Business Letterhead
[Date]
The Honorable John Doe
Attention: Scheduler
[District Office Address]
Dear [Representative Name],
My name is [your full name], [title and company name], located in [City, State]. As a constituent, I am
requesting an appointment with [Representative John Doe] on [date and times available] to discuss the
current short-term funding patch for transportations programs.
[State name] and my [company name] need the certainty of a long-term bill to make important capital
investment and hiring decisions. The short-term extensions do not allow for efficient planning of
transportation improvements, so they spend our valuable transportation dollars less efficiently than a
long-term bill.
Attention to roads, bridges, and highways costs money, but inattention can cost lives. From rough
pavements that damage cars and cause accidents, to deficient bridges that need updates and
reconstruction; from traffic bottlenecks that steal time from families and businesses, to two lane roads
that need widening and safety upgrades, there is a lot to do.
Asphalt pavement is America’s most recycled product and the industry is the largest consumer of
recycled oil. Attending the meeting will be:
[Full name]
[Full name]
[Full name]
[Title]
[Title]
[Title]
[Company]
[Company]
[Company]
Please contact me to let me know when [Representative John Doe] or the relevant staff member might
be available to meet. I will follow up with you in the next week by phone. Thank you for considering my
request.
Sincerely,
[Full name]
[Title]
[Company]