SharePoint PREP
Version 2.0
Chris Felknor
MIT iCampus
felknor@mit.edu
Agenda
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Why SharePoint?
SharePoint Feature Demo
PREP on SharePoint
Why SharePoint?
Infrastructure
 Web Accessible
 Secure
 Members Only
 Unlimited Sub-sites
Why SharePoint?
Features
 Document Libraries
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Check in/ Check out
File locking
Multiple versions
Calendar
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Events List
Pull into Outlook 2003
Why SharePoint?
Features
 Task Lists
 Meeting Workspaces
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Sub site just for one meeting
Has own document library, task list,
etc.
Picture Libraries
Email Alerts
Agenda
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Why SharePoint?
SharePoint Feature Demo
PREP on SharePoint
SharePoint Screen
SharePoint Feature Demo
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Document Libraries
Event Lists
Tasks
Meeting Workspaces
Picture Libraries
Discussion Boards
Email Alerts
SharePoint Feature Demo
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Document Libraries
Event Lists
Tasks
Meeting Workspaces
Picture Libraries
Discussion Boards
Email Alerts
Document Libraries
Document Libraries
Document Libraries
Document Libraries
Document Libraries
SharePoint Feature Demo
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Document Libraries
Event Lists
Tasks
Meeting Workspaces
Picture Libraries
Discussion Boards
Email Alerts
Event Lists (Calendar)
Events (Calendar)
SharePoint Feature Demo
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Document Libraries
Event Lists
Tasks
Meeting Workspaces
Picture Libraries
Discussion Boards
Email Alerts
Tasks
Tasks
Tasks
SharePoint Feature Demo
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Document Libraries
Event Lists
Tasks
Meeting Workspaces
Picture Libraries
Discussion Boards
Email Alerts
Meeting Workspaces
Meeting Workspaces
SharePoint Feature Demo
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Document Libraries
Event Lists
Tasks
Meeting Workspaces
Picture Libraries
Discussion Boards
Email Alerts
Picture Libraries
SharePoint Feature Demo







Document Libraries
Event Lists
Tasks
Meeting Workspaces
Picture Libraries
Discussion Boards
Email Alerts
Discussion Boards
Discussion Boards
SharePoint Feature Demo
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


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

Document Libraries
Event Lists
Tasks
Meeting Workspaces
Picture Libraries
Discussion Boards
Email Alerts
Email Alerts
Email Alerts
Agenda
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

Why SharePoint?
SharePoint Feature Demo
PREP on SharePoint
PREP on SharePoint
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PREP Overview
PREP Matrix
SharePoint PREP Workflow
PREP Overview
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Peer Review Evaluation Process
Teams of 4-6 designers
Each member creates a design
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1 document
Each member reviews other
members designs
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n-1 documents
PREP on SharePoint
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PREP Overview
PREP Matrix
SharePoint PREP Workflow
PREP Matrix
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One SharePoint site per Team
One Matrix per assignment
One row per Team Member
One column per Team Member
PREP Matrix
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Intersection of Member’s row &
column contains an Ideas
Document
PREP Matrix
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Intersection of Member’s row &
column contains an Ideas
Document
PREP Matrix
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Other squares contain Review Tasks
PREP Matrix
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Columns pertain to documents
PREP Matrix
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Columns pertain to documents
PREP Matrix
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Rows pertain to tasks
PREP Matrix
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Rows pertain to tasks
PREP Matrix
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Icons show state information
PREP Matrix
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Icons show state information
PREP on SharePoint
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PREP Overview
PREP Matrix
SharePoint PREP Workflow
SharePoint PREP Workflow
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1. Upload an Ideas Document
2. Review other team members
ideas
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Download Ideas Document
Write Review
Upload Review
SharePoint PREP Workflow
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Everyone starts with an Ideas task
This is your obligation to create and
upload an ideas document
SharePoint PREP Workflow
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Everyone starts with an Ideas task
This is your obligation to create and
upload an ideas document
Upload Ideas
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Your task is green
Your task is clickable
Others are read-only
Upload Ideas
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Tasks have hover information
Upload Ideas
Upload Ideas
Upload Ideas
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After upload:
Document appears on the Matrix
Review Tasks are created for other
team members.
Upload Ideas
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After upload:
Document appears on the Matrix
Review Tasks are created for other
team members.
Upload Ideas
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View of PREP Matrix after all Team
Members have uploaded Ideas
Review 1: Download Ideas
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Green Task icons are clickable
Link to Ideas Document Download
Review 1: Download Ideas
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Click Green Icon to Download Ideas
Review 1: Download Ideas
Review 2: Review Ideas
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Once Ideas document is
viewed/download, status changes
to “In Progress”
Icon changes to yellow
Review 3: Upload Review
Review 3: Upload Review
Review 4: Finished
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Checked icon = review finished
Icon is clickable by all
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Links to the review document
PREP Folders
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PREP Documents
Document Library
Top-level by User
PREP Folders
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Sub-folders by
PREP
Assignment
Ideas Documents
and Reviews in
User’s
Assignment
Folder
PREP Task Library
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PREP Review Tasks: Dedicated Task
Library for PREP
PREP Task Library
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PREP Matrix is controlled by Tasks on
this list
Questions
PREP
http://icampus.mit.edu/PREP
MIT iCampus
http://icampus.mit.edu