RUWASA-CAD PROJECT II
JICA/MoW
Facility Management Plan
RUWASA-CAD PROJECT II
JICA/MoW
Introduction
As far as Water Supply Project is concerned, operation and maintenance simply means full
community management of the constructed water schemes. The willingness of the user community
to take up operation and maintenance responsibility must be demonstrated in this stage of
operating the scheme in a sustainable manner.
There is no doubt therefore that the issues on operation and maintenance have to be discussed on
many occasions at all levels of scheme management committees and the community at large.
Experience has proven that once construction has been completed, and water is running, people
tend to relax.
Purpose
The purpose of this Facility Management Plan (FMP) is to secure community’s ways of operating
and maintaining their facility in an appropriate manner in order to make sure that clean and safe
water is supplied to the targeted community.
Target

(O&M) A number of days without water is reduced from 120 to 60 per year by 2016.

(O&M) Number of breakdown is minimized from 8 times to twice per year.

(Finance) An amount of saving is reached 3,000,000 /= in 2016.

(Governance) A number of reporting to users is more than 4.per year

(Behaviour) A percentage of people who fetches water from unimproved water sources are
reduced from 47% to 20% by 2025

(Environment) Any environmental destruction activities (e.g. improper solid waste disposal,
wastewater disposal, and livestock keeping) do not occur around water source.
1. Basic information of the community
Name of District
Name of village community
Distance(KM) from District
Headquarters
Description
Ilolangulu, Mpenge, Ngokolo
45Km
Ilolangulu: Ilolangulu mlimani, Igombanilo, Hosipitali, Ilolangulusenta, Uchinani
Names of Sub-Village
Ilolangulu Kusini: Godawni, Stesheni, Balazani, Mateteni
Ngokolo: Ngokolo A, Ngokolo B, Imara uduki
Mpenge: Mpenge, Lyaudusi, Lyantamba
Population (No)
Male
Female
Total Household
Vulnerable people
2,716
2,829
1,170
30
Total Number in community
Number of Institutions in
Village/community
Number saved by the scheme
Primary school
2
Primary school
2
Secondary school
1
Secondary school
1
Health facility
1
Health facility
1
Church
4
Church
0
Mosque
4
Mosque
0
JUHUWAI
-
JUHUWAI
-
WEO office
1
WEO office
1
Hotel
1
Hotel
1
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RUWASA-CAD PROJECT II
JICA/MoW
2. Organization & Management Arrangements
Type of management
Sex
Names of the leaders
model
Water User Association
(WUA)
Position
(F/M)
Alex Maganga
M
Chairperson
Pascal Mbwaga
M
Secretary
Sikujua Saidi
F
Accountant
Asha Moshi
F
Member
Maulidi Mtalima
M
Care taker
Mlisho Maganga
M
Member
Hamisi Pandisha
M
Technician
Fundi Ismail
M
Member
Kambona Mgasi
M
Security guide
Thabiti Athumani
M
Member
3. Description of Constructed Facilities
Type of
Item
Facility
Specification
Tank
Underground
Submersible
Run by TANESCO
pump
electricity power
Hand pump
Blue pump
Source:
Groundwater
Hand pump
system
Distribution main
Cement blocks and
Fence
angle bar gate
Pump house
(size)
Responsibility
span
for Procurement
(years)
of New Facility
20
CWST
10
CWST
140m3
(95+45)
1
CWST
35,470,000
20
CWST
38,250,000
20
CWST
12,675,000
20
Users
1
20
Users
48
5
Users
Full secured
24 Double tape
Tap
Life
1
150 mm diameter
scheme
(Tsh)
47,500,000
mm diameter
pipe
Number
38,850,000
Rising main 100
system, Piped
Capital cost
400,000
Water points
4. Operation Activities and Record Keeping
Activity
Timing of activity
Pump operation1
Daily
Responsible
person
Pump operator
Timing of record
Daily
Content of record
Record time of on
and off
Check of water
quality
(color, smell, taste,
Daily
Pump operator
Abnormal time
Abnormal status
Every end of month
Meter unit
Community techn.
Every end of month
Status of facilities
Founders
Abnormal time
Abnormal status
Water users
existence of particle)
Reading of water
meter
Every end of month
Status of facilities
Reporting
As needed
Water points
attendants
1
Pump operator shall check levels of diesel, coolant, engine oil and battery water through those records are not
necessary to be record.
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RUWASA-CAD PROJECT II
JICA/MoW
5. Maintenance Activity and Record Keeping
5.1 Preventive maintenance
Activity
Timing of
activity
 Repair faulty
Tank
lity
person
CWST
valves
 Repair the screen
Responsibi-
Occasionally
 Paint the tank
Material and
Tools and
Timing of
Content of
spare parts
equipment
report
record
Washer,
spare valve
screwdriver
Plastic or
Pliers,
copper
wrench, tin
screen, wire
cutter
Maintenance
Anticorrosive
Paintbrush,
time
paint
ladder
CWST
Users
Wrench,
spanner,
Date
Maintenance
item
Brush,
 Clean and
disinfect the tank
Biannually
Users
Chlorine
broom,
bucket,
Submersible pump
ladder
 Replace fuse to
the electric motor
Occasionally
Pump
Fuse
operator
Screwdriver
Rig, Pulley,
 Clean the inlet
screen and check
tow pipe
Annually
Users
-
the valve
wrenches,
Maintenance
time
Date
Maintenance
item
screwdriver,
spanner, etc.
 Check pump
Hand pump
(Deep well piston handpump)
functioning
Daily
Users
-
Weekly
Users
Grease, oil
 Cleaning site
 Grease bearings
-
-
broom, etc.
 Re-mill the
threads in the
Brush,
Users after
Occasionally
pump rod or main
Lubricator
Pipe
capacity
Oil
building
threader,
tackle
Spanners,
wrench,
 Replace cupseals
Annually
CWST
Cupseals
knife,
screwdriver,
Maintenance
time
Date
Maintenance
item
Pipe
etc.
 Bury pipes under
the ground
 Check condition
Occasionally
Users
Shovel
Monthly
Users
-
-
-
-
-
Water meter
Spanner,
 Check the
accuracy of the
pipe wrench,
Occasionally
Users
Water
meter
calibrated
meter,
nipples
 Clean the strainer
Annually
Users
-
3
Spanners,
screwdriver
Maintenance
time
Date
Maintenance
item
RUWASA-CAD PROJECT II
JICA/MoW
Tap
 Check functioning
Daily
Users
 Cleaning site
Slab
 Cleaning site
Daily
Users
-
Drain
-
 Cleaning site
Daily
Users
-
Jar, bucket,
etc.
Broom,
-
-
-
-
-
-
-
-
brush, etc.
Broom,
brush, etc.
Hoe, spade,
broom,
Soak pit
brush, etc.
Hoe, spade,
 Cleaning site
Daily
Users
-
broom,
brush, etc.
5.2
Repair and Replacement
Activity
Timing of
activity
Responsibil
ity
person
Material and
Tools and
Timing of
Content of
spare parts
equipment
report
record
Submersible
pump
Rig, Pulley,
 Replace the
piping
tow pipe
Occasionally
CWST
-
wrenches,
Repair time
screwdriver,
Date
Repair parts
spanner
Nuts and
Hand pump
(Direct Action Pump)
 Replace
Users
pumpstand parts
bolts,
Spanners,
bearings,
screwdriver
pump handle
 Replace cylinder,
plunger or foot
Occasionally
Cylinder,
Users
plunger, foot
valve
valve
 Replace the
Users
pump rod or main
Pump rod or
main tubing
Spanners,
Repair time
wrench
Date
Repair parts
Spanners,
wrench, pipe
threader
Rubber or
Tap
leather
 Repair and
replace tap valve
Occasionally
Users
washer,
Spanner,
gland seal,
wrench, pipe
teflon tape,
wrench
Maintenance
time
Date
Maintenance
item
flax, spare
valve
Pipe
Pipe nipples,
 Repair leakage
and breakdown
Occasionally
Users
connectors,
Pipe wrench,
elbows, oil,
pipe cutter,
Teflon tape,
saw, file,
flax or
pipe
plumbing
threader
putty
4
Repair time
Date
Repair parts
RUWASA-CAD PROJECT II
JICA/MoW
Spare meter,
Water meter
 Replace the new
CWST
meter
Teflon tape
or flax
CWST
and calibrate it
pipe wrench
Meter
Occasionally
 Repair the meter
Spanner,
Depends on
workshop
the model of
with
water meter
calibration
Repair time
Date
Repair parts
rig
Slab
Wood, nails,
 Repair
breakdown
Occasionally
cement,
Users
sand, water,
etc.
Drain
Wood, nails,
 Repair
breakdown
Occasionally
cement,
Users
sand, water,
Soak pit
etc.
Stone,
 Repair
breakdown
Occasionally
cement,
Users
sand, water,
Fence
etc.
 Repair
breakdown
Occasionally
Wood, steel
Users
wire, nails
Hammer,
saw, trowel,
Repair time
bucket, etc.
Date
Repair parts
Hammer,
saw, trowel,
Repair time
bucket, etc.
Date
Repair parts
Hammer,
saw, trowel,
Repair time
bucket, etc.
Date
Repair parts
Machete,
pliers,
Repair time
hammer
Date
Repair parts
Note: Although responsibility for repair, replacement and rehabilitation are CWST, COWSO shall record data and
status on the notebook.
5.3
Spare parts
Procurement and
usage
Activity
Timing of
activity
Responsibil
ity
person
Material and
Tools and
Timing of
Content of
spare parts
equipment
report
record
Procurement
amount of
Date and
 Procurement and
usage
As
necessary
Users
-
-
and usage
items for
time
procurement
and usage
6. Spare Part Supply Chain
Supplier
Contact No.
spare parts
Shabir Dossaj
Tabora
Pipes and fittings
Vimajo
Tabora
Pipes and fittings
Saleko
Tabora
Pipes and fittings
Asenga
Tabora
Pipes and fittings
Thabit
Tabora
Pipes and fittings
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RUWASA-CAD PROJECT II
JICA/MoW
7. Community mobilization, Environmental Concerns
Category
Activity
Community
Contents of activity
Hygiene education
mobilization
Responsible Person
Open defecation
Health officer
Leadership
Registrar
Training for
technicians and
COWSO leadership
Environmental
Activities for waste
Waste water
concerns
management
management
Livestock keeping
Livestock keeping
Livestock officer
Monitoring for report
Reporting
Planning officer/DWE
Environmental officer
Timing
Quarterly
(4 times / year)
Quarterly
(4 times / year)
Quarterly
(4 times / year)
Quarterly
(4 times / year)
Quarterly
(4 times / year)
8. Reporting
Activity
Preparation of reports to
CWST
Content
Responsible Person
Operational status
Pump operator
Water production status
Pump operator
Financial status
Treasurer
Monthly
Environmental stats
COWSO Committee
Quarterly
(Problems etc.)
member
Annually
COWSO Committee
Target achievement level
Feedback
member
Submission of report to
COWSO Committee
CWST
member
Channel of Submission and
Timing
Monthly
Quarterly
Annually
Feedback channel will be
MoW-RWST-CWST-
MoW, RWST and CWST
As necessary
COWSO
Preparation of report to
community
Financial status
Treasurer
Monthly
COWSO Committee
Notice or News etc.
member
9. Financial Management and Record Keeping (Account book)
Activity
Timing of activity
Water tariff collection
Everyday
Responsible person
Treasurer
Care taker
Timing of record
Content of record
Everyday
Total income
Date
Income source
Money management
Everyday
Treasurer
Every day
Income amount
Expenses item
Expenses amount
Recording of account
book
Everyday
Preparation of
Every end of
reporting
month
Treasurer
Every day
-
Treasurer
Every end of month
income, expenses
Summarize total
and saving
6
RUWASA-CAD PROJECT II
JICA/MoW
Attachments
1. Water tariff setting sheet
2. Financial Plan
7