Grants Pre Award Workshop
Barnard College
“From A to F (Abstract to Funding)”
Fall 2010
Institutional Support
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Institutional Priorities
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Facilities
Scholarships
Curriculum Development
Faculty Development
Faculty Sponsored Research
◦ For individual research
“Where do I start?”
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Meet with your Department Chair to
discuss proposal.
Set up an appointment
Send us an abstract if you have one
Send us the FOA or RFP if you have one
If your research involves human subjects,
contact the IRB to begin your application
From A (abstract) to F (funding)
Routing
Form
Abstract
Funding
Source
Identification
Award/
Decline
Submission
Proposal/
Budget
Preparation
Return
to PI
Department
Chair Email
Submission to
Institutional
Support
Provost
Review/
Approval
A. Developing your ABSTRACT
Components of an Abstract:
 Research and Contribution to your
field
 Methods and Work Plan
 Competencies and Skills
 Final Product and Dissemination
Abstracts are usually no more than 1 page
B. Developing your BUDGET
“we can do this for you from scratch”
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Personnel Services
◦ Salaries and Wages
◦ Fringe
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Other than Personnel Services
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Supplies
Equipment
Consultants
Subcontracts
Best Practices in Developing a
Budget
• Think of funds only for expenses related to the
project
•Make sure costs are reasonable (prudent person
test)
•Make sure you can use funds within the term of
the grant period
C. Connecting with a Funding
Source
IRIS – Illinois Research Information Services
http://www.library.illinois.edu/iris/
Funding Source Identification
www.grants.gov
Examples of how you can search in
Grants.gov:
Search by keyword, Funding
Opportunity Number (FON) or Catalog
of Federal Domestic Assistance (CFDA)
number.
Search by a variety of categories of
funding activities.
Search from a list of agencies offering
grant opportunities.
Search by more specific criteria such
as: Funding Instrument Type, Eligibility
or Sub-agency.
Funding Source Identification
http://www.neh.gov/grants/index.html
Grant programs offered by NEH
View alphabetical list
View activity area list
Application guidelines and deadlines
View alphabetical list
View activity area list
Foundation Center Link
D. DEVELOPING your Proposal
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Components should be worked on in this order
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Abstract/Summary
Budget
Budget Justification
Narrative
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Needs Statement
Goals and Objectives
Methods
Evaluation
Future Funding
◦ Cover letter
◦ Appendix/attachments
Provost Approval
Required for all external funded projects
whether or not a funding agency requires
institutional submission.
 Including Fellowships such as Fulbright,
ACLS, and Guggenheim
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Routing Form (proposed)
Standard questions
 Project specific questions
 Routing signatures and attachments
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E. ELECTRONIC Submission
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Grants.gov
◦ Most common portal
eRA Commons (NIH)
 Fastlane (NSF)
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F. FUNDED!
Who receives notice?
 Who sets up an account?
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Not Funded?
FYI:
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Principal Investigators are required to oversee the financial
transactions and financial status of each grant
PI’s must financially closeout the grant and submit required
progress and technical reports
PI’s must know and abide by the terms and conditions of
the award
PI’s must ensure all work is conducted in compliance with
applicable federal, state and local laws
PI’s must ensure project is managed in compliance with
College policies
PI’s must manage the project budget so that funds are spent
correctly – taking into account any restrictions imposed by
the sponsor
Questions