ASBESTOS MANAGEMENT PLAN
PREPARED BY: G. Tootle (Head of Building Maintenance – Property Services)
DATE: 02/12/2013
STATUS: DRAFT
ISSUE: 2013 (01)
NEXT REVISION DATE: JUNE 2014
Contents
1.0
Introduction
Page 3
2.0
Process
Page 3
3.0
Programme for Enhanced Compliance
Page 4
4.0
Recording ACM’s and Managing Risk
Page 4
5.0
Responsibilities
Page 5
6.0
Training
Page 7
7.0
Procedures for Project and Maintenance Works
Page 8
8.0
General and Emergency Control Procedures
Page 8
9.0
Monitor and Review
Page 10
10.0
Emergency Services
Page 11
11.0
Approved Contractors and Consultants
Page 11
Appendix A
Asbestos Management Flow Chart
Page 12
Appendix B
Statement on Asbestos - Text for Staff and Students
Page 14
Appendix C
Out of Hours Call Out – Statement on Asbestos
Page 16
Appendix D
STATEMENT ON ASBESTOS
Asbestos Pro-Forma
Page 18
1.0 INTRODUCTION
Under the Control of Asbestos Regulations 2012 the University has a legal duty to manage asbestos
in non-domestic premises. For the purposes of managing asbestos around the University, these
regulations shall be deemed to apply to all premises controlled by the University, and shall include
student bedrooms and all other areas within Student Halls of Residence.
This document sets out the University management plan and procedures for managing asbestos.
It is to be read in conjunction with the following documents:
 Asbestos Management Strategy
 Managing Asbestos Removal Contractors
 MMU Health and Safety Policy
 MMU Health and Safety Manual
The University Asbestos Management Procedures shall meet the requirements laid down in the
Health and Safety at Work Act 1974, and the Control of Asbestos Regulations 2012.
The overall aim is that all ACM’s, through inspections, re-inspections, remedial or removal works are
effectively managed and risks reduced (Asbestos Management Flow Chart Appendix A).
2.0 PROCESS
The University has undertaken the following:

Taken reasonable steps to identify materials in premises likely to contain asbestos and to
check their condition

Presumed that materials contain asbestos, unless strong evidence is available they do not

Made a written record of the location and the condition of the asbestos and presumed
asbestos-containing materials and continue to keep the records up-to-date

Assessed the risk of the likelihood of anyone being exposed to these

Prepared an action plan to manage that risk and put it into effect so that:
Any material known or presumed to contain asbestos is kept in a good state of repair
Any material that contains or is presumed to contain asbestos is, because of the risks
associated with its location or condition, repaired or if necessary removed.
Information on the location and condition of asbestos material is available to anyone
potentially at risk.
Incidents involving the release or suspected release of asbestos fibres shall initiate
immediate and effective control measures and procedures to contain and manage the
risk.
The University shall undertake the following:

Presume that materials contain asbestos; unless strong evidence is available they do not

Maintain written records of the location and the condition of the asbestos and presumed
asbestos-containing materials and keep the record up-to-date
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
Assess the risk of the likelihood of anyone being exposed to asbestos fibre from these

Review and monitor the action plan and the arrangements made to put it in place

To regularly review the University Asbestos Management Plan and Procedures as part of the
quality management plan

Carry out Refurbishment & Demolition surveys prior to all building/development works to
identify the location and condition of any material that might contain asbestos. All findings to
be made available to the Contractor and included in the pre tender Health and Safety Plan
where appropriate
Management (Type 2) Asbestos surveys have been undertaken for all reasonably accessible areas of
the University. A comprehensive record of ACM’s has been compiled. This information includes
location, extent and condition of material and is be supported by photograph of sample points, CAD
plans showing the presence of asbestos, risk assessments and an asbestos management plan.
3.0 PROGRAMME FOR ENHANCED COMPLIANCE
All buildings deemed to potentially contain asbestos materials have now been surveyed.
All materials identified during the survey process have been assessed and an annual action plan for
remedial works put in place as from July 2009.
The following programme for planned works for the period from August 2012 onwards has been
prepared and is to be implemented.
Year 2013/14

Continue with Management Plan works, including the 6 to 12 month inspections of known
asbestos-containing materials

Continue identified remedial works arising from the annual action plan

Review the Management Plan periodically (annually) or as required dependant on changes
such as in legislation or working practices
4.0 RECORDING ACM’s and MANAGING RISK
4.1 Management System
ACM’s are effectively recorded and managed using a management software package (MICAD
database) which has been procured by the University. The database records the location and
condition of ACM’s by campus, building, floor, room or individual space.
4.2 Access to Information
The custodian of the records shall be Facilities Property Services. The MICAD database can be
accessed via a link from the University home page. This is only be available over the University
Intranet. Designated staff shall have ‘read-only’ access. Authorised staff, including the appointed
Asbestos Management Responsible Person and Assistant Asbestos Management Coordinators shall
have full access and input capability.
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4.3 Material Risk and Priority Assessments
A Risk Assessment score for each ACM has been produced. This combines the Material Assessment
(product type, damage/deterioration, surface treatment, asbestos type) and the Priority Assessment
(location, material extent, use of location, occupancy level, activities carried out,
likelihood/frequency of maintenance activities).
This risk assessment forms the basis of asbestos management and will be used to determine the
management and control actions necessary.
4.4 Monitoring and Re-inspection
All ACM’s will be re-inspected at between six to twelve monthly intervals as determined by risk
assessment. Inspections shall be carried out by competent persons. The MICAD database will be
updated to record inspection findings and action taken.
4.5 Updates
The MICAD database will be constantly updated as further investigation; sampling and remedial
works are carried out.
5.0 RESPONSIBILITIES
The University has an explicit duty to assess and manage the risks from asbestos. The Board of
Governors of Manchester Metropolitan University is ultimately responsible for the implementation of
the University's Asbestos Management Strategy and the Asbestos Management Plan. The Directorate
is the most senior management group within the University and is in a position to consider and
implement policies and procedures concerning health, safety and welfare.
5.1 Asbestos Duty Holder
The Head of Facilities Property Services – Mike Price (the Duty Holder), has a professional and
technical responsibility for the land, building fabric and the permanent services of the University's
estate and compliance with the University's Asbestos Management Strategy and the Asbestos
Management Plan.
The Duty Holder will ensure that Facilities Property Services control the University’s Asbestos
Management Plan and that asbestos management across the University Estate is compliant with
current legislation and the University's Asbestos Management Strategy.
5.2 Responsibilities for the delivery of the Asbestos Management Plan
Facilities Property Services Maintenance Manager - Scott Gregory, in conjunction with the Duty
Holder, will be responsible for preparing, reviewing and issue of the Asbestos Management Plan for
the University including protocols and procedures for managing asbestos within the University.
Scott Gregory is a BOHS Certified Competent Person and also holds the BOHS P407 qualification will,
for the duration of this Asbestos Management Plan, provide advice and guidance to the Duty Holder
on implementing the Asbestos Policy and Strategy in conjunction with the Health and Safety Unit
and Directorate.
They will jointly ensure that:
• The yearly Asbestos Action Plan for remedial works across the Estate, including identifying and
prioritising ACM’s by risk, is prepared and manages targeted funding to carry out works and
management in line with the asbestos remediation budget.
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• Ensure compliance with the Asbestos Management Plan.
• Ensure that the overall strategy for the safe operation and execution of all Estate Planning
includes consideration of asbestos issues.
5.3 Asbestos Condition Monitoring
Facilities Property Services Maintenance Manager Scott Gregory, in conjunction with the Duty Holder
and Gary Tootle (Facilities Property Services – Head of Building Maintenance), will be responsible for
managing the annual programme of asbestos management re-inspection surveys in adherence to
HSE best practice guidance HSG264 – Asbestos: The Survey Guide.
They will collectively ensure that:
• The management of any Refurbishment & Demolition, additional Management Surveys, follow
up inspections, remedial works or maintenance activities with regard to updating of the Micad
database and records are procedurally compliant.
• Surveying of the Estate takes all reasonable steps to determine the location of ACM’s.
• That all known or identified asbestos is repaired, sealed, removed, or otherwise treated, if
there is a risk of exposure.
• Periodically monitoring the condition of ACMs, updating the asbestos register and reassesses
the risk due to its condition or location.
• Keep the Micad asbestos database of ACMs up to date and providing a record of the location,
condition, maintenance and removal for all ACMs on the University's estate.
5.4 Operational Management of Asbestos Risk
Facilities Property Services, Head of Building Maintenance – Gary Tootle and the Property
Services Building Maintenance Managers will collectively ensure that asbestos is safely managed
during all operational maintenance activities within buildings under their control.
They will:
• Carry out risk assessments and document all actions taken to manage the asbestos.
• Make all asbestos information available to all those who may come into contact or disturb
ACMs. Information shall be provided in a written or electronic format and shall be correct on the
date it is presented.
• Put operational managerial arrangements in place to make sure that all work, which may
disturb suspected ACMs, is fully compliant with current legislation and the Asbestos Management
Plan.
• Ensure that prior to the commencement of any works which may have the potential to bring
staff into contact with ACMs, the Micad asbestos database is consulted, or Refurbishment &
Demolition surveys are carried out, and such information used within all work related risk
assessments.
• Keep the Micad asbestos database of ACMs up to date by formally notifying Scott Gregory
(Facilities Property Services Maintenance Manager) of all changes in condition, location or
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removal of ACMs within those maintained areas under their control across the University's
Estate.
5.5 Asbestos Awareness and Training
The Head of Facilities Property Services – Mike Price (the Duty Holder), and Gary Tootle
(Facilities Property Services – Head of Building Maintenance), shall ensure that training is
undertaken for maintenance staff and staff identified as requiring such training to safely carry
out their role within the University. This will include dissemination of relevant information to
staff, students, contractors or third parties as required ensuring safe working practices or
occupancy of University buildings.
5.6 Responsibilities of Staff and Students
They are personally responsible for ensuring that:
• They comply with their obligations as set out in the MMU Health and Safety Policy and the MMU
Health and Safety Manual.
• That any activity that may disturb or damage ACM has been avoided.
5.7 Responsibilities of Human Resources
• Offering screening to members of staff who are known or suspected to have been exposed to
asbestos materials.
• Counselling staff who may have been exposed to or who are concerned about possible
exposure to asbestos materials, in liaison with Staff Counsellor and Counselling Service.
• Undertaking when requested an auditing role on representative projects carried out by the
Asbestos Management Co-ordinator, Asbestos Contractor or Analyst.
• Provide advice on Asbestos Awareness training for staff and students as necessary.
6.0 TRAINING
The University will continue to provide its asbestos awareness training programme to staff that are
likely to come into contact with the potential to disturb asbestos containing materials or those who
have direct management and supervisory roles of staff or contractors in carrying out such work.
All resident maintenance staff, including long term maintenance contract staff, shall attend asbestos
awareness training or refreshers training every 2 years to make sure that all are competent in the
recognition of asbestos and in the appropriate safe procedures to manage it. Additional training shall
be provided to supervisory staff to maintain competency in the safe management of ACM’s on the
University premises as deemed suitable including refresher training every 2 years.
The University will train the Responsible Person - Asbestos and Duty Holder to BOHS P407 level or
similar recognized standard. Relevant Maintenance or Project Managers shall be trained to BOHS
P405/P402 level or similar recognized standard and staff shall regularly attend further appropriate
courses or refresher training to maintain competency in the recognition and management of
asbestos.
Continual assessment shall be undertaken to make sure that all staff are kept up to date with
current and future legislation or working best practices.
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Facilities Property Services shall liaise with Human Resources to introduce Asbestos awareness as
part of the induction process for all University staff. Facilities Property Services shall liaise with
Student and Academic Services to incorporate Asbestos awareness into web based Faculty Student
Handbook and the Halls of Residence Handbook. The wording to be incorporated into the staff
induction and the student handbooks will be as set out in Appendix B.
7.0 PROCEDURES FOR PROJECT AND MAINTENANCE WORKS
All University Project Managers, Surveyors, and Engineers (including appointed external project
managers or departmental staff nominated as project managers for specific projects) shall ensure
that: Project management consultants involved in their projects follow the University procedures and
that all appropriate information is disseminated
 All areas are assessed prior to project/work start, and that they identify any known risk from
asbestos via MICAD and make sure that, where applicable, further investigation including a
Refurbishment & Demolition survey is undertaken
 All staff and contractors are informed of the location of any known asbestos affecting the
project/work. The pro-forma contained in appendix D of this document must be used to record
the transfer of information from the University to the Contractor
 That if required the project is effectively managed and monitored by an appointed Asbestos
Consultant
 If suspect asbestos material is discovered during the course of work, all work is stopped, staff
are informed, and advice is sought from the Responsible Person – Asbestos / Asbestos
Contractor/Consultant
 The Project Manager will seek advice from the Responsible Person – Asbestos or approved
Asbestos Contractor/Consultant on the most appropriate remedial action and shall arrange for
any necessary analytical works
 Those recommendations made by the Responsible Person – Asbestos or Contractor/Consultant
for any remedial actions are incorporated into the project works
 The Responsible Person – Asbestos is kept fully informed of all changes to any ACM’s so that
they can be recorded
8.0 GENERAL AND EMERGENCY CONTROL PROCEDURES
8.1 Entry into Asbestos contaminated area
Access to contaminated areas will not be permitted until a risk assessment has been carried out.
Access will be controlled by the Responsible Person – Asbestos or his nominated competent person’s
and will be restricted to asbestos competent persons wearing the appropriate personal protective
equipment.
Access restrictions will remain in place until the Responsible Person – Asbestos has all the test
results necessary to verify all surfaces and airborne contamination has been dealt with.
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8.2 Access to an Asbestos Enclosure
Access to any asbestos enclosure will be restricted to authorised staff, consultants, and contractors
only. Procedures for access will be strictly in accordance with a risk assessment prepared for the
work. Access restrictions will remain in place until a certificate of re-occupation has been issued by
an authorised person.
In the case of emergency, only authorised competent staff wearing the appropriate personal
protective equipment will enter the live enclosure.
8.3 Labelling Asbestos
Labelling of ACM’s will not be used as a method of identification and management.
8.4 Working with Asbestos Containing Materials
All work with ACM’s is to be carried out by Specialist Contractors holding all the required statutory
licences and insurance. This requirement shall also apply to ACM’s defined in regulation 3(2) (c) (ii)
as non-modifiable. Unlicensed contractors shall not be permitted to work on, disturb, or interfere
with any ACM’s.
The work will be undertaken by competent staff, utilizing appropriated tools and personal protective
equipment.
The work will be carried out strictly adhering to Health and Safety Guidance documents including:






Control of Asbestos Regulations 2012.
A Comprehensive Guide to Managing Asbestos in Premises HSG 227 2002.
Asbestos Essentials HSG 210.
Asbestos: The Survey Guide HSG264.
Asbestos: The Analyst’s Guide for sampling, analysis and clearance procedures HSG
248.
Asbestos: The Licensed Contractors Guide HSG 247.
8.5 Day to Day Maintenance Works
A new integrated maintenance management system has been purchased to manage the day to day
maintenance works around the University. This system includes control gate mechanisms to identify
ACM’s at the stage work notes are issued. Where a work note identifies the presence of asbestos,
the Surveyor/Engineer/Supervisor, and the operative, must interrogate the asbestos register to
determine if the location of any asbestos impacts on the work instructed. If operatives need to move
outside the work area defined on the work note (e.g. to access a duct to isolate services) or are
unsure about a material or task they must refer back to their Supervisor for further asbestos checks
and instruction before proceeding.
8.6 Out of Hours Call Outs
The University operate an out of hours call out service for attending to emergency faults, repairs and
breakdowns. An approved asbestos remediation contractor shall be available on 24 hour call out to
attend to any ACM’s which may be encountered by operatives attending the premises out of normal
working hours. Full contact details for the remediation contractor shall be placed in the call out
handbook, and the contractor’s telephone number shall be placed in the call out mobile phone. The
call out Engineer/Surveyor is to engage the remediation contractor to deal with any material which
they suspect may contain asbestos. See the “OUT OF HOURS CALL OUTS - STATEMENT ON
ASBESTOS” in appendix C.
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8.7 Emergency Procedure
If anyone suspects that an ACM has been disturbed and that asbestos fibres have accidentally been
released, the following action should be taken immediately:
 Stop work or activity immediately.
 Evacuate the area without causing unnecessary alarm or potential spread of asbestos
fibre, closing all windows and doors.
 Prohibit access to the area, cordon off / secure the area until and post warning
notices.
 Report the incident immediately to the Responsible Person - Asbestos (0161 247
3383), the University Health & Safety Unit (0161 247 3317), or should these not be
available the Facilities Property Management Help Desk (0161 247 2882) or out of
hours Security (0161 247 1334) clearly stating that it is a suspected asbestos
incident.
 Follow any instruction given to manage the situation until the Asbestos Manager or
the University Health & Safety Unit attends the incident.
 Record if possible, the names of all persons potentially affected.
In circumstances where a ‘site’ is under the control of a Principal Contractor the
procedures in the Health & Safety file should be followed.
8.8 Guidance on Containing an Accidental Fibre Release.
The Responsible Person – Asbestos and the University Health & Safety Advisor shall visit the site of
the incident as soon as reasonably practical.
The following action shall be taken: Make sure all personnel have left the area and that their names have been recorded.
 Consult the MICAD asbestos database for that area to confirm the presence of known
ACM’s.
 Determine as far as is reasonably practical, the nature and extent of the release of
any fibres.
 Secure the area by the use of hasp, staple and padlock. Retain all keys.
 Install approved signs to all doors leading to the affected area to restrict access.
 Notify reception staff.
 Notify the Site Service Manager and confirm in writing.
 Engage the services of an Asbestos Consultant to determine the scope of the release,
to undertake bulk sampling and analysis if material is unknown and to provide advice
on remedial action.
 Implement Asbestos Consultants recommendations.
 Assess the level of release and instigate reporting procedures under RIDDOR where
the exposure to fibre is, in the opinion of the consultant, presumed to have been
significant.
9.0 MONITOR AND REVIEW
The Management Plan will be reviewed by the every 6 months to check that it is compliant with
current legislation that all information is current and correct, and that objectives are being met.
(Next Review date is February 2013).
In the event of an incident, an interim review will be undertaken and noted to check that the
management systems remain effective and any amendments required are documented.
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10.0 EMERGENCY SERVICES
Hard copy asbestos reports providing an overview of the asbestos present in the building shall be
placed in each building adjacent to the fire logbook. These are not to be used to identify all known
or potential ACM’s present within the building; rather the MICAD asbestos database should be
consulted.
11.0 APPROVED CONTRACTORS AND CONSULTANTS
Removal of asbestos based materials will be under the control of the Facilities Department or Capital
Projects and the Responsible Person – Asbestos will either undertake the management of works or
informed of such works that are to be managed others in line with University guidance and current
legislation.
The Facilities Department shall maintain a list of vetted and approved Contractors, and shall have
available the services of approved competent Consultants, full details of which shall be available
from the Responsible Person – Asbestos.
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APPENDIX A
ASBESTOS MANAGEMENT FLOW CHART
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ASBESTOS MANAGEMENT FLOW CHART
University Asbestos
Management Plan
Feedback
Survey, Locate,
Test , Record
Remediate or
Repair
Risk Assess
Manage
and
Re Inspect
Entry Into
Contaminated
Areas
Information
Available
to Contractor
Consultants
Students and
Staff
Access to
Asbestos
Enclosure
Control
Procedures
Day to Day
Maintenance
Work
Training
Updating to
meet
changes
in Legislation
Review
Management
Plan
Working with
ACM’s
Emergency
Procedures
Development
Work
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RaD
Survey
Appendix B
Statement on Asbestos
Text for Staff and Students
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STATEMENT ON ASBESTOS
Under the Control of Asbestos Regulations 2012 the University has a legal duty to manage asbestos
in non-domestic premises.
The University has taken all reasonable steps to identify materials in premises likely to contain
asbestos and have assessed the risk of anyone being exposed.
The University are obliged to make sure that any material known or presumed to contain asbestos is
kept in a good state of repair and that any material that contains or is presumed to contain asbestos
is, because of the risks associated with its location or condition, repaired or if necessary removed.
The Facilities Department are responsible for the day to day management of the asbestos existing in
and around the University premises.
Asbestos must be respected, but need not be feared. You can only be exposed to the risk of inhaling
asbestos if it is damaged or disturbed and fibres are released into your breathing zone. Asbestos in
good condition can be safely left in place and monitored.
Staff and Students have a role to play in the Management of asbestos. They must avoid drilling,
cutting, or in any other way interfering with the fabric of the buildings. They should maintain an
awareness of the potential presence of asbestos within the workplace and report any material they
suspect has been damaged or is in poor condition to the University Help Desk (0161 247 2882), or
the University Health and Safety Unit (tel. 0161 247 3317).
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Appendix C
Out of Hours Call Outs
Statement on Asbestos
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OUT OF HOURS CALL OUTS
STATEMENT ON ASBESTOS
Under the Control of Asbestos Regulations 2012 the University has a legal duty to manage asbestos
in non-domestic premises. For the purposes of managing asbestos around the University, these
regulations shall be deemed to apply to all premises controlled by the University.
The on call Engineers/Surveyors and Building Operatives have a role to play in the Management of
asbestos.
Building operatives called to attend out of hours emergencies, faults, repairs or breakdowns must
maintain an awareness of the potential presence of asbestos. They must avoid removing, drilling,
cutting, or in any other way interfering with any material they suspect may contain asbestos. The
operative must cease work immediately they encounter any suspect material and contact the on call
Engineer/Surveyor for further instruction.
The on call Engineer/Surveyor shall assess the need for the work to proceed (e.g. can it wait until
the following day?).
If it is essential that the work proceed, then the Engineer/Surveyor shall call out an approved
asbestos remediation contractor to attend site and undertake the minimum amount of work
necessary to facilitate the repair. Should it be deemed absolutely necessary the approved
consultants should also be contacted to attend site.
Contact details for the current approved consultants are:Shield on Site-Services:
Adam Whalley, Contracts Operations Manager: 01782 576590 (24hr response)
Contact details for the current approved remediation contractor are:Countrywide Environmental Services Ltd:
James Speare, Operations Manager: 0151 426 2110 or 07800 889559
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Appendix D
Asbestos Pro-Forma
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ASBESTOS PRO-FORMA
INTRODUCTION
This asbestos pro-forma has been developed to enable the appropriate transfer
of information between the University and any Contractors in respect of
asbestos based materials. The pro-forma shall be signed when the information is
provided at tender stage, or at the pre-contract meeting as applicable or,
in the case of smaller projects, at the time the information is handed to the Contractor.
ASBESTOS BASED MATERIALS
1
Tick Box
The University has advised that under the CDM Regulations
the Pre-Tender Health & Safety Plan has identified, so far as
is reasonably practicable, the presence and location of known or
suspected asbestos based material.
2
Notification has been sent to you indicating the presence of
known or suspected asbestos based materials in the
building/room/location where you will be undertaking work.
Copies of relevant sections of the University Asbestos
Register and/or drawings have been passed to you by
hand/letter.
3
The Asbestos Register is a non-exhaustive record, therefore
all site operatives will have received suitable asbestos awareness
training to ensure that any suspect materials are not disturbed.
4
Any suspect materials must be notified immediately to the
Contract Administrator or an appropriate member of facilities
Property Services Staff staff.
Contract Title: …………………………………………………………………………
Contractor: ………………………………………………………………………………
Signature: …………………………………………………………………………………
Position: ……………………………………………………………………………………
Date: