Panhellenic Association Minutes
DATE: 1/26/2015
I.
II.
III.
IV.
Call to Order: 5:14
Panhellenic Creed
Roll Call and Approval of Minutes:
 Alpha Delta Pi – 2
 Alpha Xi Delta – 1
 Chi Omega – 4
 Delta Gamma–5
 Delta Zeta – 0
 Gamma Phi Beta –3
 Zeta Tau Alpha – 3
Officer Reports
President campos.sophia@txstate.edu:
 2015 Recruitment contract for embassy being drafted
 Working on delegate contract similar to what other councils have
to ensure duties of our council members
 Setting a date for the president’s roundtable: Feb.
 Kalie and I attended the Panhellenic Conference Academy in
Indianapolis this weekend and are working on a plan to promote
NPC values
First VP mcw71:


Working on delegate folders
Communication with delegates, I am unable to send emails to nontxstate email addresses
 Preparing for AFLV this coming weekend
VP Judicial
VP Recruitment knk22:
 Talk and work on council goals from CPA this past weekend
 Work on recruitment roundtable details
VP Scholarship bbv1:
 Preparing for month of Scholar
 Please email me you scholarship/academic chairmen’s names and
emails to bbv1@txstate.edu
 Have a great second week of classes
VP of Membership Development jj1466:
 Recruitment Counselor Applications and the President
Recommendation forms
 And going over Application process
 Training dates for the RC’s this semester and going into
summer/fall
 Making doodle for available interview times
 Getting ready for AFLV!
1) Recruitment Counselor Applications and the President Recommendation
forms and going over the Application Process
 Are now available online on the Panhellenic website and is due by
Wednesday, February 11th by 5 p.m. and turned into my mail box (VP
Membership Development) in the Greek Affairs office.
 The Application is a filled in PDF and needs to be typed up. Written
applications will be denied. The President recommendation forms can be
written on and needs to be done by the President and are asked to take
their time when evaluating the criteria we are asking of the applicants
applying.
 Women applying need to be in good standing with their chapter and each
chapter needs 10% of their women to apply
 Being an RC is a great experience to learn about another side of
recruitment but also about our community and why wearing our letters is
so important!
 Interview will begin Friday, February 13th-19th in LBJ 4-6.1. Please dress
in interview attire and arrive 15 minutes before your scheduled interview
 If they have any questions or concerns they can email at
jj1466@txstate.edu or text/call 817-793-1453
2) Chapter and women of the month!
a. Ask your chapter for a Chapter and Women of the month! Send me an
email with a paragraph for each category explaining why y’all feel
they should get it this Wednesday before 5 p.m. Panhellenic will go
over it on Wednesday and we announce it next meeting!

VP of Finance cam268:
 Becoming familiar with position
 Learning about the forms used in the position
 Invoices will be sent our soon.
VP Community Relations
VP Public Relations keb80:
 Drafting a press release in response to the University Star’s story
on COR.
 Brainstorming ideas for Panhellenic logo and slogan
VP Recruitment Elect
V.
Advisor Report:
 Reminder about registered events and that if a part is a registered
event it will be on the calendar on the Greek affairs website.
 Open parties without a guest list do not exist anymore. If you are
hearing about a party last minute that does not have a guest list it
is probably not a registered event.

When dropping things off at the Greek Affairs office be patient.
You cannot just drop something by and leave we will ask you
questions and it may take more than a few seconds.
Old Business:
VI.
New Business:
 Women interested in necessary positions VP Community
Relations, VP Recruitment elect VP Judicial need to submit letter of
interest by 1/30 Friday and those who submit letter of interest
need to give 3 minute speech next Monday 2/2, delegates vote the
following week Monday 2/9. There can be no ZTA or ADPi
applicants due to there already being 2 members from those
chapters on exec. Send in your letters of interest to the Panhellenic
email at panhellenic@txstate.edu. To be eligible for the open
positions you must have a 2.5 GPA for the past semester OR an
overall GPA of 2.7.
VII.
Chapter Reports
 Alpha Delta Pi –
 Tuesday: Chapter at 5:15pm in the chapter building; pin
attire
 Friday-Sunday: District Leadership Conference
 Alpha Xi Delta –
 Tuesday: First formal chapter meeting of the semester
6:30pm
 Thursday: Welcome back sisterhood at the Xi House
6:30pm
 Saturday: Texas State basketball game 4:30pm
 Sunday: Spring Bid Day 11-1pm
 Chi Omega –
 Monday: Exec meeting 6:30pm at the house, with goal of
setting up the semester calendar
 Tuesday: Chapter meeting at the house at 6pm with newly
initiated members
 Scholarship meeting next week for diamond pledges TBA
 Delta Gamma –
 Past weekend our Chapter Management Team went to
Denton for Regional Officer training
 Monday, Tuesday & Thursday: Hosting COB
 Friday: Bid Day
VIII.
 Good Luck to other chapters participating in COB
 Saturday: Some sisters will attend the basketball game
 Sunday: Sisterhood Super Bowl Sunday at the DG House
 Delta Zeta –
 Monday: Exec
 Tuesday: Chapter
 Saturday: Rush
 Sunday: Bid Day
 Gamma Phi Beta –
 Executive Officers at Regional Leadership Conference 23rd25th
 No Exec meetings
 Monday: Department meetings at 6pm at the house
 Tuesday: Chapter at the house at 6pm
 Thursday: COB sisterhood event at 6pm at the house
 Zeta Tau Alpha –
 Monday: EC at 8 at the house
 Tuesday: Chapter at 6:15pm followed by Bible study
 Wednesday: House girls meeting
 Sunday: PC at the house at 8pm
Announcements:
 Bennett Maggio came to our meeting on Monday to talk about the
Heart Walk. This event will take place on April 18th and begins
between 9-10am. Pets are welcome.
 Also, I failed to mention a new award we are incorporating into
this year's Heart Walk! We will be crowning our first ever Greek
Man and Woman of the Year at the walk and recognizing the
organization with whom they are affiliated. This award will go to
the Greek man and woman who fundraise the greatest amount
before the Heart Walk on April 18th and they will also receive a
special prize package. The prize package will be announced at the
end of Heart Month! Would it be possible to add that little contest
announcement in the follow up email to all the sororities
Adjourn – 5:42