National Arts Council of South Africa
Bidders Compulsory Briefing
Session
NAC :05-2015-16- Photocopy Machines
Presented by: Irene Moyo
Supply Chain Management Officer
Aim, Objective and Conditions of a Briefing Session
To inform bidders, as well as all relevant stakeholders about NAC’s
bidding processes and procedures.
Conditions for the briefing session:
 The briefing session is compulsory. No bidder will be allowed
to respond to the Bid if they did not attend the briefing session.
 All bidders should ensure that they complete the briefing
session attendance register in a clear and accurate manner.
 Correspondence will be limited to only the bidders whose
names appear on the attendance register
Advertising
 The bid was advertised on Government tender bulletin on the 28 November 2015
 A copy of the bid advertisement is available on the NAC’s website (www.nac.org.za)
Applicable Legislation
Supply Chain Management is using the following Legislation, Acts
and Delegations, amongst others:
All
Constitution of Republic South Africa
PPPFA
PFMA
Treasury Regulations
Framework for Supply Chain Management and National Treasury’s SCM Practice
Notes
NAC’s Supply Chain Management Policy
Labour laws of South Africa and sectorial remuneration determinations.
legislations can be
(www.treasury.gov.za)
downloaded
from
the
National
Treasury’s
website
Constitution
Section 217 of the Constitution prescribes
that the public sector procurement system
must be fair, equitable, transparent,
competitive and cost effective
Preferential Procurement Policy Framework
Act 2011, as amended
Bids will be subject to Supply Chain Management
conditions as follows:
The Preferential Procurement Regulations, 2011
pertaining to the Preferential Procurement Policy
Framework Act, Act No 5 of 2000.
In accordance with this Act, bidders are required to
submit original and valid BBBEE Status Level
Verification Certificates or certified copies thereof
together with their bids, to substantiate their BBBEE
rating claims.
The 10 points claimed for BBBEE Level will be split in
accordance with the SBD 6.1 documents as per the
evaluation criteria.
Preferential Procurement Policy Framework
Act 2011, as amended, cont.
Bidders who do not submit BBBEE Status Level Verification
Certificates or are non-compliant contributors to BBBEE do
not qualify for preference points for BBBBEE but should not
be disqualified from the bidding process. They will score
points out of 90 for price and zero (0) points out of 10 for
BBBEE
Required Documentation
Checklist for required documentation
 One (1) original hard copy, three (3) hard copies and
one (1) soft copy (CD in PDF format) of their responses
in order to expedite the evaluation process.
 ID documents of Directors
 Company registration documents
 Company profile
(It is the bidder’s responsibility to ensure that all
required documents are submitted as per RFB)
Continue.. Required Documentation
ALL BID RESPONSES MUST HAVE:
•
An original and valid tax clearance
certificate
Bid Threshold
THE BID WILL BE BASED ON 90/10 PRINCIPLE
• 80 Points for price
• 20 points for PPPFA
Response format
SCHEDULES:
The following attached SBD documents must be completed:
•
•
•
•
•
•
•
SBD 1 – (Invitation to bid)
SBD 2 (Tax Clearance Certificate Requirements)
SBD 3.1 - (Pricing schedule)
SBD 4 - (Declaration of Interest)
SDB 6.1 - (Preference Points claim form)
SBD 7.2 – Contract form (rendering of services)
SBD 8 - (Declaration of bidder’s past Supply Chain
Management practices)
• SBD 9 – (Certification of Independent Bid Determination)
Reasons for disqualification
NAC reserves the right to disqualify any bidders who do not comply with one or
more of the following bid requirements, and such disqualification may take place
without prior notice to the offending bidder:
 Bidders who submit incomplete information and documentation as per the
requirements of this RFB.
 Bidders who do not submit a valid and original Tax Clearance Certificate
 Bidders who submit information that is fraudulent, factually untrue or
inaccurate, for example memberships that do not exist, BBBEE credentials,
experience, etc.;
 Bidders who do not meet the cut-off mark of 70 points on the pre-qualification
criteria as stipulated in this RFB.
 Bidders who do not provide the required number of bid responses i.e. one (1)
original hard copy, three (3) hard copies and 1 (one) electronic copy (on CD) in
PDF format
Reasons for disqualification
.cont.
 Bidders who have been blacklisted as per the
National Treasury database.
 Bidders who do not comply with the special
conditions or any other condition
CLOSING DATE
Closing Date : 18 January 2016
Time:
11H00 am
Proposals must be deposited in the bid box
situated at :Reception area
National Arts Council
66 Margaret Mcingana street
Newtown. Johannesburg.
Contact Details
TEL: (011) 838 1383
FAX: (086) 718 2032
E-MAIL: supplychain@nac.org.za
End
Thank You
Q&A