PowerPoint
EGR 120 – Introduction to Engineering
Microsoft PowerPoint
Homework Assignment:
Homework Assignment #9
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PowerPoint
EGR 120 – Introduction to Engineering
Why use PowerPoint?
PowerPoint is perhaps the most widely used package for creating slideshow
presentations. It is very likely that you will use PowerPoint in many classes
while in college and as a working engineer.
Examples: You might use PowerPoint to:
• Present the results of a class project.
• Present topics for discussion at a club meeting.
• Present the status of your project to a group of engineers and a Preliminary
Design Meeting.
• Present workshop materials in a training class that you are leading.
• Present your company’s products and their specifications at a trade show.
• Present a plan to your supervisors to upgrade the engineering lab facilities
where you work.
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PowerPoint
EGR 120 – Introduction to Engineering
Creating a New PowerPoint Presentation
•
•
•
•
When you launch PowerPoint it may open a blank presentation by default.
If not, you can create a blank presentation by selecting:
Office Button – New
Blank Presentation
Office
Button
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PowerPoint
EGR 120 – Introduction to Engineering
Creating a Template
• Before adding text, images, objects, etc., to a presentation, it is often nice to
decide on a template, so that your slides will have a common appearance.
• Use the Microsoft Drawing Tools or Insert-Image to add shapes, text boxes,
images, etc. An example is shown below.
Notes:
1) There are also many
templates available that
you can use:
Office Button – New –
Installed Templates
2) There are also many
selected slide formats
with pre-arranged text
boxes, images, etc.,
under
New Slide
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PowerPoint
EGR 120 – Introduction to Engineering
Saving a Template
You can save a template by selecting:
• Save As
• Enter a File name
• Save as type: Use PowerPoint Template.
Note: It isn’t
really necessary
to save a
template unless
you might want
to use it again
later. Simply
creating
duplicate slides
is often sufficient
in most cases
(see next slide).
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PowerPoint
EGR 120 – Introduction to Engineering
Creating Duplicate Slides
You can use Home – New Slide to create a blank new slide, but if you want to
duplicate your template, it easier to create a Duplicate Slide.
Two ways to create a duplicate slide:
1) Select the arrow next to New Slide on the Home ribbon then Duplicate Slide
Pick arrow
on New Slide
button to
access menu
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PowerPoint
EGR 120 – Introduction to Engineering
Creating Duplicate Slides (continued)
Two ways to create a duplicate slide:
2) Right-click on the slide to be duplicated in the Slide tab on the left of the
screen and select Duplicate Slide
Right-click
on this slide
in Slide tab
to access
menu for
creating a
Duplicate
Slide
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PowerPoint
EGR 120 – Introduction to Engineering
Creating Duplicate Slides (continued)
You might even find it
convenient to set up your
template and then duplicate
it many times for later
slides. Then you can begin
adding content to each
slide.
6 duplicate slides
created from Slide 1
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PowerPoint
EGR 120 – Introduction to Engineering
Text Boxes
Text boxes are probably one of the most common features to put in a slide show.
They are easily added using: Insert – Text Box
A slide might contain a single text box or many text boxes.
Two text boxes
were added
(borders and
fill optional)
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PowerPoint
EGR 120 – Introduction to Engineering
Pictures
Images are also commonly inserted into PowerPoint presentations.
They are easily added using: Insert – Picture
A slide might contain a single text box or many text boxes.
The following
items were added
to the slide:
• 1 picture
• 3 text boxes
• 2 arrows
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PowerPoint
EGR 120 – Introduction to Engineering
Equations
Equations are also commonly inserted into PowerPoint presentations. They can
be added using Microsoft Equation as they can be added in Word or Excel.
They are easily added using: Insert – Object – Microsoft Equation 3.0
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PowerPoint
EGR 120 – Introduction to Engineering
Inserting Excel tables and charts
Two ways to insert Excel tables and charts into PowerPoint presentations:
1) Use Insert – Object – Excel Worksheet (or Excel Chart)
2) Creating the table or chart in Excel and copying it to PowerPoint using the
clipboard.
Method 1) Inserting Excel tables and charts using Insert – Object
• Select Insert – Object – Excel Chart
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PowerPoint
EGR 120 – Introduction to Engineering
Inserting Excel tables and charts using Insert – Object (continued)
•
Note that Excel inserts a sample column chart (Chart1 tab) with some sample data
(Sheet1 tab).
Inserted graph
on Chart1 tab
Related data
on Sheet1 tab
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PowerPoint
EGR 120 – Introduction to Engineering
Inserting Excel tables and charts using Insert – Object (continued)
•
Modify the data in the table (example shown below).
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PowerPoint
EGR 120 – Introduction to Engineering
Inserting Excel tables and charts using Insert – Object (continued)
•
•
Remove any unneeded series using Design – Select Data.
Modify any necessary series to use the correct x and y values.
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PowerPoint
EGR 120 – Introduction to Engineering
Inserting Excel tables and charts using Insert – Object (continued)
•
Chart formatting adjusted and text box added.
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PowerPoint
EGR 120 – Introduction to Engineering
Method 2) Inserting Excel tables using the clipboard
• Open Microsoft Excel and create the desired table and chart.
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PowerPoint
EGR 120 – Introduction to Engineering
Inserting Excel tables using the clipboard (continued)
• Use the clipboard (COPY and PASTE) to copy the table/chart into PowerPoint
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PowerPoint
EGR 120 – Introduction to Engineering
Inserting Excel tables using the clipboard (continued)
• The imbedded chart is an active object. Right-click on the object and select
Edit- Data to launch Excel and open the related file to edit the table and/or
chart.
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PowerPoint
EGR 120 – Introduction to Engineering
Numbering Slides
• It is often useful to number slides. For example, a student in class might say “I
have a question on slide 13.”
• To number slides:
• Select Insert - Slide Number
• Check the box next to Slide number in the window shown below.
• Select Apply to All
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PowerPoint
EGR 120 – Introduction to Engineering
Re-ordering Slides
Slides can be dragged to new locations using two methods:
1. Select View – Slide Sorter and then drag the slide to the desired location.
Select View – Normal to return to viewing a single slide.
Slide
Sorter
View
shown
Drag Slide 1 to after Slide 3
New slide ordering:
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PowerPoint
EGR 120 – Introduction to Engineering
Re-ordering Slides (continued)
Slides can be dragged to new locations using two methods:
2. Drag the slide to the desired location on the left side of the screen
under the Slide tab.
New slide ordering:
Drag Slide 1 to
after Slide 3
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PowerPoint
EGR 120 – Introduction to Engineering
Animations
Various animations can be added to objects on slides, including:
• Entrance and exit effects
• Emphasis effects
• Sounds
• Motion
Care should be taken when using these effects to make sure that they
enhance the presentation rather than annoy the audience.
Some useful times to include animations include:
• Asking the audience a question and pausing before the answer is
revealed.
• Showing bullet points one at a time to keep the audience from
reading ahead.
• Animating the motion of a part or device
• Emphasizing a point.
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PowerPoint
EGR 120 – Introduction to Engineering
Animations – Example: Displaying the answer to a question (after a pause).
• Click on the text box or object to be animated.
• Select Custom Animation
• The Custom Animation window should appear on the right.
Custom
Animation
Window
Select text box
or object to be
animated
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PowerPoint
EGR 120 – Introduction to Engineering
Animations – Example: Displaying the answer to a question (continued).
• Select Add Effect in the Custom Animation window.
• Select Entrance
• Select Fly In
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PowerPoint
EGR 120 – Introduction to Engineering
Animations (continued)
• Adjust options for the effect such as Direction and Speed.
• Select Play to see how the effect works.
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PowerPoint
EGR 120 – Introduction to Engineering
Animations – Example: Displaying bulleted items one at a time.
• Select the text box with bulleted items.
• Select the Animations ribbon
• Select the arrow next to No Animation
• Select Fly In – By 1st Level Paragraphs
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PowerPoint
EGR 120 – Introduction to Engineering
Animations – Example: Displaying bulleted items one at a time (continued).
• Select the down arrow next to the animation just created to expand it.
• Now you can see the animation for each bulleted item.
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PowerPoint
EGR 120 – Introduction to Engineering
Animations – Example: Displaying bulleted items one at a time (continued).
Let’s remove the animations from the text box and the title for the bulleted items so
that only the bulleted items are animated.
• Click on the animation to be removed.
• Select the arrow that appears to the right of the item.
• Select Remove.
• Also highlight the 4 remaining animations and change Direction to From Right.
Remove
these two
animations
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PowerPoint
EGR 120 – Introduction to Engineering
Animations – Example: Displaying bulleted items one at a time (continued).
The final result is shown below.
Select the Play button at the bottom of the Custom Animation window to test the
effect.
Animations
for the
bulleted
items only
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PowerPoint
EGR 120 – Introduction to Engineering
Playing the Slideshow
A slideshow can be started in different ways, including:
• Select Slideshow – From Beginning
• Select the Slideshow Icon near the bottom right of the screen.
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PowerPoint
EGR 120 – Introduction to Engineering
Playing a continuous slideshow
Suppose that you wanted to run a slideshow at a trade show displaying your
company’s products. You would probably want to:
• Let slides advance automatically rather than on a mouse click or key stroke.
• Let the slide show repeat (loop continuously).
Advancing slides automatically
• Change Advance Slide from On Mouse Click to Automatically and enter the
desired time (4 seconds entered below). Select Apply To All.
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PowerPoint
EGR 120 – Introduction to Engineering
Looping a Slideshow Continuously
• Select Slide Show – Set Up Slide Show
• Check the box Loop continuously until ‘Esc’