Dear Cruise applicant,
MalinWaters Cruise in Company to Ireland 2013
Many thanks for your interest in this event, it promises to be a fun, relaxing and interesting week, with
opportunities to meet new people, develop your knowledge and increase your confidence in cruising.
We are working with our partners in both Scotland and Northern Ireland to provide a good shore
programme, and once the details of this have been arranged, we will share them with you. Whilst we
have not yet firmed up the detailed cruise route it will include stopovers that allow us to join in with the
Irish Folk Music Festival (Fleadh 2013) in Londonderry/Derry which is running in parallel to our cruise.
There will be a host of other stopovers too which will give us a chance to experience the best of what
Scotland, Northern Ireland and Ireland can offer. We are delivering this event in partnership with
MalinWaters.
The fee for the cruise covers a goodie bag, access to support resources throughout the cruise such as
the Yachtmaster Instructors and engineer. We are working with our partners, MalinWaters and others to
get as many value added deals as possible for berthing and shorebased activities. We will keep you up
to date with plans for activities through a regular newsletter circulated regularly in 2013 as well as
through the RYA Scotland website and Facebook pages.
We’d be grateful if you could complete all sections of this application form to ensure that we have all the
information we need from you before the event.
Please do take your time to fill out the application forms, and if you have any questions, please do not
hesitate to email muster@ryascotland.org.uk or call 0131 317 7388.
We really hope you will take part in this event, and help to set the tone for future RYA Scotland cruising
events!
Yours in yachting,
Jane Campbell Morrison
Development Manager
RYA Scotland
Join us on Facebook for all the latest updates and information
SAILING APPLICATION FORM
Cruise dates: 10th August – 17th August 2013
For internal use only:
LOA
Cruise Fee
£
No. on board
Draft
VHF
The application form, which must be completed in full, will be used to assess your
suitability to take part in the cruise and any changes to the information you supply should
be advised to the cruise organiser immediately they occur, in case this affects our decision.
RYA MEMBERSHIP
At least one person on the boat for the duration of the cruise must be an RYA Member,
please give the name of the member, their membership number and renewal date for
their membership.
m
m
HSY
Member's name:
Membership number:
Renewal date:
CORRESPONDENCE DETAILS
These details do not necessarily need to be those of the member or skipper, but should be those of the person you would
like us to use as the point of contact for all communications.
Title:
First Name:
Surname:
Address:
 Home:
 Mobile:
 Office:
Email:
If you do not wish us to pass your contact details to organisations associated with the event, please tick here 
VESSEL DETAILS
To confirm that you have read the eligibility and documentation sections of the information document, please tick here 
Boat Name:
Year Built:
Make:
Length (LOA):
metres
Model:
Draught:
metres
Usual Mooring:
Beam:
metres
Ownership:
 Boat owned in full /  Part of a shared ownership scheme /  Chartered
Is your boat registered?
 Not yet
 Part 1 Official No.
Keel (Fin / Wing / Bilge / Lift / Long / Other) :
 SSR No.
Rudder (Single / Twin) :
IDENTIFYING FEATURES (Please state N/A or TBC rather than leaving blank)
Number of Masts:
Hull Colour:
Sail Colour:
Rig (Masthead / Fractional) :
Spray hood (colour):
Sail Number:
Staysail (Yes / No):
Dodgers (colour / text):
Main Sail (In mast / In boom / Stack pack / Lazy jacks / No modern conveniences) :
Other identifying features:
(e.g. radar arch / goal post)
COMMUNICATIONS
Your boat MUST have a fixed VHF or VHF DSC Radio which you MUST be able to monitor and use whilst the craft is
underway at its cruising speed under sail or power. If in doubt CHECK!
To confirm the vessel’s VHF meets the above requirements, please tick 
What is the vessel’s Call Sign?
Do you have a DSC VHF?
 YES  NO
(This is issued by OFCOM and can be found on your Ship Radio Licence)
If yes, please advise the vessel’s MMSI number:
Does your VHF set have the full range of channels
 YES  NO (if no please give details)
Do you have an additional handheld set?
 YES  NO (this is strongly recommended)
INSTRUMENTS / NAVIGATIONAL AIDS
(tick)
ENGINE(S)
Log
An inboard engine is required
Echo Sounder (depth)
Manufacturer:
Compass
Model / Hp:
GPS (minimum requirement handheld GPS)
Petrol / Diesel
Wind Speed
Cruising Speed (knots):
Wind Direction
Max Speed (knots):
Radar Reflector (which must be fitted)
Fuel Capacity:
Auto pilot / Tiller pilot
Range @ cruising speed (M):
Radar
Engine spares carried:
Other
SAFETY EQUIPMENT
The safety equipment detailed in the following section of the form is mandatory. If you do not already have this equipment,
you must obtain it prior to the start of the cruise.
 A radar reflector (as required under SOLAS Chapter V) which must be fitted in accordance with the manufacturer’s
instructions
 A lifejacket, harness and lifeline per person on board. Lifejackets should be built to ISO standard 12402-3 (equivalent to
BS EN 396 standard), a minimum of 150 newtons and serviced (24hr inflation test & light functioning) within the 12
months prior to the cruise.
 Flares – in date and to SOLAS standards:
o 4 x Hand-held red flares
If the vessel is equipped with a DSC VHF or an EPIRB
o 4 x Red parachute rockets
OR
the flares can be reduced to 3 x Hand-held red flares or
o 2 x Buoyant orange smoke signals
an alternative reliable day/night locating method
 A means of attracting attention:
o 4 x Hand-held white flares or a very powerful torch
 Man overboard recovery equipment - minimum one horseshoe lifebelt / lifebuoy, preferably fitted with a drogue, light
and danbuoy
 First aid and fire fighting equipment
 Navigation lights, an anchor ball and a motoring cone, fog horn or other means of making sound signals, in accordance
with the COLREGS
 GPS – as a minimum a handheld GPS must be carried
To confirm that the above requirement will be met for the duration of the cruise, please tick here 
LIFERAFT
All vessels must either carry a liferaft or an inflated dinghy (to ensure it is usable if the decision is taken to abandon ship).
You may wish to consider hiring a liferaft for the duration of the cruise.
 I already have a liferaft, which is serviced and in-date
Make, model and capacity (number of persons)
 I do not have a liferaft. I will be hiring a
person liferaft for the cruise
 I do not have a liferaft. I will keep my dinghy inflated during the cruise
EPIRB (carriage of an EPIRB or PLB is strongly recommended but is not mandatory equipment for the cruise)
Do you carry an 406 MHz EPIRB?  YES  NO
or a 406MHz Personal Locator Beacon (PLB)?  YES  NO
Is the EPIRB / PLB registered with the Registry in Falmouth?  YES  NO
ALMANAC, PILOT BOOK & CHARTS
You are required to carry relevant current tidal and pilotage information for the cruise. This may simply be the current
Reeds Nautical Almanac or you may choose to carry several different publications which supply the same information. If
you carry the current Reeds Nautical Almanac we recommend that you carry a pilot book as well, but this is optional. If you
carry an alternative almanac such as the Reeds Small Craft Almanac, you must additionally carry a pilot book such as the
Shell Channel Pilot. You will also be required to carry relevant charts (which must be current and have appropriate
corrections made) for the cruise. You may already have charts / small craft folio for all or some of the trip and you are free
to choose between Admiralty, Imray or Stanford Charts.
 Please tick this box to confirm that the above requirement will be met for the duration of the cruise.
TO BE COMPLETED BY THE SKIPPER
At all times responsibility for the safety of the boat and its crew lies with the individual vessel’s skipper. Please be sure when
applying to participate in the cruise that the crew is sufficiently fit and experienced to allow the skipper to take a break on
the longer passages. The skipper should not be the only person on board capable of identifying potential collision situations.
The skipper must have some previous experience of longer passages such as having planned and skippered a coastal
passage outside of sheltered waters.
How long have you owned / been sailing this boat?
Do you normally sail this boat as skipper? NO  YES If yes, with how many crew?
What is your regular cruising ground with her (as skipper)?
If the required course is hard on the wind, what is the maximum wind force you are prepared to set sail in?
What speed (in knots) do you normally plan passages under sail at?
and cruise at under sail?
Are you prepared to motor to maintain 5 knots boat speed if required?  YES  NO
What is the
worst weather
you have
experienced?
Wind force
Sea state
Where and when
On any boat as crew
On any boat as skipper
On this boat as skipper
What is your longest non-stop voyage as skipper to date?
From (port)
To (port)
Wind force
Sea state
Number
of crew
Tidal /
non-tidal
Miles
On any boat:
On this boat:
SKIPPER & MATE DETAILS
Title
First Name
(NB details of further crew will be collected separately – see the enclosed crew form)
Date of Birth
But please call me
Surname
SKIPPER
MATE
YACHT SAILING EXPERIENCE
Estimated miles completed on a sailing yacht to
date:
How much of this was in tidal waters?
SKIPPER
If you have not kept a record of
your mileage please give an
estimate as this is a useful
indication of your experience
Enter
0 if
none
MATE
M
M
M
M
How much of this was as skipper?
M
M
Experience of
Crossed the Irish Sea on a sailing vessel before (XC or XCS if as skipper)
Cruised in Scotland/ Northern Ireland before(CI or CIS if as skipper)
route:
RYA COURSES COMPLETED
Please enter appropriate abbreviation or state none
RYA:
Competent Crew (CC) / Day Skipper (DSP) / Coastal Skipper (CSP)
RYA/MCA :
Yachtmaster Coastal (YMC) / Yachtmaster Offshore (YMO)
Day Skipper (DST)
Theory qualifications:
Coastal Skipper / Yachtmaster (YMT)
NB: At least one person on board must
VHF only Operator Certificate (VHF)
VHF Operator:
be licensed to operate the VHF
VHF DSC Short Range Certificate (SRC)
Practical qualifications:
SPECIAL DIETARY REQUIREMENTS:
N - none, V – vegetarian, M - medical (give details):
INDIVIDUAL DECLARATIONS (A signature is required from each participant prior to the cruise)
In signing this application form I declare that I am physically fit to participate in the event and that should my
medical condition alter prior to or during the cruise, I will inform the event organiser. I understand that the
Event Team will be taking photographs during the cruise and I agree that these may be used in the RYA
Magazine, on the RYA/RYAS Web-site, in the promotion of future cruises and by the cruise sponsors without
consultation or payment.
Skipper’s signature
Mate’s signature
FURTHER CREW
Crew form is required for each additional person.
Please indicate how many people in
addition to the skipper and mate
you intend to have on board using
TBC for the name if undecided:
Name
Form enclosed
Name
Form enclosed
 YES  NO
 YES  NO
 YES  NO
 YES  NO
Please use this space for any further information you would like to give to support your application and to tell us why you
want to take part in the cruise:
Please tell us where you heard about the RYA Sail Cruise:
PAYMENT
PAYMENT IN FULL IS REQUIRED WITH YOUR APPLICATION
The Basic Cruise Fee covers the participation of a monohull boat, the skipper and mate for the duration of the cruise.
Each boat costs £200
£
Basic Cruise Fee
£
Total Payable
Please contact us for a price if your vessel is not a monohull, if your vessel has
other special berthing requirements, or if the LOA of your boat is not listed.
Cheque enclosed  NO  YES Cheque number _____________
Please note your cheque will not be banked until such time as your application
is accepted.
Payment can be made by BACS to the following bank details: Sort code: 83-1904, Account no: 00248637, please add the name of the person making the
application so we know who has paid. Should your application be refused for
the cruise, we will refund your payment.
All prices are inclusive of VAT. If a VAT receipt is required, please tick 
ACCEPTANCE OF CONDITIONS OF ENTRY
CONDITIONS OF ENTRY: Entries will be accepted on a first come first served basis, subject to RYA Scotland approving each application.
If there is overwhelming demand it may be necessary to give priority to those who have not taken part in previous cruising activities.
There are limited spaces available. We recommend booking early to avoid disappointment. Closing date for entries is 12th July 2013 but
the cruise may well be fully booked prior to this date. You will receive a letter by email acknowledging receipt of your application which
will confirm whether or not your application has been successful.
The safety of the vessel and her entire management including insurance shall be the responsibility of the owner / skipper who must
ensure that the vessel is thoroughly seaworthy, and manned by a crew sufficient in number, experience and fitness to face bad weather.
The owner / skipper must be satisfied as to the soundness of the hull, machinery and all equipment. He / she must ensure: that the
safety equipment meets the organiser’s requirements; all safety equipment is properly maintained, stowed and in date; and, that the
crew know where it is kept and how it is to be used.
Data Protection Act 1998: The information provided by you in this booking form will be used only to process your entry and deal with
you as a participant in the event. You will also be added to our mailing list for future similar events. If you do not want to receive details
of future similar events, please tick .
CANCELLATION: RYA Scotland reserves the right to cancel the MalinWaters Cruise in Company to Ireland for any reason, including lack
of entrants or adverse weather conditions, at any time without prior notice. In the event of the entrant cancelling up to 4 weeks prior to
departure, a £25 administration fee will be retained, between 4 and 2 weeks prior to departure a £50.00 fee will be retained and less
than 2 weeks prior to departure 100% of the booking fee will be retained. If the event is cancelled by RYA Scotland for whatever reason,
a partial refund on the booking fee will be given once unavoidable costs incurred by RYA Scotland have been recovered.
DECLARATION: I, the undersigned, being the owner / skipper accept the above conditions of entry and agree (on acceptance of entry or
upon being permitted to take part in the MalinWaters Cruise in Company to Ireland 2013:
a)
to comply with the reasonable instructions of the Organisers, who comprise
i.) the RYA and the sponsors and their respective officials, servants and agents;
ii.) the owners of any premises used in connection with the MalinWaters Cruise in Company to Ireland;
b)
to save harmless and keep indemnified the Organisers against any losses, costs, expenses or claims arising from or in connection
with any act or omission of the signatory and/or his/her skipper, passengers or crew (whether or not such losses etc may have
been contributed to by the negligence of any of the Organisers, their officials, servants, representatives or agents).
Signature:
Print Name:
Date:
Please return your completed application form together with your payment (if required) to:
Gail Joyce, RYA Scotland, Caledonia House, 1 Redheughs Rigg, South Gyle, Edinburgh EH12 9DQ
In case of queries telephone 0131 317 7388 or email: muster@ryascotland.org.uk