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UPTON BY CHESTER AND DISTRICT PARISH COUNCIL.
Minutes of the meeting of the Facilities Committee of Upton by Chester and
District Parish Council held on Wednesday 17th June 2015 at 7.00pm at the
Upton Village Hall, Heath Road, Upton, Chester.
Present: Cllr N Backstrom, Cllr T Bartliff, Cllr J Evans, Cllr D Ford,
Cllr Y Gibson, Cllr H Kelly, Cllr J Lee, Cllr M Lloyd,
In attendance: Mrs A Bennion, Mrs P Lott, Mr D Flaherty and Mrs S Pollard
(Clerk).
1. ELECTION OF CHAIRMAN.
In the absence of the previous Chairman of this committee, Parish Council Chairman
Cllr Kelly called for nominations for Chairman: Cllr Lloyd was nominated by Cllr
Kelly and seconded by Cllr Bartliff. Cllr Evans was nominated by Cllr Gibson and
seconded by Cllr Ford.
A vote took place – Cllr Lloyd 3 Cllr Evans 5.
Resolved: that Cllr Evans will be Chairman of this committee for the
forthcoming year.
2. ELECTION OF VICE CHAIRMAN.
The Chairman called for nominations for Vice Chairman: Cllr Lloyd was nominated
by Cllr Kelly and seconded by Cllr Bartliff. No further nominations were received.
Resolved: that Cllr Lloyd will be Vice Chairman of this committee for the
forthcoming year.
3. APOLOGIES FOR ABSENCE.
Apologies for absence were received from Cllr Houlbrook.
4. DECLARATIONS OF INTEREST.
No declarations were made.
5. MINUTES OF THE LAST MEETING.
Resolved: that the Minutes of the meeting held on 15th April 2015 were approved
as a correct record and signed by the Chairman. Proposed by Cllr Lloyd and
seconded by Cllr Evans.
6. REPORT FROM THE CLERK.
Resolved: that the clerk’s report be received. No further action.
7. PAVILION PROJECT UPDATE.
Alison Bennion and the clerk gave a verbal update on the progress with the new
pavilion.
Information from the architect states that after the exterior name sign has been painted
onto the building, some funding from that budget will remain. The architect has
suggested that the Parish Council may like to consider adding a sign written welcome
message above the door to the function room.
Resolved: that the clerk will request the additional sign writing which will read
‘Upton Parish Council Welcomes You’.
A discussion regarding future projects to enhance the use of the playing field took
place; including a perimeter running track and cycle track.
A suggestion was made that an information and layout board at the entrance to the
playing field may be useful.
Resolved: both of the above to be further considered.
8. WREN GRANT/ EXTERIOR WORKS.
The clerk reported that although the grant for the exterior work has been approved, the
funding has not been paid out as further quotations are required to satisfy the grant
application.
The clerk explained that it had been difficult to source additional quotations despite
making arrangements with contractors for site visits.
Resolved: that the clerk will continue to work towards satisfying the grant
application.
9. MANAGEMENT PLAN.
Alison Bennion gave an overview of the purpose and the current status of the Pavilion
Management Plan; this work includes calculation of set up costs, first year costs and
income, letting policies and a S.W.O.T. analysis.
New Members expressed concern over the intention to repay the CW&C loan via the
anticipated New Homes Bonuses; the clerk explained that there is no reason to believe
that the projected NHBs would not be made available and that if that proved to be the
case then the loan would have to be repaid by another means.
Cllr Bartliff took the opportunity to thank Alison Bennion and Pat Lott for their
tireless work on the Pavilion Project and for their continued involvement despite no
longer being members of the Parish Council.
Resolved: that Alison Bennion and Pat Lott will continue to work on the
Management Plan; as Cllr I Gibson is no longer involved in this work, Cllr Ford
will join the group.
10. GRAND OPENING.
Resolved: that the date for the official opening of the pavilion will be on Saturday
12th September. Details of the format of the event will be considered by a small
working group which will be confirmed at the next meeting.
\11. NAMING THE FUNCTION ROOM.
A request has been received to name one of the new changing rooms after a local
Upton resident; now deceased but was someone at the heart of many Upton clubs and
events.
Resolved: that the family of the resident will be contacted to see if they have any
objections to this, after which further consideration will be given at the next
meeting.
12. DATE AND TIME OF THE NEXT MEETING.
Resolved: that the date and time of the next meeting will be on Wednesday 22nd
July at 7pm. Venue to be confirmed.