ONGARD Modernization Project Certification:
Planning: Change Request
September 17th, 2014
Tim Elsbrock, Project Manager
Tony Hoffman, Director of ONGARD Service Center
Greg Saunders, Chief Information Office, Department of Taxation and Revenue
History of ONGARD:
--ONGARD Service Center (OSC) Created by a Joint Powers
Agreement in 1990
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Collects and distributes 30% of the State’s Revenue, $2.2 Billion collected in fiscal
year 2014
Is 20+ years old Legacy/Mainframe/COBOL system that has not changed much over
the 20 years
System is well past the useful functional life expectancy of an IT system
--This project is the first major step in defining the replacement for
ONGARD
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The 2012 Legislature appropriated $6 Million appropriation to stabilize and
modernize the ONGARD system
Stabilization was completed and ONGARD was upgraded to current DoIT standards
Modernization was to define the future state of ONGARD
Additional funding to redevelop ONGARD was requested in FY15 Planning cycle
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Modernization Project Progress to date:
--14 Digit API issue removed from project efforts
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Requirements work discovered/confirmed that the concept of ‘Spacing Unit’ will
not be impacted by implementing the 14 digit API
Decision was to save the money and move forward with the Business Process
Analysis
OCD will build this 14 digit capability in their systems as they own the front end of
the ONGARD data flow
--RFP for Business Process Analysis (BPA) completed
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Award tentatively made
Kickoff in November
Will define the functional specifications for the RFP that will ultimately replace
ONGARD
Will require strong effort from ONGARD customer subject matter experts
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Backfill requests is made to allow SLO & TRD to continue audit and collection activity
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Project Next Steps:
• PCC approves certification change request
• SLO & TRD Backfill Positions to allow key employee
participation in the Business Process Analysis project
• Conduct the BPA in preparation for the RFP that -will
eventually replace the ONGARD system (start Nov 2014)
– Output is requirements documentation for ONGARD 2 RFP
• Receive funding for replacement of ONGARD
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C-2 request for $33 million was submitted with FY15 IT Plan
Request based on function point analysis of current system
Anticipate $11 million per year project burn rate
Target ONGARD 2 completion in FY19
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Modernization Budget (current appropriation):
BUDGET
Comments:
Description
Staff Internal
Consulting
Services
Hardware
FY15&
Prior
$1,710,000
FY15
FY16
$2,059,000
$1,506,000
FYxx
Software
TOTAL
Approval of September 17, 2014 change request will reallocated some consulting services budget
4/13/2015
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Questions…?
Appendix: Laws of 2012, Chapter 19, Section 7, Item 5
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Section 7. DATA PROCESSING APPROPRIATIONS.--The following amounts are appropriated from the computer systems enhancement fund,
or other funds as indicated, for the purposes specified. Unless otherwise indicated, the appropriation may be expended in fiscal years 2012, 2013
and 2014. Unless otherwise indicated, any unexpended balances remaining at the end of fiscal year 2014 shall revert to the computer systems
enhancement fund or other funds as indicated. For executive branch agencies, the department of finance and administration shall allocate amounts
from the funds for the purposes specified upon receiving certification and supporting documentation from the state chief information officer that
indicates compliance with the project certification process. The judicial information systems council shall certify compliance to the department of
finance and administration for judicial branch projects.
For executive branch agencies, all hardware and software purchases funded through appropriations made in Sections 4, 5, 6 and 7 of this act shall
be procured using consolidated purchasing led by the state chief information officer and state purchasing division to achieve economies of scale and
to provide the state with the best unit price.
HAFC/H 2, 3, 4, 5 & 6, aa - Page 215
(5) TAXATION AND REVENUE DEPARTMENT 6,000.0 6,000.0
To stabilize the existing system and begin modernizing the oil and natural gas administration and revenue database, including issuing a request for
proposals.
Before implementation, the taxation and revenue department, the energy, minerals and natural resources department and the commissioner of public
lands shall certify in writing that the oil and natural gas administration and revenue database can be migrated to the new platform, and the migration
will not negatively impair their day-to-day operations or collection of revenue. The department of information technology will work with the three
agencies on a detailed migration and testing plan that includes estimated costs for stabilizing the system. The plan shall be fully executed before
migrating the system to the new platform. On completion of the stabilization of the existing system, the ONGARD service center, with approval of
the three agencies, shall develop a five-year action plan that includes including distinct phases and estimated costs for the replacement system and
shall jointly produce a request for proposals to commence the replacement of the oil and natural gas administration and revenue database. The
appropriations are contingent on the ONGARD service center project manager providing timely monthly status and independent validation and
verification reports to the governor, the department of finance and administration and the legislative finance committee on the platform migration
and replacement system, and written verification from the three agencies that the need for the release of the appropriation exists.
Two million dollars ($2,000,000) of the appropriation is from the lands maintenance fund.
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