The Prout School Confidential
Request for Proposal, Network Infrastructure
The Prout School
Request for Proposal
Network Infrastructure
And Cabling replacement
122015-0274
E-Rate Funding year 2016-2017
December 26, 2015
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Request for Proposal, Network Infrastructure
Table of Contents
1 STATEMENT OF WORK ..............................................................................................3
1.1 PURPOSE ................................................................................................................3
1.2 COVERAGE & PARTICIPATION ................................................................................3
2 GENERAL INFORMATION .........................................................................................3
2.1 ORIGINAL RFP DOCUMENT ....................................................................................3
2.2 THE ORGANIZATION ...............................................................................................3
2.3 EXISTING TECHNOLOGY ENVIRONMENT ................................................................4
2.4 SCHEDULE OF EVENTS............................................................................................4
3 PROPOSAL PREPARATION INSTRUCTIONS ..........................................................4
3.1 VENDOR’S UNDERSTANDING OF THE RFP ..............................................................4
3.2 GOOD FAITH STATEMENT ......................................................................................5
3.3 USF PARTICIPATION ..............................................................................................5
3.4 SPIN ......................................................................................................................5
3.5 E_RATE CERTIFICATION .........................................................................................5
3.6 USAC INVOICING ..................................................................................................5
3.7 DISQUALIFICATION.................................................................................................5
3.8 GIFTING..................................................................................................................6
3.9 PROJECT FUNDING .................................................................................................6
3.10 COMMUNICATION ...................................................................................................6
3.11 PROPOSAL SUBMISSION ..........................................................................................7
3.12 CRITERIA FOR SELECTION ......................................................................................7
3.13 SELECTION AND NOTIFICATION ..............................................................................8
4 SCOPE OF WORK, SPECIFICATIONS & REQUIREMENTS ...................................8
4.1 FUNCTIONAL REQUIREMENTS ................................................................................8
4.2 TECHNICAL SPECIFICATIONS ..................................................................................8
4.3 VENDOR STEPS .......................................................................................................9
4.4 Specifications ........................................................................................................9
4.5 ENGAGEMENT METHODOLOGY ............................................................................13
5 VENDOR QUALIFICATIONS & REFERENCES ......................................................13
6 BUDGET & ESTIMATED PRICING ..........................................................................13
7 ADDITIONAL TERMS & CONDITIONS ..................................................................13
7.1 PERSONAL INFORMATION .........................................................................................13
7.2 NON-DISCLOSURE AGREEMENT ...............................................................................14
7.3 COSTS .......................................................................................................................14
7.4 INTELLECTUAL PROPERTY ........................................................................................14
7.5 RESPONDENT’S RESPONSES ......................................................................................14
7.6 GOVERNING LAW .....................................................................................................14
7.7 NO LIABILITY ...........................................................................................................14
7.8 ENTIRE RFP..............................................................................................................14
APPENDIX A VENDOR CERTIFICATION ...................................................................15
APPENDIX B Schedule “A” Notice of intention ……………….…………..…………..16
APPENDIX C Additional Vendor Information………………….…….…….…………..17
APPENDIX D GIFTING CERTIFICATION……………….….………….…………….18
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Request for Proposal, Network Infrastructure
1 Statement of Work
1.1 Purpose
The purpose of this Request for Proposal (RFP) is to invite prospective vendors to submit a
proposal to provide a complete network infrastructure and wireless solution that covers all
steps from the initial site survey to equipment acquisition and complete installation,
including, if necessary, cabling and upgrades to existing infrastructure for The Prout
School. The Prout School will consider separate bids of network infrastructure and
cabling, either/or or both. Vendors should consider existing equipment buy back / trade-in.
The RFP provides vendors with the relevant operational, performance, application, and
architectural requirements of the system. The RFP will be posted on the school website
at http://www.theproutschool.org/AboutUs/RFP.aspx . Questions received, if any, and
responses will be posted on the Prout School website as an addendum to this solicitation. It
is the responsibility of all interested parties to monitor and download this information.
Proposals will be used for an E-Rate application with the Schools and Libraries Division
(SLD) of Universal Service Administration Company (USAC). The awarded vendor shall
be in compliance with rules and regulations of the E-Rate program and is responsible for
providing a valid SPIN (Service Provider Identification Number) at the time the bid is
submitted.
1.2 Coverage & Participation
The intended coverage of this RFP, and any agreement resulting from this solicitation, shall
be for the use by all faculty, staff, and students at The Prout School. The Prout School
reserves the right not to enter into any contract, to add and/or delete elements, or to change
any element of the coverage and participation at any time without prior notification and
without any liability or obligation of any kind or amount.
Offers received without the entire completed RIVIP Generated Bidder Certification Form
attached may result in disqualification.
2 General Information
2.1 Original RFP Document
The Prout School shall retain the RFP, and all related terms and conditions, exhibits and
other attachments, in original form in an archival copy. Any modification of these, in the
vendor’s submission, is grounds for immediate disqualification.
2.2 The Organization
The Prout School is located in Wakefield, RI. We are a private High School. We currently
have student enrollment of 500+ students and a staff count of 80. There are 35 classrooms,
18 offices, 6 large common areas, and 2 computer labs. Each classroom has one computer
for staff use and each lab has from 30 computers. Teachers and administration utilize very
old, primarily XP, with several W7 desktops. Students utilize portable devices for
instruction. This includes streaming audio and video instruction.
The current network backbone consists of unmanaged piggy backed switches. The
switches are under-capacity and end of life and there have been several failures. We are
looking for replacements of the switches that would replace the old failing switches
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increasing throughput, efficiency, and manageability and expand and enhance wireless
access.
2.3 Existing Technology Environment
The following is a listing of our current technology environment as best as it can be
described.
Site Survey and heat map to verify
Current Internet access is a coax supplied DS3
Firewall & Content filter service provided by the current RIDE internet consortium
1 CISCO 2812 single port, single vlan multilayer switch (router) connections to the
following:
2 CISCO small business unmanaged 24 port switches, MDF
3 Netgear unmanaged 24 port switches, MDF
2 Ubiquiti unmanaged 4 port switches, MDF
1 Netgear unmanaged 24 port switches, IDF #1
1 CISCO small business unmanaged 24 port switch, IDF #1
2 Ubiquiti unmanaged 4 port switches, IDF #1
1 Netgear unmanaged 48 port switches, IDF #2
1 CISCO small business unmanaged 24 port switch, IDF #2
2 Ubiquiti unmanaged 4 port switches, IDF #2
21 Ubiquiti unmanaged Access Points
2.4 Schedule of Events
The following is a tentative schedule that will apply to this RFP, but may change in
accordance with the organization’s needs or unforeseen circumstances. Changes will be
communicated by e-mail to all invited vendors.
Issuance of RFP
Technical walkthrough (optional)
Technical Questions/Inquiries due
RFP Closes / Bids due
Complete Evaluation
Final Award Notification
January 12, 2016, 5:00pm EST
January 18, 2016, 2:30pm EST
January 22, 2016, 5:00pm EST
February 12, 2016, 5:00pm EST
February 26, 2016, 5:00pm EST
February 29, 2016, 5:00pm EST
3 Proposal Preparation Instructions
3.1 Vendor’s Understanding of the RFP
In responding to this RFP, the vendor accepts full responsibility to understand the RFP in
its entirety, and in detail, including making any inquiries to The Prout School as necessary
to gain such understanding. The Prout School reserves the right to disqualify any vendor
who demonstrates less than such understanding. Further, The Prout School reserves the
right to determine, at its sole discretion, whether the vendor has demonstrated such
understanding. That right extends to cancellation of award, if award has been made. Such
disqualification and/or cancellation shall be at no fault, cost, or liability whatsoever to The
Prout School.
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3.2 Good Faith Statement
All information provided by The Prout School in this RFP is offered in good faith.
Individual items are subject to change at any time. The Prout School makes no certification
that any item is without error. The Prout School is not responsible or liable for any use of
the information or for any claims asserted there from.
3.3 USF Participation
The successful vendor will be required to participate in the Universal Service Fund (USF)
(AKA “E-rate”) and will provide the appropriate discounts if applicable to this project. The
successful vendor also agrees to file Form 474 (Service Provider Invoice) to collect the
USF portion of the funded project and will bill the school only for the discounted portion
and for non-eligible items.
3.4 SPIN
Bids must include the Service Provider Identification Number (SPIN) in the RFP response.
Vendors must provide your SPIN identification number and USF listed company name.
The vendor must also provide, at the end of the annual contracted period and without
additional cost, a complete copy of all serviced bills from all contacted locations, for use in
facilitating USF applications.
If the school does not receive USF funding for this project, the school may choose not to
purchase these services.
3.5 E_Rate certification
By submitting a bid, vendor certifies that the vendor does have a valid (non-red light status)
SPIN for the E-rate program at the time of submission. Should Prout discover that the
vendor is on red light status, or if the FCC classifies the vendor as on red-light status before
work is performed and invoices are paid, the contract will be null and void and the
applicant will have no payment obligations to the vendor.
3.6 USAC Invoicing
Vendor must agree to bill the Prout School for only the non-discounted portion of the bill,
and agrees to invoice USAC for the discounted portion (via Form 474 – Service Provider
Invoice).
The proposed contract should include three years of warranty on all aspects of this RFP.
This includes warranties on all equipment and items associated with the installation. It is
understood that if purchased with E-rate funding, any ineligible warranties will be excluded
from the contract. Quoted prices must remain effective for the entirety of the E-rate funding
year of July 1, 2016 - June 30, 2017.
3.7 Disqualification
Vendor will be automatically disqualified if the Prout School determines that the bidding
company has offered any employee of the Prout School any gift or anything of value.
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3.8 Gifting
Vendor must sign a statement stating no gift from vendor to The Prout School occurred.
See and Sign Appendix A.
3.9 Project Funding
Projects are contingent upon E-rate funding and final board approval. Depending on Erate funding, the school may choose to proceed with all or part of the projects, at the
school’s discretion.
3.10 Communication
Verbal communication shall not be effective unless formally confirmed in writing by a
specified procurement official in charge of managing this RFP process. In no case shall
verbal communication govern over written communication.
3.10.1 Vendors’ Inquiries. Applicable terms and conditions herein shall govern
communications and inquiries between The Prout School and vendors as they
relate to this RFP. Inquiries, questions, and requests for clarification related to
this RFP are to be directed in writing to:
The Prout School
Technology Department
4640 Tower Hill Road
Wakefield, RI 02879
Telephone:
E-mail:
(401) 789-9262 ext525
techdept@theproutschool.org
3.10.2 Informal Communications shall include, but are not limited to: requests
from/to vendors or vendors’ representatives in any kind of capacity, to/from any
The Prout School employee or representative of any kind or capacity with the
exception of Robert Piersant for information, comments, speculation, etc.
Inquiries for clarifications and information that will not require addenda may be
submitted verbally to the named above at any time.
3.10.3 Formal Communications shall include, but are not limited to:
 Questions concerning this RFP must be submitted in writing and be received
prior to January 22, 2016, 5:00pm, EST.
 Errors and omissions in this RFP and enhancements. Vendors shall
recommend to The Prout School any discrepancies, errors, or omissions that
may exist within this RFP. With respect to this RFP, vendors shall
recommend to The Prout School any enhancements, which might be in The
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Prout School best interests. These must be submitted in writing and be
received by January 22, 2016, 5:00pm, EST.
Inquiries about technical interpretations must be submitted in writing and be
received prior to January 22, 5:00pm, EST. Inquiries for
clarifications/information that will not require addenda may be submitted
verbally to the buyer named above at any time during this process.
Verbal and/or written presentations and pre-award negations under this RFP.
Addenda to this RFP.
3.10.4 Addenda: The Prout School will make a good-faith effort to provide a written
response to each question or request for clarification that requires addenda
within 5 business days. All questions, answers, and addenda will be shared with
all recipients.
The Prout School will not respond to any questions or requests for clarification
that require addenda after January 18, 2016, 5:00pm, EST.
All addenda will be posted to our Web site only:
http://www.theproutschool.org/AboutUs/RFP.aspx under the ABOUT US tab
labeled RFPs
3.11 Proposal Submission
Proposals must be delivered sealed to:
The Prout School
Technology Department
4640 Tower Hill Road
Wakefield, RI 02879
on or prior to February 12, 2016, 5:00pm MDT. Vendors are to submit one original copy
of proposal marked “Original” and five Copies, marked “Copy.” Each original and copy
must be individually bound. Please provide one electronic copy on a CD. The Prout School
will not accept proposals delivered via e-mail. The Prout School shall not accept proposals
received by fax.
3.12 Criteria for Selection
The evaluation of each response to this RFP will be based on its demonstrated competence,
compliance, format, and organization. The purpose of this RFP is to identify those
suppliers that have the interest, capability, and financial strength to supply The Prout
School with a system identified in the Scope of Work.
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Technical Review Criteria
A number of factors will influence the decision in determining whether or not a vendor is
qualified. These factors include:
Price of goods and service
Prior positive experience
Existing equipment buy back / trade-in
Proposed equipment specified
Understanding of the Work
Company references
Local RI vendor
Work Plan/Business and Technical Experience,
Capacity of the Vendor to Effectively Administer the
Project
Total
35%
15%
15%
10%
10%
05%
05%
05%
100%
3.13 Selection and Notification
Vendors determined by The Prout School who possess the capacity to compete for this
contract will be selected to move into the negotiation phase of this process. Written
notification will be sent to these vendors via mail. Those vendors not selected for the
negotiation phase will not be notified.
4 Scope of Work, Specifications & Requirements
4.1 Functional Requirements
This project is to provide The Prout School with a strong, viable, reliable, scalable, and
robust network fully capable of providing high throughput wired and wireless network and
internet transmission that is easily configurable and maintained. Future capabilities include
VOIP and higher density use. The installed network must have multiple VLANs and
subnets to accommodate, faculty, staff, student, guest, surveillance, security, and other data
needs.
4.2 Technical Specifications
The following are The Prout School’s minimum specifications for a network infrastructure
replacement.
VENDOR NOTE:
This document contains a sample of what vendors will be responsible for as well as what
the minimum specifications for the wireless solution will be. While no major changes are
planned before the final version is released, some modifications may be made. The
following is for reference only, so vendors may get an idea of exactly what the end result of
this project should look like.
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4.3 Vendor Steps
The intent is to replace the entire network backbone and wireless. If the project is too
large/costly, the project may be reduced in scale. If the project is reduced in scale, plans to
accommodate the major needs and plan a second and/or third phase has to be considered
and new hardware must fully integrate with the remaining existing network.
Vendors should consider an existing equipment buy back / trade-in portion for all replaced
equipment when planning the new system.
Vendors are expected to perform the following steps when conducting site surveys:
1. Obtain a facility diagram in order to identify the potential RF (Radio Frequency)
obstacles.
2. Obtain a building floorplan and perform a site survey and heat determine initial RF
propagation expectations, equipment location, mounting concerns, access point
locations, etc.
3. Determine preliminary Access Point locations. Considerations include:
a. Wired network access, cell coverage and overlap, channel selection, and
mounting locations for the Access Point and any external antennas (if
required).
b. The final ratio of Access Points to wireless users should be a minimum of
30:1 in classrooms and minimum of 45:1 in common areas.
c. A signal-to-noise ratio of at least 25dBm should be maintained throughout
the solution.
4. Vendors should perform a physical survey in order to verify Access Point
locations. Vendors should make sure to use the same Access Point model for the
survey that will be used in the final wireless solution.
5. Based on optimal Access Point location, determine the most efficient way to route
cabling back to an MDF/IDF. If no access to the wired network is available within
maximum range of the cable, determine where new IDFs or junctions should be
placed.
6. Inspect the MDF/IDFs and determine what hardware needs to be installed.
Considerations include:
a. Router
b. Switches
c. Controllers
d. Minimum power requirements if current hardware needs to be upgraded or
replaced.
7. Document findings. Record locations and log signal readings for each Access
Point, as well as data rates at outer boundaries. Prepare a map or detailed summary
of how many cable drops are needed and where, what infrastructure needs to be
installed, and what electrical changes need to be made in the MDF/IDFs.
Documentation should also identify any existing hardware that can be re-used for
the wireless platform, and any hardware that would be rendered unusable.
4.4 Specifications
The following sections provide steps, procedures, and details that all vendors should
adhere to when designing a LAN & WLAN solution for the Prout School.
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4.4.1 Specifications for the Wireless Controller and Access Points
The vendor must provide a WLAN solution meeting the following requirements at a
minimum:
•
Dual-radio, dual-band wireless access points with 802.11a/ac (5 Ghz) and
802.11b/g/n/ac (2.4 Ghz) connectivity with MIMO (Multiple-In-Multiple-Out)
capability for 802.11n/ac. (ac and MIMO as financially feasible)
•
Access points must be powered by IEEE standard PoE (802.3af) or PoE+
(802.3at).
•
Optional: Tunneled traffic support by access points
•
Optional: wired and wireless redundancy. Wireless security and services
should continue to function if connectivity to the controller is lost. Backup
controller must have sufficient capacity to manage all Access Points when a
failure occurs in a primary controller.
•
Wireless platform must support an 802.1X supplicant to prevent use by
unwanted devices.
•
Wired and wireless platform must support device identification and
management.
•
Wired and wireless platform must support bandwidth use throttling.
•
Wired and wireless platform must support latest secure authentication and
encryption standards.
•
Wired and wireless platform must be capable of supporting a customizable,
centralized portal
•
Access points must support automatic channel selection and transmit power
controls. Optimal channel selection must be reconfigured dynamically and
without the need for user action.
•
Optional: Upon failure of an Access Point, the Wireless controller must expand
neighboring Access Point coverage to eliminate any uncovered areas.
•
QoS (Quality of Service) must be supported throughout the entire solution
proposed by the vendor.
•
Access Points must support multiple SSIDs and fast, secure roaming and
handover.
•
Solution must support location-based services providing an API to integrate
location and presence capabilities with third-party applications.
•
Solution must support GUI-based management.
4.4.2 Specifications for Switching and Infrastructure
Vendor bid specifications must provide an expandable style switch family with the
following minimum specifications:
•
Multiple port density configurations of up to 528 ports (48 per switch * 11
(estimated) switches) provides the core and edge capability for all classrooms,
offices, and two labs and must accommodate the total number of Access Points
required.
•
Multiple connectivity options comprised of 10/100/1000 Ethernet ports, copper
or fiber (1/10Gb).
•
All applicable ports providing connectivity to an Access Point must provide
power in accordance with IEEE standard 802.3at (PoE+) and support gigabit
throughput to each AP simultaneously.
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Though not required, if Switch stacks offered, they must operate as a single
managed device regardless of stack size (applies to throughput, management,
and overall performance) via a single IP address.
If stacking offered, switches must not use ports from the user’s available port
density to create said stacks. Dedicated connections and bandwidth for traffic
between switches in the stack is required.
Must store/log source IP address, MAC address, host name, user name, and
activity status for all ports.
Must support ARP broadcast protection.
Must support BPDU port protection.
Must support Ingress Rate Limiting
Must support QoS via all common industry standards.
Must support IEEE 802.3ad Link Aggregation with at least 8 ports per LAG
Must support redundant power options
Must support IEEE 802.1x User Authentication
Must support MAC and Web-based (PWA) authentication
Must support MAC Port Locking (Dynamic and Static)
Must support secure management.
Must support the following groups: Statistics, History, Alarms, Events, Filters,
Packet Capture.
Should support Many-to-One and One-to-One Port Mirroring.
Must support configuration for Secure Guest Access without requiring use of
VLANs or ACLs.
Must support IEEE 802.1s & 802.1w Spanning Tree related standards.
Must support IGMP Snooping v1/2/3
Must support IEEE 802.1q encapsulation for VLANs, port-based VLANs,
protocol-based VLANs and tagged-based VLANs with full support for the
GARP and GVRP protocols.
All equipment replaced is to be removed by the vendor and will qualify for, and
be used for, trade-in to offset project cost
4.4.3 Firewall and Content Filter
The Prout School currently utilizes the RIDE internet consortium which
includes firewall and content filter service. Prout intends to seek expanded
bandwidth which means the possibility of leaving the consortium which means a
firewall and content filter needs to be included in the proposal. However, this
may be eliminated from the project if a non-consortium ISP offers expanded
bandwidth and includes firewall and content filter services.
4.4.4 Bid Specifications for Network Cabling and Interconnects
The physical network connections must meet the following:
•
Cabling type is not mandated but must support at least 1 up to 10 gb speeds.
•
All cable connections must be identifiable at both ends.
•
Cabling must be neatly run.
•
Any copper cabling must be Cat6 or equivalent and be certified for gigabit
throughput. No cable shall exceed its maximum recommended length (i.e.
100m for Cat6) including any patch cables at termination points.
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Cabling must adhere to appropriate ratings (plenum, wall, etc.) and meet all
codes.
Cabling will interface with existing network backbone at core junction points.
Cabling will terminate into patch panels and/or network boxes with appropriate
faceplates and keystones. All terminations shall be done with the appropriate
end connectors or patch panels (Cat6 or greater).
Where feasible, cabling below a ceiling is to be placed into conduit and
properly terminated into network boxes with appropriate faceplates and
keystones. Existing building conduits may be utilized where
available/appropriate. Low voltage Ethernet cables should not be run through
the same conduit as high voltage lines.
After installation, all cabling must be tested to verify connectivity between
MDF/IDFs and Access Points, to ensure that all runs have been installed and
terminated correctly, and that that the run meets industry standards regarding
crosstalk and packet loss.
All wall penetrations must be properly sealed according to Fire Marshall
specifications.
Cables and panels must be appropriately labeled and easily traced using a
schema agreed upon with the School’s IT Department.
Vendor must provide a post-installation schematic detailing all cabling routes
and termination points.
4.4.5 Post Installation
Warranty / Technical Support
The Prout School expects full replacement warranty for a minimum of 12 months
from the time of functional turnover, we would anticipate up to 36 months of
warranty.
The Prout School also expects full access to 24x7 technical support for a minimum of
12 months from the time of functional turnover, we would anticipate up to 36 months
of access to technical support
System Training
Following the successful completion of the project, the vendor is to provide a
minimum of one day of training on the proper configuration, daily operation, and
maintenance of the system.
This training shall be performed on-site at a mutually agreed upon date at the Prout
School. The training will be for no more than 10 individuals who work directly for, or
closely with the Technology Department. This training session may be recorded on
audio & video.
The vendor will provide at minimum 2 copies of all installation, configuration, and
training materials. This includes any and all materials offered by the vendor deemed to
be helpful in the day to day operations of the system. In addition, a digital copy of
these materials would be preferred but not required.
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4.4.6 Other Related Bid Specifications
The proposed contract should include three years of warranty on all aspects of this
RFP. This includes warranties on all equipment and items associated with the
installation. It is understood that if purchased with E-rate funding, any ineligible
warranties will be excluded from the contract or purchased with non-Erate funds.
Quoted prices must remain effective for the entirety of the E-rate year of July 1, 2016 June 30, 2017.
The successful vendor will be required to participate in the Universal Service Fund
(USF) and will provide the appropriate discounts if applicable to this project. The
successful vendor also agrees to file Form 474 (Service Provider Invoice) to collect the
USF portion of the funded project and will bill the Prout School only for the
discounted portion and for non-eligible items. If the Prout School does not receive USF
funding for this project, Prout may choose not to purchase these services. Please
provide your SPIN identification number and USF listed company name. The vendor
must also provide, at the end of the annual contracted period and without additional
cost, a complete copy of all serviced bills from all contacted locations, for use in
facilitating USF applications.
4.5 Engagement Methodology
The vendor staff will perform all work at The Prout School at 4640 Tower Hill Rd,
Wakefield, RI 02879. The purchaser can, at its convenience, terminate the development
contract with one month’s notice.
5 Vendor Qualifications & References
All vendors must provide the following information in order for their proposal to be
considered:
1. A brief outline of the vendor company and services offered, including:
 Full legal name of the company
 Year business was established
2. An outline of the product line-up and/or services they currently support.
3. Information on its current clients, including:
 Total number of current clients.
 A list of clients with similar needs using similar products and/or services.
 Evidence of successful completion of a project of a similar size and complexity.
4. References: Contact information for five references (if possible) from projects similar in
size, application, and scope and a brief description of their implementation.
6 Budget & Estimated Pricing
The vendor must agree to keep all prices valid until June 30, 2017.
Sales tax is not applicable.
7 Additional Terms & Conditions
7.1 Personal Information
Depending on the circumstances, The Prout School may require information related to the
qualifications and experience of persons who are proposed or available to provide services.
This may include, but is not limited to, resumes, documentation of accreditation, and/or
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letters of reference. The Respondent should not submit as part of its Response any
information related to the qualifications, experience of persons who are proposed or
available to provide services unless specifically requested. Unless specifically requested,
any such information, whether in the form of resumes or other documentation, will be
returned immediately to the Respondent. The Prout School will treat this information in
accordance with the provisions of this Section 7.
7.2 Non-Disclosure Agreement
The Prout School reserves the right to require any Respondent to enter into a nondisclosure agreement.
7.3 Costs
The RFP does not obligate The Prout School to pay for any costs, of any kind whatsoever,
which may be incurred by a Respondent or any third parties, in connection with the
Response. All Responses and supporting documentation shall become the property of The
Prout School, subject to claims of confidentiality in respect of the Response and supporting
documentation.
7.4 Intellectual Property
The Respondent should not use any intellectual property of The Prout School including, but
not limited to, all logos, registered trademarks, or trade names of The Prout School, at any
time without the prior written approval of The Prout School, as appropriate.
7.5 Respondent’s Responses
All accepted Responses shall become the property of The Prout School and will not be
returned.
7.6 Governing Law
This RFP and the Respondent’s Response shall be governed by the laws of Rhode Island.
7.7 No Liability
The Prout School shall not be liable to any Respondent, person, or entity for any losses,
expenses, costs, claims, or damages of any kind:
 Arising out of, by reason of, or attributable to, the Respondent responding to this
RFP; or
 As a result of the use of any information, error, or omission contained in this RFP
document or provided during the RFP process.
7.8 Entire RFP
This RFP, any addenda to it, and any attached schedules, constitute the entire RFP.
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Request for Proposal, Network Infrastructure
APPENDIX A
Vendor Certification
This certification attests to the vendor’s awareness and agreement to the content of this RFP
and all accompanying calendar schedules and provisions contained herein.
The vendor must ensure that the following certificate is duly completed and correctly executed
by an authorized officer of your company.
This proposal is submitted in response to 112012-0274 issued by The Prout School. The
undersigned is a duly authorized officer, hereby certifies that:
(Vendor Name)
agrees to be bound by the content of this proposal and agrees to comply with the terms,
conditions, and provisions of the referenced RFP and any addenda thereto in the event of an
award. Exceptions are to be noted as stated in the RFP. The proposal shall remain in effect for
a period of 180 calendar days as of February 29, 2016.
The undersigned further certify that their firm (check one):
 IS
 IS NOT
currently debarred, suspended, or proposed for debarment by any federal entity. The
undersigned agree to notify The Prout School of any change in this status, should one occur,
until such time as an award has been made under this procurement action.
Person[s] authorized to negotiate on behalf of this firm for purposes of this RFP are:
Name:
Title:
Signature:
Date:
Name:
Title:
Signature:
Date:
Signature of Authorized Officer:
Name:
Signature:
Title:
Date:
_____________________________________________________
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Request for Proposal, Network Infrastructure
APPENDIX B
Schedule “A” Notice of Intention
RFP-ID 112012-0274
NOTICE OF INTENTION
REQUEST FOR PROPOSAL
From:
[VENDOR ORGANIZATION NAME]
[AUTHORIZED REPRESENTATIVE]
[TELEPHONE NO.]
[FAX NO.]
[E-MAIL]
Please state your intention with regard to the Request for Proposal [RFP ID] by selecting one
of the following:
[ ] Intends to respond to The Prout School Request for Proposal
[ ] Does not intend to respond to The Prout School Request for Proposal
TO:
The Prout School
Robert Piersant, Director of Technology
4640 Tower Hill Road
Wakefield, RI 02879
(401) 789-9262 ext525 (o)
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Request for Proposal, Network Infrastructure
APPENDIX C
Additional Vendor Information
This form is designed to provide additional information about vendors. Information provided
does not guarantee vendor qualification or disqualification. All responses will be made
available to the Prout School with the final version of the MPA.
Company Name:
Address:
_______________________________
_______________________________
_______________________________
Please indicate the Original Equipment Manufacturer(s) hardware your company is qualified
to install and support.
□ Cisco
□ Meraki
□ Aruba
□ Other(s):
□ HP
_________________________
□ Extreme
_________________________
□ TrendNet
_________________________
□ Juniper
_________________________
Please list any industry-standard certifications/endorsements that your company or managing
employees hold.
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Please list any Rhode Island school districts and other school that your company has worked
for in the past.
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
This page must be included in responses to this RFP for a vendor to be considered for
qualification.
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The Prout School Confidential
Request for Proposal, Network Infrastructure
APPENDIX D
GIFTING CERTIFICATION
Vendor must sign the following statement, if the vendor does not sign the following
statement, the bid will be disqualified.
I certify that I (or any employee of my company) have never offered nor provided a
gift of any value to any employee of the Prout School. Signed:
_______________________________________
Vendor Signature
__________________
Date
_______________________________________
Printed Vendor Name
_______________________________________
Company Name
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