NOTICE TO GRANTEES
(March, 2000)
ST ScI ELECTRONIC GRANTS MANAGEMENT SYSTEM
The Space Telescope Science Institute is pleased to announce the implementation of an
electronic web-based grants management system that will be used for the award and
administration of grants related to the General Observer/Archival Researcher Program. In
addition, the system will be used for the Hubble Fellowship Program and the NASA Initiative to
Develop Education Through Astronomy Research Grants Program.
The main features of the system are the electronic submission of:
Budgets
Performance reports
Financial reports including payment requests
Other administrative requests such as no-cost extension and equipment requests
The system will also provide electronic notification of grant awards and amendments as well as
real-time access to proposal and grant status information.
The system will be implemented in April. The Grants Administration Office will contact the
Authorizing Officials (AOs) of each institution to activate institutional accounts. All U.S.
Investigators who have an existing grant or are associated with an approved Cycle 9 GO/AR
Program will have accounts established in the new system. The AO at each institution will
enable all investigator accounts and assign appropriate privileges for various functions within the
system. Detailed information and instructions will be available on our new web site in April.
All institutional accounts with a Cycle 9 U.S. investigator will be activated by 4/30/00
.
SUBMISSION CYCLE 9 BUDGET DEADLINES
PAPER SUBMISSION DEADLINE: MAY 1, 2000
ELECTRONIC BUDGET SUBMISSION DEADLINE: JUNE 2, 2000
GO and AR budgets submitted through the electronic system are due by 6/2/2000. Funding will
be allocated in July with preparatory grants (if requested) awarded shortly thereafter.
3/00 Notice to Grantees cont.
REVISED GENERAL GRANT PROVISIONS
The ST ScI General Grants Provisions were revised as of March 2000. A copy of the provisions
is available on our Web site at http://www.stsci.edu/ftp/stsci/grants/. The primary changes are in
the following sections:
Section XI, Article D: Budget Revisions
The specific change increases the cumulative amount of funding transfers between cost
categories that may be made prior to contacting ST ScI for approval from $10,000 or
10% of the total project budget to $25,000 or 25% of the total project budget as last
approved by ST ScI whichever is less.
Section XVI: Proprietary Rights to Data, sixth paragraph
This section is revised at the direction of NASA. The specific change in the sixth
paragraph states that copyright may not be asserted on images and animations produced
under this grant. Copyright may be asserted on any books, publications, or other
copyrightable materials developed as a result of the analysis of HST data. The full text of
the revised provision may be found on pages 16-18.
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