff Qualification Number Race Gender Research staff with PhD degrees 6 6 African 1 Female 5 Males Registered staff with Masters degrees 6 5 Africans 1 White 3 Females 3 Males Staff enrolled for Masters or PhD degrees 3 3 African 3 Males South African / Non South African 4 South Africans 2 Non South Africans 3 South Africans 3 Non South African 2 South African 1 Non South African Current Previous Percentage Year 40% 64% 40% 36% 20% 14% 55 Finance, Administration and Information Technology Introduction The Finance, Administration and Information Technology (IT) Division is a support unit to the core business of AISA, which is research and publications on African affairs. The division’s main objective is to assist in managing AISA’s resources and to provide business facilities and IT infrastructure within the operating environment. The firm oversight of the Audit Committee during the 2011/12 financial year was once again a confirmation of its commitment and zero tolerance approach to the overall financial and control environment of AISA. 56 Finance : Strategic objectives Finance, Administration and Information Technology Division focused on the following strategic objectives during the 2010/2011 financial year: Develop and maintain AISA’s visibility and enhance its profile; Improve business efficiencies; Ensure all policies are relevant, clearly outlined and communicated to staff; Achieve financial management excellence through efficient and effective controls and processes; Liaise with and correct all control environment deficiencies identified by the auditors; Ensure that AISA’s budget is utilized effectively in pursuance of its mandate; and Assess, monitor and mitigate risks and the impact thereof. 57 High-level summary of strategic objectives Improve the control environment, compliance to legislation and risk management 60% Increase AISA's visibility and enhance its profile 25% Induce a performance culture within AISA 15% 58 Audit Opinions Expressed : 6 years Audit Opinions received 2011/12 Unqualified 2010/11 Unqualified and Clean 2009/10 Unqualified 2008/09 Unqualified 2007/08 Qualified 2006/07 Disclaimer 59 Re-prioritization efforts and achievements Sustained efforts were implemented to: Reduce the average employee related cost in relation to operational expenditure; • Result: (Employee related cost decreased from 60% to 53% over a 4 year period) Efforts to strengthen budget systems and monitor utilisation of expenditure more effectively; • Result: (Accumulated surplus funds reduced from R14,825 million to R6,693 over a 4 year period) Increase research budget through prioritization of research projects in relation to overall budget; • Result: (Increase from 7% to 10% over a 4 year period) Increase revenue base through alternative funding other than government grant (excluding interest); • Result: (Increase from 2% to 8% over a 4 year period) 60 Financial Performance AISA ended the financial year with a surplus of R1,490 million (Deficit R4,587: 2010/11). The deficit for the prior year derived as a result of the de-recognition of the pension fund surplus when the fund was converted from a defined benefit to a defined contribution fund. (Statement of Financial Performance : Page 123 in the Annual Report) Although AISA ended the 2011/12 financial year with an accumulated surplus of R6,993 million, it must be emphasized that the financial statements have been prepared on an accrual basis of accounting and are in accordance with historical cost convention which differs from cash basis of accounting. (Statement of Financial Position : Page 123 in the Annual Report). Included in the accumulated surplus is the surplus funds from the prior year to the amount of R2,323 million. 61 Financial Performance Continues It must be noted that contingent liabilities is not included and could further impact negatively on the accumulated. (Contingent liabilities : Page 145-146 in the Annual Report). Total income generated for the 2011/12 financial year amounted to R34,850 million (R32,669 million : 2011/12). 93,1% (93,6% : 2011/12) of Total Income generated, comprised of the grant received from the Department of Science and Technology. Total expenditure amounted to R33,360 million (R37,256: 2011/12). 54% (49% : 2009/10) of the expenditures incurred refers to employee related costs. Non-current assets decreased from R4,063 million to R3,629 million. The decrease is as a result the decrease in asset value of property, plant, equipment and intangible assets. 62 Financial Performance Continues Current assets increased from R5,704 million to R7,514 million. The increase can be attributed to an increase in Cash and cash equivalents. Non-current liabilities decreased from R4,266 million to R4,150 million from the prior year. The decrease refers to a decrease in the post-retirement medical aid obligation. Trade and other payables increased from R2,381 million to R2,547 million at year end. (Statement of Financial Position : Page 123 in the Annual Report) AISA was solvent at year end with total assets less current liabilities at R6,993 million. In terms of liquidity, the Institution is liquid with the current ratio at 2,7 : 1 (2010/11 - 2,3 : 1) which means that for every R1 of current liabilities the entity has R2,69 (2010/11 : R2,29) of assets to cover its liabilities. (Page 149 in the Annual Report under liquidity risk) 63 Budget utilisation AISA managed to utilise their budget more effectively and efficiently during the 2011/12 financial year. Although income generated reflects a 6% variance (2010/11 : 5%) on the overall actuals, it must be noted that income to the amount of R574 thousand (R1,081 : 2010/11) was carried forward for committed projects not completed at year end. (See note 22). Expenditure reflects a 12% variance (2010/11 : 12%). The variance can be attributed to employeerelated costs as a result of the Executive Director post that was frozen and vacant positions during the 2011/12 financial year. The overall variance in budget reflected is 7% (2010/11 : 13%). (For more detail please refer to Page153-154 in the Annual Report) 64 THANK YOU 65