I’m a President, Now What?
HOUSEKEEPING
• Don’t forget to sign-in of this workshop
• Make sure you have checked in for the day
and that you check out once you have
completed all of your workshops
• Your organization will not get credit if you
leave early
• This presentation will be available online on
the OSLCC webpage under club resources
RESOURCES & SERVICES
Office of Student Life & Cultural Centers (26-124 Main Office)
• Mailboxes & Packages – check it frequently
Your Club Name
c/o Office of Student Life & Cultural Centers
3801 W. Temple Ave, Pomona, CA 91768
• Posting Approval
• Archives – club bylaws & officer history
• Universal Signers –La’Keisha Beard, Jami Grosser, Sharon
Rocacorba & Byron Howlett
– Make the effort to seek out your advisor(s)
– Allow 72 hours turn-around time
– Universal signer will contact the advisor directly to let them know that a universal
signer has been requested and to seek the advisor’s approval.
– There will be no automatic universal signing without the waiting period of 72
hours. Please send a designee to pick up the document after 72 hours at OSLCC
Main Office.
RESOURCES & SERVICES CONT.
• Club/Vendor Program –Anita Roberts
• Leadership Library (e.g. Icebreakers)
• Non-Profit Status Confirmation & Tax ID
number. We will fax the number directly to
the requestor. Print the form and submit it to
the OSLCC main office:
http://dsa.csupomona.edu/osl/clubresources.asp
• Club Resources Websites: Club Resources
Registration
Process
ANNUAL REGISTRATION PROCESS
Registration Deadlines
Fall Deadline:
September 2, 2014
Winter Deadline:
December 5, 2014
WHAT IS
• My Bronco Activity Record (myBAR) is a program designed to keep
track of your club membership(s), leadership role(s), awards earned,
employment and involvement on & off campus.
•Use your myBAR Summary Report to prepare your resume, apply for
internship opportunities, graduate school, awards and scholarships.
•It is an essential part of the club registration process, myBAR can also
help clubs/orgs:
Track club membership
 Keep record of club leadership roles
 Communicate with current & past club members
Outreach to students interested in your club or organization


ACCESSING MYBAR
ACCESSING MYBAR
• Log in to
myBAR using
your bronco
direct
information
and select:
Organizations
GRANTING ACCESS
The 2013-2014
president must grant
the 2014-2015 president
administrative access to
the club myBAR page.
• Log in to the club
page
• Select the Roster tab
• Choose Manage
Roster
GRANTING ACCESS
Change
the
Primary
Contact to
the 20142015
president
MYBAR: CONTINUING CLUBS
Find your
organization in
the directory and
select "Register
this
Organization"
MYBAR: NEW CLUB
Register your
New
Organization
STEPS IN REGISTRATION PROCESS
Items to complete and submit in myBAR for the
registration process:
 Executive Board members
 Hazing Policy
 Non-Discrimination policy
 Register and Attend the Bronco Club and
Organization Registration Conference
 Upload Bylaws
 Upload Advisor Application
REGISTRATION PROCESS
Step 1:
Instructions
NON-DISCRIMINATION STATEMENT
Hazing Policy
Acknowledgement
ORGANIZATION ROSTER
UPLOAD BY-LAWS
Upload By-Laws as Word Document or PDF
ADVISOR APPLICATION FORM
SAMPLE ADVISOR APPLICATION
FORM
WORKSHOPS
Enter contact information for workshop
attendees on myBAR.
GREEK ORGANIZATIONS
In ADDITION to the aforementioned registration steps
Greek Organizations must also complete the following
items in myBAR:
 Copy of Current Insurance,
 Greek Calendar for Fall
 Tax Payer ID number,
 Off Campus Advisor including: Email, Phone Number
and Title
GREEK ORGANIZATIONS
GREEK ORGANIZATIONS
GREEK ORGANIZATIONS
NEW CLUBS/ ORGANIZATIONS
In ADDITION to the aforementioned registration steps
New Clubs/Organizations must also complete the
following items in myBAR:
 Proposed By-Laws for approval
 Intent to Register
Attend a New Club/Organization Workshop
NEW CLUBS/ORGANIZATIONS
SUBMISSION OF REGISTRATION
• You can Review your Registration before Submission and
return to edit at any point.
REGISTRATION IN PROGRESS
REGISTRATION IN PROGRESS
• Make sure to return to
your registration using
the My Involvement:
Submissions page.
• DO NOT start a new
registration.
• Click on the Magnifying
Glass Icon to see an
outline of your
progress and click on
the Step you left off
on.
REGISTRATION MESSAGES
All communication
regarding
registration will
occur in myBAR, so
check back often!
CHANGING OFFICERS
If at any point mid-year your club/organization needs to
change officers, schedule a meeting with the following
administrators:
• Treasurer – contact Elaine Townsend (Accounts Payable
Fund Specialist, ASI)
– (909) 869-2843 ; eetownsend@csupomona.edu
• Presidents – contact La’Keisha Beard (Senior Coordinator,
Student Life)
– (909) 869-5007 ; ldgilford@csupomona.edu
• Schedulers – contact Anita Roberts (Student Involvement
Coordinator)
– (909) 869-2841 ; arroberts@csupomona.edu
CHANGING OFFICERS
To change advisors, complete and submit a new advisor application
form to La’ Keisha Beard
Once new officers have met with administration, contact La’ Keisha
Beard to complete the update in myBAR:
909-869-5007 ; ldgilford@csupomona.edu
myBAR and
Organization
Management
WHAT CAN YOU DO IN MYBAR?
• Manage membership- add members,
contact with perspective members
• Communicate with members
• Advertise meetings, events and
programs on the newsfeed
• Archive pictures
• Manage permissions for you page
Advisors
THE ROLE OF AN ADVISOR
•
•
•
•
Attend group meetings and functions
Assist with interpreting campus policies & procedures
Communicate with student leaders
Serve as authorized signer
• Ensure that students meet all officer eligibility requirements (GPA & unit
load)
• Provide advice and guidance:
• Calendar planning
• Leadership style feedback
• Time management
• Interpersonal conflict mediation
• Using campus resources
• Assist with the annual registration process
COMMUNICATION WITH ADVISOR
• Organization should:
– Include Advisor in communications
– Provide contact information of all officers
– Provide minutes of all meetings
– Provide updates for all events
– Invite Advisor to organization’s functions and
meetings
CLUB MEMBERSHIP
• Enter your club membership into myBAR by
January 23, 2015 failure to so will result in
your club/organization’s registration being
revoked
Presidential Tips
THINGS TO KNOW
•
•
•
•
Know your by-laws and share them with your
membership
Council- be in communication with them and know
their by-laws and requirements
Weekly updates- submit information to me by
Thursday at 5pm the week before
Club/organization conduct
EVENTS/PROGRAMS
• Orientation Club Fair
• BroncoFusion Club fair
• CPP Day at the Fair
• First Fridays
• Cross Cultural Retreat
• Annual Club/Organization Awards
program
REMINDERS
• To access ASI Funds and Reserve Rooms you must
complete ALL steps in the registration process.
• Once your registration is reviewed and approved,
you will be notified about your registration status in
myBAR.
• Be Patient!!!
If you do not complete the full process, your
club/organization will not be registered.
FALL FINAL DEADLINE is September 2, 2014.
WINTER FINAL DEADLINE is December 5, 2014.
QUESTIONS?
La’Keisha Beard
Senior Coordinator, Student Life
ldgilford@csupomona.edu
(909) 869-5007
Building 26-124 (OSLCC Main Office)
dsa.csupomona.edu/osl
GO BRONCOS!