THE DD FORM 1149
FACT OR FICTION
Edward Winters, CPPM CF
June 14, 2010
What Do I Hope To Accomplish?
 WHO
USES THE FORM?
 WHAT
INFORMATION IS REQUIRED?
 WHERE
CAN YOU FIND INFORMATION?
 WHEN
IS THE FORM USED?
 WHY
USE THE FORM?
DD FORM 1149 HISTORY
IS THE USE OF THE DD FORM 1149 CONTRACTUALLY REQUIRED?
HISTORY OF THE DD FORM 1149
2010
2000
1990
1980
1970
1960
1957
HISTORY OF THE DD FORM 1149
 Accounting Guide for Defense Contracts" by Paul M.
Trueger
 Published by Commerce Clearing House in 1953
 Includes references to
 Armed Services Procurement Act of 1947
 Federal Property and Administrative Services Act of 1949
 DD250
 Original Inventory Schedules, DD542 – DD545
 Termination Schedule, DD832
 All dated 1951
 I believe that the DD Form 1149 was created
sometime following the release of ASPR and that the
1951 edition is probably the original.
2010
2000
1990
1980
1970
1960
1957
1951
IS THE USE
OF THE DD FORM 1149
CONTRACTUALLY REQUIRED?
The only reference to the DD Form 1149 in the DOD FAR Supplement other than Section
253 (Forms) is in Part 245.7101-2
ASK A PROFESSOR
https://akss.dau.mil/askaprof-akss/
ASK A PROFESSOR
ASK YOUR PROPERTY ADMINISTRATOR
From:
Sent: Tuesday, September 01, 2009 10:59 AM
To
Cc
Subject: Shipment of spare LRU to
Ken,
The use of DD Form 1149 has been kicked around, argued and debated for years and is only one of various forms of
documentation that may be used to document the movement/shipment of Government property. Within the past year or
two, Mr. James Norman, LMM&FC Property Manager, came to me and ask if I could find any mandatory requirements for
LM to use the DD Form 1149 for shipments. I researched this issue and elevated it to my management and concluded
that its use is not mandatory unless required by contract, or the contractor's approved procedures.
When transferring accountability of Government Property, FAR Parts 45 and 52 require such transfers to be
documented by modification to both the losing and gaining contracts, but does not require the use of the DD Form
1149.
Sincerely,
Property Administrator
DCMAC Property
Section F-10 of a Contract
F-10. Incremental deliveries of
The purpose of this CLIN is to provide hardware to
specified Government locations at
.Upon acceptance of S&A line items by the
Government at
(Contractor) facilities, the Contractor is authorized to deliver those components in place and
subsequently ship to the locations determined by the Government. After Government acceptance,
shall
provide to the Contracting Officer a list of serial numbers for all serialized parts shipped. Upon receipt of the list, the
Government will provide direction to
identifying which serial numbers are to be shipped to each destination.
The Contractor shall DD1149 serial numbers to the locations provided. The Contractor is authorized to make early
deliveries with DCMA concurrence.
SOW SHIPPING DIRECTIONS
INTERNAL PROCEDURES
IF THE 1149 IS NOT CONTRACTUALLY
REQUIRED WHY USE THE FORM?
• THE USE OF AN 1149 MAY BE ADDRESSED IN
YOUR PROCEDURES
• THE FORM ALREADY EXISTS
• IT’S RECOGNIZABLE
• WHY MAINTAIN 2 DIFFERENT SHIPPING SYSTEMS
WHO USES THE FORM?
• DOD COMPONENTS
• DOD CONTRACTORS
• WHAT ABOUT NASA, DOE, DHS, DOT OR DOJ?
• NASA FAR SUPPLEMENT 1846.106-70 CONTRACT CLAUSES
AND SOLICITATION PROVISIONS
• NASA FAR SUPPLEMENT CLAUSE 1852.245-71, INSTALLATION
GOVERNMENT PROPERTY
• NASA FAR SUPPLEMENT (1845.7101-2)
• DOE FAR SUPPLEMENT (952.245-2, 952.245-5 AND
970.5245-1) - NO REFERENCE
• DHS FAR SUPPLEMENT (3045-1 AND 3052.245-70) – NO
REFERENCE
WHEN IS THE FORM USED?
DFARS SUBPART 245.71 – PLANT CLEARANCE FORMS
WHEN IS THE FORM USED?
DOD MANUAL 4161.2-M, APPENDIX E
 The DD Form 1149 may be used for the following
purposes (unless otherwise approved by the PA, CO, or
contract):
- Return of Government-Furnished Property
- Shipment of IPE
-
- Internal transfer of Government property between contracts
- Shipment of Government property to other contractors
- Shipments to secondary locations of the prime contractor
- Transfer of title (ownership) for sales and abandonments
WHAT INFORMATION IS RECOMMENDED
AND WHERE DO YOU FIND IT?
 DOD MANUAL 4161.2-M, APPENDIX E PROVIDES
GUIDELINES
 CONTRACT/INTERNAL PROCEDURES
 INFORMATION NEEDED WILL DEPEND ON THE USE
WHAT INFORMATION IS RECOMMENDED
(SHIPPING)
COMPLETE
ADDRESS
WHAT INFORMATION IS RECOMMENDED
(SHIPPING)
ATTENTION OF
AND M/F
INFORMATION
WHAT INFORMATION IS RECOMMNEDED
(SHIPPING)
REQUISITION
NUMBER AND
DATE IF
APPLICABLE
WHAT INFORMATION IS RECOMMENDED
(SHIPPING)
DATE
MATERIAL
REQUIRED
WHAT INFORMATION IS RECOMMENDED
(SHIPPING)
Shipment
Authority
WHAT INFORMATION IS RECOMMENDED
(SHIPPING)
VOUCHER
NUMBER AND
DATE
WHAT INFORMATION IS RECOMMENDED
(SHIPPING)
SIGNATURE
WHAT INFORMATION IS RECOMMENDED
(SHIPPING)
PART NUMBER,
S/N, NSN,
RECORD ID #
WHAT INFORMATION IS RECOMMENDED
(SHIPPING)
Quantity
shipped
WHAT INFORMATION IS RECOMMENDED
(SHIPPING)
PRICING
INFORMATION
WHAT INFORMATION IS RECOMMENDED
(SHIPPING)
SHIPPING
INFORMATION
(PROVIDED BY
SHIPPING DEPT.)
WHAT INFORMATION IS RECOMMENDED
(CONTRACT TRANSFERS)
LOOSING
CONTRACT
NUMBER
GAINING
CONTRACT
NUMBER
LOOSING AND
GAINING
CONTRACT MOD
INFORMATION
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QUESTIONS
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QUOTE OF THE DAY
CHANGE IS INEVITABLE
– EXCEPT FROM A VENDING MACHINE.
Robert C. Gallegher