# with Microsoft ® Excel 2007 Comprehensive 1e

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GO! with Microsoft

®

Excel 2007

Comprehensive 1e

Chapter 12

Working with Data Tables, Scenarios, Solver, XML, and the Document Inspector

© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 1

Objectives

• Create a Data Table

• Create a Scenario

• Use Solver

• Prepare a Document for Distribution

• Use XML to Enhance Security with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 2

Create a Data Table

• Changing the values in cells to see how they affect the outcome of formulas on the worksheet is called

What-if analysis.

• A data table is a range of cells that shows how changing certain values in your formulas affects the formulas’ results.

© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 3

Create a Data Table

• A one-variable data table uses one variable with one or more formulas.

– For example, to show how a change in interest rates would affect a loan

• A two-variable data table uses two variables and one formula.

– For example, the effect of different interest rates and different loan terms on the payment required to purchase equipment

© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 4

Create a Data Table

• In a one-variable data table the formula must refer to the same cell, which is called the input cell.

– The cell in which each input value from a data table is substituted

• To create a two-variable data table, one input range must be located in a column and the second input range must be located in a row.

© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 5

Data Table dialog box

Column input cell

Create a Data Table

Row input cell with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 6

Create a Scenario

• A scenario is a set of values that

Excel saves and can substitute automatically on your worksheet.

– Forecast the outcome of a financial decision

– Used when data is uncertain

• The Changing cells field in the Add

Scenario dialog box shows the cells that will change when the scenario is completed.

© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 7

Changing cells area

Create a Scenario

Scenario name area with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 8

Create a Scenario

• A Scenario Summary report displays the variable information along with the results of several scenarios on the same page.

• Result cells values are changed by the scenarios.

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Use Solver

• With Solver you can find an optimal value for a cell on a worksheet.

– Useful for finding minimums or maximums when several variables are involved

• An add-in is a supplemental program that adds custom commands or features.

Constraints are the restrictions that limit the values that will change with the Solver.

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Use Solver

• In the Solver Parameters dialog box, the active cell is the Set Target Cell box.

• The target cell is the cell that contains the goal to be achieved.

• The Answer Report lists the target cell and the adjustable cells with their original value and the value of the results.

© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 11

Solver

Parameters dialog box

Use Solver with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 12

Prepare a Document for Distribution

• You can designate the name of the person who is associated with

Microsoft Office 2007.

• The Document Properties panel has boxes for attaching information to the document that could be useful for storing and retrieving files.

Keywords are used by programs that search through documents.

© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 13

Prepare a Document for Distribution

Encryption restricts access to files by scrambling the contents and requiring a password to display the contents in a usable file.

• Information Rights Management (IRM) is a formal system that designates who can read or edit a file.

© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 14

Prepare a Document for Distribution

• Portable Document Format (PDF), created by Adobe, is the most popular fixed-layout format.

• XML Paper Specifications (XPS) is

Microsoft’s version of a fixed-layout format in Office 2007.

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Prepare a Document for Distribution

• The Document Inspector can be used to clear the contents from several areas where personal or private information could be found.

• Automatically updated properties are set by the operating system and cannot be removed.

• A final file is a read-only file and can be viewed but not changed.

© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 16

Document

Inspector dialog box

Prepare a Document for Distribution with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 17

Use XML to Enhance Security

• File extensions are part of a filename that indicate which program can read or edit the file. Examples are:

– ZIP

– JPG

• Extensible Markup Language (XML) is a set of rules used to create a language.

– Can be read using a text editor once unzipped with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 18

Use XML to Enhance Security

Aliases are short nicknames used because namespace references are typically long.

• Start tags mark the beginning of data.

• End tags mark the end of data.

• A pair of tags enclosed within another pair of tags is called a parent-child

relationship.

• Rules are in a file called a schema.

© 2008 Pearson Prentice Hall with Microsoft Excel 2007 Comprehensive 1e 19

Covered Objectives

• Create a Data Table

• Create a Scenario

• Use Solver

• Prepare a Document for Distribution

• Use XML to Enhance Security with Microsoft Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 20