T1.1. TENDER NOTICE AND INVITATION TO TENDER:
THE GAUTENG DEPARTMENT OF ROADS AND TRANSPORT REQUESTS INTERESTED TENDERERS TO BID
FOR THE FOLLOWING TENDER/S:
TENDER
NUMBER
DRT05/05/2015
SERVICE
Consulting Engineering
Services for the Rehabilitation
of Eight Bridges in Tshwane
Region within the n Gauteng
Province
COMPULSORY SITE
BRIEFING
Venue: Department of Roads
and Transport
1215 Nico Smith Street
(Previously Michael Brink
Street), Koedoespoort ,
Pretoria
Room No. 69
Date:11 August 2015
Time: 11h00 am
Failure to attend site briefing will
render the tenderer disqualified
CLOSING DATE
31 August 2015
at 41 Simmonds
Street, Sage Life
Building
Johannesburg
Time: 11h00 am
We adhere to all relevant Acts including the Black Economic Empowerment Act No.53 of 2003, Preferential
Procurement Policy Framework Act No.5 of 2000, Employment Equity act No. 55 of 1998
NB: The department reserves the right to award tenders on the basis of a principle that work shall be fairly or
equitably distributed amongst contractors/entities that had not been awarded contracts previously.
In terms of Preferential Procurement Regulation of 2011, the department will be applying the 90/10 preference point
system. Broad-Based Black Economic Empowerment (B-BBEE) requires that bidders submit original and valid BBBEE Status Level Verification Certificates or certified copies thereof to substantiate their B-BBEE rating claims.
Failure to submit such a certificate with the bid document will result in the bidder not qualifying for
preference points for B-BBEE.
The bidders must submit verification certificates that are accredited by:

Bidders who do NOT qualify as Exempt Micro Enterprises (EME’s)

SANAS (South African National Accredited System) or

IRBA (Independent Regulatory Board of Auditors) or

Bidders who do qualify as Exempt Micro Enterprises (EME’s)
 Accounting officers as contemplated in section 60(4) of the Closed Corporations Act, Act No 69 of
1984 (CCA);
 Verification Agencies accredited by SANAS; or
 Registered auditors approved by the IRBA.

A trust, consortium or joint venture must obtain and submit a consolidated B-BBEE Status Level
Verification Certificate for every separate bid. Failure to do so will result in the bidder forfeiting the
points allocated for B-BBEE.

Public entities and tertiary institutions must also submit B-BBEE Status Level Verification Certificates
together with their bids.
MANDATORY TENDER REQUIREMENTS:
Failure to submit the following required documents will render the bidders tender disqualified:

Original Valid Tax Clearance (A trust, consortium or joint venture must submit consolidated Tax Clearance or
tax clearance of each partner in the trust, consortium or joint venture),

Company Registration Documents CIPC (Company Intellectual Property Commission)

Fully complete and submit all the applicable SBD forms which must be attached as returnable documents.

Proof of ECSA Registration as professional Engineer or professional Technologist for all applicable key
personnel (ECSA registered certificates must be attached)for Project Leader, Design Specialist(Bridges), Works
Contract Engineer and Resident Engineer

Bidders must attend the compulsory site briefing as indicated above. Failure to attend the compulsory site
briefing will render the bidders tender disqualified.

NB: Bidders who are listed in the National Treasury register of defaulters will automatically be
disqualified.
FUNCTIONALITY REQUIREMENTS:
Evaluation Criteria
Scoring Criteria
Competence and relevant (design of
roads and bridges) experience of key
personnel. (ECSA Registered)




Maximum 20 points per key staff as follows:
Design specialist (bridges):
Registered professional engineer:

More than 15 years relevant(bridge) experience: 20
points

10 14 years relevant(bridge) experience: 15 points

5-9 years relevant(bridge) experience: 10 points

Less than 5 years relevant (bridge) experience: 0 points
OR
Registered professional technologist:

More than 20 years relevant(bridge) experience: 20
points

16 - 19 years relevant(bridge) experience: 15 points

10 - 15 years relevant(bridge) experience: 10 points

Less than10 years relevant (bridge) experience: 0
points
AND
Maximum 10 points per key staff as follows:
Project leader, Works Contract Engineer and Resident
Engineer:

10 years or more relevant experience, 10 points

5-9 years relevant experience, 5 points

less than 5 years relevant experience, 0 points
Project Leader
Design Specialist (Bridges)
Woks Contract Engineer
Resident Engineer
Weight
50
NB:
Understanding of the scope and
giving a clear methodology of the
given task as well as adequacy of
the proposed work plan and
methodology in responding to the
TOR (detailed technical proposal)

Points will only be allocated for Completed B1
forms, fully signed by relevant key personnel and
Commissioner of Oath and

Tenderer will be disqualified if anyone of the key
personnel is not ECSA registered.


Technical Approach & Methodology max 5 points
No Technical Approach & Methodology, 0 point
5

Detailed Work Plan(Activities, durations, budget)
max 5 points
No Detailed Work Plan(Activities, durations, budget),
0 points
5



Quality Assurance systems (Certificates or in-house quality
systems) max 5 points
No Quality Assurance systems (Certificates or in-house
quality systems), 0 point
5
Specific experience of the firm
related to the assignments.
(references letters)
Completed at least two Bridge Rehabilitation Designs for
National or Provincial road assignments as:
 Lead consultant : 25 points
 As non-lead consultant in Joint Venture: 15 points
Completed at least one Bridge Rehabilitation Design for
National or Provincial road assignment as:
 Lead consultant : 15 points
 As non-lead consultant in Joint Venture: 8 points
Completed at least two Bridge Rehabilitation Designs for
Municipal Roads as:
 Lead consultant: 10 points
 As non-lead consultant in Joint Venture: 5 points
No Bridge design and construction experience: 0 points
25
NB: (Failure to submit required proof of references letters
detailing firms experience will result in the bidder being
awarded 0 points)
Transfer of knowledge to
departmental technical staff. The
consultant must provide a detailed
skills transfer programme with clear
realistic deliverables and milestones.
Maximum 10 points for the submission of a detailed skills
transfer programme with clear realistic deliverables and
milestones.

Clear realistic deliverables (5 points)

Milestones (5 Points)
 If None (0 Points)
10
Bidders must ensure / note the following:

Functionality will be scored out of 100 points

Bidders who fail to meet the minimum threshold of 70 points will not be considered for further evaluation.

Bidders are requested to submit contactable references for verification

Submit a JV agreement and power of attorney (where applicable)

The Department reserves the right to conduct site visits and interview officials whose CV’s have been submitted
for verification.

All B-forms must be fully completed.

Certified ID copies of Company Members and Shareholders

A completed technical project specific organogram must be attached

Site briefing should be attended by Technical Officials.
NB: Potential suppliers must note that in terms of departmental policy, the department reserves the right to
cancel and blacklist any supplier for a period of at least 12 months if the supplier fails to adequately perform
in terms of the awarded contract.
The physical address for the collection of tender documents during working hours of between 8:00 and 15:00
is 41 Simmonds Street, Sage Life Building, and 7th Floor North Tower. Date: 31th July 2015.
A non-refundable tender deposit of R500.00 payable in cash or debit card, payable between 8:30 and 15:00 at 41
Simmonds Street, Sage Life Building, and 8th Floor North Tower is required on collection of tender documents.
For the availability of the bid document contact Supply Chain Management (SCM) on the following numbers
@ 011 355 7335 and for technical specification enquiries contact Business Unit @011 355 7247.
Telegraphic, telephone, telex, facsimile and the late tenders will not be accepted.
Tenders to be deposited at the tender box in the foyer of Sage Life Building 41 Simmonds Street,
Johannesburg not later than 11h00 on the closing date indicated above.
Requirements for sealing, addressing, delivery, opening and assessment of tenders are stated in the tender data.
The Department reserves the right to cancel/not award this tender.
A one envelope system will be used. The Technical Proposal and Financial Proposal shall be submitted
sealed in one envelope clearly marked with the Bid No and Bid Description for each project tendered for and
shall be deposited in the tender Box in the foyer of the 41 Simmonds Street, Sage Life Building,
Johannesburg.