Procurement for UN Peacekeeping Operations
Karen Grajeda, Engineering Support Team, UN Procurement Division (UNPD)
OVERVIEW
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The procurement function in UN Peacekeeping
Current systems contracts – Major requirements
Essentials for success as UN vendor
Field Missions Overview
HQ vs. Local Procurement
Mission specific Procurement
Haiti Emergency Response 2010
The Procurement function
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UN Procurement Division (New York)
Local procurement offices in each peacekeeping mission
www.un.org/depts/ptd
Peacekeeping Procurement Section
Structure and supply responsibilities
Field Supply
Engineering Support
Medical supplies,
fuel, food, office supplies/furniture,
and personal security equipment
Prefabricated buildings,
water purification systems,
generators, toolkits
Vehicle Team
Vehicles, MHE, construction equipment,
airfield support,
armoured vehicles,
spare parts & road transport related
equipment and services
Field Liaison Team
Provides procurement guidance to
field missions, process LCC/HCC
requirements
Logistics & Transport Section
Structure and supply responsibilities
Air Charter Team
Charter fixed and rotary wings
aircraft for the long term use
in peacekeeping missions
Strategic Movements Team
Organize short term logistics needs:
1. Troop deployment
2. Movement of UN & COE
3. Shipment of personnel
effects
Freight-forwarding Unit
All shipments of goods procured
by HQ
for HQ or missions
What HQ procures for
peacekeeping missions
Goods
Services
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Food (Rations and Ration Packs)
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Pharmaceutical Supplies
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Vehicles
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Computers and Software
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Shelter and Housing
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Telecommunications Equipment
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Laboratory Equipment
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Chemicals (POL)
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Building Materials
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Security Equipment
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Office Furniture/supplies
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Transportation Services
Air Charter Services
Security Services
Outsourced Personnel Services
Engineering Services
Construction
Corporate Services
Freight Services
Printing Services, Equipment Rental
Consultancy Services
Telecommunication Services
Guidelines for UN
Procurement
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Procurement activities are based on the following
principles:
 The objectives/needs of the UN Organization
 Fairness, integrity & transparency through
international competition
 Economy & effectiveness
 Best value for money
These Common Guidelines cover procurement stages
from sourcing to contract performance
Essentials for Success as a
UN vendor in Peacekeeping
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Must offer appropriate standard of goods/services required
Must accept terms and conditions
Preparedness to operate in difficult environments, flexibility, clientorientation, after sale support
Registration as vendor (www.ungm.org)
Information of upcoming procurements:
 Monitor PD web site regularly for ‘Expressions of Interest’ in area
of expertise (>$40,000)
 Monitor other web-sites for info on PK operations
Respond to ALL solicitations making best efforts / bids
Seek clarifications / de-brief when required
Observe UN policies, incl. “Zero Tolerance” policy
UN PEACEKEEPING MISSIONS
PROCUREMENT ACTIVITY
Procurement for Peacekeeping performed by:
Procurement Division
Missions
(40 out of 120 staff directly involved in PK Procurement)
(about 400 field staff)
- Requirements exceeding delegation
are for approval of the ASG, OCSS
- Client is Department of Field
Support (DFS)
- Delegation of Procurement Authority
($500,000 ‘Std.’ or $1,000,000 ‘Core’)
- Local Procurement Authority
(undertake bidding)
- Requirements exceeding delegation
are for approval of the ASG, OCSS
- Clients are technical sections
within the Mission
MISSION BUDGETING AND
ACQUISITION PROCESS
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Mission Mandate (typically 6 months to 1 yr)
Identify Need - Budget (some items procured by HQ only –
vehicles, leasing of aircraft) - Acquisition Plan (DFS – Systems
Contracts) - Procurement Process
Requisition to Procurement Section – Access Systems Contracts or
International Competitive Bidding
Missions’ Procurement Sections Maintain Mission Vendor Roster
(see PD website for contact information or mission web-site)
Missions Can Access PD’s Vendor Roster if Required
MISSION SPECIFIC
REQUIREMENTS
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Specified in the solicitation document and can be unique
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Could include local presence (typically bidders can
establish)
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Ask questions or propose alternatives during solicitation
period
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Ensure you can perform before bidding (INCOTERMS,
warranty provisions, response time etc.)
Haiti Emergency Response 2010
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Haiti faced a major humanitarian emergency following the country’s
worst earthquake in two centuries to hit the south of the capital Portau-Prince on Tuesday 12 January 2010.
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The UN headquarters of the UN Stabilization Mission in Haiti
(MINUSTAH) in Port-au-Prince has sustained serious damage along
with other UN installation and many of their staff, civilian, military
and police officers have lost their lives.
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The UN is utilizing its large contingent of troops and police in and
around Port-au-Prince to help maintain order and assist in relief
efforts.
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UN Procurement Division (NY) has been granted special
procurement authorization to support the emergency response
activities.
Haiti Emergency Response 2010
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Immediate Deployment:
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Supply: $7.5 million. Site Assessment/ Recovery, Water Bottles/ Food
Ration Packs, Fuel, Furniture, Emergency Health Kits, etc.
Engineering: $10 million. Tents, Property Leases, Defense Barriers,
Heavy Equipment, Light Towers, etc.
Vehicles: $0.6 million. Purchasing and Rental of Vehicles, etc.
Communications and IT: $0.2 million. Communication, IT, Cameras, etc.
Logistics: $13.1 million. Cargo Movements, Passenger Movements, etc.
Strategy:
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Santo Domingo Back Office-Local Purchasing
Purchasing based on proximity and fast deployment
Haiti Reconstruction Efforts
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Acquisition plan 2010-2011
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Engineering
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Construction
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Military Camps (HQ)
Headquarter Office (HQ)
Maintenance of land and maritime border management
projects
Rehabilitation of Hangars
Various site preparations
Rehabilitation of facilities
Construction Materials
Various small-medium construction projects
Services
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Maintenance
Septic and solid waste cleaning services
Technical Inspection
Rental of portable toilets
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Supply
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Security Services
Maintenance Supplies
Fire Equipment
Rescue Equipment
CCTV Surveillance System
Office Supplies
Lubricants
Personal Protection Gear
Public Information Services (PIO)
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Standard promotional items for outreach
Broadcasting Equipment
Photo Equipment
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Register with MINUSTAH
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sosd-procurement@un.org
QUESTIONS ?