2010 WAP State Managers’ Meeting
Federal Perspectives and Hot Topics
Wednesday, September 22, 2010
Weatherization and Intergovernmental Program
Office of Energy Efficiency and Renewable Energy
Grant Guidance
Program Year 2010 Weatherization Grant
Guidance
WEATHERIZATION PROGRAM NOTICE 10-01
EFFECTIVE DATE: December 18, 2009
PURPOSE: To issue grant guidance and management information for the Low-Income
Weatherization Assistance Program (Weatherization) for Program Year (PY) 2010.
Questions?
Jean Diggs
Grant Guidance
Jean Diggs
Program Year 2010 Grant Allocations
WEATHERIZATION PROGRAM NOTICE 10-02
EFFECTIVE DATE: December 8, 2009
PURPOSE: To provide final Grantee allocations for preparation and submission of
applications for funding of the Low-Income Weatherization Assistance Program for Program
Year (PY) 2010.
GUIDANCE: Provided funding to the Weatherization Assistance Program for Fiscal Year
2010 in the amount of $210,000,000. This $210,000,000 in funding includes $180 million for
the traditional Weatherization, of which $3.3 million was allocated for Headquarters Training
and Technical Assistance, and $30 million for an innovative leveraging project.
Grant Guidance
Jean Diggs
Adjustment to Program Year 2010 Grant
Allocations
WEATHERIZATION PROGRAM NOTICE 10-02A
EFFECTIVE DATE: August 24, 2010
PURPOSE: To correct the allocations to add the Inter-Tribal Council of Arizona’s allocation
to the final Grantee funding for the Low-Income Weatherization Assistance Program for
Program Year (PY) 2010.
GUIDANCE: At the time the PY 2010 allocations were issued, the Inter-Tribal Council of
Arizona did not qualify for funding. The purpose of this notice is to add the funding to Inter
Tribal Council of Arizona. The funding for the Inter-Tribal Council of Arizona does not result in
a reduction of any other Grantees funding; however, the funding for the Inter-Tribal Council
of Arizona does reduce the State of Arizona’s funding by $69,412.
Grant Guidance
Jean Diggs
Procurement Toolkit CD
WEATHERIZATION PROGRAM NOTICE 10-03
EFFECTIVE DATE: October 20, 2009
PURPOSE: To issue the Procurement Toolkit CD to all Grantees, to share with their local
agencies, for use in the Weatherization Assistance Program.
GUIDANCE: To aid in this endeavor, DOE has commissioned “The Weatherization
Procurement Toolkit” to explain the steps to be followed in the procuring of materials and
contractors. The toolkit provides examples for illustrative purposes to assist in developing
your own solicitation documents as you work toward meeting the goals of the Recovery Act
and the DOE Weatherization Program.
Grant Guidance
Greg Reamy
Davis-Bacon/Commercial Labor Rates
Weatherization Program Notice 10-04
Effective Date: November 10, 2009
PURPOSE: Provides guidance to grantees and local agencies and/or their
contractors under the Weatherization Assistance Program on the determination
of the cost-effectiveness of weatherization materials installed in multi-family buildings.
GUIDANCE: To address the potential difference in wage rates between high-rise
buildings and low-rise buildings when determining cost-effectiveness, DOE is defining
installation costs so that local agencies and/or their contractors may use the existing
weatherization worker wage categories to calculate the cost of installing each measure,
for installation in low-rise as well as high-rise buildings.
 The actual wage paid for installation in a high-rise building must still be the commercial
prevailing wage for each of the disciplines used on the project.
 This guidance effects only the calculation of cost-effectiveness for the purpose of
weatherization materials installed under the Weatherization Assistance Program.
Grant Guidance
Michael Peterson
Release of Hold on Remaining 50% of Obligated
Funds
Weatherization Program Notice10-05
Effective Date: December 3, 2009
PURPOSE: Provides guidance to Grantees under the Weatherization Assistance Program
describing required performance to access remaining 50% of obligated funds.
GUIDANCE: Department of Energy will provide Grantees access to the remaining 50% of
obligated funds based on the following:
 30% of all units estimated to be weatherized in plans are completed
 Each grantee has fulfilled monitoring and inspection protocols in state plan
Grantee is monitoring local agencies at least once a year to determine compliance
with administrative, fiscal, and State field policies and guidelines
7
Grant Guidance
Michael Peterson
Release of Hold on Remaining 50% of Obligated
Funds (cont)
GUIDANCE (cont):
Local quality control efforts are in place
 At least 5% of the completed units are inspected by Grantee staff during the course
of the year
 Grantees’ progress reports are acceptable, submitted in accordance with grant
requirements, including being on time and accurate
 Monitoring reviews confirm acceptable performance
Grant Guidance
Michael Peterson
Release of Hold on Remaining 50% of Obligated
Funds (cont)
Hold Released on Remaining 50% of Obligated Funds
Alabama
Arizona
Colorado
Hawaii
Idaho
Illinois
Indiana
Iowa
Kansas
Kentucky
Maine
Maryland
Michigan
Minnesota
Mississippi
Montana
Nevada
New Hampshire
New Mexico
North Dakota
Ohio
Oregon
South Dakota
Tennessee
Texas
Vermont
Washington
Wisconsin
Wyoming
Grant Guidance
Michael Peterson
Health and Safety
WEATHERIZATION PROGRAM NOTICE 10-6
Reserved for Health and Safety
 Will be discussed further in Health and Safety session on Friday, September 24th.
Grant Guidance
Greg Reamy
Davis-Bacon/Wage Determinations
WEATHERIZATION PROGRAM NOTICE 10-7
Effective Date: December 14, 2009
PURPOSE: To issue guidance on implementation of revised Wage Determinations (WD)
issued by the Department of Labor (DOL) for Recovery Act funded grants under the
Weatherization Assistance Program.
GUIDANCE: DOE will amend the WAP Recovery Act grants with States to incorporate the
revised WDs. The amendment language in the WAP Recovery Act grants will specify a
prospective date when the revised WDs must be incorporated into all subawards and
contracts for use by local agencies and contractors.
 Revised WDs will become applicable when a new task or job order for
weatherization construction is issued by the local agency or contractor and,
at the beginning of a local agency’s or contractor’s certified payroll period.
 This approach should provide States, local agencies and their contractors a
reasonable amount of time to modify subawards and contracts at each level. Revised
WDs should have a minimal impact on States, local agencies and their contractors
regarding Recovery Act funded WAP grants.
Grant Guidance
Bob Adams
Privacy of Recipients of Services
WEATHERIZATION PROGRAM NOTICE 10-08
EFFECTIVE DATE: FEBRUARY 1, 2010
PURPOSE: To issue guidance for the Low-Income Weatherization Assistance Program
(WAP) on maintaining the privacy of recipients.
GUIDANCE: This guidance is provided to States or other entities named in the Notification of
Grant Award as the recipients of financial assistance under the WAP, including the recently
added Territories.
 States receiving funds under WAP have been receiving numerous requests for
information regarding the implementation of programs funded through the ARRA.
 The information requests range from informal inquiries by local elected officials and
other community leaders to requests for specific information about recipients from local
and regional press outlets.
12
Grant Guidance
Bob Adams
Privacy of Recipients of Services (cont)
GUIDANCE (cont):
 DOE will work diligently with any state WAP or local service provider to gather the
required information and provide it to the requestor.
 DOE must comply with all requirements of the Government to protect the privacy
interests of individuals who participate in these financial assistance programs.
 DOE would be legally required, pursuant to 5 U.S.C. 552(b)(6), of the Freedom of
Information Act, to keep confidential any specifically identifying information related to
an individual’s eligibility application for WAP, or the individual’s participation in WAP,
such as name, address, or income information.
 States and local service providers should extend that same protection to their client
records for WAP.
 States may release information about recipients in the aggregate and which does not
identify specific individuals, i.e. the number of recipients in a county, city or a zip code
does not compromise the privacy of the recipients.
Grant Guidance
Katherine Foote
Clarifying Monitoring Requirements
(Amendment to WPN 09-1B)
WEATHERIZATION PROGRAM NOTICE 10-9
Effective Date: January 15, 2010
PURPOSE: To clarify the monitoring requirements contained in Section 4.0 GRANTEE
PROGRAM OVERSIGHT (Program Monitoring) of Weatherization Program Notice
(WPN) 09-1B, Grant Guidance to Administer the American Recovery and Reinvestment
Act of 2009 Funding, dated March 12, 2009.
 The provisions of this guidance apply to States or other entities named in the
Notification of Grant Award as the recipients of financial assistance under the
Department of Energy (DOE) Weatherization Assistance Program, including the
recently added Territories.
Grant Guidance
Katherine Foote
Clarifying Monitoring Requirements
(cont)
PREVIOUS LANGUAGE
4.0 GRANTEE PROGRAM OVERSIGHT (Program Monitoring)
 The comprehensive monitoring must include review of client files and subgrantees
records, as well as inspection of at least 5 percent of the completed units or units in
the process of being weatherized.
AMENDED LANGUAGE
4.0 GRANTEE PROGRAM OVERSIGHT (Program Monitoring)
 The comprehensive monitoring must include review of client files and subgrantees’
records, as well as inspection of at least 5 percent of each subgrantee’s DOEfunded completed units. Grantees are encouraged to review units in the process of
being weatherized when monitoring, as well.
If inspection reveals quality control or other problems, Grantee shall increase the number of
units monitored and frequency of inspection until all issues are resolved.
Grant Guidance
Carole Gates
Reprogramming Training and Technical
Assistance Funds to Program Operations
WEATHERIZATION PROGRAM NOTICE 10-10
EFFECTIVE DATE: May 25, 2010
PURPOSE: To provide guidance to Grantees when requesting to reprogram Training and
Technical Assistance (T&TA) funds to the Program Operations line item.
GUIDANCE: Before any Grantee decides to reprogram T&TA funds to Program Operations
the following considerations should be made:
1. Based on the statewide average cost per home at which the Grantee is currently
operating, the Grantee has enough labor trained to meet the production indicated;
2. The Grantee has reviewed and made certain that the capacity to expand current
production levels of homes weatherized can be attained;
3. In adjusting production schedules, Grantees are reminded that all ARRA funds are
expected to be expended by March 2012;
Grant Guidance
Carole Gates
Reprogramming Training and Technical Assistance
Funds to Program Operations (cont)
GUIDANCE (cont):
4. That the Grantee has given consideration to using a portion of their T&TA funds for
necessary national evaluation support as Grantees will likely need to hire a local
person to conduct activities to help gather information data needed to support the
national evaluation effort;
5. That the Grantee has sufficient T&TA funds to assist subgrantees in responding to the
regular and ARRA program evaluations; and
6. There are sufficient funds to conduct monitoring visits if a Grantee uses T&TA funds to
accomplish monitoring requirements.
If after these considerations, a Grantee would like to re-program more than ten percent of their T&TA funds to Program
Operations, they will need to do an amendment to their ARRA State plan. This amendment should address the issues outlined
above and would require a new production schedule. Additionally, Grantees should be aware that once T&TA funds are
re-programmed into the Program Operations budget category they cannot be re-programmed back into T&TA funds at
a later date.
Grant Guidance
Joel Eisenberg
National Evaluation
WEATHERIZATION PROGRAM NOTICE 10-11
Effective Date: November 10, 2009

Last evaluation done two decades ago

In 2004, OMB recommended to DOE that this evaluation be done (see
http://www.gao.gov/htext/d0667.html)

Process to design this evaluation began in 2005

A national Weatherization Network Committee provided guidance for this evaluation

DOE tasked ORNL with conducting evaluation for PY’s 07 & 08 in Spring 2009

PY 07 was chosen to provide DOE and OMB timely energy savings estimates

Some components of this evaluation now overlap with the ARRA period

This evaluation is now fully funded with ARRA money

This evaluation provides important baseline information
Status of National WAP Evaluations
Retrospective Evaluation Project Team

Oak Ridge National Laboratory
– Bruce Tonn, Project Manager
– Joel Eisenberg, Program Manager

Apprise – Principle Subcontractor
– David Carroll, President
– Jacqueline Berger, Director of Program Evaluation

Other Members of Subcontractor team include:
– Energy Center of Wisconsin
– Michael Blasnik & Associates
– Dalhoff Associates, LLC
Joel Eisenberg
Status of National WAP Evaluations
Evaluation Components
Process
Evaluation
Inputs
-Funding
-Staffing
-Training
-Client Ed
-QA
-Regulations
Impact
Evaluation
Outputs
Outcomes
-Weatherization
Jobs Completed
-Staff Trained
-Clients Educated
-Energy Savings
-Non-Energy
Benefits
Joel Eisenberg
Status of National WAP Evaluations
Joel Eisenberg
Process Evaluation Questions

What happened in PY 2008 and what happened under ARRA?

How did the national weatherization network operate?

What were its strengths and weaknesses?

How were DOE’s grants to states leveraged with other sources of funding?

How were weatherization staff trained?

Grantees and subgrantees are being asked to complete comprehensive surveys
Status of National WAP Evaluations
Joel Eisenberg
Expected Timelines for Energy Savings Estimates
Data
Collection
Stages
I
Retro
PY(s)
WX
Period(s)
07
04/07-06/08
National
Data
Energy
Cleaning
Savings
and Analysis Estimate
Contact Subsampled
Subgrantees
Contact
Utilities
8/10
10/10
5/11
9/11
2/12
08
04/08-06/09
09
04/09-06/10
7/11
10
04/10-06/11
7/12
9/12
3/13
7/13
9/13
4/14
II
ARRA
III
ARRA
IV
ARRA
11
04/11-06/12
Status of National WAP Evaluations
Joel Eisenberg
Retrospective Evaluation Status

This project is on-going

OMB approved an emergency ICR in April 2010, which allows six months of data
collection

ORNL’s team is actively collecting data

The 60-day Federal Register Notice, a first step to having the ICR extended another
three years, was published June 9, 2010 to extend data collection period

ORNL is trying to finalize OMB approval
Status of National WAP Evaluations
Additional Analyses

Cost effectiveness

Non-energy benefits
– Utility, household, societal levels

Explanatory factors
– Measures
– Unit characteristics: type, age, size, location
– Audit and inspection methods/processes
– Climate
– ……….
Joel Eisenberg
Status of National WAP Evaluations
Joel Eisenberg
Indoor Air Quality Study

~500 weatherized homes, ~ 250 control homes (originally 309 weatherized homes, 59
controls)

Nationwide sample of agencies, homes selected randomly from those available

Performed during winter (closed homes), perhaps summer in deep south

High radon areas will be over-sampled

Comparative pre- and post-weatherization sampling periods

This study is getting a good deal of attention: CIAQ, EPA, etc.
Status of National WAP Evaluations
Joel Eisenberg
WAP ARRA Period Evaluation: Additional Tasks

Sustainable Energy Resources for Consumers

Weatherization Innovation Pilot Program

Weatherization energy savings persistence

Social network study

Deferral (walk away) study

Public housing; territories

GHG emissions/voluntary carbon markets at agency-level
Status of National WAP Evaluations
Joel Eisenberg
Retrospective Evaluation – A Few Preliminary
Results for PY 2008

DOE Units/Total Units Weatherized = 49% (n=570)

Subgrantee sources of leveraged funding (n=424)
– LIHEAP 82%; Utilities 51%; Other state programs 21%, etc.

Subgrantee funding (n=438)
– DOE $124M; Leveraged funding $242M

Subgrantee use: priority lists vs. calculation procedures (n=806)
– Priority lists 46%; Calculation 31%; Both 16%; Other 7%

Most popular client education approaches (n=804)
– In-person instruction at time of inspection 76%
– In-person instruction at time of audit 75%
Grant Guidance
Holly Ravesloot
Historic Preservation
WEATHERIZATION PROGRAM NOTICE 10-12
Effective Date: FEBRUARY 11, 2010
PURPOSE: To provide guidance regarding the National Historic Preservation Act (NHPA or
“the Act”), 16 U.S.C. 470 et seq. This guidance relates to DOE Grantees of the
Weatherization Assistance Program for Low-Income Persons (WAP), the State Energy
Program (SEP), and the Energy Efficiency and Conservation Block Grant (EECBG)
GUIDANCE: DOE coordinates with the Advisory Council on Historic Preservation (ACHP)
and the National Conference of State Historic Preservation Officers (NCSHPO). NCSHPO
has developed a Prototype Programmatic Agreement to address historic preservation
requirements for WAP, SEP and EECBG.
28
Grant Guidance
Holly Ravesloot
Historic Preservation (cont)
GUIDANCE (cont):
 A manageable framework for streamlining compliance with the requirements of
the Act while ensuring the protection of the Nation's historic properties
 On February 5, 2010, ACHP released the Prototype Programmatic Agreement
(Prototype PA) for use by DOE, State Energy Office Grantees and individual
SHPOs to address historic preservation requirements
 The Prototype PA allows flexibility between States while recognizing that many
States have already instituted effective consultation protocols that can be applied
to DOE's programs
 Through this Prototype PA, a categorical approach to streamline reviews and
reduce the heavy burden placed on SHPOs should expedite the obligation of
Recovery Act funds
Holly Ravesloot
Grant Guidance
Historic Preservation Programmatic Agreements
Fully Executed PAs
In Process PAs
Forthcoming PAs
Alabama
Arizona
California
District of Columbia
Florida
Georgia
Hawaii
Illinois
Iowa
Kansas
Louisiana
Maryland
Massachusetts
Michigan
Minnesota
Missouri
Montana
Nebraska
Nevada
New Hampshire
New Mexico
North Carolina
Ohio
Oklahoma
Puerto Rico
South Carolina
South Dakota
Texas
Utah
Virginia
Washington
Wisconsin
Wyoming
Delaware
Alaska
Arkansas
Colorado
Connecticut
Kentucky
Maine
New Jersey
New York
North Dakota
Pennsylvania
Tennessee
Vermont
Virgin Islands
West Virginia
Grant Guidance
Christine Askew
ARRA Reporting Requirements: OMB Quarterly
and DOE Monthly Reporting Requirements
WEATHERIZATION PROGRAM NOTICE 10-13
Effective Date: March 1, 2010
PURPOSE: To provide guidance to Weatherization Assistance Program (WAP) Grantees
on the Office of Management and Budget (OMB) quarterly reporting requirements and
the Department of Energy (DOE) monthly reporting requirements related to funds
expended under the American Recovery and Reinvestment Act of 2009 (ARRA).
 The provisions of this guidance apply only to WAP funds provided through ARRA
and do not apply to the nominal WAP reporting requirements outlined in the
Program Year 2010 Weatherization Grant guidance (WPN 10-01).
GUIDANCE: WAP Grantees are required to:
1.
Report Section 1512 data to OMB quarterly
2. Report required data to DOE quarterly and monthly
3. Summarize the timing and process relationship between OMB and DOE reporting
requirements
Grant Guidance
Christine Askew
ARRA Reporting Requirements (cont)
Quarterly Reporting to OMB via FederalReporting.gov
Who is Required to Report?
 Prime recipients of ARRA funds under the WAP Program. A prime recipient is
defined as a non-federal organization receiving Recovery Act funding (grants,
loans, or cooperative agreements) directly from the Federal Government and is
equivalent to a Grantee for the purposes of this guidance.
Reporting Timeframe and Registration
 The report to FederalReporting.gov is due no later than ten calendar days after
the calendar quarter in which the recipient received this grant and subsequent
quarters until full expenditure of funds.
Quarterly and Monthly Reporting to DOE
Quarterly Reporting
 The deadline for reporting these quarterly metrics will be the on the 30th of the
month following the close of the quarter for which data is being reported.
Monthly Reporting
 Monthly reports will be due on the 30th of the month following the month for
which data is being reported.
Grant Guidance
ARRA Reporting Requirements (cont)
Christine Askew
Reporting to DOE:
Guidance and Process
Christine Askew
WAP Reporting: Jobs
Job metrics
Department of Energy
•Hours worked (Recovery Act funds)
DOE: 260 Hours
Office of Management and Budget (FR.gov)
•Full Time Equivalents (Recovery Act funds)
OMB: 0.5 FTE
(assume 520 hours in
quarterly full-time
schedule)
What jobs do I report?
Report only direct jobs worked in the reporting quarter. Direct jobs are those
jobs where wages are paid through Recovery Act funds.
How far down do I count jobs?
From OMB Memorandum 10-08: “To the maximum extent practicable,
information should be collected from all sub-recipients and vendors in order to
generate the most comprehensive and complete job impact numbers available.”
Forthcoming WAP Recovery reporting guidance (WPN 10-13A) removes the
requirement to report hours worked through non-federal funds
Reporting to DOE:
Guidance and Process
Christine Askew
WAP Reporting: Programmatic metrics
Reported at the WAP grantee level
•Outlays (Recovery Act funds)
•Total units weatherized (excluding re-weatherized)
•Total re-weatherized units
Reported monthly for expenditures during the months and units
completed in the month
Reported at the sub-grantee level (by the Grantee)
•Total units weatherized
Reported monthly units completed in the month
•Outlays (Recovery Act funds)
Reported quarterly for expenditures by the CAA during the
quarter
Reporting to DOE:
Guidance and Process
Christine Askew
WAP Reporting: Financials & Units
Reported for units completed during the quarter
Units by type (e.g. single family, multi-family)
-Should be equal to the sum of the 3 monthly reports of total units (excluding re-weatherized)
Re-weatherized units
-Should be equal to the sum of the 3 monthly reports of re-weatherized units
Leveraged units
Units by Primary Heating Fuel
-Should be equal to the sum of the 3 monthly reports of total units (excluding re-weatherized)
Units by Occupancy
Total People Assisted with Grant Funds
Total Outlays by function
Reporting to DOE:
Guidance and Process
Questions?
Christine Askew
Grant Guidance
Bob Adams
Calculation of Job Creation through DOE
Recovery Act Funding
WEATHERIZATION PROGRAM NOTICE 10-14
EFFECTIVE DATE: March 11, 2010
PURPOSE: Provides additional guidance to grantees on the methodology for
calculating jobs created and retained through expenditure of grant funds received
under the American Recovery and Reinvestment Act of 2009 (Recovery Act), and
reporting that information to the Department of Energy (DOE).
GUIDANCE: In accordance with Section 1512 of the Recovery Act, The Office of
Management And Budget requires the recipients of Recovery Act grants to report
quarterly on direct jobs created or retained (in FTEs) through Recovery Act funds via
the website FederalReporting.gov.
OMB guidance for reporting under Section 1512 requires that recipients report only those
jobs directly generated wholly or in part by Recovery Act funds, excluding those jobs
generated from nonfederal funds.
Grant Guidance
Greg Reamy
Final Rule on Amending Eligibility Provisions
to Multi-family Buildings
WEATHERIZATION PROGRAM NOTICE 10-15
EFFECTIVE DATE: March 2, 2010
PURPOSE: To issue guidance on implementing recent changes to the
Weatherization Assistance Program (WAP) requirements for determining eligibility.
This applies to certain multi-family buildings identified by the Department of Housing and
Urban Development (HUD) and the Department of Agriculture (USDA).
GUIDANCE: WHAT DOES THE FINAL RULE DO?
 DOE has posted three lists of properties supplied by HUD and USDA
 Properties identified on these lists have been determined to meet certain eligibility
criteria under WAP
 The lists will reduce the review and verification necessary to weatherize the buildings
identified through WAP
Grant Guidance
Greg Reamy
Final Rule on Amending Eligibility Provisions
to Multi-family Buildings (cont)
Requirements of the final rule:
 A minimum of 66% of the dwelling units in the building are occupied by a family
unit that meets the income requirement (as required under 10 CFR 440.22(b)(2)
 For a reasonable period of time after weatherization work has been completed,
the eligible dwelling unit will not be subject to rent increases as a result of
weatherization (as required under 10 CFR 440.22(b)(3)(i))
 No undue or excessive enhancement has occurred to the value of the dwelling
unit (as required under 10 CFR 440.22(b)(3)(i)
Grant Guidance
Greg Reamy
Guidance Regarding Accrual of Benefits to LowIncome Tenants in Multi-Family Buildings
WEATHERIZATION PROGRAM NOTICE 10-15A
EFFECTIVE DATE: April 8, 2010
PURPOSE: To issue guidance for Grantees on establishing procedures to ensure that the
benefits of weatherization assistance in connection with multi-family buildings comprised of
rental units will accrue primarily to the low-income tenants residing in such units.
GUIDANCE: Under the WAP regulations, a Grantee must ensure that for multi-unit buildings
the benefits of weatherizing a building that consists of rental units, including rental units
where the tenant pays for energy through rent, accrue primarily to the low-income tenants.
(42 U.S.C. 6863(b)(5)(A); 10 CFR 440.22(b)(3)(i)).
Grant Guidance
Greg Reamy
Guidance Regarding Accrual of Benefits to LowIncome Tenants in Multi-Family Buildings (cont)
GUIDANCE (cont): Benefits that could be combined, include, but are not limited to:
 longer term preservation of the property as affordable housing;
 continuation of protection against rent increases beyond that required under the
WAP regulations (10 CFR 440.22(b)(3)(ii));
 Investment of the energy savings in facilities or services that offer measurable direct
benefits to tenants;
 Investment of the energy savings from the weatherization work in specific health and
safety improvements with measurable benefits to tenants;
 Improvements to heat and hot water distribution, and ventilation, to improve the
comfort of residents; and
 Establishment of a shared savings programs.
Grant Guidance
Rob DeSoto
Clarification on Selection of Types of Insulation
Materials Allowable for Use in WAP
WEATHERIZATION PROGRAM NOTICE 10-16
EFFECTIVE DATE: May 26, 2010
PURPOSE: To provide clarification on the types of insulation allowable for use in the
Weatherization Assistance Program (WAP).
GUIDANCE:
 DOE reminds State and local agencies, training centers, and all recipients of DOE
funds that all types of insulation materials listed in Appendix A are permissible under
the program regulations.
 All current and future written materials, training materials, websites, etc., should
reflect the generic reference to insulation materials.
 All recipients of DOE funds should refrain from making singular reference to any
product type when describing an insulation material.
Grant Guidance
Rob DeSoto
Clarification on Selection of Types of Insulation
Materials Allowable for Use in WAP (cont)
GUIDANCE (cont):

If a reference is used, then every type of insulation material must be included in the
example so that no preference is displayed for one product type over another.
 Grantees are reminded of the rules governing the procurement of building insulation
products and materials containing recovered materials. Specifically, the
Comprehensive Procurement Guideline (CPG) program is authorized by Congress
under Section 6002 of the Resource Conservation and Recovery Act (RCRA) and
Executive Order 13423.
 The Environmental Protection Agency (EPA) is required to designate products that
are or can be made with recovered materials, and to recommend practices for
buying these products.
 Once a product is designated, procuring agencies are required to purchase it with
the highest recovered material content level practicable.
Grant Guidance
Bob Adams
Guidance on Using Non-Federal Resources as a
Buydown for Meeting the Saving-To-Investment
Ratio for Materials Used in WAP
WEATHERIZATION PROGRAM NOTICE 10-17
EFFECTIVE DATE: July 26, 2010
PURPOSE: To issue guidance for State and local agencies to assist them in determining
how to compute savings to investment ratios in accordance with 10 CFR 440.21 when
determining weatherization measures to be installed on eligible dwelling units where federal
and non-federal resources are available for the Weatherization Assistance Program (WAP).
GUIDANCE: This guidance is specifically designed to address the DOE investment in
eligible dwelling units weatherized by the Program. All associated health and safety costs
incurred on a dwelling unit are generally treated outside the SIR when determining cost
effectiveness.
Grant Guidance
Bob Adams
Guidance on Using Non-Federal Resources as a
Buydown for Meeting the Saving-To-Investment
Ratio for Materials Used in WAP(cont)
GUIDANCE (cont):
 When performing the energy audit on an eligible dwelling unit, the total costs
associated with the installation of eligible measures – as listed in Appendix A - can
be discounted by the amount of non-Federal resources leveraged for that particular
measure in determining the SIR.
 The types of non-Federal resources that could be used would include, but are not
limited to: landlord contributions, utility funds, donations from private sources, and/or
state resources that supplement other similar funds.
 It is DOE’s intent to allow subgrantees some flexibility in calculating the SIR for a
specific measure when other funds can be used to offset some of the costs, thereby
reducing the federal investment and raising the SIR to 1.0 or greater on the
remaining investment.
Grant Guidance
Bob Adams
Guidance on Using Non-Federal Resources as a
Buydown for Meeting the Saving-To-Investment
Ratio for Materials Used in WAP (cont)
GUIDANCE (cont):
 The cost-effectiveness of the WAP will still be calculated on the total DOE
investments used to weatherize the property.
 It is not DOE’s intent to create projects that are not cost effective in design and
installation.
 DOE expects that all subgrantees will use this SIR calculation allowance only when
the cost effectiveness for the entire investment in the property can still be
substantiated.
 Further, it is not DOE’s intent to “leapfrog” measures that are already cost-effective
in order to accommodate a measure that is included in the package of measures as
a result of utilizing the provisions of this guidance.
Grant Guidance
Bob Adams
Guidance on Using Non-Federal Resources as a
Buydown for Meeting the Saving-To-Investment
Ratio for Materials Used in WAP (cont)
GUIDANCE (cont):
 All measures that were cost-effective after the initial energy audit is conducted
would remain a part of the list of measures to be completed on the unit.
 Those agencies that have non-Federal resources for use in the building will need to
run the energy audit a second time with the necessary resources for any specified
measure(s) to ensure the total package of measures remain at least with an SIR of
1.0 or greater.
 A second energy audit run can be eliminated by indicating what measures will need
to utilize this flexibility and the amount of funds necessary to accomplish the buydown.
 Subgrantees will also be required to complete a summary of all costs associated
with the weatherization of the building, including any or all non-Federal resources to
be used. This summary will become part of the building’s customer file along with
the inputs and results of both energy audits.
Grant Guidance
Christine Platt Patrick
Program Year 2010 Poverty Income Guidelines
and Definition of Income
WEATHERIZATION PROGRAM NOTICE 10-18
EFFECTIVE DATE: TBD
Will be released by September 30, 2010.
Grant Guidance
Benjamin Goldstein
Guidance on the Buy American Provisions
EFFECTIVE DATE: March 11, 2010
PURPOSE: Provides guidance to financial assistance recipients regarding Buy American
Recovery Act provisions under projects funded by the American Recovery and
Reinvestment Act of 2009 and administered by the Office of Energy Efficiency and
Renewable Energy (EERE).
Grant Guidance
GUIDANCE: The Buy American provision in the American Recovery and Reinvestment
Act of 2009 (section 1605 of Title XVI), provides that, subject to three listed
exceptions, none of the funds appropriated or otherwise made available by the Act may
be used for a project for the construction, alteration, or repair of a public building or public
work unless all the iron, steel, and manufactured goods used are produced in the
United States. The law also requires that this prohibition be applied in a manner
consistent with U.S. obligations under international agreements.
Grant Guidance
Benjamin Goldstein
Guidance on the Buy American Provisions (cont)
RECOVERY ACT EXCEPTIONS TO SECTION 1605:
1. The first exception is that applying the Buy American Recovery Act provisions would
be inconsistent with the public interest.
2. The second exception is that the iron, steel and relevant manufactured goods are not
produced in the United States in sufficient and reasonably available quantities and of a
satisfactory quality (“Nonavailability”).
3. The third exception is that the inclusion of iron, steel, and manufactured goods
produced in the United States will increase the cost of the overall project by more than 25
percent (“Unreasonable Cost”).
Buy American
Buy American Website
Benjamin Goldstein
Grant Guidance
Adam Guzzo
Interim Guidance on Use of Recovery Act Logos
EFFECTIVE DATE: May 12, 2010
PURPOSE: Clarifies the U.S. Department of Energy (“DOE”) policy regarding use of
the Recovery Act logo by Recovery Act recipients and subgrantees.
GUIDANCE:
Signage:
 DOE permits the use of Recovery Act logos and/or the text, “U.S. Department of
Energy” or “Department of Energy,” on any Recovery Act recipient physical or
structural signage identifying the location of a Recovery Act project or indicating
that a project has been financed with Recovery Act funds.
 DOE does not allow the use of Recovery Act logos on a Recovery Act recipient’s
physical or structural signage that has no connection to the Recovery Act, or in any
other manner that could be construed as endorsement of a company, organization
or product by the federal government or the Department of Energy.
Grant Guidance
Adam Guzzo
Interim Guidance on Use of Recovery Act Logos
(cont)
GUIDANCE (cont):
Websites:
 DOE permits the use of Recovery Act logos and/or the text, “U.S. Department of
Energy” or “Department of Energy,” on a Recovery Act recipient’s website if the
specific webpage containing the Recovery Act logo(s) provides information about
the recipient’s Recovery Act project.
 DOE does not allow the use of Recovery Act logos on a recipient’s website if the
specific webpage containing the Recovery Act logo(s) has no connection to the
Recovery Act as it could be construed as a direct advertisement or endorsement of
a company, organization or product by the Department of Energy.
For questions regarding the size specifications of the Recovery Act logo:
http://www.energy.gov/recovery/documents/Recovery_Emblem_Guide.pdf
Christine Platt Patrick
IG/GAO
Recovery Act Audit Engagements
Recovery Act Audit Engagements
IG
Management Controls Over the Department of Energy’s Use of the
WAP’s Formula for Allocating Funds Under the ARRA
VIRGINIA
ILLINOIS
NORTH CAROLINA
PENNSYLVANIA
VIRGINIA (Local Level)
ARIZONA
FLORIDA
WEST VIRGINIA
WISCONSIN
INDIANA
MISSOURI
TENESSEEE
EERE Performance and Accountability for Grants PAGE
Special Report on Progress in Implementing the Department of
Energy’s Weatherization Assistance Program under ARRA
Management Controls Over the Department’s WinSaga System for
Energy Grant’s Management Under the Recovery Act
Audit of the Department’s Plan for Obligating Recovery Act Funding
GAO
DAVIS BACON
ROUND 6 Bi-MONTHLY
ROUND 7 Bi-MONTHLY: INVOLVES ACTIVELY REVIEWING
SEP/EECBG & REPORTING PROGRESS OF WAP
TRANSPARENCY OF PROJECTS AUDIT – “Increasing the Public’s
Understanding of What Funds Are Being Spent On and What Outcomes
Are Expected”
WEATHERIZATION ARRA
WAP Dashboards
WAP Dashboard

What is the WAP Dashboard?

How is it used at DOE Headquarters?

Who looks at the Dashboard?
Christine Askew
Christine Askew
WAP Dashboards
WAP Dashboard
State WAP: All States
(12, September, 2010)
NOTE : THE BAR HAS BEEN RAISED AGAIN for red vs. green on expenditures-- green used to be 30% spent, and it is now 35% spent.
THE BAR HAS BEEN RAISED AGAIN for red vs. green on production -- green used to be 25%, and it is now 30%.
Yellow
Gold
Top 10 States by Awards
2nd 10 States by Awards
Green
Red
35%
25%
or more dollars costed
or less of dollars costed
30%
20%
Spending (iPortal)
States/
Territories
ID
Total Award
$30,341,929
ME
$41,935,015
WI
$141,502,133
DC
$8,089,022
HI
$4,041,461
OH
NV
$266,781,409
$37,281,937
MN
$131,937,411
GA
$124,756,312
TN
$99,112,101
Units Production
Analysis: Production vs Plans
Final 50%
Share of
Cumulativeof
%
%
Units
30k/Month June 2010
to-date
Remaining Planned
Q1 Total
Units
Units
Units
Q2 Total
CumulativeSpend
Total
Spend
Total
Completed
Units Actual /
through
Funds Units
Units Completed Completed Completed Units
to-Date
September 02 Award September 12 Award
(through Dec
Target -- Planned
June Actual /
Released Total
Completed (Apr 2010) (May 2010) (June 2010) Completed
Actual
Spent
Spent
2009
"Peak Run Units
Planned
to States/
Rate"
Units
Territories
20,784,717 68.5%
21,176,934 50.5%
20,784,717 68.5%
21,176,934 50.5%
71,182,476 50.3%
3,896,766 48.2%
71,260,550 50.4%
3,896,766 48.2%
1,941,639 48.0%
125,165,684 46.9%
1,941,639 48.0%
125,165,684 46.9%
17,023,455 45.7%
57,331,495 43.5%
17,417,891 46.7%
53,464,127 42.9%
41,688,618 42.1%
53,464,127 42.9%
57,340,726 43.5%
41,688,618 42.1%
3,113
551
Yes
Yes
Yes
Yes
Yes
Yes
Yes
units weatherized
units weatherized
815
317
295
323
4,427
560
746
277
268
256
16,891
772
1,870
857
1,052
1,303
785
0
110
27
35
27
672
0
75
75
43
32,180
6474
3,654
1,220
5,539
84
1,485
748
16,858
1423
13,871
632
10,524
1430
935
Onsite Visit & Analysis
Actual
through
Date of
June /
Score of
Most
Total
Onsite
Recent PO
ARRA
Checklist
Onsite Visit
Planned
Units
158
190%
2,301
147%
74%
2-Apr-10
95%
801
224
121%
2,107
109%
48%
16-Jul-10
92%
3,212
1,046
87%
5,854
93%
35%
1-Jul-10
96%
89
40
39%
199
72%
25%
29-Apr-10
90%
26
144
34
33%
219
49%
33%
18-Jun-10
1,521
1,722
4,463
1,628
131%
14,591
104%
45%
9-Jun-10
94%
534
902
2,184
280
626%
3,753
172%
68%
14-May-10
89%
2,008
918
919
875
2,712
853
103%
6,143
94%
36%
28-May-10
94%
1,581
431
501
525
1,457
702
103%
3,670
108%
26%
25-Jun-10
95%
2,701
674
896
1,518
3,088
533
69%
7,219
93%
69%
11-Jun-10
WAP Dashboards
Adam Guzzo
Events Dashboard
What is the Events Dashboard?
 Spreadsheet of OWIP events distributed weekly to DOE Senior Leadership
What is the purpose of the Events Dashboard?
 Provide opportunity for DOE Senior Leaders to highlight success of the WAP
program
What are types of events for the Events Dashboard?
 2010 NASCSP Annual Conference and WAP State Managers’ Meeting
 Opportunity Council event in Bellingham, WA
 Weatherization Day events
WAP Dashboards
Events Dashboard
Send events to:
Adam Guzzo
Adam.Guzzo@ee.doe.gov
and
Bob Scott
rscott@nascsp.org
Adam Guzzo
Close Ups Project
Tawanna Holloway
Close Ups Project
Purpose of Close Ups is to:
 Highlight the positive impacts the state or territory has experienced as a result of
both the Recovery Act (ARRA) and regular appropriation.
 Many Grantees have used the Close Up to share their successes with:
•
Governor’s Office, Congressional members, State Officials, etc.
•
Media
•
Other state offices
•
Public
Close Ups Project
Tawanna Holloway
Close Up Project
Each Close Up will focus on:
 What kind of impact is the Weatherization Assistance Program making on the local
and state level.
• Economy, local job creation, increase in clients served, expansion of services.
• New Initiatives
• What is the increase in funding helping to improve/expand for the Grantee
and local agencies?
– New Projects, Training Centers, Multi-family, neighborhood
revitalization, etc.
• Key Measurements
• # of jobs created or retained
• # of homes weatherized
• # of people trained
Close Ups Project
Tawanna Holloway
Close Up Project

The goal is to develop a Close Up for each Weatherization Grantee by the end of the
year.

To date, 13 ARRA Close Ups are complete and a few others are in process.
• Colorado
• Ohio
• Georgia
• Puerto Rico
• Idaho
• South Carolina
• Indiana
• Vermont
• Massachusetts
• Washington
• Montana
• West Virginia
• New Mexico
Close Ups Project
Tawanna Holloway
Close Up Project – Next Steps

Need Grantees to continue to provide information to create and or to maintain the Close
Ups.
•

Grantees will be contacted after the conference to obtain new or updated
information.
Final Close Ups will be provided back to the Grantee to use in their local public
information campaign efforts, as well as:
•
Posted on WAPTAC site.
•
DOE will use Close Ups within internal and external communications activities.
2011 National Training Conference
2011 National Training Conference
Tawanna Holloway
Sustainable Energy Resources
for Consumers Grants (SERC)
Tyler Huebner
Funding
Overview
Funding:
$90 Million
ARRA
27
Grantees
(See map)
101 Local Agencies
Monitoring
& Oversight
Project Officer
Monitoring &
Oversight of
Grantee
Grantee
Financial &
Monitoring of
Local Agency
projects
Local agencies
coordinate SERC
projects and provide
quality assurance
Project Officer
Approves
Reports in
PAGE
Grantee reports
in PAGE based
on local agency
progress
Local agencies track
installations and
keep in customer
file
Reporting
Communications
Technical Assistance
Policy & Guidance
Evaluation
Website to be
developed with
additional information
including contact
information
DOE has contracted
with National
Renewable Energy Lab
to provide TA to these
projects.
FAQs are being
developed and
maintained by HQ;
Guidance will be
issued as needed.
DOE will be conducting
an evaluation through
Oak Ridge National Lab
to learn which
measures are costeffective
Sustainable Energy Resources
for Consumers Grants (SERC)
Tyler Huebner
Sample of Materials and Technologies under SERC
Renewable Energy
Energy Efficiency
• Solar photovoltaics
• Solar shingles
• Small-scale wind energy
• Solar hot water heaters
• Solar thermal heating
• Wood pellet stoves (case-bycase basis only)
• Geothermal heat pumps
• Hot water heaters: tankless, heat
pump, GeoSpring, and others
• Air conditioning heat pumps
• Ductless heat pumps
• In-home energy monitor devices
• Efficiency clothes washers &
driers
• Cool roof technologies
• R-5 windows
….among many others
$42 million of SERC is for
renewable energy
$48 million of SERC is for
energy-efficient technologies
Sustainable Energy Resources
for Consumers Grants (SERC)
Tyler Huebner
Important Notes on SERC
•
Funds need to be spent my March 31, 2012 (consistent with ARRA grant)
•
ARRA funds, so Davis-Bacon applies
•
Administrative funds are allowed, maximum of 10% total, with max of 5% at the State
•
T&TA Funding: SERC funds may be spent for:
a) training of workforce to install SERC technologies for which Grantee/local agency has
been approved and funded, and
b) training of clients for proper operation and maintenance of the SERC technologies
installed.
Any other T&TA services may be paid for with the already distributed WAP ARRA T&TA
funds. This includes monitoring activities for SERC projects.
•
Health and Safety costs: Energy-related H&S and incidental repairs needed to ensure
proper operation or preservation of the SERC measure are allowed. Up to 10% statewide.
•
Contact: Any SERC-related questions can be sent to:
SustainableEnergyWAP@ee.doe.gov
Tyler Huebner ♦ tyler.huebner@ee.doe.gov ♦ 202-287-1378
Sustainable Energy Resources
for Consumers Grants (SERC)
Tyler Huebner
DOE SERC Implementation Overview
Notable
Recent
Dates
Next
Steps
Aug 19
Public
Announcement of
SERC
Aug 25
DOE Selection
Letters to
Grantees
Sept 1 – Nov 1
States submit
revised budget and
plans. Undertake
public hearing.*
~ Nov 1 – Nov 15
PO Does technical
review of budget,
plan, and
approves
* Can be completed sooner than 60 days, and
following steps would be triggered earlier.
Project Officer and DOE HQ will engage with
states to ensure compliance with SERC
regulations.
Sept 1
DOE Obligated
SERC Funds to
Grantees
~ Nov 15 – Dec 1
NETL approves
revised SERC grant
amendment
~ Dec 1
SERC
Implementation
Begins
Sustainable Energy Resources
for Consumers Grants (SERC)
Tyler Huebner
SERC Obligations to 27 States and 101 Local
Agencies
WA
$7.0
MT
$0.9
OR
$7.0
VT
$4.9
ND
$0.5
WI
SD
WY
IL
$7.0
UT
CO
$0.95
AZ
$3.1
KS
OK
$2.5
NM
NY
$1.3
MI
$7.0
PA
$1.4
IA
NE
CA
CT
MN
$6.2
ID
$7.0
NV
$7.0
ME
$7.0
RI
IN
MA
$3.0
OH
$1.4
VA
$4.5
WV
$0.5
MO
$0.55
NH
$2.6
NJ
$0.3
KY
NC
TN
AR
$2.3
SC
MS
AL
$0.3
MD
$2.5
DE
GA
TX
DC
$8.1
LA
FL
$1.5
HI
SERC Funds Distribution
AS
GU
MP
PR
VI
>=$5 million; 8 Grantees
< $5 million; 19 Grantees
* Dollar values represent State SERC allocations in millions
No SERC Funding
Weatherization Innovation
Pilot Program (WIPP)
Funding
Overview
Three
Major
Objectives
Major
Categories
of Projects
Tyler Huebner
16
Grantees
(See map)
Funding:
$30 Million
FY 2010
GOAL
SELECTIONS
(based on proposals)
1. New partnerships and new
providers
10 grantees are new to weatherization;
All grantees display unique partners
2. Leverage 3 non-federal dollars for
each DOE dollar
3.15 non-federal dollars per DOE
dollar (over $90 million leveraged)
3. Aim to improve key metrics, such as
reduced federal cost per home,
increased energy savings, increased
job creation.
Estimated federal cost is $1,500 per
unit. Energy savings and job creation
to be determined throughout grant
period.
Financing
Approaches:
7 Grantees
Green & Health
Homes
Approaches:
2 Grantees
New
Technologies &
Techniques:
4 Grantees
Workforce
Development /
Volunteers
3 Grantees
Weatherization Innovation
Pilot Program (WIPP)
Map of FY 2010 WIPP Grantees
For any questions on WIPP, please contact:
Tyler Huebner, DOE Weatherization Assistance Program
tyler.huebner@ee.doe.gov
202-287-1378
Tyler Huebner