Office of the State Engineer-Interstate Stream Commission
Litigation & Adjudication Program
Business Application Modernization Roadmap
(Project Initiation, Planning, Implementation)
Greg Ridgley, Deputy Chief Counsel
Renée Martínez, Chief Information
Officer
Project Abstract
The Agency will develop a roadmap for modernizing the business applications
that support the Litigation and Adjudication Program (LAP). The plan will be
based on a current assessment of legacy systems and business processes, an
articulation of future needs and an evaluation of modernization approaches
and platforms. The historic drought that the State of New Mexico is
experiencing exacerbates the need for the Agency to modernize information
systems to support evolving business needs and challenges.
Planned Start Date: May 1, 2014
Planned End Date: June 30, 2014
Amount Requested this Certification
Amount Previously Certified
Remaining Appropriation not Certified
Total Appropriated Amount
$100,000
$0
$0
$100,000
CERTIFICATION HISTORY
Date
N/A
3/26/2014
Amount
N/A
Funding Source(s) (use specific citations to laws, grants, etc.)
N/A
IT PROJECT CERTIFICATION REQUEST - LAP APPLICATION
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Project Appropriations & Budget
APPROPRIATION HISTORY (INCLUDE ALL FUNDING SOURCES, E.G. FEDERAL, STATE, COUNTY, MUNICIPAL LAWS OR GRANTS)
Fiscal Year
2014, 2015, 2016
Amount
Funding Source and Appropriation language
$100,000 Laws of 2014, Chapter 63, Section 7
MAJOR DELIVERABLE SCHEDULE AND PERFORMANCE MEASURES
Major Project Deliverable and Performance
Measure
Budget
Due Date
Project Phase
Study & Analyze Current State Business Processes and IT
Systems
Define & Analyze Future State LAP Businesses Process and
IT System Requirements
Review & Finalize LAP Application Modernization Roadmap
$16,500
May 30, 2014
Initiation, Planning, Implementation
$22,500
June13, 2014
Initiation, Planning, Implementation
$45,000
June 30, 2014
Initiation, Planning, Implementation
Contingency
$16,000
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Initiation, Planning, Implementation
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Project Purpose
The current business applications are close to reaching the end of their
useful life
Water Rights Adjudication Tracking System - Generates pleadings and manages
tabular data and attorney work product relating to individual water rights as
they are adjudicated by the court system. 17+ years old.
Hydrographic Survey GIS - These applications manage spatial data gathered
and used to legally describe a water right and record it in the report with
associated maps filed with the court. 16+ years old.
Administrative Litigation Unit Database. Tracks data relating to administrative
and district court hearings held on appeals of State Engineer decisions and on
legal proceedings to prevent illegal uses of water. 15+ years old.
The applications, due to limitations of technology and resources, have not
kept pace with the evolving business needs of the program.
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Project Objectives
Review business processes and identify opportunities for
applications to provide high quality service to the program
and constituents
 Evaluate modernization approaches that will best respond
to the needs of users (program staff and constituents)
 Evaluate modernization approaches that are cost-effective
for both capital and operating expenditures
 Evaluate modernization approaches that allow the
organization to retain IT staff who have the required skills to
develop and maintain the applications

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Project Approach
Acquire professional services from a qualified IT consulting
practice to develop an application modernization plan and
roadmap for all these systems. Some key activities that will be
undertaken are:

Evaluate the effectiveness of the current litigation and water rights
adjudication systems and business processes

Define and document future water rights litigation and adjudication
information management requirements

Identify and evaluate alternatives to replace, upgrade and integrate
current water rights litigation and adjudication systems

Develop a project and funding plan for proceeding with water rights
litigation and adjudication system modernization activities
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Project Schedule & Deliverables
Dec. 2013 – Identify Qualified Contractors*complete
Jan. 2014 –
Evaluate Contractors & Proposals *complete
Apr. 2014 –
Select Contractor and Start Planning Activities
Jul. 2014 –
Complete Planning Activities and Deliverables
Aug. 2014 – Present Recommendations to IT Governance
Committee
Sep. 2014 – Prepare Plan for Follow On Projects-Activities
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Project Governance
OSE-ISC IT Governance
Committee Meeting
Role: Project Investment,
Project Portfolio
Management
Project Steering
Committee
Litigation & Adjudication
Program
- Adjudication
Bureaus
- Hydrographic Survey
Bureau
- Administrative Litigation Unit
Water Resource
Allocation Program
- Water Rights District Offices
- Water Rights Abstracting
Bureau
Program Support
- Finance
- Information Technology
- Planning and
Communications
Project & Business
Sponsors
Role: Project Planning &
Oversight
Project Team
Role: Project Execution
- Vendor IT
- Agency IT
- Agency SMEs
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IV&V
A request to waive IV&V requirements for this project
has been submitted due to the nature of the project, as
it is an eight (8) week planning project; the risks are not
significant and the costs limited to $100,000.
The Agency consulted with the Gartner Group to
identify vendors with the appropriate application
modernization planning qualifications to assist the
agency with the project. The Agency has selected one of
the vendors recommended to work with. The vendor’s
proposal was also reviewed by Gartner Group experts
and it was rated favorably on approach and cost.
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