NEW MEXICO PUBLIC EDUCATION
DEPARTMENT
2015 Instructional Material Adoption:
GRADES K – 8 ELA/Reading; CORE Reading
Intervention; and,
Modern, Classical and Native Languages
Request for Applications
Information Workshop for Publishers
January 7, 2015
9:00 – 10:30 a.m. MST
AGENDA
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Overview of Adoption Process
Deadlines
Important Items from the RfA
Publisher Responsibility at Institute
Forms A, B, C, D, G
Form E – List of Instructional Material
Form F – Citation and Scoring Rubric
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What Can be Submitted?
The 2015 adoption institute is for the review of:
Grades K – 8
• English Language Arts/Reading;
• CORE Reading Intervention; and,
• Modern, Classical and Native Languages
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What Can be Submitted?
May we submit instructional material for grades other than
K – 8? No. The adoption is for Grades K – 8 ELA/Reading;
CORE Reading Intervention; and Modern, Classical and
Native Languages only. The Grade K – 8 adoption for these
subject areas is scheduled for May 31, 2015.
May we submit instructional material other than
textbooks?
Yes. See the definition for instructional material in the RfA and
slide 21 . Material must relate to the adoption subject areas.
Are we required to bid a series for on-level ELA? No.
Publishers may bid any instructional material that is consistent
with the adoption subject areas and sub-categories. See RfA
for course descriptions.
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What Can be Submitted?
What is the definition of CORE Reading Intervention and
does it have to meet the 90% threshold if submitting as
core/basal?
Instructional materials specifically organized and intended to
support a program of instruction to develop increased reading
skills of struggling readers. Yes, if submitting as core/basal it
must meet the standards at 90 percent.
Do items submitted as supplemental require a free teacher
edition? And, if so may the free teacher edition be print or
electronic?
No, not unless it is offered as free on your Form E. It can be
either print or digital.
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What Can be Submitted?
Instructional Material must meet the following:
• Draft Blue Line Master – Due by May 1, 2015
• Final Form – Due by December 1, 2015
• Current copyright…may not be dated after 2016.
Would e-Books provided with an integrated cross-platform interactive
eReader meet the RfA requirements?
Question
Yes. The e-Books submitted for core/basal consideration must be at a
minimum in PDF format.
Please clarify the requirements for Windows compatible/readable on
PC vs. platform neutral?
We ask that your material be Windows compatible for the review.
However, if it is not you must provide the appropriate device for
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review.
What Can be Submitted?
Question
If we have an adaptive student text in the CORE Reading
Intervention category, may we bid it as core/basal? If
yes, would it have to score at 90% or higher?
Yes, you may submit adaptive student texts as
core/basal. Yes, to be considered core/basal they
must meet the standards at 90% or higher.
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Form Submission Deadlines
Be sure to submit the proper forms for core/basal (CB) and
supplemental (SU) material.
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Addition and Withdrawal Deadlines
• Consolidated, revised Form E by 3/31/2015
• Free materials by 6/12/2015
• Revised Form E should contain a version number
(V2, V3, etc.)
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Instructional Material Definition
Instructional Material means:
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School textbooks
Educational digital media
Online direct instructional programs
Electronic books, and
Other technologies, media and formats that are used
as the basis for instruction, including:
– combinations of textbooks
– learning kits
– supplementary material
– modular educational programs
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Lowest Available Pricing
• Publishers must offer New Mexico lowest prices
• All price reductions must be communicated to PED and
Depository
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Prohibited Activities:
•Contact with Reviewers or Facilitators of Record
•Contact with Secretary of Education or Designate(s)
•Material Submitted through Method Other than Review
Institute
•Conducting a Pilot Program less than 18 months prior
to Institute
•Selling or Providing electronic “delivery systems*” with
Purchase
*Publishers may not offer such items as part of the RfA,
and may not offer such items as an incentive to school
districts or schools to purchase the publisher’s material.
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Overview of Adoption Process
• Core/basal review for standards’ compliance
• Reviewed by Level II and Level III teachers
• Summer Institute – May 31 to June 5, 2015
• Material scored on alignment with standards
• 90 percent = recommendation for core/basal
• 80 – 89 percent = second review
• Below 90 percent = supplemental
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Publisher Responsibility at the Summer Institute
• Submit Review Sets w/6 copies Form F – Sunday,
5/31/15
• Citation Presentation – Publisher Opportunity to shine
• Present Concise PowerPoint relevant to Form F
Citations
• Not a sales presentation
• Simply inform Reviewers how to read your citations
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Publisher Responsibility, cont.
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Presentation equipment – provided by IMB
Please bring presentation on digital media
Digital material – equipment provided by IMB
Publisher is responsible for providing links, passwords, user IDs, publisherspecific requirements. If your material is behind a fire-wall, please do tests
to ensure that this will not interfere with easy access at the Review
Institute.
• IMB will make all efforts to schedule review of digital-only material on the
first day of the Summer Institute (Monday, June 1, 2015)
• Please be on site that day to answer questions
Question
Do we need to have a content expert on hand for possible
questions regarding the content of Form F?
No. Publishers do not need a content expert available. Your
Form F citations need to stand on their own.
If you have digital-only material, please be on-hand in the event
we need access.
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Other Questions
Questions
Will you provide enrollment information for each course?
Yes. Enrollment information for each course listed in the
RFA (course and were posted to the IMB web-page.)
What should I do if I cannot open Forms D and E – they
open as XML, not as a useable Word or Excel document.
Can you send me a useable file format by e-mail?
Try these solutions first: (1) upgrade your Internet Explorer
if you are using V7, as this is a common problem with IE7;
(2) open the forms using a different browser, such as
Chrome or Mozilla. If you are still unsuccessful, contact
IMB and we will be sure you have useable forms.
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FORMS:
We will cover Forms A, B, C, D and G…
…then
Forms E and Form F
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FORM A: Publisher Information
• For Depository
• Authorized Representative
• Designated Contact Representative
• Synopsis of Material Submitted
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FORM B: Certification of Standards
•All print material must meet MSST standards
•All core/basal titles submitted in print version must be available in
electronic format (see instructions for Form E)
•The Form is exception-based. Report only those print items that
currently do not conform to MSST but will conform at the time of bid
submission.
RFA p.68-71
Question
The instructions for Form B “Other Information” (RfA states that
materials must be in “both written and electronic formats.” Does
written mean “print?”
Yes. Written format would be a print version of the material. At this
time we are requiring that core/basal print instructional material be
available in digital format, PDF or better.
FORM C: Official Sample Label
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Affix to core/basal material
Submit at the Summer Institute
Submit to the Regional Review Centers
May be resized by the publisher
If instructional material does not have physical form, affix
to representation of the material
• Include all access information for digital material
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FORM D: Research-Based Measures
1. Applies to ELA grades K – 8
2. Submit separate Form D for each core/basal title
3. Submit evidence of quantitative measure and
qualitative features
4. Mandatory for any core/basal title for ELA K – 8 titles
listed in item (1) above
Are research-based measures documentation and Lexile scores
only required for the ELA categories and not the MCN languages
categories?
Question
The research-based measure requirement is applicable to only
ELA K – 8 titles. Lexile measures are required for ELA
categories and sub-categories. For other subjects enter the
Lexile measure if available.
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FORM G: Summer Institute Publisher Contact
Information & Citation Presentation
• Fill in per instructions
• May update and be resubmitted prior to Institute
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FORM E: List of Instructional Material
• Form E – familiarize yourself
Items that may not be bid
• Equipment, hardware, electronics
• Material currently adopted
• Material that does not correspond with the adoption
subject category and sub-category areas
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FORM E: List of Instructional Material
• Basic organization of Form E – submit a single
consolidated Form E spreadsheet (RfA p.78). CB
should be listed first then SU. SE should be listed first
and in bold typeface.
– Tab 1 – ELA/Reading
– Tab 2 – MCN
– Tab 3 – Core Reading Intervention
– Tab 4 – Codes and Drop Down Lists
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FORM E: List of Instructional Material
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FORM E: List of Instructional Material
A. Column A – CB/SU
B. Column B – Material Title: Actual Title of Material
C. Column C – ISBN or unique identifier
– ISBN for items that qualify or have an ISBN
– Unique identifier for bundles or various licensing
packages for digital material
– See “Please note” in RfA p.79
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FORM E: List of Instructional Material
Column C – ISBN or unique identifier (p.79-80)
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FORM E: List of Instructional Material
Column C – ISBN or unique identifier (RfA p.79-80)
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FORM E: List of Instructional Material
D. Column D – Instructional Material Code (RfA p.80)
− Student Material
− Teacher Material
− Other Material
− Bundles – student bundle, teacher bundle,
classroom bundle, other bundle
Question
Q: If bundles/packages are listed as Core/Basal,
how would we list the contents of these
bundles/packages?
• Use the title of student edition
• After the title, describe contents
• Use the appropriate IM code for the bundle from
page
• See examples on Slide 28
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FORM E: List of Instructional Material
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Examples with selected columns:
Please use the instructions in RfA p.78 and slide #23
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FORM E: List of Instructional Material
E. Column E – Format Code/Technology (RfA p.80)
F. Column F – Subject Category (RfA p.80)
G. Column G – Subject Sub-Category (RfA p.81)
– Use the pull down menu
– Refer to the course codes
H. Column H – Retail Price (RfA p.81)
– Every item must have a retail price
– Free material must have a retail price
– Items with no price cannot be purchased
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FORM E: List of Instructional Material
I.
Column I - Publisher Bid Fee Slide 1 of 4 (RfA p.81-82)
– Enter bid fee for each item listed on Form E
– Include the retail price for free material
– Calculate single-student cost
– Different bundles/same elements = separate fee
Question
For instructional programs that are sold/licensed as
complete systems for a classroom (combining print
and online components) are bid fees calculated by
dividing the price by the number of students
served?
Yes. See RfA for instructions on calculating the singlestudent cost. If the price for the system is $2,500 for
one year for 25 students, the calculation is $2,500 x 6 =
$15,000; divided by 25 = $600. The bid fee = $600.
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FORM E: List of Instructional Material
Column I - Publisher Bid Fee Slide 2 of 4
Questions
If we listed the contents of (different) bundles, would we have to pay a fee
for listing those items? If there are variations of the same bundle (i.e.
different multiple copies of same item in bundle), would that be considered
an alternate format or would we pay a fee for each variation?
Yes, on both questions. Unique bundles listed on their own lines with a unique
ISBN or unique identifier will each have a separate price and a separate bid fee.
Variations of the same bundle are not considered alternative formats; each
bundle is subject to a publisher fee for each variation. See RfA page 82 ,
“Examples of Retail Price and Publisher Bid Fees.”
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FORM E: List of Instructional Material
Column I - Publisher Bid Fee SLIDE 3 of 4
In the publisher bid fee example in the RfA, the fees total $3,509. Is
that the bid fee for one title? If multiple titles are submitted that
contain the same program elements, would that bid fee be
multiplied by the number of titles submitted. For example, if titles
are submitted for three different courses, and they contain the
same elements as in the example, would the bid fee increase to
$10,527?
Bid fees are calculated on a per-item basis, that is, every line in Form E
will describe a material or group of materials that the publisher wishes to
have available for sale. Each line will have a purchase price and a
corresponding bid fee based upon the purchase price. The example
shows different hypothetical items available for purchase for one
hypothetical title. If, in your example, you had two additional titles with
the exact same elements on each line with the exact same purchase
price, yes, the bid fee would be 3x the total. Otherwise, your bid fee will
be the total of each item (other than alternative formats.)
See Example on the next slide (Slide 33).
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FORM E: List of Instructional Material
Column I – Publisher Bid Fee Slide 4 of 4
The following example shows bid fees for three hypothetical titles.
Title 1 (English I) has the same prices for three items as Title 2
(Elements of Lit). Title 3 (American Lit) has completely different
prices. Bid fees are based on the retail price for individual items, and
cannot be calculated using a “multiplier” approach.
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FORM E: List of Instructional Material
J. Column J – PDF or better
− Required for core/basal items
− Enter Y or N for both CB and SU titles on the SE
line
Question
Does the NMSA 1978 Section 22-15-13(E)
requirement to provide instructional materials on the
multiple list in both written and electronic formats
only apply to core/basal submissions and not to
supplemental materials?
Required for Core/Basal: Instructional material
submitted for core/basal consideration must be
available in digital format (PDF or better.)
If your supplemental material meets this requirement,
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fill out columns J and K.
FORM E: List of Instructional Material
K. Column K – Format type for PDF or better
− Use the drop down menu to complete this
column
Question
Must publishers who submit an all-digital program also provide a
print version of the program for classroom use?
No, At a minimum, print editions—where available—or digital
versions must be provided to the regional review centers
. Would instructional materials wholly digital be required to
provide content in PDF format?
No, because instructional materials submitted for core/basal as
digital already meet the minimum requirement of a PDF.
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FORM E: List of Instructional Material
L. Column L – Free Items
– Identify all items offered for free
– Teacher editions must be free
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FORM E: List of Instructional Material
M. Column M – Free Conditions (RfA p.83)
– Complete for each item designated as “Y” in
column L
– Describe the circumstance under which the
material is provided for free
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FORM E: List of Instructional Material
N.
Column N – Lexile Measure
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Required for core/basal student editions
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Other titles or item that have a lexile measure
O.
Column O – Lowest grade level
P.
Column P – Highest grade level
Question
Q:May we bid a partial (or non-standard) grade span
CORE Reading Intervention program (e.g, K-3, 5-8, 38, etc.)
You may only list an ISBN once on the Form E. In
Column O you will enter the lowest grade level and
in Column P you will enter the highest grade level.
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FORM E: List of Instructional Material
Q.
Column Q – “Adaptive Title” or struggling
learners
R.
Column R – Additional Populations
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FORM E: List of Instructional Material
S. Column S – Copyright Year
T. Column T – Publisher – as appears on material
U. Column U – Imprint – as appears on material
− Do not enter any other information in this field
V. Column V – Publisher Code – enter your publisher
code. If you need a code, contact Archway. See RfA
instructions on Form A
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FORM E: List of Instructional Material
Submitting the hard copy of Form E
• Enter publisher name and imprint
• “Freeze panes” remain set
• Set the print area – only active rows are visible
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FORM F: Citation Rubric
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General RfA Information
Submit to IMB on your initial Form F by 03/31/2015
IMB will review your initial Form F citations for
possible issues. IMB will notify you on or before April
15 whether or not the Reviewers will understand your
citations and your initial Form F’s are acceptable as
your final.
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FORM F: Citation Rubric
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You will then submit final Forms F at the first
day of the Summer Institute as part of the
check-in process.
Submit six copies of the completed Form F
with your material package for each core/basal
item.
Recommendation for Core Basal = 90+
percent
Include citations for each criterion
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FORM F: Citation Rubric
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General Information
Use one of the twelve versions of Form F, as dictated
by the subject of your material
– F.1 – F.9: ELA/Reading Grades K-8
– F.10: CORE Reading Intervention Grades 1
through 5
– F.11: CORE Reading Intervention Grades 6
through 8
– F.12: Modern, Classical and Native Languages
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FORM F: Avoid Common Errors
When using Bloom’s Taxonomy
• Cite to the question cue not concept
• Please do not use citations in the text/instructional
material multiple times to demonstrate compliance with
different criteria
• Citations should give broad exposure
• “Repeat citations” may be scored as zero
• Citations should be targeted
• Enter short, concise statements
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FORM F: The Reviewer’s Point of View
1. Forms are reviewed by qualified and experienced
teachers
2. Make it easy for the reviewer
3. Chief complaints from past reviewers:
−Text cited did not support standards
−Other parts of text would have supported
−Citations did not point them to material
4. Please provide citations most on point
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FORM F: Fill in the Blanks
Citation format using Bloom’s Taxonomy: Form F.1
through F.11, Section 1
• Two citations per cell
• Cite to the highest level the text supports
• Reviewers look for “Citation Level 3” first
• Citations scored at the highest level of Bloom’s
• Reviewers may score a Level 3 as a Level 2
• Reviewers may score a Level 2 as a Level 3
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FORM F: Fill in the Blanks
2. Citation format for occurrences:
Form F.1-F.11, Section 2
Form F.12, All Sections
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Provide three citations for each criterion.
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Criteria with only one or two citations = zero
Question
Do we also have to correlate to the “Other Relevant
Criteria?”
Yes. Publishers must provide citations for all criteria on Form
F, including “Other Relevant Criteria” included as Section 2.A.
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FORM F: Fill in the Blanks – Page 1
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FORM F: Fill in the Blanks – Page 2
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FORM F: Fill in the Blanks – Bloom’s
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Enter the highest level of citation for each criterion
Enter the page number and the paragraph
Citations meeting Level 3 of Bloom’s = 10 points
Citations meeting Level 2 of Bloom’s = 6 points
Preface your citation with SE, TE, or WB to specify
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FORM F: Fill in the Blanks – Occurrences
• All three citations show compliance = 5 pts
• One + citations did not comply = 0 pts
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FORM F: Fill in the Blanks
1. Criteria with multiple parts
2. Compound criteria
EXAMPLE:
Determine the meaning of words and phrases as they are used in the
text, including figurative and connotative meanings; analyze the
cumulative impact of specific word choices on meaning and tone
(e.g., how the language evokes a sense of time and place; how it sets
a formal or informal tone).
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INSTRUCTIONAL MATERIAL BUREAU CONTACT
imb.contact@state.nm.us
Thank you for attending the Publisher RfA
Workshop
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