CCCTran
Electronic Transcripts for
California
Xap Corporation
What We Do
• We enable students and workers to explore, plan, and
achieve their educational and career goals.
Who We Are
• Founded in 1981
• Privately held
• Headquartered in Los Angeles
• Operations in Canada and U.S.
• 140+ employees
Xap by the numbers
• Served over 40M students and families in all 50
states, 10 Canadian Provinces and 75 other
countries around the world
• Present in over 15,000 school sites
• Process over 1.5M transcripts and 13M applications
annually
• Over 900 post secondary use our solutions
• Access provide in English, French and Spanish…and
soon Arabic.
Vision
110 Colleges in 72 Districts
2.7 Million Students
• Provide secure web-based transcript exchange system
between all California colleges and their trading partners
CCCTran - Vision
Project History
1999-2000
Request for Applications (RFA) for Electronic Records
Exchange awarded jointly to Yuba and Contra Costa
2000-2001
Feasibility Study conducted with positive result and
recommendation for transcripts
2002-2003
Data dictionary developed and open-source report
made
2003-2004
Two representative models tested and RFI conducted
2004-2005
Requirements finalized and RFP conducted
2005-2006
System design and testing
2007
Projected release July 2007
2009
44 Institutions On Board, No problems.
Current Status
• Launched into Production – July 2007
• Currently 44 colleges Participants
• 31 California Community Colleges
• 12 California State University
• 2 CSU’s are in procurement
• University of California
• UC Santa Barbara Proof of Concept
• Independents
• National University
• University of Phoenix is next
Participating Institutions
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American River
Bakersfield
Butte
Canada
Cerro Coso
Chaffey
College of San Mateo
College of the Sequoias
Cosumnes River
Crafton Hills
Cypress
DeAnza
El Camino
Evergreen Valley
Folsom Lake
Fullerton
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Hartnell
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Merced
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MiraCosta
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Moorpark
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Oxnard
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Palomar
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Porterville
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Riverside
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Sacramento City
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San Bernardino Valley •
San Jose City
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Santa Rosa
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Shasta
Skyline
Ventura
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CSU Channel Islands
CSU Chico
CSU East Bay
CSU Fullerton
CSU Long Beach
CSU Monterey Bay
CSU Northridge
CSU Sacramento
CSU San Bernardino
San Diego State
San Francisco State
San Jose State
National University
University of Phoenix
Major Functionality
Transcript Recipient
Transcript Source
Request
Process Request
View status
Hold?
Response
Pull
Fulfillment
Push
View/Download
Transcripts
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Manual or Automated processing
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Support for national standards – XML & EDI
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Common CCCTran Data Dictionary
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Automated email messaging
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Standardized transcript layouts
Systems Diagram
Outside
CCCTran
Common Transcript Views
FULL
GEN-ED
BRIEF
Sustainability
California Community College System has a
student population of 2.7 Million and processes
over 3 Million transcript requests annually .
CCCTran Supports Sustainability Goals
What are the Benefits?
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Facilitates transcripts on demand, in seconds
One system - college and high school transcripts
Eliminate Communication Frustration
Reduce staff time, paper, and postage costs
Eliminate errors from OCR and re-keying
Feed Data directly into Degree Audit, & SIS
Standard Views with Legend for Document
Management
• Eliminate fraud
• Go green - go paperless
Questions?
Further Information
Website: http://www.ccc-tran.org
CCCTran Project Team
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Keith Franco
Regional Sales Manager – Xap Corp.
530-520-3471
keith@xap.com
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Tim Calhoon
Project Director – CCC Technology Center
calhoonti@cccnext.net
FERPA Reference
“ …FERPA allows schools to disclose those records without
consent, to the following parties or under the following
conditions (34 CFR § 99.31):
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School officials with legitimate educational interest;
Other schools to which a student is transferring;
Specified officials for audit or evaluation purposes;
Appropriate parties in connection with financial aid to a
student;…”