DISTRICT SECTION
DISTRICT PHILOSOPHY
BUILDINGS & GROUNDS
BUSINESS OFFICE
PROCEDURES
GENERAL INFORMATION
MEDIA
PUBLIC HEALTH
PUBLIC HEALTH (Con’t)
Beliefs
Mission Statement
Slogan
Philosophy of Education
Objectives of the Educational Program
Commencement Outcomes
Code of Conduct
Buildings and Grounds
Safety
Work Orders
Conference Approval & Reimbursement
Expenditure Approval Form
Extra Classroom Account Guidelines
Purchasing Procedures
District Calendar
Board of Education Meeting Schedule
Shared Decision Making Plan
Copyright & Fair Use Guidelines
DVD/Video
Video Copyright Law
Instructional Items for Purchase or Rent
Movie Rating Guidelines
Visual Aid Equipment
Library Policy Regarding Security
Accidents & Personal Injuries
Aids & HIV Related Illnesses
Blood & Body Fluid Spills
Infection Control
Medical Emergencies
Medical Treatment
Medication In School
Nurse
Smoking
Page 4
4
4
5
5
5
7
9
11
11
12
12
13
15
16
16
16
17
22
22
22
23
23
23
24
24
29
29
33
35
35
36
36
District – Page 1
PUBLIC SAFETY
STAFF INFORMATION
Emergency Plan Summary
District Emergency Coordinator
District Communications Officer
School Cancellation
District Emergency Contacts
Outside Agency Phone Numbers
Medical Emergencies
Automated External Defibrillator Team
Suicide Threat Policy
Fire Drills/Alarms
Emergency Early Dismissal
Missing Student/Kidnapping
Unauthorized Visitors/.../Hostage Taking
Civil Disturbance
Evacuation
Lock-down (internal threat)
Lock-out (external threat)
Sheltering
Severe Thunderstorm/Lightning
Tornado
Duck & Cover
Storm / Snow / Ice / High Wind
Earthquake
Fire and/or Explosion
Bomb Threats
Suspect Mail Handling
Building Systems Failures
Toxic Material Spill
Hazardous Materials Incident (offsite)
School Bus Accident
Child Abuse
Public Order on School Property
Building Council Representatives
Classroom Care
Bullying
Classroom Management
Communication
Desks
37
37
37
37
38
39
40
40
40
41
42
42
42
43
43
44
45
46
46
46
46
46
47
47
47
47
47
48
48
48
50
56
60
60
61
64
66
66
District – Page 2
STAFF INFO (Con’t)
STUDENT INFORMATION
Expectations of Employees
Field Trips
Fundraisers
Forms
Job Expectations – Dept/Grade Chairs
Graduate Courses
Harassment – Sexual
Health Insurance
Leaving the Building
Lesson Plans
Lost & Found
Mailbox
Mileage Reimbursement
Monies & Valuables
Motivation Student Strategies
Parking
Payroll Schedule
Personal Day Requests
Personnel Folders
Posters
Previewing Materials
IST Meetings
Substitute Teachers
Substitute Folders and Guidelines
Telephone Procedures
Textbooks
Academic Eligibility For Activities
Attendance
Conduct & Discipline
Corporal Punishment
Sexual Harassment
Transportation
Bus Rules for Athletic Events
Bus Emergency Drill Procedures
67
69
71
71
72
73
73
75
75
75
76
76
76
77
77
78
78
79
79
79
79
79
80
80
82
82
83
84
86
86
87
89
90
91
District – Page 3
MANCHESTER-SHORTSVILLE CSD PHILOSOPHY
BELIEFS

Education is the shared responsibility of students, parents, school and
community.

All students can learn and deserve to be appropriately challenged for the
purpose of fostering individual opportunity.

Responsibilities and rights are equally important.

Change is inevitable.

Learning is a lifelong process.

Environment impacts learning.

The unique differences and inherent rights of others must be respected
and recognized.

Human beings must contribute positively to society.

Self-esteem and self-motivation are essential to provide growth and
learning.

Independence is attainable by all.
OUR MISSION
We will challenge all learners and work in partnership with students, parents and
community to achieve high standards.
SLOGAN
Challenge, partnership, achievement.
District – Page 4
PHILOSOPHY OF EDUCATION
To provide within the limits of our resources the opportunity for each to
accomplish all that he is capable of accomplishing.
OBJECTIVES OF THE EDUCATIONAL PROGRAM
1.
To instill within students, parents and community a desire to learn and to
make learning a continuing lifetime process.
2.
To provide students with those skills of communication, written or oral,
which will enable them to exchange thoughts and ideas with their fellow
man.
3.
To instill in the students a responsibility for and appreciation of their
democratic form of government, making them aware of their rights and
responsibilities.
4.
To establish an awareness of and appreciation of the worth of the
individual and the ability to recognize and compensate for difference of
individuals.
5.
To develop in students the ability to establish values concerning ethical,
moral and religious matters.
COMMENCEMENT OUTCOMES
A Complex Thinker -- An informed, inquisitive individual who possesses the ability
to create and produce solutions, ideas and positive visions. The graduate will:
*
read and comprehend material at an appropriate level.
*
apply appropriate problem-solving strategies to a given problem.
*
identify and use resources applicable to a task.
*
demonstrate an understanding of the interdisciplinary connections.
An Industrious Individual -- one who exhibits a positive work ethic in all aspects
of life. The graduate will:
*
accept challenges, be persistent and maximize abilities.
*
be punctual and prepared for work
*
finish tasks accurately and in a timely manner.
*
produce quality work striving for personal excellence
*
exhibit initiative.
District – Page 5
*
*
*
adapt to change and learn from mistakes.
demonstrate an ability to work with others, accept criticism, and actively
participate in a group.
demonstrate responsible behavior by making and meeting commitments.
A Life-Long Learner -- is one who is motivated to seek new knowledge and
opportunities for growth.
*
Access information through multiple means such as libraries, computers
media and personal resources.
*
Demonstrate strategies for dealing with the unexpected.
An Effective Communicator -- One who possesses the ability to express ideas in
an articulate, creative and collaborative manner by using all modes of
communication to succeed in an increasingly global community. The graduate will:
*
be able to comprehend ad create written, oral and visual presentations in
various media.
*
be able to use personal and interpersonal skills to speak, listen read and
write clearly and effectively.
*
be able to express an idea o thought by using a major form of the arts.
*
be able to use current and developing technology.
A Community Contributor -- One who demonstrates an ability to productively
participate in multi-cultural communities. A contributor utilizes time, talent, and
energies for the benefit of society by taking initiative in a rapidly changing world.
The graduate will:
*
demonstrate an understanding of the diversity of cultural heritages.
*
apply the knowledge of all political, economic, social, cultural and
environmental systems and how they impact on each other.
*
demonstrate the understanding and acceptance of the value of
patriotism, justice, honesty, self-discipline, equality and constitutional
government.
*
demonstrate respect for self, others, and property.
*
use, apply, and create technology as it relates to the needs of changing
society.
*
produce, perform or work to the benefit of one’s community.
A Responsible Person -- is one who understands and demonstrates appropriate
behavior. The graduate will:
District – Page 6
*
*
*
*
acknowledge and accept consequences for personal choices and decisions.
adapt to change and learn from experiences.
demonstrate respect for self, others and property.
Demonstrate honesty and self-discipline.
CODE of CONDUCT
Everyone is responsible for reading and applying the Code of Conduct regarding
behavior and discipline. We are role models for our students and, therefore, must
conduct ourselves in a professional and respectful manner at all times. The Code
of Conduct is located on the staff shared drive in the folder labeled: District
Plans.
Drugs and/or Alcohol (Refer to Code of Conduct):
a.
Smoking a cigarette, cigar, pipe or using chewing or smokeless tobacco or
possession of same, including incendiary devices.
b.
Possessing, consuming, selling, distributing or exchanging alcoholic beverages
or illegal substances, or being under the influence of either. “Illegal substances”
include, but are not limited to, inhalants, marijuana, cocaine, LSD, PCP,
amphetamines, heroin, steroids, look-alike drugs, and any substances commonly
referred to as “designer drugs.” (See BOE Policy #7320).
c.
Possession of and/or inappropriately using or sharing prescription and overthe-counter drugs on school property.
Action Steps for Staff Suspecting Students of Drug or Alcohol Use or Possession:
Contain/detain suspected student(s)
Contact Principal and school nurse immediately and provide information explaining
what causes the suspicion.
Student Consequences
Any violations of this policy by students shall be referred to the building principal.
Students who violate provision of this policy shall be subject to the consequences
outline in the school’s code of conduct.
Staff Consequences
Any violation of this policy by staff shall be referred to the appropriate
supervisor. One written warning will be issued to the staff member with a copy
placed in his/her district personnel file. Further violations shall be considered
insubordination and shall be dealt with accordingly based on established policies
and procedures for suspensions and dismissal of staff.
District – Page 7
Citizen Consequences
Citizens who are observed smoking or using tobacco products or possessing,
consuming, selling, distributing or exchanging alcoholic beverages or illegal
substances, or being under the influence of either on school property shall be
asked to refrain from smoking on school property. If the individual fails to comply
with the request, his or her violation of policy may be referred to the building
principal or other school district supervisory personnel responsible for the area of
program during which the violation occurred. The supervisor shall make a decision
on further action, which may include a directive to leave school property. Repeated
violations may result in a recommendation to the Superintendent to prohibit the
individual from entering school district property for a specified period of time. If
deemed necessary by school administration, the local law enforcement agency may
be called upon to assist with enforcement of this policy.
Accountability
Design and implement an accountability plan for the State academic standards and
local Commencement Outcomes.
Possible Actions Steps:
* design/select assessments
a) develop baseline data
b) establish benchmarks
c) communicate results
d) adjust curricular and instructional practices based upon data
* identify grade level competencies and benchmarks in order to evaluate
student performance
* expand training for staff on curriculum development and student
assessment
District – Page 8
BUILDING & GROUNDS
GENERAL INFORMATION
In general, our attention must be given to the neatness and cleanliness of the
building and grounds. This includes not only room cleanliness and arrangements,
etc., but also includes the corridors, special building areas and grounds. All staff
members should share this burden equally and ensure students clean up after
themselves. We are in charge of the building, and therefore, responsible for it. If
you see something wrong, please take care of it. If you need help, please ask for it.
In any case, it is expected that positive action will be taken.
USE OF BUILDING AFTER SCHOOL HOURS
Please notify the evening custodian if you are remaining in the building after 5:00
P.M. Permission will be needed for the use of the building on Saturdays.
COMMUNITY USE OF SCHOOL FACILITIES AND EQUIPMENT
The Manchester-Shortsville Central School District encourages the use of school
facilities by community organizations, including recognized civic, social and
fraternal, and religious organizations.
In order to protect the property and reduce the liability of the district, the
Superintendent is instructed to develop regulations for the use of facilities by
community groups. Such regulations are not intended as deterrents to the use of
facilities, but to insure the prudent management of community resources and
prevent additional financial burden on our community resulting from such use. Such
regulations shall include (but are not limited to) the following:
1.
Priority shall be given to school related activities for use of facilities.
2.
All meetings and events must be non-exclusive, and open to the public.
3.
Organizations may not charge admission fees unless the net proceeds are
devoted to educational charitable purposes (exceptions may be granted
to veterans’ organizations and volunteer fire departments).
District – Page 9
4.
Events which require the scheduling of additional custodial coverage will
incur a facility use fee to be established annually by the Board of
Education upon recommendation of the Superintendent.
5.
The use of school facilities is prohibited for merchandising or commercial
use.
6.
Possession or use of alcoholic beverages on school property is prohibited.
7.
Smoking or use of tobacco products or illegal substances or possession of
is prohibited on school property.
8.
A Certificate of Insurance is required from all non-school groups using
school facilities.
9.
Organizations using facilities are responsible for proper use of facilities
and must designate a person to be present throughout the activity and
responsible for supervision of participants and spectators. Damages
incurred as a result of non-school use will be billed to the responsible
organization.
10.
The school district reserves the right to require additional supervision of
participants and spectators by district employees. The expense of such
additional supervision must be incurred by the organization sponsoring
the event.
11.
The opening and closing of facilities, control of utilities, and
determination of off-limits areas, will be done by school personnel.
The Superintendent or designee is authorized to review all facility use applications
and approve or deny such requests in accordance with the guidelines above and any
additional regulations developed by the Superintendent.
School equipment may not be used by staff or community members for personal
use. However, the Superintendent or designee may approve use of school equipment
for community activities or state of emergency.
District – Page 10
Safety
All staff members are responsible for reading, periodically reviewing and
implementing the district’s emergency plans. Furthermore, practices and
procedures that ensure the safety of our students, staff and community are to be
followed consistently. Please adhere to the following:
1) Rescue Windows and Exits are to remain clear at all times
2) All classroom door windows and exterior windows are not be covered except
during emergencies or emergency drills requiring them to e covered.
3) The walls should be clear of paper, material or decorations 2 feet from the
ceiling. This includes items being stored on cabinets.
4) Decorations or other such materials are not to be hung from the ceiling.
5) Home appliances (microwaves, hot pots, refrigerators, etc.) are not allowed
in areas other than the staff lounges.
6) Home furniture and curtains (chairs, sofas, material covering book cases,
etc.) are not allowed in school unless they have been made with fire
retardant material and proof can be provided for our files. Documentation
should include: the purchase receipt indicating the material is fire
retardant, the staff members name, the classroom number and a description
of the furniture or material.
7) Door stops to prop open doors are not allowed.
Ventilators
Please do not place materials (books, papers, etc.) on the ventilators in your room.
This interferes with air circulation and pipes can freeze in the winter.
Work Orders
Open the QueCentre on the desk top on your computer and complete a work order
form for cleaning and repair requests. For immediate attention such as those
posing a health and safety risk (i.e., vomit, blood), contact the main office and
provide them with the location and nature of the concern and the secretary will
contact custodial or maintenance staff with the information to address the
problem. Work requests will be prioritized.
District – Page 11
BUSINESS OFFICE PROCEDURES
CONFERENCE APPROVAL AND REIMBURSEMENT PROCEDURES
All conferences, stipend workshops and in-services including summer planning and
curriculum writing must have the prior approval of your Principal and the Assistant
Superintendent.
In order to speed up the approval/reimbursement process, please follow these
steps:
1.
Submit a Conference Approval form to your principal showing all
expenses. Be sure to:
A.
Attach a completed Purchase Requisition form, if a registration
fee is required.
B.
Attach the conference brochure/flyer containing the descriptive
information and the registration form necessary to register you
for the conference. (Please fill out the registration form with the
proper information, but do not pre-register, this will be done by
the District Office.)
2.
After approval, the District Office will distribute the original
Conference Approval form with registration information to the Business
Office with copies of all paperwork to the principal, assistant
superintendent and the requestor.
3.
After the conference, any pre-approved expenses will be reimbursed
when you submit the required receipts with a completed requisition and a
copy of the approved Conference Approval form. (See the mileage
reimbursement policy for additional information.)
Note: The requisition for reimbursement should be made out with your
name and address and include your social security number. The
bottom part of the requisition beginning with “This is to
certify….” Should also be filled out and signed.
District – Page 12
EXPENDITURE APPROVAL FORM
An ”Expenditure Approval Form” should be filled out prior to making a purchase in
order to obtain reimbursement. The form should be routed through your
department chair and then the building principal, for approval.
EXTRA CLASSROOM ACCOUNT GUIDELINES
Clubs
In order to be considered a proper extra classroom activity, each club should have
the following:
1.
A student treasurer who is responsible for approving all payments and
tabulating all receipts.
2.
Separate ledgers maintained at least in part by the student treasurer.
3.
Profit and loss statements prepared at least in part by the student
treasurer and submitted to the District Treasurer after each fund
raising event.
Any club that does not have a student treasurer performing the above activities is
in violation of state law regarding extra classroom funds. The club and/or entire
fund may be subject to disbandment by the state if auditor recommendations
remain unheeded year after year.
Reimbursement to the District
Teachers who have collected money which is reimbursable to the District must
remit such money to the Business Office on a weekly basis. There will be no
exceptions. (Example: Scholastic News).
Control of Cash Receipts
The following internal accounting controls should be followed regularly in order to
protect cash and ensure the accuracy and reliability of accounting records:
1.
All clubs, classes, organizations must establish a financial journal before
they engage in any fund raising activities.
District – Page 13
2.
Cash receipts should be recorded on a source document immediately upon
receipt (i.e. a pre-numbered sales ticket) and then into a cash receipts
journal.
3.
Daily receipts for extra-curricular activities should be remitted at the
end of each business day (with a complete statement of deposit) to
account clerk in the business office for prompt deposit.
4.
Daily receipts for all other activities should be remitted at the end of
each business day (with a complete statement of deposit) to appropriate
building office.
5.
Cash receipts should at all times be protected physically through the use
of safes, locked desks and cabinets, etc.
6.
Under no circumstances are cash receipts to leave the building and be
brought home for counting, safekeeping, or other purposes.
7.
Borrowing and writing checks against cash receipts for personal use is
not permitted under any circumstances.
8.
To the extent possible, the number of students having direct access to
cash receipts should be limited.
9.
Students having responsibility for collecting and handling cash receipts
should be specifically designated and beyond reproach, and under direct
teacher/advisor supervision, whenever possible.
10.
No one other than the responsible teacher/advisors and
students should ever physically handle cash receipts and, to
possible, the daily deposit of cash with either the business
office should be made by the responsible teacher/advisor
herself.
11.
All cash disbursements from extra-curricular and other activity funds
are to be made by check through the business office.
designated
the extent
or building
himself or
District – Page 14
12.
Only the advisor or treasurer are authorized to deposit and disburse
monies.
13.
Disbursement of any monies require a passed club resolution specifying
vendor amount and purpose.
PURCHASING PROCEDURES
District Is Purchasing Directly
Complete a requisition form using the purchase requisition form for the
appropriate school year. Be sure to include the name and address of the company
you are purchasing from, your name as requester, and the date of your request.
Circle whether the purchase is categorized as textbooks, supplies or equipment.
The requisition must have approval signatures from your department chair and
principal prior to submission to the Business Office. The district Business Office
will generate a purchase order and you will receive the goldenrod copy. When your
order is complete, sign and date the goldenrod copy and return it to the Business
Office. If you receive a partial order, sign the packing slip and return to the
District Office. When the order is complete, sign and date the goldenrod copy
along with the final packing slip and return to the district office so that the
invoice can be paid.
District Is Reimbursing You
Please fill out an expenditure approval form PRIOR to your purchase. After the
form is approved, make your purchase and keep all receipts. Turn in receipts along
with a requisition form with your name in the “Company or Name” line. Also include
your Social Security number and sign the bottom of the requisition form. Turn the
requisition form in to the principal for approval. The requisition must have approval
signatures from your department chair and principal prior to submission to the
Business Office. The district office will reimburse you.
Note:
Purchases made without prior approval will not be reimbursed by the
district.
District – Page 15
GENERAL INFORMATION
DISTRICT CALENDAR
District calendars for the upcoming school year are to be found by all staff
members after Board of Education approval in the Spring on the staff shared
drive. Extra copies are available in each school office or the District Office.
BOARD OF EDUCATION MEETINGS
All meetings are scheduled for 7:30 p.m. on the 2nd Wednesday of the month in the
HS Auditorium Lobby unless indicated by the Board Officers. If a second meeting
is needed during a month, it will be scheduled for the 4th Wednesday of the month
at the same time and location.
SHARED DECISION MAKING PLAN
The updated district shared decision making plan, which is revised by a biennial
review team made up of a group of community and district stakeholders and
adopted by the Board of Education is located in the “Staff Shared Drive” in the
SDM Plan folder.
The plan highlights the following:
 Shared Decision Making (SDM) Beliefs
 Council Representation and Selection Procedures
 Council Roles and Responsibilities
 Guidelines for Operation
 Guidelines for Accountability
 Means and Standards
 Parameters
 Variance Procedure
District – Page 16
MEDIA
COPYRIGHT AND FAIR USE GUIDELINES FOR TEACHERS
This chart was designed to inform teachers of what they may do under the law.
Feel free to make copies for teachers in your school or district, or download a PDF
version at www.techlearning.com. More detailed information about fair use
guidelines and copyright resources is available at www.halldavidson.net.
Medium
Printed Material
(short)





Specifics
What you can do
Poem less than  Teachers may
250 words;
make multiple
250-word
copies for
excerpt of
classroom use,
poem greater
and incorporate
than 250
into multimedia
words
for teaching
Articles,
classes.
stories or
 Students may
essays less
incorporate text
than 2,500
into multimedia
words
projects.
Excerpt from
a longer work
(10 percent of
work or 1,000
words,
whichever is
less)
One chart,
picture,
diagram, or
cartoon per
book or per
periodical issue
Two pages
(maximum)
from an






The Fine Print
Copies may be
made only from
legally acquired
originals.
Only one copy
allowed per
student.
Teachers may
make copies in
nine instances
per class per
term.
Usage must be
“at the instance
and inspiration
of a single
teacher,” i.e.,
not a directive
from the
district.
Don’t create
anthologies.
“Consumables”
such as
workbooks, may
not be copied.
District – Page 17
illustrated
work less than
2,500 words,
e.g., a
children’s book
Printed Material
(archives)



Illustrations and
Photographs




An entire work
Portions of a
work
A work in
which the
existing
format has
become
obsolete, e.g.,
a document
stored on a
Wang
computer
Photograph
Illustration
Collections of
photographs
Collections of
illustrations



Video (for
viewing)

Videotapes
(purchased)

A librarian may
make up to three
copies “solely for
the purpose of
replacement of a
copy that is
damaged,
deteriorating,
lost, or stolen.”


Single works may

be used in their
entirety, but no
more than five
images by a single
artist or
photographer may
be used.
From a collection,
not more than 15
images or 10
percent
(whichever is less)
may be used.
Teachers may use
these materials in

Copies must
contain copyright
information.
Archiving rights
are designed to
allow libraries to
share with other
libraries one-ofa-kind and outof-print books.
Although older
illustrations may
be in the public
domain and don’t
need permission
to be used,
sometimes
they’re part of a
copyright
collection.
Copyright
ownership
information is
available at
www.loc.gov or
www.mpa.org.
The material
must be
District – Page 18



Videotapes
(rented)
DVDs
Laserdiscs

the classroom.
Copies may be
made for archival
purposes or to
replace lost,
damaged, or
stolen copies.



Video (for
integration into
multimedia or
video projects)






Music (for
integration into
multimedia or



Videotapes
DVDs
Laserdiscs
Multimedia
encyclopedias
QuickTime
Movies
Video clips
from the
Internet

Students “may

use portions of
lawfully acquired
copyright works in
their academic
multimedia,”
defined as 10
percent or three

minutes
(whichever is less)
of “motion media”.
Records
Cassette tapes
CDs

Up to 10 percent
of a copyright
musical

legitimately
acquired.
Material must be
used in a
classroom or
nonprofit
environment
“dedicated to
face-to-face
instruction.”
Use should be
instructional, not
for
entertainment or
reward.
Copying OK only
if replacements
are unavailable
at a fair price or
in a viable
format.
The material
must be
legitimately
acquired (a legal
copy, not bootleg
or home
recording).
Copyright works
included in
multimedia
projects must
give proper
attribution to
copyright holder.
A maximum of 30
seconds per
musical
District – Page 19
video projects)
Computer
Software



Audio clips on
the Web
Software
(purchased)
Software
(licensed)


composition may
be reproduced,
performed, and
displayed as part
of a multimedia
program produced
by an educator or
students.
Library may lend
software to
patrons.
Software may be
installed on
multiple machines,
and distributed to
users via a
network.




Internet


Internet
connections
World Wide
Web

Images may be
downloaded for
student projects
and teacher
lessons.

composition may
be used.
Multimedia
program must
have an
educational
purpose.
Only one machine
at a time may
use the program.
The number of
simultaneous
users must not
exceed the
number of
licenses; and the
number of
machines being
used must never
exceed the
number licensed.
A network
license may be
required for
multiple users.
Take aggressive
action to monitor
that copying is
not taking place
(unless for
archival
purposes).
Resources from
the Web may not
be reposted onto
the Internet
without
District – Page 20

Television



Broadcast
(e.g., ABC,
NBC, CBS,
UPN, PBS, and
local stations)
Cable (e.g.,
CNN, MTV,
HBO)
Videotapes
made of
broadcast and
cable TV
programs


Sound files and
video may be
downloaded for
use in multimedia
projects (see
portion
restrictions
above).
Broadcasts or
tapes made from
broadcast may be
used for
instruction.
Cable channel
programs may be
used with
permission. Many
programs may be
retained by
teachers for
years – see Cable
in the Classroom
(www.ciconline.org
) for details.



permission.
However, links to
legitimate
resources can be
posted.
Any resources
you download
must have been
legitimately
acquired by the
Web sit.
Schools a re
allowed to retain
broadcast tapes
for a minimum of
10 school days.
(Enlightened
rights holders,
such as PBS’s
Reading Rainbow,
allow for much
more.
Cable programs
are technically
not covered by
the same
guidelines as
broadcast
television.
Sources: United States Copyright Office Circular 21; Sections 107, 108 and 110 of
the Copyright Act (1976) and subsequent amendments, including the Digital
Millennium Copyright Act; Fair Use Guidelines for Educational Multimedia; cable
systems (and their associations); and Copyright Policy and Guidelines for
California’s School Districts, California Department of Education. Note:
Representatives of the institutions and associations who helped to draw up many of
the above guidelines wrote a letter to Congress dated March 19, 1976, stating:
District – Page 21
“There may be instances in which copying that does not fall within the guidelines
stated [above] may nonetheless be permitted under the criterion of fair use.”
Updated: 10/1/03
DVD/VIDEO
Teachers must remember that videos are not automatic self-teaching devices.
Audio-visual materials will make teaching more effective. A DVD or video is only
effective when the lesson in which it is used has been carefully planned. The DVD
or video presentation must be integrated with previous student experiences and
there should be a follow-up discussion.
VIDEO COPYRIGHT LAW
Videos rented or purchased from retail stores may not fall under the “public
performance right” of the copyright owner. The law defines public performance as
“to perform a work at a place open to the public or at any place where a substantial
number of persons outside the normal circle of a family and its social acquaintances
is gathered.” Since your classroom, the school library, and any other location within
the school is a public place, it constitutes the use of videos with public
performance rights.
INSTRUCTIONAL ITEMS FOR PURCHASE OR RENT BY EDUCATORS
You can rent and show, “at your own risk,” a “for home use only” video in your
classroom ONLY when the video program is written into the lesson plan and its
curriculum objective(s) are clearly stated. Also, your building administrator must
be aware of such rental or purchase and your intentions for its use in the
classroom.
An unsupervised showing of a rented or purchased video program not written into a
lesson plan has serious implications for everyone.
It is every educator’s responsibility to provide materials that have a direct
relationship to the curriculum in a format that contributes most effectively the
achievement of its goals and objectives.
District – Page 22
REGULATIONS FOR PRESENTING MOVIES
Rating
HS/MS Policy
G
Acceptable to view
PG
Acceptable only after
teacher preview and
recommendation of
Principal
PG 13
Acceptable only after
teacher preview and
recommendation of
Principal
R
May be shown if they are
of educational values (i.e.
“Schindlers List”) and the
principal approves. All
parents MUST be notified
and give written
permission for their child
to view the film.
Elementary
Acceptable to view
Acceptable only after
teacher preview and
recommendation of
Principal
Not acceptable in any
circumstance
Not acceptable in any
circumstance
VISUAL AID EQUIPMENT
Please sign out all visual aids and equipment. Items borrowed should be returned as
soon as possible. Please report any malfunction of equipment to the A.V. aide.
LIBRARY POLICY REGARDING SECURITY
If the alarm sounds when a student is entering or leaving the library, the student
should report immediately to the circulation desk so the situation can be rectified.
Any student attempting to remove materials from the library without following the
proper borrowing procedures will be detained by library staff and the appropriate
administrator or discipline officer will be notified.
Students refusing to comply with the request to remain in the library will be
considered insubordinate.
District – Page 23
PUBLIC HEALTH
ACCIDENTS & PERSONAL INJURIES
All employee accidents and/or personal injuries sustained during working hours
must be reported by you or a co-worker immediately to the building principal,
school nurse and the district office. The school nurse will provide an “Employee
Accident Report” to the District Office within 24 hours of notification. The
District Office will, if applicable, submit forms to Worker’s Compensation within 10
days of the accident in compliance with State law.
AIDS & HIV RELATED ILLNESSES
Policy
The Board of Education contends that a student shall not be denied the right to
attend school or continue his/her education nor shall an employee be denied the
right to continue his/her employment who has been diagnosed or identified as
having a positive blood test for the antibodies to the Human Immunodeficiency
Virus (HIV). The Board further contends that under current law and regulations,
the disclosure of confidential HIV-related information shall be strictly limited.
Administrative regulations and procedures shall be developed and implemented by
the administration based on recommendations from New York State Education
Department and from consultation with appropriate professional and medical staff
in the District.
The Superintendent shall also establish protocols for routine sanitary procedures
for dealing with the cleaning and handling of body fluids in school, with special
emphasis placed on staff awareness.
This policy should be reviewed on an annual basis and revised as legislation
warrants.
Board Of Education Policy #5672
District – Page 24
Procedure
The school board recognizes the public concern of the spread of Acquired Immune
Deficiency Syndrome (AIDS) and the admission of students and employment staff
who suffer from this disease. The Board also recognizes the right of those
individuals so afflicted, be they students or staff, to continue education or
employment where possible.
The school board also recognizes its lack of expertise in this public health area.
Therefore, in any instance where an employee (including any unpaid volunteer) or
student is diagnosed as suffering fro AIDS, the Superintendent will arrange to
have the individual examined by the school physician. The school physician will
consult with the local public health officer, the physician who made the AIDS
diagnosis, and the student's parent or person in parental relationship where
applicable. After the consultations, the school physician shall make a
recommendation as to whether the student or employee can safely continue in the
school setting. If the school physician recommends that the individual should not
be excluded, the Board shall request that the school physician determine if a
further evaluation will be necessary, and if so, when. The school board will
determine whether to adopt the recommendation of the school physician.
If the school physician recommends that a student with AIDS be removed from
regular instruction, a referral will be made to the Committee on the Handicapped,
which will develop an individual education program and recommend and appropriate
placement for the student.
All information and proceedings concerning students or employees infected with
AIDS will be, except for referral to the school physician and public health officer,
or as may be required by law, kept strictly confidential.
Professional and support staff members who have been diagnosed and identified to
the district as having Acquired Immune Deficiency Syndrome, AIDS Related
Complex, and/or positive blood tests which indicate the probable existence of
AIDS Related Complex may be suspended, with pay, from employment.
The following procedure will then be utilized:
a.
Automatic review by hearing panel chaired by the Superintendent of
Schools, or his/her designee within five (5) days of suspension.
District – Page 25
Hearing Panel Membership
The employee and/or representative
School physician (s)
Employee's physician (s)
County Commissioner of Health and/or designee
Superintendent/designee
b.
Consideration and decision by the Superintendent concerning the
employee's return to work.
c.
Appeal to the Board of Education, if requested.
It is the responsibility of the Board of Education to ensure that each student in
attendance is in a state of physical condition so as not to endanger the student's
own health or the health of others.
Adopted by the Board of Education - October 14, 1987
INFECTION CONTROL BLOOD AND BODY FLUID SPILLS
General Information
The school setting is a low risk environment for employees to be exposed to blood
borne pathogens. Therefore, only some employees in the school building will be
identified as having a potential occupational risk to blood borne pathogens. These
individuals will have the responsibility of responding to blood/body fluid incidents
and care for the individual and/or cleaning-up the blood/body fluid spill and other
potentially infectious materials/surfaces. You should know who these individuals
are in your building.
Staff should always direct or help an individual involved with a blood/body fluid
incident to care for him/herself with minimal contact to the staff member.
However, there are situations when a staff person will need to intervene and
provide assistance that requires contact. Therefore, staff should always implement
a barrier between him/herself and the individual in need of assistance, using clean
materials or latex/vinyl gloves. In most instances the staff member should not be
expected to clean up the blood/body fluid spill or the environment. Appropriate
custodial staff should be called for clean up.
District – Page 26
When a staff member needs to intervene and implement “universal precautions”
they do so from an informed, voluntary response under the “Good Samaritan Act”
and use of prudent public health protective procedure.
1.
All school personnel should have dispenser soap, water, paper towels and
access to disposable vinyl/ latex gloves.
2.
Wear disposable vinyl/latex gloves whenever faced with a situation
involving blood/body fluid. When disposable latex gloves are not available
or unanticipated contact occurs, hands and all other affected areas
should be washed with dispenser soap and water immediately after
contact.
3.
If blood or body fluids are spilled on another person, use the following
procedures:
a. When the skin is intact, have the person wash using a disposable soap
or alcohol towelette or dispenser soap under running water. Towels
should be discarded in a sealable plastic bag. The person must wash
hands using proper procedures.
b. If open lesions or wounds have come in contact with blood from
another person, scrub with soap and running water. A skin disinfectant
(i.e., 70% alcohol, Betadine, Hibiciens) should be applied after washing.
c. If an individual gets blood in the eyes, flood exposed area with
running water at room temperature for 2 to 3 minutes. Take individual
to eye wash station if one is available. If blood gets in the mouth,
rinse with water for 2 to 3 minutes and spit out.
d. In the absence of soap and running water, wipe contaminated skin with
soap, towelette, alcohol wipe or spray skin with diluted bleach (1:10)
solution and wipe off. Dispose of all cleaning items in plastic bag which
can be sealed.
4.
Personal clothing soaked with blood/body fluids should be placed in a
sealable plastic bag using gloves and sent home for laundering. Other nondisposable items (i.e., sheets, towels, etc) soaked with blood/body fluids
District – Page 27
should be placed in a sealable plastic bag. Then wash in the hottest water
available (160F) with laundry soap; bleach may be added if water doesn’t
reach 160F. Dry in hot dryer. Blood soaked materials may be disposed of
as medical waste. The skin in contact with the contaminated garment
should be washed as indicated in 3A or B.
5.
Remove disposable gloves and discard in a sealable plastic bag. Avoid
touching skin with soiled gloves.
6.
Wash hands thoroughly with soap and water using hand-washing
procedures.
7.
Store all disinfectants in safe areas inaccessible to students.
8.
Dumpsters should be located in a safe area away from the playground or
other areas used by students.
9.
All staff/students should take precautions to prevent injuries by
needles, razor blades, broken glass, and any other sharp instruments or
devices that have potential for penetrating the skin.
To prevent needle stick injuries, needles should not be recapped,
purposely bent or broken by hand. After use, disposable syringes,
needles, razor blades and other sharp instruments should be placed in a
puncture-resistant, closable, leak proof container within close proximity
for eventual disposal and labeled as BIOHAZARD or color coded. This
label or color-coding communicates special handling (regulated waste).
NOTE:
Students must be cautioned not to touch any discarded needles,
syringes or other sharp items found on school property, but instead to
report the incident to the school office immediately. The school nurse
or other staff person should remove the item and appropriately
dispose of it in a puncture proof “Medical Waste” container. A tool
such as pliers, forceps or tweezers should be used to pick up sharp
items.
District – Page 28
Protocol For Handling Blood & Body Fluid Spills
All blood or body fluid spills are to be considered contaminated at all times. In
cleaning a blood or body fluid spill, safety measures shall be used in order to
protect the person doing the cleaning and to decontaminate all services involved.
1.
All blood and spilled body fluids are to be cleaned using a 1:10 solution of
bleach or an equivalent which meets OSHA standards. Spray bottles of
this solution will be available in all custodial storage areas, each nurse’s
office, the physical education offices, the bus garage and on all buses.
2.
All soiled surfaces shall be promptly sprayed with this solution. Custodial
mops or other equipment used to clean blood or body fluids shall be
rinsed in the 1:10 bleach solution.
3.
Workers shall wear disposable gloves before having direct contact with
any individual’s mucous membranes or non-intact skin. (Any employee
should be instructed to wear gloves on contact.)
4.
Personnel shall wear disposable gloves when handling body fluid soaked or
blood soaked items and when cleaning bathrooms. Gloves will be provided
in each nurse’s office, physical education offices, bus garage, buses and
in each custodial storage area.
5.
Body fluid soaked items or blood soaked items shall be placed in leak
proof plastic bags. Bags will be provided in each nurse’s office, physical
education offices, bus garage, buses and in each custodial storage area.
6.
Garbage containers in all bathrooms shall be lines with disposable plastic
bags. The bags shall be securely closed before disposing of the bag,
thereby avoiding any hand contact with the contents of the bag.
Disposable bags shall be disposed of in another plastic bag and disposed
of properly.
Overview Of Infection Control Program
These are guidelines and protocols for implementation of procedures designed to
prevent and control exposure to all infectious diseases.
District – Page 29
The program consists of the following components:
1.
Written policy.
2.
Written guidelines to implement and maintain a safe and healthy work
environment for staff/students.
3.
Staff education/training using professional materials that are
appropriate in content and vocabulary to the educational level, literacy
and language background of all employees.
4.
Provision of all the materials necessary to ensure employee/student
access to hand washing practice.
5.
Documentation of training for staff.
6.
Management of waste materials.
7.
Post the Standard Operating Procedures pertinent to each department in
a visible area.
8.
Review the infection control program, training, implementation on an
annual basis.
NOTE: All staff members are required to complete training (total of 15
minutes) for Infection Control. Staff members will be required to sign a form
documenting this training.
General Guidelines for Infection Control
These guidelines and procedures should be followed by ALL STAFF AND ALL
STUDENTS AT ALL TIMES to eliminate and minimize transmission of all
infectious disease.
HAND WASHING – Hand washing is the single most important procedure for
preventing transmission of infectious organisms. Proper hand washing procedures
follow:
District – Page 30
1.
Use soap and warm running water. Soap suspends easily removable soil
and microorganisms, allowing them to be washed off. Dispenser-style
liquid soap is recommended.
2.
Wet hands thoroughly under warm running water and dispense soap into
wet hands.
3.
Rub and scrub hands together for approximately 15 seconds to work up a
lather.
4.
Scrub knuckles, back of hands, nails and between fingers.
5.
Rinse hands under warm running water. Running water is necessary to
carry away debris and dirt.
6.
Use paper towels to thoroughly dry hands.
7.
After drying hands, use the towel to turn off the faucet.
8.
Discard paper towels into appropriate plastic lined waste receptacle.
9.
Allow sufficient time for hand washing:
a.
b.
c.
d.
e.
f.
g.
After using the toilet.
Before meals, snacks and preparing food.
After handling soiled garments, menstrual pads, soiled diapers.
After blowing nose.
After touching potentially contaminated objects, soiled materials,
etc.
After removing disposable gloves.
After contact with blood or other body fluids.
Schools must assure convenient and accessible hand washing facilities for all staff
and students. Hand washing materials should always be available: dispenser-style
liquid soap, paper towels and plastic-lined baskets for disposal.
District – Page 31
When hand-washing facilities are not available, a waterless antiseptic hand cleaner
should be used. The manufacturer’s recommendations for the product should be
followed. Then follow up with complete hand washing as soon as possible.
Additional ways to control infections follow:
1.
Cover mouth when coughing or sneezing.
2.
Dispose of used tissues in plastic-lines waste receptacle.
3.
Keep fingers out of eyes, nose, mouth.
4.
Stay home when sick, i.e., fever, diarrhea, vomiting, excessive sneezing,
coughing.
5.
Dry feet after taking a shower.
6.
Refrain from sharing personal care items, i.e., combs, brushes, makeup,
razors, and toothbrushes.
7.
Cover open, draining lesions.
8.
Maintain updated immunizations.
9.
Refrain from sharing eating utensils, drinking cups or water bottles.
Documentation Of An Incident Of Exposure
Documentation is extremely important as a follow-up to any blood/body fluid
exposure incident. Having a written record of what occurred protects both the
employee and the employer. It can also aid in identifying unsafe conditions and
practices.
Documentation of a blood/body fluid exposure incident should include:
1.
Completion of “Blood/Body Fluids Incident Form” which can be obtained in
the Heath Offices.
District – Page 32
2.
The extent that appropriate work practices were followed and protective
equipment was used.
3.
The counseling the individual received concerning the potential for
infection from the incident.
4.
Referral for medical evaluation by a health professional
a. Identifying and testing the source individual, if feasible and not
prohibited by state or local law. In regard to HIV testing and
associated elements adherence to the NYS Department of Health
Confidentiality Law (Article 27) is critical.
b. Testing the exposed employee’s blood if he/she consents.
c. Post-exposure prophylaxis.
d. Counseling and evaluation of reported illnesses. The employer shall
obtain and provide the employee with a copy of the health
professional’s written opinion within 15 days of the completion of the
evaluation. The written opinion will indicate that the employee has
been informed of the testing results, of any medical conditions and
recommendations for follow-up. All other findings or diagnoses shall
remain CONFIDENTIAL and shall not be included in the written
report.
In addition to these records, make an appropriate entry on Form DOSH (Federal
OSHA DOSH 200) 900 (New York State Department of Labor – Accident/Illness
and Injury Log following all incidents of exposure (Appendix K). Documentation
should be kept for the length of the individual’s employment plus 30 years.
When this form is annually displayed, DO NOT post the names.
District – Page 33
MEDICAL EMERGENCIES
The District and Elementary School, Middle School or High School AED (automated
external defibrillator) team (those trained in CPR, First Aid and AED’s) responds
to an emergency situation on the campus when medical assistance is necessary.
The District Team will respond to all emergency medical calls while the building
level teams will be called based on the location of the emergency.
All medical emergencies should follow the guidelines outlined in the district’s
AED/Emergency Plan. The Emergency Plan and all other plans are located on the
staff shared drive in a folder labeled Emergency Plans. These plans need to be
read, reviewed periodically, printed and placed in the Emergency Response Envelope
near the exits of classrooms, offices and other occupied spaces.
1. 911 will be called immediately at the beginning of any emergency and CPR will be
started when necessary. When calling 911, state the situation as clearly as
possible, such as, “I have a 50 year old male in cardiac arrest, not breathing, needs
ALS (Advanced Life Support)”. Always stay connected to 911 until they tell you to
hang up.
2. Upon arrival of AED at scene, 911 will again be called with incident specific
information including;
Location (building and room number, Gym or specific fields)
Nearest entrance
Identify the individual calling
First aid is being given.
Need for Advanced Life Support
3. Notify an Administrative Staff member if the building administrator is not
already present. Administrative staff member will notify other Administrators.
4. Building administrators will be responsible for student control or movement at
the scene as noted; however in the event a building administrator is not present,
any willing member of the Building Level AED Team will take charge of student
control and movement and implement the plan.
5. During the school day or activities involving large groups of people outside of the
school day, a lock-down may be required to keep the scene clear and allow
District – Page 34
emergency personnel to respond to the incident and take over for the AED Teams
without delay.
Provide follow-up information within 2 hours to the building principal, school nurse
and District Office.
The school nurse will provide a copy of a preliminary Accident Report to the
District Office within 2 hours and a final report within 24 hours.
MEDICAL TREATMENT
If an employee receives medical treatment for an accident and/or illness that may
jeopardize their job performance outside of the school workday, the employee
should notify the building nurse immediately upon arrival to work.
The school nurse will provide a copy of an Employee Accident Report to the
District Office within 24 hours of notification.
MEDICATION IN SCHOOL
The school recognizes that there are occasions when it is necessary for a pupil,
having either a chronic or short-term health condition, to take medication
prescribed by his private physician during the hours that school is in session. We
are happy to cooperate with your family physician in giving this medication.
However, the Education Law and the Nurse Practice Act require that specific
procedures be followed when medications are administered in school. This includes
all over the counter medications, as well (i.e. aspirin, Tylenol, cough syrup,
ointments and cough drops). The procedure is as follows:
1.
The school nurse must have on file, a written request from the family
physician in which he indicates the frequency and dosage of prescribed
medication. He should also indicate the condition being treated.
2.
The nurse must have on file of a written request from the parent to
administrator the medication as specified by the doctor. A verbal or
telephone request from the parent or physician is not acceptable.
District – Page 35
3.
The medication should be delivered to the nurse by the parent in the
prescription bottle labeled with the student’s name, the time the
medication should be given, the name of the medication and the doctor’s
name. Any over-the-counter medications must come in their original
container. NO medication should be sent to the school nurse with the
child unless the student has an order from their physician that they may
self-administer and carry their asthma inhaler. This is the ONLY
exception. The temptation to “share” a medication or the possibility that
medication may be lost and fall into the hands of other students is a real
danger.
4.
The medication will be kept in the school nurse’s office, in a locked
drawer, completely separated from other supplies. When any member of
the school staff observes a pupil carrying or taking medication, that
individual has the responsibility of referring the pupil to the school
nurse. If medications are left in the classroom or locker or are carried
by the individual, they may be lost or stolen and are a potential hazard to
other students.
5.
Parents should report to the school nurse immediately if there is any
change in the course of treatment or in the medication.
NURSE
The nurse is available for attendance problems and to give parents and students
whatever advice is possible in connection with a child's health. If at any time
during the school day a student should become ill or injured, the teacher in charge
should refer the student to the nurse. If a student complains of illness, the
teacher should attempt to determine the nature and authenticity of the illness
before sending the student to the nurse.
District – Page 36
PUBLIC SAFETY
EMERGENCY PLAN SUMMARY
All staff members should keep a copy of the District Emergency Plan Summary
handy at all times for quick reference during emergency situations. This plan and
all other Emergency Plans are located on the staff shared drive in a folder labeled:
Emergency Plans. All emergency plans must be read, reviewed periodically and
placed in the emergency envelope near classroom/office/room exits.
DISTRICT EMERGENCY COORDINATOR
Members of the Emergency Response Committee will be assembled at the command
post as needed and implement the emergency response as directed by the
Superintendent. Other personnel as deemed necessary to meet the needs of the
situation will be assigned. Members of the Emergency Response Committee will
remain on call at the command post as responsibilities are assigned and direction is
given.
DISTRICT COMMUNICATIONS OFFICER
In most emergencies, there is a need for accurate and up-to-date information.
However, this purpose is best served if one, and only one, person is held
responsible for providing information to the general public, parents and news
media. With this in mind, the person authorized to provide information will be
designated Communications Officer. All requests for information will be referred
to this Officer.
Communications Officer: Robert Leiby
Alternate Communications Officer: Kristine Guererri
SCHOOL CANCELLATION
It is the intent to provide a plan, which is consistent with the resources and
manpower of the District while allowing one method or procedure to operate for a
series of emergencies, which might occur. By providing a limited number of actions
which are applicable to many situations, it is our hope and intention that the
reactions will be automatic and, therefore, more successful.
District – Page 37
During an emergency, the designated Command Center Members shall function as
an operations group under the direction of the Superintendent. All communications
with the public, parents and news media during an emergency will be through the
office of the Superintendent of Schools.
Cancellation due to hazardous weather conditions will be determined by the
Superintendent of Schools in conjunction with the Supervisor of Transportation,
the applicable Highway Departments and the Sheriff’s Department. Cancellations
due to system failures will be determined by the Buildings and Grounds Lead,
Superintendent, and the Emergency Response Committee. Notification of students
and parents will be made over radio and television stations or by calling the District
Info Hot Line at 585-289-3607. Staff will be notified using the school’s phone
tree.
WSFW 110 AM
WYFL 850
WBBF 950AM
WGVA 1240 AM
WACK 1420 AM
WCGR 1550 AM
WAUB 1590 AM
KISS 106.7 FM
WBEE 92.5 FM
The Fox 95.1
WCMF 96.5 FM
WPXY 98 FM
WKLX 98.9 FM
Mix 100.5
WARM 101.3 FM
WLKA 102.3 FM
WHEC-TV CH 10
WROC CH 8
WXXI CH 21
R NEWS
Please do not call the schools or principals. Any announcement of
be made prior to 7 a.m. if at all possible.
WHAM 1180 AM
WFLR 1570 AM
The Zone 94.1
WNYR 98.5 FM
WFLK 101.7
WHAM CH 13
school closings will
DISTRICT EMERGENCY CONTACTS
Title/Name
Emergency Coordinator – Charlene Harvey
School Superintendent - Robert Leiby
Assistant Superintendent – Kristine Guererri
Transportation Supervisor – Barb Bolton
High School Principal
High School Counselor - Lori Ryan
Middle School Principal – Charlene Harvey
Middle School Counselor – Karen Hall
Elementary School Principal - Jim Falanga
Elementary School Counselor - Scott Forbes
Work Phone
585-289-3967 x 5502
585-289-3964 x 3302
585-289-3964 x 3309
585-289-3925 x 5000
585-289-3966 x 1502
585-289-3966 x 1504
585-289-3967 x 5502
585-289-3967 x 5501
585-289-9647 x 2502
585-289-9647 x 2504
Evening Phone
585-721-5430
585-289-3393
585-394-0433
585-289-8615
315-539-9111
585-223-1089
585-721-5430
607-329-8203
315-597-0153
585-742-1387
District – Page 38
CSE/CPSE Chairperson – Karen Hall
School Psychologist – Amy Walton
BOCES Principal - Lynda Scribner
Faculty Association President – Bob Davis
Bldgs/Grounds - Mike Sculli
Head Cleaner - Kathy Haas
School Doctor - FF Thompson Health
High School Nurse – Michelle Raeman
Elementary Nurse - Joan Robertson
BOCES Nurse – Jean Fisher
Bd of Education President
Bd of Education VP – Kristin Gray
585-289-3967 x 5501
585-289-9647 x 2511
585-289-9649 x 6502
585-289-9647 x 2011
585-289-3964 x 3900
585-289-3964 x 3900
585-289-3560
585-289-3968 x 1506
585-289-9650 x 2505
585-289-9649 x 6969
607-329-8203
585-289-6074
585-289-8770
585-905-0756
315-781-1497
585-289-4818
585-329-4550
585-289-9652
585-393-9725
585-261-0457
585-750-2224
OUTSIDE AGENCY PHONE NUMBERS
Agency
Contact Person
Ambulance
County Disaster Coordinator
Day Phone
911
Jeff Harloff
Dept. Of Health
911 or 585-396-4310
315-789-3030
Electric Company
RG&E
585-394-4810
Fire Department
Jason Wagner, Shortsville
Mark Turner, Manchester
911
Food Supplier
Bliss Shurfine
585-289-4583
Gas Company
NYSE&G
800-227-0888
Hospital
F. F. Thompson
Clifton Springs
585-396-6600
315-462-9561
Pharmacy
Red Jacket
585-289-3002
Poison Control
Life Line
800-333-0542
Red Cross
Judy Bennett
585-394-2260
District – Page 39
Sheriff’s Department
911
State Police
585-398-3200 or 911
Water Authority
Jeff Liberati
Emergency/Nights
585-289-4340
585-289-4030
Telephone Company
Windstream (Alltel)
800-843-9214 /
800-542-6206
MEDICAL EMERGENCIES (See Emergency Plan for more details)
The guiding principle of the plan is to provide immediate first aid treatment to the
victim. First aid is treatment such as will protect the life and comfort of the
victim until authorized medical treatment is available or until the child is placed
under the care of the parent or guardian. The first person on the scene is to use
any available means of contacting the nearest office. Give the nature of the
problem, location and level of assistance needed. (During non-school hours
assistance is to be requested from the supervisor. Should a supervisor not be
readily available, a call should be made to 911.) The school nurse is the lead
member on any medical emergencies team.
AUTOMATED EXTERNAL DEFIBRILLATOR TEAM (See Emergency Plan for
more details)
The AED (automated external defibrillator) team (those trained in CPR, First Aid
and AED’s) responds to an emergency situation on the campus when the school
nurse needs assistance. A building administrator may call the team or any part
thereof as the situation warrants. In the event of an AED Team call, the
designated personnel should also react immediately to provide classroom coverage
for AED team members.
SUICIDE THREAT POLICY
We have noted increasing concern among the faculty with regard to suicide
threats. We have been informed by the mental health community that such threats
and attempts have dramatically increased. We are, therefore, outlining a series of
steps to be taken in the event of a suicide threat.
District – Page 40
When an individual makes a suicide threat:
1.
DO NOT leave the individual alone.
2.
Teacher should notify counselor and/or Administrator and/or school
psychologist and/or school nurse.
3.
Teacher, counselor, school psychologist, school nurse, or administrator
notifies family.
4.
Family makes appropriate arrangements
If family is apathetic, non-existent, unable to be contacted; for seeking
appropriate referral call:
1.
Ontario County Mental Health during working hours or
2.
Ontario County Sheriff’s Office
FIRE DRILLS/ALARMS
All personnel must silently evacuate the building whenever a fire alarm is sounded.
No exceptions. Do not re-enter until authorization is given to do so.
When staff members turn in fire alarms, they should immediately contact the
office by phone and indicate the ROOM NUMBER and who is calling.
All staff members must take their attendance rosters with them when they
evacuate the building.
Please make sure that all students are silent, orderly and remain at least 30 feet
away from the building until the drill is completed.
In the event of fire, the person in the office receiving this information shall call
911 and indicate the reason for the call.
Each teacher should be familiar with the location of the nearest fire alarm box in
relation to the room they are in or to which they are assigned. Also, each teacher
should review the fire EXIT with each class. From time to time, poison gas zones
will be located in drills by means of a card located at a certain level on the wall.
Students and staff are expected to be alert to this and duck below the sign. Fire
EXITS may also change from time to time. Students and teachers should be
familiar with the nearest alternate EXIT.
District – Page 41
EMERGENCY EARLY DISMISSAL
The decision for any emergency dismissal will be made in the same manner as the
decision for cancellation. All classrooms will be notified via the loudspeaker or a
pre-planned messenger system. Students in special classes are to return to their
regular classrooms at this time. The Transportation Supervisor will notify BOCES
and any other schools dependent on our transportation system. Students with any
particular problems with transportation changes will be assisted by individual
school staff assuring each student will be transported to the appropriate location.
Students are to remain in their respective classrooms until the building principal or
a dedicated individual makes notification to begin loading buses.
MISSING STUDENT/KIDNAPPING
Notify the building office if a student is believed to be missing from the school.
The office will conduct a search procedure and contact the Superintendent’s
office if the student is not located in a reasonable amount of time. Police will be
called and parents notified.
UNATHORIZED VISITORS/INTRUDERS/HOSTAGE TAKING
The safety of the students is of primary importance. Report any unauthorized
visitors or suspicious circumstances to the building’s office immediately. This
office will immediately report to the Superintendent’s office who may initiate a
lock down (see lock down protocol. Follow the guidelines below for Unauthorized or
Suspicious Persons:
Non-Threatening Behavior
1. Ask the person if they need
assistance
2. Note clothing description
3. Escort to the Main Office to sign in
and obtain a visitor’s badge
4. Keep watch on person and send for
help if the person refuses to comply
Threatening Behavior
1. Identify person noting clothing,
demeanor. Look for weapons
2. Send for help from the Main Office
3. Watch person from a distance
4. Keep track of his/her location
Communicate, BUT do NOT physically intervene, UNLESS there is imminent
danger, there is no other choice AND you are CAPABLE. The Main Office will call
911 and notify the District Office.
District – Page 42
Follow Lock-Down Procedure as soon as “Activate Lock-Down” is announced via PA
system. Lock-Down Protocol can be found in a yellow envelope on the room door or
on the shared staff drive under Emergency Response Procedures.
CIVIL DISTURBANCE
Any teacher or staff member on the scene at the beginning of an actual or
potential civil disturbance should immediately notify the nearest office by the
best means possible. Remove all students from the site of the disturbance and
return to the classroom locking all doors and windows where possible. Follow lock
down protocol (located in large envelope posted on your classroom door).
EVACUATION
Should an emergency occur in which students and/or staff must be evacuated to
another site, the following actions shall be executed. Follow Evacuation Protocol
located in yellow envelope on room door. Students are to exit silently and orderly
under your supervision until you relinquish students to another staff member to
supervise. They are not to get personal items from lockers.
1. The administration shall call 911 and the State Police at 585-398-3200.
2. The administrative personnel in the building requiring evacuation will announce
the initiation of the evacuation over the PA system. The following evacuation
areas are designated for each of the schools:
Location
American Legion
Baptist Church
St. Dominic’s Parish Center
St. Dominic’s Church
Citizen’s Hose Club Room
United Methodist Church
Presbyterian Church
Phone #
585-289-4186
585-289-3883
585-289-9224
585-289-4164
585-289-4485
585-289-9506
585-289-9123
3. All students shall be properly supervised by teachers and support personnel who
will stay with students until the end of the emergency or until released by
administration.
District – Page 43
4. Should an emergency exist whereby all students and staff must be evacuated
campus wide, the respective gymnasium shall be the reassembly destination
point, if needed.
5. The second alternative relocation site shall be the bus garage or buses as
needed.
6. Upon notification of the emergency, the Superintendent will take command of
the incident until emergency services personnel arrive.
7. Response by the Emergency Response Committee, along with the cooperation of
all personnel, will help the administration determine needs for food,
transportation or other issues at this time.
*A Lock-Down and/or Lock-Out may be implemented prior to an evacuation and/or
at the sheltering site.
LOCK-DOWN (INTERNAL THREAT) (See plan for more details)
A Lock-Down is used when there is an immediate and imminent threat to the school
building population. School staff and students are secured in rooms and no one
is allowed to leave until the situation has been curtailed. This allows the school to
secure the students and staff in place and remove any innocent bystanders from
immediate danger. Most commonly used when there is an intruder in the building.
Once “Activate Lock-Down” is announced via PA system, follow the Lock-Down
Protocol located in the envelope on the room door. The Protocol can also be found
on the shared staff drive under Emergency Response Procedures.








Students and staff should go to closest room if in the hall or bathroom
The doors are to be locked
Do not allow further entrance into your room
Leave lights on
Windows facing the hall are to be covered
Raise blinds (to allow law enforcement to view rooms from exterior) unless
the windows face the courtyard
Close blinds facing courtyard
Place card in windows (Green = ok, Red =Need Help, White (Bomb threats
District – Page 44





only) = items in room are undisturbed and nothing looks out of the ordinary)
Do NOT allow cell phone use.
Sit on floor next to inside wall where students cannot be seen
Students are to remain silent and stationary
Call 911 or 394-4560 only for life threatening injury/illness requiring
immediate medical care or if you have knowledge of intruder to help law
enforcement.
Do not attempt to contact the main office or make outgoing calls (unless
there is an emergency –call 911 or 394-4560). Remain silent and stationary
until you hear “Lock-Down is over” on PA system.

*A Lock-Out may be implemented concurrently with a Lock-Down.
LOCK-OUT (EXTERNAL THREAT) (See Emergency Plan for more details)
A Lock-out allows no unauthorized personnel into the building. All exterior doors
are locked and main entrance is locked and monitored by administrators, security
or school resource officer. This procedure allows the school to continue with the
normal school day or modify and control movement throughout the buildings. This
is most commonly used when incident is occurring outside the school building, on or
off school property.
Once “Activate Lock-Out” is announced via PA system, follow the Lock-Out
Protocol located in the envelope on the room door. The Protocol can also be found
on the shared staff drive under Emergency Response Procedures.








Staff and students who are outside need to immediately return to the
school building
Administrators and custodians are to lock and secure ALL exterior doors
and entrances
Staff need to make sure all windows are to be closed and locked
School counselors are to assist administrators and custodians in checking
that all windows are locked
Entrance into the school will be monitored. Only authorized personnel will be
allowed into the building
Movement of staff and students may be restricted in some areas
“Barricades” may be used to close off school driveways and parking lots
Modified release of students may occur for the end of the school day
District – Page 45
*A Lock-Down or partial Lock-Down may be implemented concurrently with LockOut.
SHELTERING
In the event that people at school must be SHELTERED, the following steps will be
followed: Custodial staff will be alerted. Students and staff will be notified and
instructed as to what steps to take. Staff will follow their evacuation protocol
located in large envelope on room door. It is vital that the building phone lines not
be tied up with personal calls.
SEVERE THUNDERSTORM/LIGHTNING
At the first spotting of lightning, all outdoor activities will cease and students and
staff are to return to the building. If this should occur at dismissal time, a
decision will be made by the Superintendent and Emergency Response Coordinator
if sheltering will be necessary.
TORNADO
Close all windows, curtains, and shades should time allow. Take cover against the
inside walls of the hallways, away from all doors and windows.
DUCK & COVER
The “Duck & Cover” procedure is used when a disaster such as a tornado strikes
with little/no warning. Pupils shall move immediately upon the instruction of the
teacher to the corridors away from doors and glass as much as possible and shall
sit on the floor facing the wall, face between their knees, and arms over their
head. Pupils should be instructed by the teacher during the 1st week of school.
Sufficient additional practice should be held to insure prompt reaction to
directions. When deemed safe, the principal will direct pupils to their classrooms.
STORM / SNOW / ICE / HIGH WIND
The safety of students and staff will be the determining factor in selecting the
plan of action; cancellation, early dismissal or sheltering. Severe weather warnings
District – Page 46
from the National Weather Service are received via our school weather radio
and/or via fax from W-FL BOCES.
EARTHQUAKE
Indoors: Take cover under a desk or table. Remain calm and quiet. Do not try to
leave the building until you are instructed to by emergency personnel.
Outdoors: Move away from all buildings, utility poles, trees or any other object
that could be in danger of collapse. Be aware that an after shock may occur. All
vehicles should stop and passengers remain in the vehicle until shaking ceases.
FIRE AND/OR EXPLOSION
Sound the building fire alarm by activating the nearest fire alarm pull station. This
will alert the building staff and initiate the building’s evacuation procedures. After
the above is done, please alert the building’s office of the location and nature of
the problem.
BOMB THREATS
In the event of a bomb threat, the employee answering the phone will write
everything down. The Superintendent or administrator will call 911 and State Police
@ 585-398-3200. Lockdown or evacuation will be determined by the
Superintendent. A search team will be used to initiate a visual search for
suspicious objects. A white door card will be placed on the door of the room
indicating that the room looks normal. SHELTER: Students and staff will exit the
building if/when the fire alarm is pulled. Bring class register. Follow evacuation
procedures.
SUSPECT MAIL HANDLING
If mail looks suspect, do not open it. Leave object and evacuate the room. Prevent
others from entering (unless trained personnel). Notify your supervisor who should
call 911 or local law enforcement authorities.
BUILDING SYSTEMS FAILURES - ELECTRIC, WATER, HEAT, TELEPHONE,
SEWER, NATURAL GAS LEAK OR STRUCTURAL
Any individual observing a potential problem is to report the nature of the problem
to the nearest office during school hours and to the maintenance department or
any administrator in the off hours. The Superintendent and the Building and
District – Page 47
Grounds Lead will decide if school opens late or closes early due to a system
failure.
TOXIC MATERIAL SPILL – MINOR OR MAJOR WITHIN THE BUILDING
Students and staff should be removed from the area immediately. If possible,
confine the spill and initiate appropriate clean-up measures with experienced and
trained personnel. The building administrator will determine if there is a need for
evacuation from the immediate area. The school Superintendent will determine the
need for district wide or building evacuation and sheltering. 911 will be contacted.
HAZARDOUS MATERIALS INCIDENT (OFFSITE)
The community does not have a major source of hazardous materials but does have
a major highway which can be used to transport such.
Upon notification and advice from the County Emergency Coordinator to the local
emergency personnel of a problem, the evacuation protocol may need to be
implemented. A command post will be established at the Superintendent’s office.
From this command post, direction will be provided by both the Superintendent,
Command Post Members and the County’s Emergency Coordinator to anyone
involved.
SCHOOL BUS ACCIDENT
1. BUS DRIVER RESPONSIBILITIES
A. Stop/secure vehicle - quickly survey students for injury.
B. Radio (bus # to base) or call the Transportation Office (585-289-3925)
giving your location and all available details. The Transportation Office will
contact authorities and provide necessary assistance.
C. If fire is present or a potential, or if it would be hazardous to leave
students aboard, evacuate students to a safe area.
D. Protect the scene with the vehicle’s emergency reflectors.
E. Obtain names and ages of all students involved via seating chart.
F. Do not discuss the cause of accident or your opinion as to whom or what
caused it.
G. Obtain names and addresses of all witnesses.
H. Supply your name, address, driver’s license, vehicle registration and
insurance company to investigating authorities.
I. Get similar information from other driver(s) involved.
District – Page 48
DO NOT REMOVE vehicle from scene until authorized to do so by a policeman,
the Transportation Supervisor or his designee.
2. TRANSPORTATION DEPARTMENT RESPONSIBILITIES
A. Dispatcher will make all necessary contacts, i.e. police, medical assistance,
school authorities (district office), Transportation Supervisor, building
principal and nurse.
B. The Transportation Supervisor or his designee will report to all accidents in
the district or out of the district which can be reached in a timely manner.
NOTE: The Transportation Supervisor will report to the scene of any school
bus accident resulting in a serious injury or fatality, or if there is excessive
property damage or with complicated circumstances.
C. At the scene, the Supervisor or his designee will:
1. Assist in caring for anyone injured.
2. Assist in obtaining all pertinent information for filing accident reports.
3. Notify dispatcher of any additional assistance need such as mechanic,
wrecker, utility company, extra medical assistance, spare bus, etc.
4. Provide updated information for school authorities as soon as possible.
5. Provide the student’s school of attendance with a list of names and the
destination of those students transported from the scene for emergency
medical treatment, if any.
3. MEDICAL ASSISTANCE BY SCHOOL PERSONNEL - (no apparent or known
injuries)
A. TO SCHOOL
1. Upon arrival at the school, all students will be examined by the school
nurse. The nurse will contact the parents of all injured students.
2. Parents of all children riding the bus involved in an accident will be
notified by the building secretary within a reasonable time.
B. FROM SCHOOL
1. If the school nurse is on duty, she is to report immediately to the scene
of the accident. All students will be examined by the school nurse as per
# A-1 above before releasing students to continue home.
2. Parents will be notified as soon as possible by a staff member from the
school office.
3. If the nurse is not available, and there does not appear to be any
apparent injury, students will be transported home. Parents will be
notified by a staff member from the Transportation Office.
District – Page 49
OUT OF DISTRICT FIELD TRIPS/ATHLETIC TRIPS
The driver or teacher/adult in charge is to notify the Transportation Office of
the bus accident. The dispatcher will notify the transportation Supervisor or his
designee, the district office and the building principal who will notify the school
nurse. The building principal will make arrangements to notify parents of the
students on the bus.
If the accident is minor and there are no apparent injuries, the bus may
continue to its destination. If any injury appears serious, the teacher/adult in
charge will obtain medical assistance. Coaches are required to have a list of the
students.
CHILD ABUSE
Board Of Education Policy #7530
The Manchester-Shortsville Central School District subscribes to all of the
provisions of Title 6 – Child Protective Services of the Social Services Law
(Sections 411-428). Our purpose is to provide protective services to abused and
maltreated children as described by the law, and to make all school personnel
within the District aware of our legal responsibilities under this law.
Regulations shall be developed, maintained and disseminated by administration
regarding the:
1.
Mandatory reporting of child abuse/neglect.
2.
Reporting procedures and obligations of persons required to report.
3.
Provisions for taking a child into protective custody.
4.
Mandatory reporting of deaths.
5.
Immunity from liability and penalties for failure to report
6.
Obligations for provision of services and procedures necessary to
safeguard the life of a child.
District – Page 50
Additionally, an ongoing training program for all professional staff shall be
established and implemented to enable such staff to carry out their reporting
responsibilities.
Social Services Law Section 411-428
Family Court Act Section 1012
Education Law Section 3209 (a)
Adopted: 9/14/94
Identification And Reporting Child Abuse And Maltreatment
Chapter 544 of the Laws of 1988 of the Social Services Law requires all school
personnel to report suspected cases of child abuse and maltreatment.
Following is information on what constitutes child abuse and the responsibilities of
those persons who are mandated to report by law.
Relevant Definitions
An "abused" child is a child under the age of 18 years old whose parents or other
person legally responsible for his/her care:
1.
2.
3.
Inflicts or allows to be inflicted upon the child, physical injury by other
than accidental means which causes or creates a substantial risk of
death, or serious or protracted disfigurement, or protracted impairment
of physical or emotional health or protracted loss or impairment of the
function of any bodily organ, or
Creates or allows to be created, a substantial risk of physical injury to
the child by other than accidental means which is likely to cause death,
serious or protracted disfigurement, protracted impairment of physical
or emotional health, or loss or impairment of the function of any bodily
organ, or
Commits, or allows to be committed, a sex offense against the child
permits or encourages the child to engage in prostitution or incest; or
allows the child to engage in sexual performance (Penal Law art 263).
An "abused child in residential care" is a child whose caretaker engages in acts
set forth in 1, 2 and 3 above.
District – Page 51
A "maltreated" or "neglected" child is one who is under the age of 18 years old:
1.
who has had serious physical injury inflicted upon him/her, or:
2.
whose physical, mental or emotional condition has been impaired or is in
imminent danger of becoming impaired as a result of the failure of
his/her parent or other person legally responsible for his/her care to
exercise a minimum degree of care:
3.
a.
in supplying the child with adequate food, clothing, shelter,
education in accordance with the compulsory education laws,
medical, dental, optometrical or surgical care, though financially
able to do so or offered financial or other reasonable means to do
so: or
b.
in providing the child with proper supervision or guardianship, by
unreasonably inflicting or allowing to be inflicted harm, or a
substantial risk thereof, including the infliction of excessive
corporal punishment; or by misusing a drug or drugs; or by misusing
alcoholic beverages to the extend that he/she loses self-control of
her/her actions; or by any other acts of a similarly serious nature
requiring the aid of the court; or
who has been abandoned by his/her parents or other person legally
responsible for his/her care.
The terms "impairment of emotional health" and "impairment of mental or
emotional condition" as used in the definition of "neglect" include a state of
substantially diminished psychological or intellectual functioning in relation to, but
not limited to, such factors as failure to thrive, control of aggressive or selfdestructive impulses, ability to think and reason, or acting out or misbehavior,
including incorrigibility, ungovernability or habitual truancy; provided, however,
that such impairment must be clearly attributable to the unwillingness or inability
of the parent or person legally responsible for the child's care to exercise a
minimum degree of care toward the child.
District – Page 52
"Person legally responsible" includes the child's custodian, guardian, or any other
person responsible for the child's care at the relevant time. Custodian may include
any person continually or at regular intervals found in the same household as the
child when the conduct of such person causes or contributes to the abuse or
neglect of the child.
A "neglected child in residential care" is a child whose custodian impairs, or
places in imminent danger of becoming impaired, the child's physical, mental or
emotional condition:
1.
by intentionally administering to the child any prescription drug other
than in accordance with a physician's or physician's assistant's
prescription; or
2.
by failing to adhere to standards for the provision of food, clothing,
shelter, education, medical, dental, optometrical or surgical care, or for
the use of isolation or restraint; or
by failing to adhere to standards for the supervision of children by
inflicting or allowing to be inflicted physical harm, or a substantial risk
thereof; or
by failing to conform to applicable state regulations for appropriate
custodial conduct.
3.
4.
Reporting Cases Of Suspected Child Abuse Or Maltreatment
Section 413 of the Child Protective Services Act requires certain persons and
officials, including any school official, physician, psychologist, registered nurse or
mental health professional, to report cases of alleged child abuse or neglect when
they have reasonable cause to suspect that a child is an abused or maltreated child
based upon information obtained in their professional capacity. The law does not
require certainty or proof to trigger the reporting obligation. The New York State
Department of Social Services has interpreted "school officials" to include
individuals such as teachers, administrators and pupil services staff.
Section 413 further mandates that any individual required to report must
immediately notify the person in charge of the school, or the designated agent,
who is also responsible for reporting or causing a report to be made. Although this
section provides that a report of suspected child abuse and neglect be made to the
school administrator, it does not give the administrator the power to prohibit the
District – Page 53
mandated reporter from making a report directly to the Central Register, nor does
it relieve the mandated reporter from ensuring that a report has been made.
Although the law does not require multiple reports, a mandated reporter is
responsible to see that the oral and written reports required by law have been
made.
All cases of suspected child abuse or neglect must be reported orally to the New
York State Central Register of Child Abuse and Maltreatment. The Central
Register is maintained by the New York State Department of Social Services.
Staff is available to receive reports twenty-four hours a day, seven days a week.
Reports are made by calling the toll-free telephone number: 1-(800)-635-1522:
or (585)-396-4111 in Ontario County; or (315)-946-4881 in Wayne County.
At the time an oral report is made, the following information, if known, should be
given:
1.
name and address of the child and his/her parents or other persons
responsible for his care
2.
the child's age, sex and race
3.
the nature and extent of the child's injuries, abuse, or maltreatment
(including any evidence of prior injuries, abuse, or maltreatment to the
child or his/her siblings)
4.
the name of the person or persons responsible for causing the injury,
abuse, or maltreatment
5.
family composition
6.
source of the report
7.
person making the report and where he/she can be reached
8.
any action taken by the reporting source
9.
any additional information which may be helpful
District – Page 54
Within 48 hours of making an oral report to the Central Register, a written report
must be filed with the appropriate local County Department of Social Services
Child Protective Services Unit. Written reports involving a child cared for away
from his or her home (foster care, residential care) should be submitted to the
SCR, New York State Department of Social Services, 40 North Pearl Street,
Albany, New York 12243. School districts may obtain copies of reporting forms
from the Department of Social Services.
Anyone required to report cases of alleged child abuse or maltreatment may have
photographs taken, at public expense, of the areas of trauma visible on a child who
is the subject of a report, and if medically indicated, may obtain x-rays of the
child's injuries. Such photographs or x-rays must be filed with the written report.
Confidentiality Of Reports
Reports of suspected child abuse and maltreatment are confidential and may only
be made available to those individuals or groups specified by law, including agencies
which license or certify individuals or facilities to provide child care, agencies
employing individuals with child caring responsibilities and adoption agencies.
The subjects of a report are entitled, upon request, to a copy of all of the
information contained in the Central Register. However, the Commissioner of
Social Services is authorized to prohibit the release of information that would
identify the person making the report or cooperating in a subsequent investigation,
if the Commissioner finds that the release of such information would be
detrimental to the safety or interests of the reporter.
Legal Implications For Mandated Reporters
1.
Immunity: Mandated reporters (school personnel) who, in good faith,
make a report or take photographs of injuries and bruises are given
immunity from liability, either civil or criminal, that might otherwise
result from such action. Good faith is presumed of any individual
required to report cases of suspected abuse or maltreatment provided
such person was acting in the discharge of his/her duties and within the
scope of his/her employment and that such liability did not result from
the willful misconduct or gross negligence of such person.
District – Page 55
2.
Liability for Failure to Report: Any person required to report who
willfully fails to do so is guilty of a Class A misdemeanor; and, civilly liable
for the proximate damages caused by the failure to report.
Immunity From Liability: (Suspected Drug Abuse and Child Abuse)
Teachers should be aware that they are required to report any suspected cases of
child abuse or pupil drug abuse to the proper authorities. Teachers are immune
from any liability under Section 302B-a of the Education Law and Sections 433 and
419 of the Social Services Law.
“Any teacher* having reasonable cause to
suspect that a student under age 21 is a
substance abuser or substance dependent,
who reports such information to the
appropriate school officials....shall have
immunity from any civil liability.....”
*teacher, administrator, guidance counselor,
supervisor, school nurse, school psychologist,
attendance officer, school drug counselor
Education Law - Art. 61, Sec. 3028 – a (1987)
PUBLIC ORDER ON SCHOOL PROPERTY RULES AND REGULATIONS
The maintenance of public order on school property is the responsibility of all
members of the school community. Teachers, staff, students and citizens must
work together to facilitate the educational process. Students, employees of the
District, an visitors on school premises should at all times conduct themselves in a
manner so as to reflect a proper respect for public property and the rights of
others.
District – Page 56
These rules shall not be construed to prevent or limit communication between and
among faculty, students, administration and school community, or to relieve the
institution of its special responsibility or self-regulation in the preservation of
public order. Their purpose is not to prevent or restrain controversy and dissent
but to prevent abuse of the rights of others and to maintain that public order
appropriate to public school. The rules hereby adopted shall govern the conduct of
students, faculty and other staff, licensees, invites, and all other persons, whether
or not their presence is authorized, upon the campus of any public school.
Prohibited Conduct
No person, either singly or in concert with others shall:
1.
Willfully cause physical injury to any other person, nor threaten to do so
for the purpose of compelling or inducing such other person to refrain
from any act which he/she has a lawful right to do or to do any act which
he/she has a lawful right not to do.
2.
Physically restrain or detain any other person, nor remove such person
from any place where he/she is authorized to remain.
3.
Willfully damage or destroy property of the institution or under its
jurisdiction, nor remove or use such property without authorization.
4.
Enter upon, remain, and/or use any building or facility for any purpose
other than its authorized uses or in such a manner as to obstruct its
authorized use by others. A person is guilty of unauthorized entry when
he/she knowingly, recklessly, or negligently enters into any public school
building or grounds, i.e., buildings, parking lots, athletic fields, boiler
rooms, and all campus areas. A person in guilty of unauthorized use when
he/she knowingly, recklessly, or negligently enters into and uses any
school facility without authority.
5.
Without authorization, remain in any building or facility after it is
normally closed.
6.
Refuse to leave any building or facility after being required to do so by
an authorized person.
District – Page 57
7.
Obstruct the free movement of persons and vehicles in any place to
which these rules apply.
8.
Deliberately disrupt or prevent the peaceful and orderly conduct of
classes, lectures, and meeting or deliberately interfere with the freedom
of any person to express his/her views, including invited speakers.
9.
Knowingly have in his/her possession upon any premises to which these
rules apply, any rifle, shotgun, pistol, revolver, or other firearm or
weapon without the written authorization of the Superintendent of
Schools whether or not a license to possess the same has been issued to
such person.
10.
Knowingly have in his/her possession, upon any premises to which these
rules apply, any alcoholic beverages and/or dangerous drugs. (Dangerous
drugs as defined by Penal Law - Section 2200.00)
11.
Engage in picketing and/or demonstration which interferes with
entrances to building or the normal flow of pedestrian or vehicular
traffic; which interferes with organized meeting or other assemblies for
the purpose of harassment; which obstructs or physically interferes with
the integrity of the classroom, the privacy of the administrative offices,
or the functioning of the physical plant.
Penalties
A person who shall violate any of the provisions of these rules shall:
a.
If he/she is licensee or invitee, have his/her present and future
authorization to remain upon campus or other property withdrawn and
shall be directed to leave the premises. In the event of his/her failure or
refusal to do so, he/she shall be subject to ejection.
b.
If he/she is a trespasser or visitor without specific license or invitation,
be subject to ejection.
c.
If he/she is a student, be subject to expulsion, or such lesser disciplinary
action as the facts of the case may warrant, including suspension,
District – Page 58
probation, loss of privileges, reprimand, or warning. (In accordance with
provisions established in Education Law, Section 3214).
d.
If he/she is a faculty member having a term or continuing appointment,
be guilty of misconduct and be subject to dismissal or termination of
his/her employment or such lesser disciplinary action as the facts may
warrant including suspension without pay, fine, or censure. (In
accordance with provisions established in Education Law, Chapters 3020A
and 866 – Laws of 1972.)
e.
If he/she is a staff member in the classified service of the Civil Service,
described in Section 75 of the Civil Service Law, be guilty of misconduct,
and be subject to the penalties prescribed in said section.
Procedures and Enforcement
In the case of any apparent violations of these rules by such person, which, in the
judgment of the Superintendent of Schools or his/her designee, does not pose any
immediate threat of injury to person or property, such officers may make
reasonable effort to learn the cause of the conduct in question and to persuade
those engaged therein to desist and to resort to permissible methods for the
resolution of any issues which may be presented. In doing so, such office shall warn
such persons of the consequences of persistence in the prohibited conduct,
including their ejection from any premises of the institution where their continued
presence and conduct is in violation of these rules. In event of his/her failure or
refusal to do so, such officer shall cause his/her ejection from such school
property.
In the case of a student, charges for violation of any of these rules shall be
presented and shall be heard and determined in the manner established at the
building where he/she is enrolled for the disposition of charges, which may lead to
suspension or expulsion.
The Superintendent of Schools or designee may apply to the public authorities for
any aid which he/she deems necessary in causing the ejection of any violator of
these rules, and he/she may request the school counsel to apply any course of
appropriate jurisdiction for an injunction to restrain the violation or threatened
violation of these rules.
District – Page 59
Red Jacket Board of Education Policy Manual
Section 3300 - "Community Relations"
Ed. Law Sec. 2801
Incident Reporting
Please use the Incident Report Form for any incident that is out of the ordinary in
nature. This includes any occurrence that results in injury, property damage, use of
physical intervention or any change in circumstances.
Any faculty or staff member involved with or is a witness to such an incident must
fill out an incident Report form and submit it to the building principal. All witnesses
of the same filed incident will be asked to fill out one as well.
Its intent is to provide detailed documentation if such an out of the ordinary event
occurs.
STAFF INFORMATION
BUILDING COUNCIL REPRESENTATIVES
The District has three Building Councils: Elementary, Middle School and High
School. Each council is represented by administrators, faculty, support staff and,
parents. At the Secondary level students also have a representative. The
committees meet during the summer to strategize on ways to make improvements
for the upcoming school year.
CLASSROOM CARE
Many teachers spend most of their day in a single room. Rooms should be orderly
and appropriate in décor.
Bulletin board material should be appropriate and arranged in an attractive fashion.
Material should be removed when it has fulfilled its purpose.
Teachers who share rooms should share room care responsibilities. Shades should
be orderly and neat. Please lower and close your shades at the end of each day for
energy conservation and appearance. Please make sure windows and doors are
securely locked when you are not present in the classroom.
District – Page 60
BULLYING
Taken from a conference called: The Bully, The Bullied and The Bystander,
Presenter: Barbara Coloroso.
www.kidsareworthit.com
Cyberbullying
Best advice to students is to not respond. Copy the information – print out the
facebook page. Send the text messages to your e-mail and print them out. Bullies
are known for posting hateful messages in an effort to get their targets to
respond and then they modify what they wrote and make themselves look innocent
and the target look mean and vindictive. Tell a caring adult and block these people
from your Facebook, cell phone, etc…
 Stop
 Copy
 Block
 Tell
Taunting vs. Teasing
 Teasing is two sided – either person will stop when they realize the other
person wants them to. Typically done between friends or spouses.
 Taunting is done at the expense of the target. There is nothing “funny”
about it.
 Teasing helps to cement relationships. Taunting leads to relational bullying.
 Taunting is the foundation for the difference between flirting and sexual
bullying.
Classroom Example of How to Handle Bullying During a Lesson
Teacher is reading to the class when she hears Harold call Carolyn a “slut.” The
teacher cannot choose to ignore this. What do you do?
1) Stop reading and be silent – walk over to Harold’s desk and say (in a calm
quiet voice) “No more, not here, never. That was mean; that was cruel. This
classroom is a safe harbor for everyone.” [This affirms the target letting
her know this was wrong.]
2) Resume your lesson and be sure to include Harold so he’s not isolated by
classmates after class.
3) Prior to the end of the period, in front of everyone, say “Harold, we are not
done yet. You have the 3 R’s. I need to see you after class, or after school.”
This publically acknowledges that there will be consequences for his bullying.
District – Page 61
4) This needs to happen from age 5 on…
5) The 3 R’s. When you meet with the bullying student start with:
a. Restitution – be sure that Harold owns what he did, understands why
it was bullying (calling someone a mean name is intended to do harm).
Talk about how he might fix it. Help him problem solve.
b. Resolution – Give him a deadline for writing down his plan for how he’ll
make sure this never happens again. Not good enough to say things
like, “I’ll think before I speak” or “I won’t do it again.” What is
Harold’s plan that will keep him from engaging in this behavior?
c. Reconciliation – What will Harold do for Carolyn that is good. This
goes beyond apologizing.
*When you meet with the “bully” ask them, “What time do your parents get home?”
Then give them one hour to tell their parents before you will call and talk with
them.
*Be sure to follow up with the target outside of class and tell her, “I’m sorry you
were called that horrible name on my watch. That was really mean.” Ask her,
“Would you like to tell your parents or would you like me to?” Often older students
will want the teacher to share with the parents since they many times have shared
information like this with their parents throughout elementary and middle school
and no one has done anything so the parents seem sick of hearing about it.
*Teacher should also e-mail the principal with a brief description of the situation
so that if they get another e-mail from another teacher they may discuss further
consequences since it isn’t a “one time” thing…
*Discipline - Hand of restraint and compassion. Provides student with ownership –
ways to solve problem – leaves dignity intact. “Goal of discipline is to humble, not
humiliate.” Then give an opportunity to do good. (Reform – nurture empathy)
*Bullies have wonderful leadership skills, but no friendship making or social skills.
They lack empathy for others.”
“Do good because good is good to do.” – Advice for the targets. Healing power in
getting involved in volunteering and doing good things for other people.
District – Page 62
SUBJECT: BULLYING – PEER ABUSE IN THE SCHOOLS
The Board of Education is committed to providing a safe and productive learning
environment within its schools. Bullying of a student by another student(s) is
strictly prohibited on school property, in school buildings, on school buses, and at
school sponsored events and/is in violation of the District Code of Conduct Section
VI.
The Board of Education shall require the prohibition of bullying be included in the
district Student Handbook issued for each grade level, in the District Calendar,
and on the District’s website.
The term bullying for purposes of this policy is defined as student(s) behavior
which has the effect of impacting negatively on a student, is intentional, is
unwelcome by the student, is repeated, interferes with the student’s ability to
learn, and requires adult intervention. Bullying can take many forms and include, but
not be limited to the following behaviors:
1. Verbal behavior including insults, threats, teasing, taunting;
2. Name-calling, harassment;
3. Physical behavior including poking, chasing, touching, hitting, kicking, tripping,
spitting, stealing possessions;
4. Social behavior including spreading rumors, engaging in social exclusion,
extortion or intimidation;
5. Bullying using cell phone, and internet and any other technology.
The District realizes that a single negative act may constitute bullying if the
impact of the instant act is evaluated as being detrimental to the safety and
welfare of the student.
Any student who believes that he/she is being subjected to behavior(s), described
as “bullying”, as well as any other person who has knowledge of or witnesses any
bullying behavior(s) shall have the right and is obligated, respectively, to report
the circumstances to any District staff person(s), or the building Principal, at the
first opportunity.
The district person hearing the complaint has the responsibility to act immediately
to conduct an investigation as outlined in the District Code of Conduct Section VII.
District – Page 63
The Board prohibits any retaliatory behavior directed against complainants,
victims, witnesses, and/or any other individuals who participate in the investigation
of allegations of bullying.
The results of the in-school investigation will determine which level of discipline, if
any, is warranted on a complaint by complaint basis. Disciplinary sanctions for
violation of this policy are outlined in the District Code of Conduct (Section VIII Disciplinary Penalties, Procedures and Referrals) and may also be incorporated in
staff and student handbooks.
Each year the Building Council will identify and assess the effectiveness of their
building’s Anti Bullying Prevention Strategies. The council will use data in the
process of their yearly examination and review. Upon review of data and
discussions, the Council will continue, change, or implement new building council
initiatives that foster a positive and safe learning environment free from bullying.
Each building council will include their Anti Bullying Prevention Strategies in their
yearly council plan document which is presented to the Board of Education for
their approval annually.
Adopted: 6/9/10
CLASSROOM MANAGEMENT
Good classroom management is necessary for providing an environment in which
students can learn. Goals and objectives for classroom behavior should be
established from the very beginning so that students know exactly what is
expected of them and should be posted in your classroom. The first month of
school is critical in setting a positive classroom environment. Some guidelines to
follow are:
Aids for Desired Growth In Classroom Management:
1. Treat students with respect.
2. Engage your students so that management is not an issue
3. Be sure students understand what is expected and have mastered the skills
necessary for success.
District – Page 64
4. Include your students in discussions of your expectations for behavior in the
classroom, hallway, etc…
5. Be consistent and fair. Students can adjust to most situations as long as
there is consistency.
6. Maintain your dignity. If you let your feelings surface every time things do
not flow smoothly, you are in danger of losing the children’s respect.
7. Be honest with students. A teacher who gives students the impression they
can make all decisions about what they study or how they behave is playing a
game and encouraging students to play one.
8. Children need a sense of structure and security, as well as clear limits.
Establishing certain procedures and routines allows students to feel more
secure.
More Hints on Classroom Management:
1.
Avoid sarcasm.
2.
Avoid meaningless threats.
3.
When an incident is settled – drop it!
4.
Be patient!
5.
Bored children become problem children.
6.
“Ham it up”. Be dramatic and radiate excitement. It’s contagious!
7.
Avoid asking incidental questions that invite an answer in chorus.
8.
Take time to mange behavior.
9.
Be sure instructions are clear and that each child knows what he/she is
to do.
10.
Give students something interesting to look forward to so as to keep
them involved.
District – Page 65
11.
Maintain high expectations, but be sure that independent work is at the
appropriate level.
12.
Follow through. Don’t let students get the idea that you just talk. Act!
13.
When students become disorganized, change to something routine that
they can do. Next time, try a new way. After the class is lost, don’t
struggle on change!
14.
Keep a sense of humor!
Middle and High School class periods are 43 minutes in length. Students should
not stand in the doorway and wait for the bell to ring at the end of the class
period; nor should they be allowed to leave any class before the end of the period.
Students should be supervised at all times.
COMMUNICATION
All K-12 teachers are expected to use and keep updated one of the following
communication formats: Homework Hotline and/or teacher web page that
communicates class information, homework, project information and due dates.
Teacher electronic grade books must be updated at least weekly. Parents should
be encouraged to use the Parent Portal to monitor their children’s grades. Emails
and other forms of communication to parents, community members or students
should always be professional, positive, constructive and respectful.
DESKS
Regular inspection of desktops with the cooperation of students will help to keep
them in good condition. Care should be taken to prevent the marking of desks and
other furniture. When any defacement takes place, it should be remedied as soon
as possible and in the most effective manner.
If the marks cannot be erased or washed off, the damage should be called to the
attention of the custodians. Any marking, which remains, is an invitation for more
marking. If necessary, the desk will be removed and refinished.
District – Page 66
EXPECTATIONS OF EMPLOYEES
Collectively, our mission is to challenge all learners and work in partnership with
students, parents and community to achieve high standards. Academic and
behavioral excellence begins with the professional staff setting the tone and
expectations for their students and modeling respectful dialogue, interactions, and
manners. Our school district has the expectation that all staff members will work
together and strive to create an environment that promotes academic and
behavioral excellence.
It is the expectation that all staff will conduct themselves in a professional,
respectful manner as role models for our students and community at all times. The
district does not support using social media sites as a means of communication to
the community, parents or students nor does it endorse publishing unbecoming
pictures, videos, behaviors or text.
It is also the expectation that WE consistently follow and apply our school rules
including, but not limited to following: our school dress code, code of conduct,
emergency response procedures, anti-bullying policy, and procedures for positive,
constructive communication with one another, students and parents.
We are a team working together to achieve our mission and promote the academic,
social, emotional and physical growth of our students as well as instill a strong
sense of academia and school pride.
1.
Teachers are responsible for the instruction and supervision of students
assigned to them. Students are not to be left unsupervised in
classrooms, offices, the cafeteria, auditorium, library, other areas or
during events.
2.
Teachers are to be concerned about the general welfare, atmosphere and
function of the school district including harmonious relationships
between the Board of Education, citizens, students, administrators and
fellow teachers.
3.
Teachers are responsible for applying the code of conduct (located on
the staff shared drive) as well as maintain rapport and lines of
communication with students, parents and administrators, informing the
administration of any and all problems, which may require assistance,
particularly reporting all occurrences of punishment to students involving
District – Page 67
physical force. These incidents are unacceptable and should be reported
immediately.
4.
Teachers are to maintain excellent attendance, be punctual in reporting
for their assignments, turning in reports, grading and completing other
tasks, which are a part of their teaching function. Quality instruction is
key to student success and therefore, it is vital that the teacher
maintains excellent attendance. Absences due to illness for more than 3
consecutive days, will require a doctor’s note upon returning to work.
5.
Teachers are to set good examples for students by their appearance
(abiding by the school’s dress code), conduct, attitude and manner in
which they approach their assignments.
6.
Teachers have the responsibility for knowing their students insofar as
possible by spending some time with each individual student, becoming
familiar with material in the student’s folder, checking when necessary
with the school counselor, nurse, psychologist, administrator and parents.
7.
Teachers are required to notify administration and parents of student
problems such as behavior, truancy, lack of effort, lack of work, or other
matters which a parent has a right to know about his child.
8.
Teachers are required to plan their daily lessons in a fashion that will
take into account individual student differences, and particularly
differences in learning abilities.
9.
Teachers are required to take and respond in a positive manner to
directions concerning their job performance as it is given by the
administration.
10.
All teachers are responsible for all school property and materials,
particularly those materials and equipment in the rooms to which they are
assigned. However, every teacher who sees a student or anyone else
defacing or damaging school property, anyplace or any time, has a
responsibility to speak to that person requiring him/her to stop such
damaging action. This applies to all teachers whether in the building they
District – Page 68
are assigned to or not, on the playing field or elsewhere on school
property. Teachers are required to control students assigned to them.
11.
Teachers are expected to use student work, analyze assessments,
develop action plans and revise the curriculum and instruction in order to
address student needs as requested by the building principal.
12.
Teachers are expected to adhere to ethical standards in interaction with
students, parents, colleagues, board members and administrators.
13.
Teachers are expected to exhibit an active presence in all areas of the
building. They are responsible for appropriate interventions in any
situation where students are engaged in such inappropriate behaviors as
the use of foul language, harassment, physical force, etc.
FIELD TRIPS
Field trips can be a very rewarding and eventful experience for any class.
Subject teachers, for the most part, will arrange and plan all field trips and must:
1.
Discuss the trip with the principal before the trip is planned.
2.
Make contacts with the responsible person where the trip is to be made.
3.
Fill out the "Field Trip Request Form" at least 2 weeks in advance of the
trip.
4.
Inform the principal of the trip, and make request for other teacher
assistance (either on trip or for classroom coverage).
5.
There is an official "Field Trip Permit" slip for students. You may obtain
as many as you need from the office for all students making the trip.
Please send students who fail to bring completed permission slips and who
have to be assigned to study halls to the office.
6.
Review rules, expectations and consequences for misbehavior to all
students prior to field trips/events.
District – Page 69
7.
In deference to the plans of your fellow teachers, submit a list of
students making the trip to the main office on week before the
scheduled field trip.
8.
Provide newspaper and Newsletter publicity and a follow-up thank-you
letter to the outside persons involved.
9.
Special Group In-School Programs: Item #6 above shall also pertain.
10.
Field trips should not take place during the last five (5) weeks of the
school year.
Field Trips - K-6 Parent Helper Guidelines
1.
Model appropriate behavior and ensure that students do the same. Follow
all school bus rules.
Examples:
a.
b.
c.
d.
e.
f.
g.
h.
i.
Pay attention
Show interest
Encourage questions
Use good manners (i.e. thank presenters)
Hats off indoors
No gum chewing
Use appropriate language
Use good listening skills
No smoking
2.
Handle minor behavior incidents. Consult teacher on more serious
problems.
3.
Stay with assigned group at all times, even on bus. Do not send children
to bathrooms unattended.
4.
On day of field trip, arrive 10-15 minutes early for teacher instructions.
District – Page 70
5.
Parents should monitor children on playgrounds during picnic situations.
The school playground rules pertain.
6.
Follow teacher requests.
7.
Wear a watch.
8.
Don’t buy food or trinkets for the children in your group.
9.
Unless it is dismissal time, do not ask to take child home early.
FUNDRAISERS
All fundraisers must have prior approval from the Patricia Paddock, Assistant for
Business. "Approval Forms" are available in the main office. Please turn these in
at least two weeks prior to the beginning of an anticipated fundraiser.
FORMS
The following forms are available in the offices and on the staff shared drive in
the folder “District Forms”:
HS/MS
Accident Reporting Form (Employees)
Audio Visual Request Form
Blood/Body Fluids Exposure Form
Conference Approval Form
Disciplinary Referral to Principal
Expenditure Approval Form
Graduate Course Request Form
Incident Report Form
Personal Day Request Form
Purchase Requisition Form
Textbook List Form
Work Order Form
ES
District
X
Nurses
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
District – Page 71
JOB EXPECTATIONS FOR DEPARTMENT/GRADE LEVEL CHAIRPERSON
ROLE:
Curriculum Leader, Communication Liaison
PHILOSOPHY:
Chair people are teacher leaders. They will provide leadership
and direction needed to encourage teachers to operate
effectively and maintain a focus on curriculum development and
implementation.
GENERAL EXPECTATIONS:
1.
Prepare a statement of goals for each school year. (Ensure that the
departmental/grade goals reflect the district philosophy, commencement
outcomes, and building plan)
2.
Coordinate the activities in which the grade or department participates
including department/grade and inter-grade level planning.
3.
Coordinate interdisciplinary units of study with the department/grade.
4.
Organize curriculum writing and implementation.
5.
Meet with other department/grade chairs to discuss new materials,
educational programs and problems of mutual concern.
6.
Heads up the analysis of test results for the department/grade.
7.
Explore and encourage team members to use new teaching methods and
materials. Encourage use of “Effective Teaching” model and when asked
provides feedback to teachers (peer coaching).
8.
Operate as liaison between the department/grade teachers and the
building principal.
District – Page 72
9.
Participate in making educational presentations to the Board of
Education.
10.
Recommend budgetary items relating to the needs of the team members.
11.
Coordinate distribution of the supply order.
12.
Prepare a year-end report summarizing department/grade activities and
achievements for the school year.
13.
Perform other duties as deemed necessary by the building administrator.
GRADUATE COURSES
Graduate Course Request
Per the teacher contract, all graduate hours for which payment is expected must
receive prior approval of the Superintendent.
A “Graduate Course Request” form must be submitted for review to the
Superintendent prior to the beginning of any graduate course in order to receive
tuition reimbursement or salary credit.
Graduate Course Reimbursement
Per the RJFA Contract, upon completion of the course(s), submit transcript,
purchase requisition form and copy of receipt of payment to the Business Office.
HARRASSMENT - SEXUAL
Board Of Education Policy 6121
The Board of Education affirms its commitment to non-discrimination and
recognizes its responsibility to provide for all District employees an environment
that is free of sexual harassment and intimidation. Sexual harassment is a violation
of law and stands in direct opposition to District policy. Therefore, the Board
prohibits all forms of sexual harassment by employees. Generally, sexual
harassment is defined as unwelcomed sexual advances, requests for sexual favors
and other verbal or physical conduct of a sexual nature when:
District – Page 73
1.
Submission to such conduct is made, either explicitly or implicitly, a term
or condition of an individual’s employment.
2.
Submission to or rejection of such conduct by an individual is used as the
basis for employment decisions affecting such individual.
3.
Such conduct has the purpose or effect of unreasonably interfering with
an individual’s work performance or creating an intimidating, hostile or
offensive working environment.
The Board acknowledges that in determining whether sexual harassment has
occurred, the perspective of the victim as well as the offender’s conduct
and/or intention should be evaluated.
Any employee who believes that he/she has been subjected to sexual
harassment shall report all incidents of such conduct to the District’s
designated complaint officer through informal and/or formal complaint
procedures developed by the District. In the event that the complaint officer
is the offender, the complainant shall report his/her complaint to the next level
of supervisory authority. All such reports will be held in strictest confidence.
Upon receipt of an informal/formal complaint, the District will conduct a
thorough investigation of the charges. However, if the District has knowledge
of or has reason to know of any alleged sexual harassment, the District is
obligated, even in the absence of a complaint, to investigate such conduct
promptly and thoroughly.
Based upon the results of the District’s investigation, immediate corrective
action will be taken, up to and including termination of the offender’s
employment in accordance with contractual and legal guidelines. The Board
prohibits any retaliatory behavior directed against complainants and/or
witnesses. Follow-up inquiries shall be made to ensure that harassment has not
resumed and that the victim and/or witnesses have not suffered retaliation.
The Board directs the Superintendent to develop regulations for resolving
sexual harassment complaints. The Superintendent/designee(s) shall
affirmatively discuss the topic of sexual harassment with all employees,
District – Page 74
express the District’s condemnation of such conduct and explain the sanctions
for harassment. A copy of this policy and its accompanying regulations shall be
posted in appropriate places and available upon request to all employees.
Civil Rights Act of 1964, Title VII
Adopted: 9/14/94
HEALTH INSURANCE
Any teacher that is not on our policy and chooses to join should contact Patricia
Paddock in the District Office. New teachers must ask for this coverage if they
want it. You are not automatically covered.
LEAVING THE BUILDING
If it becomes necessary to leave the building during your lunchtime, please sign out
in the teacher's logbook located in the office. It is expected that you will return in
time to resume your duties. Please sign in when you return. Please only leave during
your lunchtime except in case of an emergency. In an emergency, please secure
permission from the building principal. This applies to all teachers.
LESSON PLANS
Written lesson plans help the teacher develop an overview of what is to be covered
and what elements are to be emphasized. They also provide a record of what has
been covered. Written lesson plans also allow the administration to evaluate the
concepts and curriculum the teacher is emphasizing in the classroom instruction.
Well-written plans also serve as a guide for a substitute teacher to follow. The
primary reason for developing written plans, of course, is that they can improve
instruction.
Minimum Expectations
The following parts of a teacher’s planning are considered minimum and should be
found in every teacher’s plan book for each curricular area and lesson taught:
District – Page 75
1.
2.
3.
4.
5.
6.
the text(s), materials and pages to be covered.
what is expected of each student.
the major points which the teacher is going to emphasize including goals
and objectives.
the task analysis for the lesson.
the vocabulary and/or concepts to be developed.
the evaluation procedures to be used to assess students.
Also included somewhere in the plan book should be:
1.
2.
3.
4.
5.
unit and year-long goals
special duties
special events
seating charts
class lists
Write your plans complete enough for a substitute teacher.
LOST & FOUND
In so far as possible, the main office tries to assist with lost and found items.
Inquiries for lost items may be made in the office. Items such as books, clothing,
wallets, etc., that have been found should be turned in to the office, and inquiries
made there.
MAILBOX & E-MAIL BOX
Each teacher has a mailbox in the office. Boxes should be checked for notes,
announcements and mail each morning and at least once more during the day.
Students should not be asked to check mailboxes by faculty. E-mail should also be
checked daily for announcements.
MILEAGE REIMBURSEMENT POLICY
1.
The mileage reimbursement is set by the Board of Education each July.
The amount can be found on the district web page or from the Board
Clerk.
District – Page 76
2.
Mileage shall be paid only if there is prior approval on the conference
approval form.
3.
Mileage will only be paid for travel to meetings, conferences, workshops,
etc. outside of the Wayne-Finger Lakes BOCES area. (This applies to
both summer and school-year activities.)
4.
Mileage will not be paid when transportation is provided (or available) by
the District.
5.
Pre-approved mileage may be claimed by completing a purchase requisition
form following the procedures for reimbursement.
MONIES AND VALUABLES
Teachers are urged to avoid leaving money or other valuables in classrooms or in
their desk. The vault in the main office is always available for safekeeping of
valuables. The district is not responsible for lost or stolen articles.
Students should be urged to avoid leaving money in hall or gym lockers. Suggest
that money be left in the main office if students do not intend keeping it on their
person. This is particularly important during physical education classes. Valuables
and athletic equipment should not be left in lockers over extended vacation
periods.
MOTIVATION STUDENT STRATEGIES
Take a moment to check out the book, Classroom Motivation from A to Z by
Barbara R. Blackburn. It’s available in the district office for loan.
A – Achievement is more than a test score
B – Begin with the end in mind
C – Catch them doing something good
D – Dealing with diversity
E – Engagement equals success
F – Form Partnerships
G – Goals and Success
H – High expectations for everyone
District – Page 77
I – It’s all about me (the value of intrinsic motivation)
J – Jump to Conclusions (Don’t!)
K – Keys to Evaluation: Grading and Motivation
L – Literacy
M – Myths of Motivation
N – Never Give Permission
O – Owners, not Renters
P – Perception is Reality
Q – Quantify quality
R – Rigor is not a four-letter word
S – Scaffolding for Success
T – Track Progress, not students
U – Understanding at High Levels
V- Variety is the spice of life
W – What you see is what you get
X – X-Factor
Y – You are the key
Z – On beyond zebra
An excerpt from Barbara’s introduction:
The inspiration for this book came from the old saying used in medical schools: “If
you hear hoof beats, think horses, not zebras.” It was used in response to medical
students who looked for exotic diagnoses for basic illnesses.
Some teachers fall into the same trap….
PARKING
Park you car within the marked spaces in the parking lot. Please display your Red
Jacket Parking Permit. Permits can be obtained in the building offices. Student's
who drive will park in the north area only in front of the building. Teachers may
park in any lot that is convenient for them.
PAYROLL SCHEDULE
Payroll schedules are posted in the Staff Lounges.
District – Page 78
PERSONAL DAY REQUESTS
Forms are available in the main offices.
PERSONNEL FOLDERS - FACULTY
Please keep your individual, permanent folder up to date as you have changes in
credit hours. Changes in credit hours must be reported no later than November 1st
and February 1st of the school year to receive payment for those hours. An
official transcript for the college will be required.
POSTERS
All posters, which are to be displayed in the halls throughout the building, must
have the approval of the building principal or the activity advisor.
PREVIEWING MATERIALS
The building principal must approve all materials that are ordered on a preview
basis. A decision on whether or not to retain the materials must be conveyed to
the building principal before the end of one 30-day preview period.
IST (Instructional Support Team) Meetings
Building level Instructional Support Teams (IST) will be created in order to work
with staff members to:
 develop appropriate general education interventions
 to establish these interventions/strategies in classrooms over a period of
not less than five weeks at a time
 to provide follow-up on the interventions/strategies
 to determine whether referrals to the 504 Committee or CSE should be
initiated
District – Page 79
This is in accordance with the Part 200.2(b)(7) BOE responsibilities that include:
“The BOE will establish a plan and policies for implementing school wide
approaches and pre-referral interventions in order to remediate a student’s
performance prior to referral for special education services.”
Any teacher with concerns about a student who is not making progress
academically, behaviorally or socially, should submit an IST referral to their
building level guidance counselor. Upon completion of the referral the guidance
counselor will schedule an IST meeting that will include:

Building Principal

Guidance Counselor

General Ed. Teacher (of the child)

Special Ed. Teacher (grade level)

Parent

Child (when appropriate)

Related Service Personnel who work with the student, when possible

Nurse, when possible

School Psychologist (when appropriate)
Guidance counselors are responsible for taking notes at the IST meeting and
sharing them with team members. They will also follow up with classroom teachers
on the recommended strategies that the team identifies and share the five week
feedback with the building principal in order to determine an appropriate follow up
plan.
District – Page 80
SUBSTITUTE TEACHERS
We continue to use the W-FL BOCES automated substitute calling system known as
SEMS (Substitute Employee Management System). The system works by using the
telephone keypad of a touch-tone phone and a database. At defined calling times,
the system calls appropriate subs to fill these jobs. These absences may be
requested 24 hours per day and as far as 1 year in advance. In order to be on the
system you must call to register and receive your pin number. You should call the
Help Desk at 1-866-334-6669. ALL absences and reasons must be called into the
system whether a sub is required or not. Reference sheets are available in each
main office. Substitute teacher folder contents are to be updated at the start of
every school year and submitted to each main office. The following must be
provided:
Substitute Folder
Table of Contents
I.
a.
b.
c.
d.
e.
f.
g.
h.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
X.
Substitute Guidelines
Rules and Expectations of RJ
Attendance Procedures/students missing from class
Disciplinary Procedures (including Code of Conduct and Dress Code)
Dismissal Procedures
Emergency Procedures
Study Hall Procedures/Rules
Student Movement/Passes
Feedback to Teacher
Class Lists/Seating Charts (using Infinite Campus pictures whenever
possible)
Teacher Schedule (Including Supervisory Roles and Rules)
Daily Period Schedule
Where to find necessary supplies
Who to Contact during the Day for Help
“Stuff to Know About My Class”
Emergency Plans if no other plan is left (Plan B)
School Map
Phone List/Extensions
District – Page 81
TELEPHONE PROCEDURES
1.
Personal Texting, updating social media sites, accessing the Internet on
personal cell phones or placing personal cell phone calls during
instructional time or instructional preparation time is not acceptable.
2.
District telephones are not be used for personal telephone calls except in
emergencies.
3.
All personal long distance calls, including emergencies, must be billed to
the teacher or staff member through a calling card or other device.
4.
Incoming personal calls will be put through to voicemail during scheduled
class time.
5.
No student is to use the district phones unless under the direct
supervision of a teacher or faculty member and then only for a valid
reason such as contacting a parent.
6.
Do not use during instructional time, unless in an emergency.
7.
Do not interrupt another faculty member during teaching time.
8.
Please do not use the phone on the secretaries’ desks.
TEXTBOOKS
Textbooks are loaned by the school. Students are expected to return each
textbook at the conclusion of the course or school year. Fines are assessed on
damaged books and for books that show undue wear or damage. When issuing a
textbook. HS/MS teachers should have all students sign the book identification
label on the front cover. ES teachers should write the name of students, number,
condition of the books and date issued on the textbook list, after books have been
issued to all pupils. Please note the number of unused textbooks on the textbook
record sheet. (This will apply primarily to students in grades 3-6). It is advisable to
have periodic book checks to be sure students have their own issued texts and are
treating them well. Students must pay for books that are lost. At any time during
the year, a student may report to the office and pay for a lost book. Upon payment
for a lost book, a receipt will be given and upon showing this receipt to the
District – Page 82
classroom teacher, the student may borrow another book. If at a later date the
first book is found, the student will be reimbursed after presenting the receipt to
the office and returning the second book to the classroom teacher.
Please urge students to keep covers on their books.
Students will be expected to buy workbooks, regents review books, or other books
to be used in conjunction with regular class work.
STUDENTS INFORMATION
ACADEMIC ELIGIBILITY FOR EXTRA-CURRICULAR ACTIVITIES
A major responsibility of our school district is to illustrate to our students that
there is an important relationship between extra-curricular activities and
academics. Those who participate in extra-curricular activities are to meet
minimum academic standards.
Academic eligibility for participants will be based on 10-week report card periods.
If a student is failing more than one course, he/she will be placed on a one-week
probation.
During that week the student will be expected to make up any missing work and
bring his/her level of performance to passing level, or a level commensurate with
their abilities. The student will remain a member of the team or activity and
participate in practices and events.
At the end of the probation week the student, teacher (s), and the Athletic
Director or Activities Director will meet. If the student's work has progressed
appropriately, he/she will be fully reinstated to the team or activity. If not, the
student will not return to the team until he/she is passing or performing
satisfactorily.
Any student who is on probation for one (1) full marking period will not participate
in a sport or activity during the next marking period.
A student who feels he/she has been treated unfairly may appeal to the High
School Principal who shall conduct a hearing and rend a final decision.
Approved April 13, 1988
District – Page 83
ATTENDANCE
Policy
The Board of Education requires that the students enrolled in the schools of this
district attend school regularly in accordance with Section 3205 of New York
State Education Law. The education program offered by this district is predicated
upon the presence of the student and requires continuity of instruction and
classroom participation. The regular contact of students with one another in the
classroom and their participation in a well-planned instructional activity under the
tutelage of a competent teacher are vital to this purpose.
Procedures
The law is very explicit about school attendance. If a student is absent frequently,
the school nurse will direct the matter to the parents. If the child’s attendance
does not improve, the matter will be reported to and investigated by the
Elementary Principal. Should the problem be deemed acute, intervention strategies
will be employed by the guidance counselor or the matter will be referred to an
outside agency.
When a child returns to school after being absent, a written excuse must be
provided. It is imperative that written excuses be given to the attendance office
when the child returns to school. A student will be required to submit a written
statement from a physician in cases of extended or frequent illnesses. The
attendance aide will record the absence as legal or illegal. The excuse is filed and
kept as part of the student’s record.
LEGAL REASONS FOR ABSENCE ARE:
Illness
Death in the family
Religious holiday
Impassable roads
Bad weather conditions
Required in court
INCLUDED IN THE EXCUSE NOTE SHOULD BE:
Date of the note
Date(s) of the absence
Reason for absence
Your signature
A separate note should be written for children in different classrooms.
District – Page 84
Attendance Policy – HS/MS
It is the responsibility of the student and the student's parents and/or
guardian(s) that the student be in attendance in school from 7:48 A.M. until 2:30
P.M. for high school students and 3:15 for middle school students on regular school
days. Students may be required to stay until 3:15 P.M. for such things as make-up
work, detention, etc. It is our expectation that all students will be in regular
attendance in school, and that they will arrive in their 1st period class (on time)
where attendance will be taken, and also each class and study hall on time.
Students who are chronically tardy will make up the missed instructional time by
serving detention at the end of the school day.
Absence
On any day when a student is absent/tardy, the parent or guardian will call the
school nurse at 585-289-3968 (MS/HS) or 585-289-9650 (ES).
Upon return to school a note of explanation, signed by the parent or guardian must
be submitted to the homeroom teacher. If a note is not forthcoming within 3
days, the absence/absences will be treated as truancy.
All work missed as a result of absence from school or class must be made up by the
student in accordance with the classroom teacher's make-up procedures.
Students Vacationing When School Is In Session
Parents and students should be informed that absence from school for vacation
purposes is not authorized and will be treated as an illegal absence. Absence due to
vacation will be counted in applying any portion of the policy and regulations dealing
with student absence. While absence due to vacation is considered illegal, it is also
recognized that family vacations may from time to time result in absence from
school and it is understood that the decision to go on a vacation is beyond the
control of an individual student.
Pupils anticipating a family vacation during scheduled school days should complete
and return to the school, at least two weeks prior to the vacation, if possible, a
“Vacation Form” which may be secured from the office of each school.
District – Page 85
It is understood that it is not the responsibility of the school or of the individual
teacher to insure that missed work is made up. It is the responsibility of the
individual student to make up the missed work in a reasonable period of time to be
determined by the individual teacher. It is the understood and expected that
teachers will provide the student with reasonable help to complete the
assignments.
CONDUCT AND DISCIPLINE (Refer to the School’s Code of Conduct)
The policy on school conduct and discipline described herein is intended to
establish a degree of consistency within and between the buildings of the district.
It should be understood, however, that inherent in such a policy is the recognition
that situations involving rule violations, misconduct, etc., must be treated on a
specific case basis, and the appropriate disciplinary measures applied accordingly.
Also, inherent in such a policy is the understanding that procedural due process
requirements shall be provided for each student prior to disciplinary action as
guaranteed under the 14th Amendment to the Constitution and New York State
Law.
CORPORAL PUNISHMENT
1.
Corporal punishment is defined as "any act of physical force upon a pupil
for the purpose of punishing that pupil". Corporal punishment, as such,
will not be used as a disciplinary measure; there are more effective
means available to the faculty for disciplining students. If, however,
physical control of a student is required, it should be reasonable in nature
and for the following purposes:
A. To protect oneself from physical injury:
B. To protect another pupil or teacher or any other person from physical
injury:
C. To protect the property of the school or others.
D. To restrain or remove a pupil whose behavior is unsafe and interfering
with the orderly performance of school district functions, if that
pupil has refused to comply with a request to refrain from further
disruptive acts.
District – Page 86
2.
Whenever a school employee uses physical force against a pupil, the
school employee shall, immediately, make a report to the principal
describing in detail the circumstances and the nature of the action taken.
3.
Whenever a complaint is made to the school administration about the use
of corporal punishment, the district will submit to the Commissioner of
Education a report detailing the substance of each complaint, the results
of each investigation, and action taken by the school authorities in each
case. The report (s) will be submitted to Albany on a semi-annual basis,
i.e. January 15th and July 15th.
4.
A process for recording and investigating each complaint will be
developed by the Superintendent or his designee.
SEXUAL HARRASSMENT
Board Of Education Policy #7531
The Board of Education affirms its commitment to non-discrimination and
recognizes its responsibility to provide for all District students an environment
that is free of sexual harassment and intimidation. Sexual harassment is a violation
of law and stands in direct opposition to District policy. Therefore, the Board
prohibits all forms of sexual harassment by employees and students. Generally,
sexual harassment is defined as unwelcomed sexual advances, requests for sexual
favors and other verbal or physical conduct of a sexual nature when:
1.
Submission to sexually harassing behavior is a condition for the
successful completion of any course of study or educational and extracurricular activity, including the acceptance into or rejection from such
course or activity.
2.
Conditions exist within the school environment that allow or foster
obscene pictures, lewd jokes, sexual advances, requests for sexual favors
or other harassing activities of a sexual nature
4.
Such conduct has the purpose or effect of unreasonably interfering with
a student’s academic performance or participation in an educational or
extracurricular activity, or creating an intimidating, hostile or offensive
learning environment. The Board acknowledges that in determining whether
District – Page 87
sexual harassment has occurred, the perspective of the victim as well as the
offender’s conduct and/or intention should be evaluated.
Any student who believes that he/she has been subjected to sexual harassment
shall report all incidents of such conduct to the District’s designated complaint
officer through informal and/or formal complaint procedures developed by the
District. In the event that the complaint officer is the offender, the
complainant shall report his/her complaint to the next level of supervisory
authority. All such reports will be held in strictest confidence.
Upon receipt of an informal/formal complaint, the District will conduct a
thorough investigation of the charges. However, if the District has knowledge
of or has reason to know of any alleged sexual harassment, the District is
obligated, even in the absence of a complaint, to investigate such conduct
promptly and thoroughly.
Based upon the results of the District’s investigation, immediate corrective
action will be taken. Should the offending individual be a school employee,
appropriate disciplinary measures will be applied, up to and including termination
of the offender’s employment in accordance with contractual and legal
guidelines. Should the offending individual be a student, appropriate disciplinary
measures will be applied, up to and including suspension/expulsion.
The Board prohibits any retaliatory behavior directed against complainants
and/or witnesses. Follow-up inquiries shall be made to ensure that harassment
has not resumed and that the victim and/or witnesses have not suffered
retaliation.
The Board directs the Superintendent to develop regulations for resolving
sexual harassment complaints by students. The Superintendent/designee(s)
shall affirmatively discuss the topic of sexual harassment with all employees
and students, express the District’s condemnation of such conduct and explain
the sanctions for harassment. A copy of this policy and its accompanying
regulations shall be posted in appropriate places and available upon request to
all employees and students.
Title IX of the Education Amendments of 1972
Adopted: 9/14/94
District – Page 88
TRANSPORTATION - EMERGENCY DRILLS ON SCHOOL BUSES
Safety Rules
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Be on time at the bus stop. Stay out of the road.
Cross in front of the bus at driver’s signal only.
Take a seat on the bus and remain there until you arrive at your
destination.
Keep head, hands, arms inside the bus at all times.
Keep bus clean. No eating on the bus at any time.
Be courteous. Remain silent.
Treat bus and equipment with respect.
No animals or reptiles on the bus at any time.
Musical instruments will be under your seat.
Do not distract the bus driver at any time.
Obey the bus driver at all times.
When leaving the bus, cross in front of the bus at driver’s signal. Returning to the
bus – cross in front of the bus at the driver’s signal.
School Bus Behavior
Bus drivers should take disciplinary action first, when necessary and possible.
Explain to students what is expected of them. Suggest positive behavior and
reinforce it when you can; explain the consequences of unacceptable behavior.
Acceptable forms of disciplinary action by the bus driver are assigning seats,
verbal reprimands, explaining bus rules to children and referring students to
building principals. When a situation is persistent, or an offense is so sever that
disciplinary action needs to be taken beyond what the bus driver should handle, a
"School Bus Conduct" report will be made out and sent to the building principal. The
building principal will use a progressive discipline to deal with disruptive students.
Students who receive more than one "Bus Conduct" report may be denied bus
privileges for at least two days. Further reports will result in longer suspension of
transportation and/or other disciplinary action as might be appropriate.
Student Consequences
1.
A student may be suspended from riding the bus after receiving 2
write-up slips. Suspension will be for one day. Additional write-ups
District – Page 89
within a two-week period of last write-up will result in one more day of
suspension. Parents are required to transport student during suspension
period.
2.
Automatic suspension of one to five days will occur for extremely serious
behavior:




use of cigarettes, tobacco
fighting resulting in serious injury
unacceptable language to bus driver and/or monitor
behavior, which puts the lives of others in jeopardy, such as
throwing an object or hitting the bus driver on the back of the
head
3.
Radios and headsets are allowed only at the discretion of the bus driver.
4.
Seat belts are to be used appropriately to provide safety. Any other use will
not be tolerated.
Bus Rules (For Athletic Teams)
When athletic teams are transported to away games by bus, the following rules
have been established to achieve uniformity and also to cut expenditures:
1.
Bus drivers are in charge of the bus while coaches and or chaperons are
responsible for student behavior on the bus. In order to better view
student's conduct, coaches and chaperons may find it better to be
seated near the middle or rear of the bus.
2.
Food is not to be eaten on the bus.
3.
For those athletic events scheduled around 4:00 p.m. at distant schools,
it seems reasonable that the team bus may stop after the game in the
area of the game site to give the players an opportunity to purchase
food. In these instances, the decision to stop or not to stop is left to the
discretion of the coach. Stops should be short in duration and should
never exceed one hour.
District – Page 90
Emergency Drill Procedures
Bus drivers will lead the drills while staff assists. The following topics will be
covered:
1.
2.
3.
4.
5.
Operation of the emergency door (used only in an emergency).
Operation of the fire extinguisher.
Operation of the emergency windows (used only in an emergency).
Location of first aid equipment
The following points to be made:
a. Don’t panic.
b. Listen carefully for instructions.
c.
Older children should be ready to help younger children to exit
safely.
d.
When leaving the bus during an emergency, children should walk
quickly off the road and away from the bus.
e. Demonstrate acceptable school bus behavior.
District – Page 91