Microsoft Office 2013
Introduction to Computers
Objectives
• Define the term computer and discuss the four basic
computer operations: input, processing, output, and
storage
• Define Types of computers
• Explain the principal components of the computer and
their use
• Describe the use of magnetic disks, USB flash drives, and
other storage media
• Discuss computer software and explain the difference
between system software and application software
• Overview of the Office Suite
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What is a Computer?
• An electronic device, operating under the control
of instructions stored in its own memory, that
can:
– Accept data (input)
– Process the data according to specified rules
(process)
– Produce results (output)
– Store the results for future use (storage)
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Types of Computers
• Super Computer- Large powerful computers normally devoted to
specialized tasks at the fastest speeds. Super Computers have
been used to perform large mathematical calculations such as
those used in tracking weather patterns, monitoring satellites and
science and research.
• Mainframe- Large computers usually found in business or
universities where thousands of people use the computer to
process data at the same time. Can store large amounts of data.
• Microcomputer/Personal Computers- Includes desktops, laptops,
and hand help devices.
Logging In
•
At the first log in you are asked to change your password to one that is known
only to you. At any time once logged in you can change your password again
using ctrl alt delete buttons to bring up a menu where changing the password
is an option.
The other options are to:
1.
2.
3.
4.
Lock computer
Log off of the computer
shut down
Show the task manager (shows the applications, process and the performance of
the computer)
5. cancel
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Logging In
• Every user on the network has a unique id. This
id allows you to log into any computer in 3c13
and 3d03 (or any other computer connected to
the ACS domain). The id is the one given to you
at the start of the first class.
• When you first attempt to go to log in to the
computer you are asked to hit the ctrl alt delete
buttons at the same time. You next would enter
your user id and password.
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domain, workgroup, and a
homegroup
• Domains, workgroups, and homegroups represent different
methods for organizing computers in Windows networks. The
main difference among them is how the computers and other
resources on the networks are managed.
• Computers running Windows on a network must be part of a
workgroup or a domain. Computers running Windows on home
networks can also be part of a homegroup, but it's not required.
• Computers on home networks are usually part of a workgroup
and possibly a homegroup, and computers on workplace
networks are usually part of a domain.
•
http://windows.microsoft.com/en-ca/windows7/what-is-the-difference-between-adomain-a-workgroup-and-a-homegroup
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In a workgroup
• All computers are peers; no computer has
control over another computer.
• Each computer has a set of user accounts. To log
on to any computer in the workgroup, you must
have an account on that computer.
• There are typically no more than twenty
computers.
• All computers must be on the same local
network.
•
http://windows.microsoft.com/en-ca/windows/join-create-workgroup#1TC=windows-7
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In a homegroup:
• Computers on a home network must belong to a
workgroup, but they can also belong to a
homegroup.
• A homegroup makes it easy to share pictures,
music, videos, documents, and printers with
other people on a home network.
• A homegroup is protected with a password, but
you only need to type the password once, when
adding your computer to the homegroup.
•
•
http://windows.microsoft.com/en-ca/windows7/products/features/homegroup
http://windows.microsoft.com/en-CA/windows/homegroup-help#homegroup-start-tofinish=windows-81&v1h=win81tab3&v2h=win7tab1
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In a domain:
• One or more computers are servers. Network
administrators use servers to control the security
and permissions for all computers on the
domain.
– This makes it easy to make changes because the
changes are automatically made to all computers.
• Domain users must provide a password or other
credentials each time they access the domain.
• Can log on to any computer on the domain
without needing an account on that computer.
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In a domain:
• You probably can make only limited changes to a
computer's settings because network
administrators often want to ensure consistency
among computers.
• There can be thousands of computers in a
domain.
• The computers can be on different local
networks.
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Networks
• Allow computers to exchange data.
• (Wide Area Network) A communications network
that covers a wide geographic area, such as state
or country.
• A LAN (local area network) is contained within a
building or complex. Typically all devices in the
same domain.
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What are the Components of a
Computer?
• The primary components of a computer are
input devices, the processor/CPU, memory,
output devices, storage devices, and
communications devices
• The processor, memory, and storage devices are
housed in a box-like case called the system unit
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What are the Components of a
Computer?
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Input Devices
• An input device is any hardware component that
allows you to enter data, programs, commands,
and user responses into a computer
– A keyboard is an input device that contains keys you
press to enter data into the computer
– A stylus is a small metal or plastic device that looks
like a ballpoint pen, but uses pressure instead of ink
to write, draw, or make selections
– Smart phones include a digital camera so users can
send pictures and videos to others
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Input Devices
• A mouse is a pointing device that fits comfortably
under the palm of your hand
– Pointer or mouse pointer
– Most notebook computers come with a touchpad
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Console/System Unit
• The console is the main unit that holds the
processing hardware, electrical power supply,
disk drives, circuit cars, ports connecting other
pieces of hardware and a motherboard.
• The motherboard ties everything inside the
system unit together.
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System Unit
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CPU
•
This refers to the central processing unit of the computer. It
gets data from memory and process data by performing
mathematical or logical operations.
•
A processor performs simple instructions. Complex instructions
are broken down into a series of simple instructions.
CPU
3 parts
1. Control unit –gets the data, fetch, decode, execute, store
2. Arithmetic/ logical unit- performs the computations
3. Registers-temp storage inside CPU for quick access
Holds a single item that needs to be accessed quickly
Can have more than one CPU.
Also may use Hyper-Threading Technology
http://www.dell.com/learn/ca/en/cadhs1/help-me-choose/hmcprocessor-intel-dt-anav?c=ca&l=en&s=dhs
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RAM and ROM
RAM (random access memory)- memory used
for data you are working on. Non-permanent
memory. Volatile.
– The amount of RAM you have determines how many
programs can be executed at one time and how much
data can be readily available to a program.
ROM (read only memory)- built into the
computer and is inaccessible to users. Usually
has build in instructions like how the computer is
to start up. Permanent memory.
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RAM
• http://www.dell.com/learn/ca/en/cadhs1/helpme-choose/hmc-memory-consumeranav?c=ca&l=en&s=dhs
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Display Devices
• A display device is an output device that visually
conveys text, graphics, and video information
– Monitor
– Flat screen
– CRT Monitor
– The display resolution is the number of distinct pixels
in each dimension that can be displayed.
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Output Devices
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Printers
• Ink Jet
– Inkjets are inexpensive
– easy and cheap to replace cartridges
– Small
– Slow to print
– Good for graphics
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Printers
• Laser 2 types
– Basic document printer
• lower end of the price scale are just black & white. There
are color laser printers as well, but they will command a
higher price.
– Copier/Scanner/Printer (All-in-One)
• make copies of documents, scan a document to a
computer, and print documents
• Can be large and expensive . They use a faster and use ink
very efficiently.
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Storage Devices
• A storage device is used to store instructions,
data, and information when they are not being
used in memory.
• What types can you think of ?
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Storage Devices
• A hard disk is a storage device that contains one
or more inflexible, circular platters that
magnetically store data, instructions, and
information
• Solid State Drive (SSD)
• Hard Disk Drive (HDD)
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Storage Devices
• An optical disc is a portable
storage medium that consists
of a flat, round, portable disc
made of metal, plastic, and
lacquer that is written and
read by a laser
• CD, DVD, Blue Ray
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Storage Devices
• Tape is a magnetically coated ribbon of plastic
housed in a tape cartridge
– Tape drive
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Storage Devices
• Miniature mobile storage media are rewriteable
media usually in the form of:
• flash memory card
• USB flash drive
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Storage Devices
• A smart card stores data in a thin microprocessor
embedded in the card
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Cloud Storage
• Provides storage space and computer processing
to users that don’t physically have the storage on
location.
• Via a third party via pay or free hosting.
• Files are accessible via the internet.
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Bits and Bytes
• The amount of memory in computers is measured in kilobytes,
megabytes, gigabytes, or terabytes.
• A byte usually stores one character, such as the letter A. One
kilobyte (KB or K) equals exactly 1,024 bytes, and one megabyte
(MB) equals approximately one million bytes.
• One gigabyte (GB) equals approximately one billion bytes, and
one terabyte (TB) equals approximately one trillion bytes.
• A computer with 4 GB of RAM, therefore, can store
approximately four billion characters.
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Computer Software
A set of programming instructions which make
the computer perform work.
Software Categories:
1. Operating System /System software
2. Application Programming
3. Productivity Software
1. Operating System
Operating System- the set of computer
instructions, called a computer program, that
controls the allocation of computer hardware
such as memory, disk devices, printers, and
CD and DVD drives, and provide the capability
for you to communicate with your computer.
Main Responsibilities of the OS are:
1.) Communicate with the user by receiving commands
and carrying them out.
2.) Manage allocation of memory, processing time, and
other resources of various tasks.
3.)Collect input
4.) Convey output
5.) Access data from Secondary storage
6.) Write data to secondary storage
Operating Systems
– Some Examples
•
Microsoft Windows
–
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Unix (UNIX)-created in the 1970s BY AT&T.
–
•
http://www.android.com/about/
OS X (based on UNIX)
–
•
http://www.linuxfoundation.org/what-is-linux
Android (based on Linux) -mobile operating system developed by Google
primarily for touch screen mobile devices like phones and tablets.
–
•
http://www.unix.org/what_is_unix/history_timeline.html
Linux – based on Unix. Many different flavors. Many are free and open source.
–
•
http://windows.microsoft.com/en-us/windows/home
http://www.apple.com/ca/osx/
Ios
– https://www.apple.com/ca/ios/
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2. Application Development
– Used to develop other software.
– Compliers, debuggers, editors
• Microsoft Visual Basic, Microsoft .NET and Various Java
development environments
3. Productivity/Application
• Software that helps do a task(s).
• Office Suite:
Word, Excel,
• Access, PowerPoint
• Other Database software
• Other Suites:
Specialized software
• Accounting
• Computer Assisted Drawing
What is Microsoft Office 2013?
Depending on the version it may include:
Microsoft Word 2013, or Word, is a full-featured word processing program that
allows you to create professional-looking documents and revise them easily.
Microsoft PowerPoint 2013, or PowerPoint, is a complete presentation program
that allows you to produce professional-looking presentations.
Microsoft Excel 2013, or Excel, is a powerful spreadsheet program that allows
you to organize data, complete calculations, make decisions, graph data, develop
professional-looking reports, publish organized data to the Web, and access real-time
data from Web sites.
Microsoft Access 2013, or Access, is a database management system that allows
you to create a database; add, change, and delete data in the database; ask questions
concerning the data in the database; and create forms and reports using the data in
the database.
Microsoft Outlook 2013, or Outlook, is a communications and scheduling program
that allows you to manage e-mail accounts, calendars, contacts, and access to other
Internet content.
2013 continued
Microsoft Publisher 2013, or Publisher, is a desktop publishing program that helps
you create professional-quality publications and marketing materials that can be
shared easily.
Microsoft OneNote 2013, or OneNote, is a note taking program that allows you to
store and share information in notebooks with other people.
Microsoft InfoPath 2013, or InfoPath, is a form development program that helps
you create forms for use on the Web and gather data from these forms.
that allows you access and revise files stored on your computer from other locations.
Microsoft Lync 2013-is communications software. Replaced by Skype for Business in Office 2016.
Microsoft SharePoint Workspace 2013- allows you to access and revise files stored on your computer
from other locations.
Microsoft Web Apps is a Web application that allows you to edit and share files on
the Web using the familiar Office interface.
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Office Suite vs. Office 365
• Office 365 subscription based. Can be installed
on multiple computers. Always up to date.
Documents stored on cloud. Extra
communication and collaboration tools.
• Office Suite is non subscription based. Can be
installed on one computer.
http://www.microsoftstore.com/store/msusa/en_
US/cat/Compare-Officesuites/categoryID.68155000
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Office Suite vs. Office 365
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Office 2013
• Each version of Office could come with different applications.
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Other Free Office Suites
– www.openoffice.org
– https://www.libreoffice.org/
– Free office suite similar and compatible to Microsoft
Office
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Your Desktop
– Desktop Objects
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Trash bin – for deleted items
Start button- to launch applications
Taskbar- for currently running programs and applications
Documents- Default local storage space on you computer.
Files and folders
Shortcuts to launch programs or to go to storage locations.
Moving Around in Windows
• Minimizing and Maximizing Windows
• File Explorer
• The explorer allows you to see all of the files and
folders on your system in a hieratical view.
• To open it right click on the start menu and select
explore.
– File Views
Thumbnails view - thumbnail image of the file content
Tiles - file information on the right, each item as large icon
Icons - displays icons representing the file
List - displays items with small icons to the left of the file name.
Documents & Computer
• Documents -place to store documents, graphics,
or other files that you want to access quickly.
Computer- shows contents of your hard disk, CDROM drive, and mapped
network drives.
Network Places & Recycle Bin
• Network Places- Shows computers, computer
network resources, printers and other resources
on the network to which your computer is
connected.
Recycle Bin -stores files deleted from the hard
drive, until you empty the bin.
Moving Around in Windows
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Creating folders
Right click on the desired area and select new
or
by using the menu in the file explorer
– **Creating folders on your space on the network**
Files and folders
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Every storage device is assigned a letter:
A: Floppy Drive storage
B: Second floppy drive
C: Internal Hard Drive
D: CD or DVD player
E: Secondary storage
Copy, Paste and Cut
• To copy a file or folder we can:
– Right click and choose copy.
– In the file explorer select Edit/Copy
– click the file/folder once and use ctrl c
• To paste we can:
– Right click and choose past.
– In the file explorer select Edit/Paste
– click the file/folder once and use ctrl v
• To cut we can:
– Right click and choose cut.
Short Cut keys
• Short Cuts are good way to save time.
• Using the alt key you can access items in the
explorer or in applications without having to you
the mouse.
• Holding down alt f will bring up the file menu
then typing n bring up another sub menu. Notice
shortcut keys are underlined.
Short Cuts
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A few good shortcut key to know are:
Select all- ctrl a
copy- ctrl c
paste- ctrl v
Cut -ctrl x
Flip between applications Alt + Tab
Toggle full screen in Windows Explorer, Internet Explorer F11
Display the Start Menu Ctrl + Esc
Help- F1
Refresh- F5
Move to next column -Tab
Open a menu Alt + underlined letter
Close a menu –Esc
File Types
To show file extension:
– Close all programs so that you are at your desktop.
– Click on the Start button. This is the small round button () in the lower left
corner of your screen that has a Windows flag on it.
– Click on the Control Panel menu option.
– Click on the Appearance and Personalization link.
– Uncheck hide known file extensions.
To set what application opens a file.
Right click on file, Open With, choose program, select program of
browse, check or uncheck "Always use the selected program to open this
kind of file."
Common Files Types
• Common file types:
Word- docx
PowerPoint- pptx
Excel- xlsx
Access- accdb
text file- txtx
rich text format- rft
Portable document format- pdf
Web page- html
Bitmap- bmp
Graphics Interchange Format- gif