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Panhellenic Constitution
Eastern Michigan University
Article I – Name
The name of this organization shall be the Eastern Michigan University (EMU)
Panhellenic Council.
Article II – Purpose
The purpose of the College Panhellenic Council (CPC) is:
A. To develop and maintain sorority life, such that the Greek experience has a
positive influence on the daily lives of the women who choose to be a member of
a sorority.
B. To promote superior scholarship as a basis to intellectual achievement.
C. To promote close, positive relations among all Greeks.
D. To promote and serve EMU and the Ypsilanti community at large.
E. To uphold the values of one’s individual organization as well as that of the
larger Greek community.
F. To implement and enforce regulations established by the CPC that governs
sorority operations and activities at EMU.
Article III – Grant of Powers
The authority vested in the Panhellenic Council of EMU shall be derived from the Code
of Conduct and Judicial Structure for the Students and Student Organizations, established
by the EMU Board of Regents on May 22, 1995.
Article IV – Scope of Authority
All officers and agencies of Panhellenic Council shall be responsible to:
A. The Greek Life Advisor.
B. The EMU Student Center and Campus Life.
C. The EMU Provost.
D. The President of EMU.
E. The EMU Board of Regents.
Article V – Agreements and Regulations
Section 1: The Panhellenic Standards of Ethical Conduct along with Fundamental
Panhellenic Laws shall be observed by CPC of EMU.
Section 2: Regulations and Laws of Panhellenic Council will be set in conjunction with:
A. The Unanimous Agreements of the National Panhellenic Conference.
B. EMU’s Student Code of Conduct.
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C. The Greek Social Policy.
D. The FIPG national risk management policy.
Section 3: No member organizations shall discriminate on the basis of race, national
origin, age, ethnicity, class, ability, creed, religion, sexual orientation, gender identity or
gender expression at any time.
Article VI – Organization
Section 1: The constituency represented by the College Panhellenic Council of EMU
shall consist of:
A. All members of those sororities having regular membership and provisional
membership status.
Section 2: Delegates of CPC
A. Delegates from any one organization with more than twenty members shall
have:
1. A senior delegate
2. A junior delegate
3. A permanent alternate
B. All names and contact information of senior, junior, and alternate delegates
will be collected upon election.
C. If the membership of an organization is fewer than twenty members, the
chapter needs only one permanent delegate.
D. Delegates shall be elected or appointed by their respective chapters.
E. Delegates shall meet all scholarship requirements of their respective chapters.
Section 3: When any delegate of CPC is unable to attend regular meetings, the permanent
alternate shall be present to serve for her respective chapter. The permanent alternate
shall serve a minimum of one semester.
Article VII – Membership
Section 1: Regular Membership
A. Regular membership of EMU’s Panhellenic Council shall be composed of all
chapters:
1. In good standing with National Panhellenic Conference fraternities.
2. Recognized by EMU.
B. Shall have a voice and a vote.
Section 2: Provisional Membership
A. Provisional Membership of the EMU Panhellenic Council shall be composed
of all chapters in good standing with National Panhellenic Conference colonies of
initiated chapters.
B. Shall have representation at Panhellenic meetings with a voice but no vote.
Section 3: New groups seeking Regular Membership:
A. In order to seek Regular Membership, they must have Provisional Membership
for one full year.
B. A group seeking Regular Membership in the Panhellenic Council of EMU
shall present a petition, which shall include:
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1. Name of petitioning organization.
2. Names of members by class standing, designating officers.
3. Names and addresses of alumnae and advisors.
4. A copy of local and national (not applicable to non-NPC members)
constitution and bylaws.
5. A statement of approval signed by the EMU Panhellenic Advisor and
Campus Life Director.
6. A record of activities and projects of the group during its existence as
an Provisional Member, which will provide documentation of the group’s
stability and potential contributions to the campus and Greek Community.
7. A statement indicating that the organization is in good standing as
defined herein.
C. The petition must be presented to the Panhellenic Council two weeks prior the
meeting at which it is to be approved.
D. Admission to Regular Membership shall be granted upon a three-fourths
approval of general assembly.
E. An organization that has been accepted as a full member of EMU’s Panhellenic
Council shall receive a grace period of one year before another group may be
considered for provisional or regular membership.
Section 4: New groups seeking Provisional Membership:
A. An unaffiliated group wishing to obtain Provisional Membership in EMU’s
Panhellenic Council shall present a petition, which must include the following:
1. Name of the petitioning organization or group.
2. Names of members by class standing.
3. Names of alumnae and advisors.
4. A copy of local and national (not applicable if the group is a non-NPC
member) constitution and bylaws.
5. A statement of approval signed by the Panhellenic Advisor and Campus
Life Director.
6. A statement of goals and contributions to the University and the Greek
Community.
7. A statement indicating that the chapter’s cumulative G.P.A. is a 2.5 or
better at the time of petitioning membership.
B. No organization may promote their letters in or during the presentation of a
petition.
C. The organization’s membership must be no fewer than twenty.
D. Admission as a Provisional Member will be granted only after a two-thirds
vote of approval by the member chapters of the Panhellenic Council.
F. Provisional members shall pay no dues and shall have a voice but no vote on
all matters.
Section 5: Dues of $13 per member, active and new members, shall be levied upon each
member organization, every fall and winter semester. All Panhellenic expenses including
dues are payable within two weeks of the billing period. A fee of 10% per week will be
assessed until the bill is paid in full.
Section 6: To be in good standing, member organizations shall:
A. Abide by the constitution and bylaws of the Panhellenic Council of EMU.
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B. Abide by all of EMU’s rules and regulations.
C. File all records, as stated in Article VII, Section 7, each semester.
D. Be in good financial standing, as stated in Article VII, Section 5, each
semester.
Section 7: A full list of all initiated and associate members must be completed and turned
in to Campus Life within one month of the start of the semester. All other paperwork
distributed by the Panhellenic Council must be turned in by the deadline set on each
individual document.
Section 8: Failure to maintain good standing, as stated in Article VII, section 6, will result
in the immediate loss of social privileges.
A. Good Standing of a chapter is defined as having less than two Panhellenic
Absences and has dues to the Vice President of Internal Affairs within two weeks
of receiving the invoice each semester.
B. A Panhellenic Absence is defined as a chapter missing a scheduled meeting
scheduled by a Panhellenic Officer or the Greek Life Advisor such as:
1. Bi-weekly Panhellenic meetings (both Senior and Junior delegates in
attendance).
2. Chair meetings (President, Recruitment, Philanthropy, Scholarship,
New Member Educator, etc.).
3. Slate meetings.
4. Or otherwise deemed as mandatory for all chapters to attend.
Article VIII – Executive Board
Section 1: The Executive Board shall consist of six Executive Board officers and the
Panhellenic Advisor. The officers are as follows:
A. President
B. Executive Vice President
C. Vice President of Membership
D. Vice President of Education
E. Vice President of External Affairs
F. Vice President of Internal Affairs
G. Advisor (non-voting)
Section 2: The officers shall be elected from the Full Membership chapters.
Section 3: The Executive Board shall:
A. Interpret and execute the purpose of the Panhellenic Council as expressed in
the constitution and bylaws.
B. Discuss and propose bylaw changes to the Panhellenic community.
C. Maintain communication with Panhellenic Delegates, Interfraternity Council,
National Pan-Hellenic Council, the Greek Advisor(s) and other organizations on
Eastern Michigan University’s campus.
D. Disassociate from their individual chapters during formal recruitment.
Article IX – Qualifications for Executive Board
Section 1: Each member of the Panhellenic Executive Board must:
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A. Have a minimum cumulative G.P.A of 2.85.
B. Have given at least two consecutive semesters of service to the Greek
community.
C. Be a rising junior or senior (56-credit minimum or rising to her third year
attending the university. Any discrepancies must be discussed and decided upon
by the current Panhellenic Council.).
D. Be in good academic and judicial standing with Eastern Michigan University
E. Be in good standing with her individual chapter.
F. Must be well versed in Parliamentary procedure and Roberts Rules of Order.
Section 2: The qualifications for President:
A. She shall have served on Panhellenic Council, her chapter’s executive board,
or as a Panhellenic delegate.
B. She must be available for the summer.
Section 3: The qualifications for Executive Vice President:
A. She must be willing to become well versed in Panhellenic constitution and
bylaws, Manual of Information, FIPG national risk management policy, Eastern
Michigan University Code of Conduct, and all other documents governing the
Panhellenic Council.
Section 4: The qualifications for Vice President of Membership:
A. She must be available for the summer for formal recruitment
B. preparation
and report her progress monthly to the Panhellenic
president and Greek Life Advisor.
B. She must have gone through formal recruitment as an active member of her
chapter.
Section 5: The qualifications for Vice President of Education:
A. She shall hold scholarship as a high priority.
B. Have a minimum cumulative GPA of 3.0.
Section 6: The qualifications for Vice President of External Affairs:
A. She shall have attended at least one Greek Week as a member of her chapter.
B. She has attended at least one all-Greek philanthropy event
C. She holds philanthropy and service as a high priority.
Section 7: The qualifications for Vice President of Internal Affairs:
A. She must have a basic knowledge of accounting and bookkeeping.
B. She must possess basic secretarial skills, including but not limited to note
taking, typing and keeping accurate records.
Section 9: The Panhellenic advisor shall hold the position of Greek Life and Leadership
Coordinator.
Section 10: An exception on the basic requirements may be made if there is unanimous
approval by the Executive Board.
Article X – Duties of Officers
Section 1: The Executive Board shall:
A. Interpret and execute the purpose of the Panhellenic Council as expressed in
the constitution and bylaws.
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B. Study, formulate, and further such policies and plans in the best interest of
member organizations at Eastern Michigan University.
C. Maintain effective communication with Panhellenic delegates, IFC, NPHC, all
other student organizations, and the Greek Advisor(s).
D. Serve office hours of a minimum of 2 hours per week in the Greek Life Office.
E. Meet with the Greek advisor weekly for 30 minutes.
F. Meet biweekly with IFC counterpart for one hour.
G. Complete annual AFLV application.
Section 2: The President shall:
A. Preside over all Panhellenic meetings.
B. Have overall responsibility for the operation of the Panhellenic Council.
C. Serve as ex-officio member for all Panhellenic Council committees with a
voice, but no vote.
D. Review and approve all Panhellenic checks and contracts.
E. Represent or appoint a representative to any organization meetings where
Panhellenic Council has been given a voice or a vote.
F. Report as required to the NPC area advisor.
G. Meet weekly with CPC executive board members.
H. Reserve rooms for all Panhellenic meetings.
I. Work with the Vice President of Internal Affairs to recognize graduating
seniors each year at the Greek Awards ceremony.
J. Schedule, reserve rooms for, and preside over monthly Presidents meetings.
K. Coordinate selection of UIFI and LeaderShape scholarship applicants.
L. Coordinate annual executive board transition process.
M. Attend Presidents retreat each semester.
N. Be the liaison between Campus and Community and National Panhellenic
Conference.
O. In case of a campus emergency, the president will be the only one speaking on
behalf of the College Panhellenic Council with the approval of the advisor. If the
president is not available it will follow in the order of:
1. Executive Vice President
2. Vice President of Membership
3. Vice President of Education
4. Vice President of External Affairs
5. Vice President of Internal Affairs
Section 3: The Executive Vice President shall:
A. Inform the council about changes in the Manual of Information, Judicial
policies, and other policies sent down by the highest governing bodies.
B. Select members of the Greek Judicial Board with the help of the
Panhellenic Advisor(s), IFC Executive Vice President and Director of Student
Code of Conduct and Community Standards.
C. Serve as Greek Judicial Board Chief Justice and preside over all judicial
board meetings with a voice but no vote.
D. Maintain safe social environments and address health and wellness issues
through enforcement of the Greek Social Policy, FIPG Risk Management Policies
and GLASS programming.
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E. Assume the duties of CPC President should she be unable to fulfill her duties.
F. Hold regular meetings with designated risk management chairs.
G. Schedule, reserve rooms for, set the agenda for, and run monthly Judicial
Board meetings if no hearing takes place that month.
H. Host GLASS events and maintain records of GLASS certification.
Section 4: The Vice President of Membership shall:
A. Direct all Panhellenic Recruitment programs in cooperation with member
organizations.
B. During Recruitment shall:
1. Be present at all judicial board meetings concerning recruitment.
2. Advertise recruitment.
3. Coordinate a recruitment information booth and recruitment
orientation.
4. Gather all recruitment material prior to formal recruitment, including
but not excluded to a calendar of recruitment dates, recruitment book,
recruitment forms, and recruitment invitations.
5. Conduct recruitment survey for PNMs, including those who withdraw
from the process.
C. Enforce recruitment regulations.
D. Compile recruitment statistics and file post-recruitment forms with the help of
the Panhellenic Council and Greek Advisor(s).
E. Select and train recruitment counselors.
F. Hold an all sorority recruitment event in the winter semester for chapters
still participating in continuous open bidding/recruitment.
G. Hold regular meetings with Recruitment chairs.
H. Prepare an annual report including recruitment statistics.
I. Research and present on different methods of recruitment once per year.
J. Provide resources to chapter recruitment chairs by scheduling one annual
recruitment seminar.
K. Coordinate summer recruitment efforts, including but not limited to, incoming
freshmen mailing and all First Four events.
Section 5: The Vice President of Education shall:
A. Monitor the academic standing of the Panhellenic community through
establishing goals with the academic chair of each chapter.
B. Provide available resources in order to support the community in the areas of
leadership development, academic achievement, and new member education.
C. Meet regularly during the semester with Panhellenic chapters’ academic
and new member education chairwomen.
D. Oversee the operation and preparation of New Member Institute, including
annual review of curriculum and workbooks, training facilitators, scheduling and
reserving rooms, advertising, and tracking and reporting out the attendance of
each chapter’s new members.
E. Oversee the preparation and execution of the annual Photovoice project,
including recruiting participants, working with Snow Health Center designee,
booking rooms, and marketing for the event.
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F. Recruit and initiate new members, and maintain the integrity of Gamma Sigma
Alpha Honors Fraternity.
G. Coordinate one LBC-approved event open to the Greek community members
per year.
H. Promote and recruit for FASTforWARD programming.
Section 6: The Vice President of External Affairs shall:
A. Oversee and implement Greek Week.
1. Schedule meetings and program events with Greek Week captains.
2. Greek Week shall take place the winter semester of every academic
year.
B. Promote Greek unity through inter-sorority and inter-Greek functions by
hosting one Greek-wide social and philanthropy project per semester.
C. Promote Greek sports and communicate with REC/IM and Panhellenic
chapters’ sports chairs.
D. Hold regular meetings with service and philanthropy chairs.
E. Shall be Executive Director for the annual all-Greek philanthropy event.
F. Host one philanthropy and one community service project each semester.
G. Collect information regarding each chapter’s community service hour totals
and philanthropy dollars raised totals.
H. Work with Greek Life Graduate Assistant on advertising and encouraging
attendance at each monthly Greek Life service project.
I. Appoint an assistant or committee as needed.
1. Committee members must be in good standing with their chapter.
Section 7: The Vice President of Internal Affairs:
A. Collect all dues, fines and fees as stated in this constitution and bylaws.
B. Keep a complete and accurate record of all receipts and disbursements of
Panhellenic of the past two academic years, and pay bills from the organization
treasury.
C. Submit annual and semester budgets and spending guidelines prepared in
the constitution with the Panhellenic Advisor(s) and the President.
D. Maintain a dial of minutes and Panhellenic directory in the Greek Life Office
and in the Google drive.
E. Call role at all meetings of Panhellenic Council and record all unexcused
absences.
F. Send minutes of the Panhellenic Council to each chapter Panhellenic
delegate, the Greek Life Advisor, and the area Panhellenic advisor.
G. Shall be responsible for all social media.
H. Shall hold a fundraiser, in collaboration with the VP of External Affairs, once
per semester.
I. Shall hold regular meetings with chapter secretaries and treasurers.
J. Shall be responsible for planning and executing Greek Awards.
K. Shall hold at least one meeting with Public Relations chairs from each
Panhellenic chapter per semester.
L. Shall plan an annual senior recognition ceremony by working with the council
President.
M. Shall host annual Panhellenic Pride Week.
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N. Create and post a weekly cleaning schedule and office hours sheet for the
Greek Life Office.
O. Update and maintain a calendar of CPC-related events.
P. Work with Greek Life Coordinator to create an annual council report.
Q. Coordinate and collect all dues in accordance with University policy.
R. Present the annual budget to the CPC delegates for approval.
Section 8: Failure of any officer to complete the duties outlined in this article may result
in impeachment.
Article XI – Terms of Office
Section 1: The officers shall serve for a term of two academic semesters (term begins at
installation).
Section 2: In the event that any officer is unable to complete her duties and/or term, the
Executive Board may name a temporary substitute until a new officer can be selected.
Section 3: When a delegate assumes an Executive Office of Panhellenic Council, a
replacement delegate must be sent from the member organization.
Article XII – Meetings
Section 1: The Panhellenic Council executive board shall hold weekly or bi-weekly
meetings during the fall and winter semester, and shall hold monthly meetings during the
summer.
A. The time and place of these meetings shall be established at the beginning of
each academic year.
B. Reports at meeting will be read in the following order:
1. President
2. Executive Vice President
3. Vice President of Membership
4. Vice President of Education
5. Vice President of External Affairs
6. Vice President of Internal Affairs
Section 2: Special meetings of the Panhellenic Council may be called by:
A. The President of the Panhellenic Council.
B. Consensus of the majority of the full voting membership of Panhellenic
Council in a written request form to the President 24 hours prior to the time of the
meeting.
C. The advisor(s) of Panhellenic Council.
Section 3: Notification of all regular and special meetings to all members is the
responsibility of the senior delegate of each chapter.
A. Notification of a special meeting must be submitted to chapters 48 hours prior
to the meeting.
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B. CPC executive board shall submit notification of a meeting 48 hours prior to
the meeting.
Section 4: Absence at meeting:
A. Any member organization that misses two regularly scheduled meetings within
a semester will be required to host and document an educational program on time
management and/or communication with 80% chapter in attendance by the end of
the semester or at the discretion of the Panhellenic Executive Board.
B. Failing to complete the sanctions outlined in Article XII, Section 4, Subsection
A will be placed on social probation for four weeks.
C. Prior to probationary terms, as long as a chapter has prepaid for an event and
presents a signed and dated contract, the event will be allowed. The probationary
period will begin at the conclusion of the allowed event.
D. Any Executive Board member who misses an Executive Board meeting or
Panhellenic meeting without approval of the Vice President of Internal Affairs, or
the Panhellenic President, shall acquire an absence for that member’s respective
chapter.
Article XIII – Voting on Business
Section 1: All business brought before Panhellenic Council that requires a vote will be
discussed and then tabled for a minimum of one week so the delegates may discuss it
with their individual chapters.
Section 2: Quorum must be present in order for a vote to take place. Quorum is simple
majority.
Section 3: Vote counts:
A. Two-thirds majority is required to approve:
1. Recruitment Regulations
2. The budget or any budget changes
3. Any governing document changes, including but not limited to CPC
bylaws and Greek Judicial Board Bylaws.
B. Simple majority is required to approve:
1. Resolutions
2. A statement of position
3. Any additional matter stated by the Executive Board
Section 4: To amend the constitution, the following is required:
A. The proposed amendment shall be presented to the Panhellenic Council 24
hours prior to the meeting it will be discussed.
B. Two-thirds approval of the amendment.
Section 5: Voting Procedures
A. Voting for elections or removal of a position will be done by written ballot.
B. Voting for business matters and policy changes will be done by a raise of
hands.
C. In the case of a tie vote, a second round of discussion and voting will be
opened. In the case of an additional tie, the CPC President will vote to break the
tie.
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Article XIV – Elections
Section 1: Elections shall be held annually in March or April with one exception being
the Vice President of Membership, which will be held in early December.
Section 2: The Panhellenic President will inform member organizations of the election
date.
A. Two meetings prior to when the slating will take place
B. The President will inform the member organizations about the election process
Section 3: The slate committee shall:
A. Consist of one non-biased, appointed member from each Full Membership
organization.
B. Elect a chairperson from the newly appointed committee.
C. Become active at the time of annual elections.
D. Have the current Executive Board attend and advise these elections.
E. Slate for all Executive Board positions is based only on the applications and
letters of recommendations, which are turned into the Panhellenic President 48
hours prior to slating.
F. The slate committee has jurisdiction over the slating process for the CPC
Executive Board.
Section 4: Any member of a chapter with full membership, and in good standing, may
write a letter to the slate committee if they know any information that may hinder the
candidates’ ability to effectively carry out the position. All letters will remain
confidential.
Section 5: On election day, prior to voting, additional nominations will be accepted from
the floor.
Section 6: The order of elections will go as follows:
A. President
B. Executive Vice President
C. Vice President of Education
D. Vice President of External Affairs
E. Vice President of Internal Affairs
Section 7: Any nominee that cannot be present on the day of elections can write a letter to
be read by a member of the Panhellenic executive board.
Article XV – Alcohol Policy
Section 1: The Panhellenic Council acts in accordance with FIPG guidelines, the Manual
of Information, Eastern Michigan University Code of Conduct, and Eastern Michigan
University Greek Life Social Policy.
Article XVI -- Hazing
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Section 1: Per the National Panhellenic Conference Unanimous agreements, EMU Code
of Conduct, EMU Greek Life Social Policy, and FIPG guidelines, the Panhellenic
Council supports all efforts to eliminate hazing. All forms of hazing shall be banned.
Article XVII – Recruitment
Section 1: Recruitment regulations must be reviewed no later than two weeks prior to the
end of the fall semester for the following calendar year.
Section 2: An organization may affiliate a fully initiated new member who transferred at
any time regardless of size.
Section 3: College Panhellenic Council shall abide by all recruitment regulations outlined
in appendix C.
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Appendix
Appendix A: Inter-fraternity Council and Panhellenic Council Greek Social Policy
at Eastern Michigan University
Inter-fraternity Council and Panhellenic Council
Greek Social Policy
At Eastern Michigan University
Article I: Purpose and Scope of Authority
Section 1
The purpose of this policy is to ensure the safety, well-being, and responsible social
behavior of the members of all Inter-fraternity Council and College Panhellenic Council
organizations.
Section 2
All Organizations affiliated with Eastern Michigan University’s Inter-fraternity Council
or College Panhellenic Council must act in accordance with this policy.
Section 3
This policy will govern the use of all organization houses; annex houses, events at third
party vendors, as well as any other event that is hosted by the chapter where alcohol
present defined by this policy.
Section 4
Events where alcohol is not present do not fall under this policy.
Article II: Definitions
Section 1
A party is any gathering in which more than 20 attendees present are not affiliated with
the host organization(s) and alcohol is present.
Section 2
An annex is any dwelling that can be identified with any Inter-fraternity Council or
National Panhellenic Council organization. The dwelling must be within ten miles of
Eastern Michigan University, there must be at least four people living there, and 80% or
more of the people living there must be affiliated with the same organization and on the
active roster.
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Section 3
A fraternity/sorority house is any dwelling that displays the organization’s letters and/or
houses the organization’s charter or is designated by the organization as their house or
facility.
Section 4
A third-party vendor event is an event that is held at another location other than a
person’s place of living such as a bar, hotel, or country club, where alcohol will be
served. Third-Party vendors must have a liquors license.
Article III: Rules and Regulations
Section 1
Each organization must be aware of, understand, and follow FIPG, all Eastern Michigan
University policies, and all federal, state, and local laws as well as this policy and its
appendices.
Section 2
Parties must be approved 72 hours in advance. In addition an invite list of all attendees
must be provided at this time. If the form is turned in to a council member in person five
(5) days before the event then the council member should respond before the 72-hour
deadline. If they do not then actions may be taken against the council member. The
event may still not be held without approval.
Section 3
The serving of alcohol must conclude at 1:15 am and the party must be cleared by 2:00
am.
Section 4
Each host organization must provide a minimum of three sober monitors per event. Prior
to any event with more than forty-five guests, an additional sober monitor must be added
to maintain a minimum ratio of one sober monitor per fifteen guests. If the event is
hosted by multiple organizations then each organization is responsible for their own
guests.
Section 5
All sober monitors must be registered as GLASS certified at the Greek Affairs office.
One of the sober monitors must also be 21 years of age or a junior in standing.
Section 6
Attendees over the age of 21 must be marked with adhesive bar style wristbands.
Section 7
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BYOB guidelines and procedures shall be as follows (this policy is for any registered
event that does not have a third party vendor):
a) Alcohol may only be brought to event by guests or members of the legal drinking
age.
b) Only persons of legal drinking age may consume or possess alcohol.
c) The following stipulations apply per person per event: Maximum of six, twelve
ounce cans/plastic bottles of beer/ wine coolers/ malt beverages.
d) No glass containers allowed.
e) No cases, twelve-packs, or other alcohol containers larger than six 12oz
beers/wine coolers.
f) No squeeze bottles, beer bongs, party balls, pitchers, tumblers or other
containers.
g) No kegs, hard alcohol, or liquor.
h) The host organization(s) should provide a number of cans or plastic bottles of
non-alcoholic beverages at least equal to the total number of people in attendance
of event.
i) An ample supply of non-salty foods must be available.
j) All Alcohol must be checked at the bar and exchanged for a punch card stating
the brand of alcohol and number of containers.
k) Any alcohol at the bar at closing time shall stay in a secure location at the event
site until the following day, when it may be picked up.
l) If the event is off chapter premises then transportation must be approved by the
President or Executive Vice President of Inter Fraternity Council or College PanHellenic Council, and is someone outside of the host organization must approve it.
Section 8
Organizations are not permitted to sell alcohol nor facilitate the sale of alcohol at any
event excluding third-party vendor events. Furthermore, organizations cannot purchase
alcohol with chapter funds nor may they supply common sources of alcohol at any
events.
Section 9
The possession, sale, or use of ILLEGAL DRUGS or CONTROLLED SUBSTANCES
while on an organization’s premises or during an organization’s event is strictly
prohibited.
Section 10
Third-Party vendor event guidelines and procedures shall be as follows:
a) No outside alcohol is allowed to be brought to the event
b) Only persons of the legal drinking age may consume or possess alcohol.
c) No squeeze bottles, beer bongs, party balls, tumblers or other containers.
d) There should be a choice of non-alcoholic beverages that can serve every person
in attendance of the event.
e) An ample supply of non-salty foods must be available.
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f) Transportation must be approved by the President or Executive Vice President of
Inter Fraternity Council or Pan-Hellenic Council. Someone outside of the host
organization must approve it.
g) Must complete the FIPG: Third-Party Vendor Checklist
Section 11
No more than two registered parties may be held on any given day by any individual
Greek Letter organization.
Section 12
No chapter may co-sponsor an event with an alcohol distributor or tavern (a tavern is
defined as an establishment generating more than half of annual gross sales from alcohol)
at which alcohol is given away, sold or otherwise provided to those present. This
includes any event held in, at or on the property of a tavern as defined above for purposes
of fundraising. Chapters may rent a room at a tavern if it is a closed event.
Section 13
All Inter-fraternity Council and College Panhellenic Council organization who wish to
host events that fall under this policy must have liability insurance.
Section 14
All recruitment or rush activities associated with any chapter will be non-alcoholic.
Article IV: Attendees
Section 1
Members associated with a host organization may invite up to but no more than three
guests per member per event.
Section 2
A guest list must also be present at the entry door of host organization’s event.
Section 3
All people attending a party must have a valid state issued I.D. on their person during the
event.
Article V: Violations
Section 1
A violation will be defined as any act that contradicts the regulations set forth in this
policy.
Section 2
All infractions will be heard and judged in accordance to the rules and regulations of the
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REVISED January 26th, 2016
council in which the organization is affiliated.
Article VI: Corollary Policies
Section 1
Petitions to hold events that are in conflict with, or outside of the scope of this policy,
must be filed five business days prior to the event. The Greek Affairs Advisor must
approve the petition before the event may be held.
Article VII: Amendments
Section 1
Any proposed amendment must be tabled for at least two weeks.
Section 2
Any amendment will require a 3/4 vote of organizations in good standing as defined by
their respective council’s constitutions (both Inter-fraternity Council and the College
Panhellenic Council).
Appendix B: FIPG Risk Management Policy
FIPG RISK MANAGEMENT POLICY
July 2008
The Risk Management Policy of FIPG, Inc. includes the provisions, which follow and
shall apply to all fraternity entities and all levels of fraternity membership.
ALCOHOL AND DRUGS
1. The possession, sale, use or consumption of ALCOHOLIC BEVERAGES, while on
chapter premises or during a fraternity event, in any situation sponsored or endorsed by
the chapter, or at any event an observer would associate with the fraternity, must be in
compliance with any and all applicable laws of the state, province, county, city and
institution of higher education, and must comply with either the BYOB or Third Party
Vendor Guidelines.
2. No alcoholic beverages may be purchased through or with chapter funds nor may the
purchase of alcoholic beverages for members or guests be undertaken or coordinated by
any member in the name of or on behalf of the chapter. The purchase or use of a bulk
quantity or common source(s) of alcoholic beverage, for example, kegs or cases, is
prohibited.
3. OPEN PARTIES, meaning those with unrestricted access by non-members of the
fraternity, without specific invitation, where alcohol is present, are prohibited.
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REVISED January 26th, 2016
4. No members, collectively or individually, shall purchase for, serve to, or sell alcoholic
beverages to any minor (i.e., those under legal drinking age).
5. The possession, sale or use of any ILLEGAL DRUGS or CONTROLLED
SUBSTANCES while on chapter premises or during a fraternity event or at any event
that an observer would associate with the fraternity is strictly prohibited.
6. No chapter may co-sponsor an event with an alcohol distributor or tavern (tavern
defined as an establishment generating more than half of annual gross sales from alcohol)
at which alcohol is given away, sold or otherwise provided to those present. This includes
any event held in, at or on the property of a tavern as defined above for purposes of
fundraising. However, a chapter may rent or use a room or area in a tavern as defined
above for a closed event held within the provisions of this policy, including the use of a
third party vendor and guest list. An event at which alcohol is present may be conducted
or co-sponsored with a charitable organization if the event is held within the provisions of
this policy.
7. No chapter may co-sponsor, co-finance or attend or participate in a function at which
alcohol is purchased by any of the host chapters, groups or organizations.
8. All recruitment or rush activities associated with any chapter will be non-alcoholic. No
recruitment or rush activities associated with any chapter may be held at or in conjunction
with a tavern or alcohol distributor as defined in this policy.
9. No member or pledge, associate/new member or novice shall permit, tolerate,
encourage or participate in "drinking games.” The definition of drinking games includes
but is not limited to the consumption of shots of alcohol, liquor or alcoholic beverages,
the practice of consuming shots equating to one’s age, “beer pong,” “century club,”
“dares” or any other activity involving the consumption of alcohol which involves duress
or encouragement related to the consumption of alcohol.
10. No alcohol shall be present at any pledge/associate member/new member/novice
program, activity or ritual of the chapter. This includes but is not limited to activities
associated with “bid night,” “big brother – little brother” events or activities, / “big sister
- little sister” events or activities, “family” events or activities and initiation.
HAZING
No chapter, colony, student or alumnus shall conduct nor condone hazing activities.
Permission or approval by a person being hazed is not a defense. Hazing activities are
defined as:
"Any action taken or situation created, intentionally, whether on or off fraternity
premises, to produce mental or physical discomfort, embarrassment, harassment,
or ridicule. Such activities may include but are not limited to the following: use of
alcohol, paddling in any form, creation of excessive fatigue, physical and
psychological shocks, quests, treasure hunts, scavenger hunts, road trips or any
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REVISED January 26th, 2016
other such activities carried on outside or inside of the confines of the chapter
house; wearing of public apparel which is conspicuous and not normally in good
taste, engaging in public stunts and buffoonery, morally degrading or humiliating
games and activities, and any other activities which are not consistent with
academic achievement, fraternal law, ritual or policy or the regulations and
policies of the educational institution or applicable state law."
SEXUAL ABUSE AND HARASSMENT
The fraternity will not tolerate or condone any form of sexist or sexually abusive
behavior on the part of its members, whether physical, mental or emotional. This is to
include any actions, activities or events, whether on chapter premises or an off-site
location which are demeaning to women or men, including but not limited to verbal
harassment, sexual assault by individuals or members acting together. The employment
or use of strippers, exotic dancers or similar, whether professional or amateur, at a
fraternity event as defined in this policy is prohibited.
FIRE, HEALTH AND SAFETY
1. All chapter houses should meet all local fire and health codes and standards.
2. All chapters should post by common phones and in other locations emergency numbers
for fire, police and ambulance and should have posted evacuation routes on the back of
the door of each sleeping room.
3. All chapters should comply with engineering recommendations as reported by the
insurance company or municipal authorities.
4. The possession and/or use of firearms or explosive or incendiary devices of any kind
within the confines and premises of the chapter house is prohibited.
5. Candles should not be used in chapter houses or individual rooms except under
controlled circumstances such as initiation.
EDUCATION
Each fraternity shall annually instruct its students and alumni/alumnae in the Risk
Management Policy of FIPG, Inc. Additionally, all students and key volunteers shall
annually receive a copy of the Risk Management Policy and a copy of the policy shall be
available on the fraternity website.
Appendix C: Structured Recruitment Rules
Eastern Michigan University
Partially Structured Recruitment Process
Fall Recruitment Rules
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REVISED January 26th, 2016
Following Partially Structured Recruitment Style with RFM
The following rules will be in effect from Disassociation 2015-Bid Day 2015
Section I
Definitions
A. All fall recruitment rules apply to any NPC and local fraternity who
wishes to participate in the annual fall minimally structured recruitment
process.
B. The letters PNM refer to a Potential New Member. A PNM is any
regularly matriculated student who has the potential or known desire to join a
Greek Letter Fraternity.
1.
Registered PNM is someone who is in close relationship
with a chapter member.
C. Strict Silence is defined as verbal, written, printed, or text message
communication between the PNM and fraternity members.
Section II Social Media
A. Adding a PNM on any form of social media prior to Bid day should be
avoided at all costs. If a PNM is known by an active prior to the start of the
fall semester, this rule does not apply.
B. Communication on social networks between an active fraternity woman
and a PNM should be minimal, as well as keeping with the “Go Greek”
mentality and not focusing on joining or meeting specific chapters.
Communication should be done in a professional way.
C. Gamma Rho Chi recruitment counselors and active members should
maintain social networking sites as private as possible in order to hide
Gamma Rho Chi affiliation.
1.
This includes all chapter social media sites.
D. PNM’s do not need to be denied nor added friendship by a member until
Bid Day.
Section III Party Ban
A. Any events which involve alcohol shall not be used as a recruiting
opportunity. Any conversation regarding Greek Life or sorority
recruitment at any event involving alcohol at which a PNM is present, is
strictly prohibited. A PNM should never be avoided, but interactions
should remain positive and values congruent at all times.
B. Members may not attend any party, as defined by Greek Social Policy,
from Disassociation until Bid Day. This includes registered parties, and
parties that are in violation of Greek Social Policy (defined as an
unregistered party).
Section III Prior to Structured Recruitment
A. A chapter member may not engage in preferential or excessive rushing
prior to or during recruitment activities. Excessive Rushing is considered
unfair and includes but is not limited to:
1.
Recruiting a PNM for one’s own chapter or promoting her
own chapter over another outside of recruitment activities. All
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REVISED January 26th, 2016
recruiting for minimally structured recruitment prior to recruitment
should be done with no emphasis on a particular organization.
2.
Your best judgment and integrity should be used to
consider any situation you may get into during and prior to
recruitment activities.
3.
Interactions with PNM’s should be used to promote
recruitment, going Greek, and the positive impact of a sorority on
your college experience.
4. Registration of PNM- with the chapter’s membership chair and
CPC council
Section IV Gamma Rho Chi Selection
A. A Panhellenic women applying to be a Gamma Rho Chi:
1.
Must be in good standing with her chapter
2.
Must be enrolled at Eastern Michigan University
3.
Must have participated in at least one structured
recruitment as an initiated member of her chapter
4.
Must disaffiliate from her chapter for the duration of the
formal recruitment process
5.
Should be able to remain unbiased, confidential, and
completely unaffiliated from her chapter regarding all recruitment
matters
6.
Must attend Gamma Rho Chi retreat, unless excused by VP
of Membership
7.
Shall not be involved in the process of signing the
Membership Recruitment Acceptance Binding Agreement
B. Gamma Rho Chi Infractions
1.
If a Gamma Rho Chi violates any recruitment rules, a fair
and reasonable resolution will be reached by the VP of Membership.
Section V Recruitment Process
A. A woman must be a regularly matriculated student at Eastern Michigan
University to be eligible to participate in membership recruitment.
B. A woman must not be simultaneously enrolled in high school and college.
C. The College Panhellenic Association shall prohibit the use of alcoholic
beverages in membership recruitment events and Bid Day activities.
D. All Fraternity Chapters are to abide by any Student Center and EMU
regulations and rules
E. The College Panhellenic Association shall prohibit the participation of
men in membership recruitment events.
F. All members are responsible for understanding and observing the
membership recruitment rules as well as the Panhellenic Code of Ethics.
G. Alumnae members are prohibited from actively recruiting PNM’s for any
specific organization.
H. If a participant is unable to attend a recruitment event due to class
schedule, an illness, or any other emergency situations, the Panhellenic and/or
recruitment counselors will then notify the chapters involved.
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REVISED January 26th, 2016
I. All Fraternity Chapters are to follow the “no frills” policy during
structured recruitment events
1.
Inside decorations should be kept to a minimum for all
recruitment events
A.
All decorations must have a “purpose” (crest/coat of
arms, motto, vision statement, founding information,
mission statement, values, etc.)
B.
No balloons, confetti, or glitter may be used
2.
Eliminate all outside doors decorations.
3.
Discourage elaborate costuming and purchasing of special
outfits.
A.
Fraternity women are not required to purchase
clothing for recruitment events
4.
Eliminate specific or the same clothing to be worn by
chapter members during each round of recruitment.
A.
Color schemes are allowed (EX: anything with 50%
red in it or wear neutral color pants or skirt)
B.
Specific styles or types of clothing, accessories, or
shoes are not allowed
C.
No discrimination of specific styles or types of
clothing, accessories, or shoes
D.
T-shirts may be ordered and worn if they have a
“purpose” (crest/coat of arms, motto, vision statement,
founding information, mission statement, values, etc.)
1. Chapter letters, name, abbreviations are
allowed on T-shirts if a “purpose” is also on Tshirt
J. Fraternity women may not buy anything for a Potential New Member
(meal, soft drink, etc.)
1.
Exception includes registered PNM- refer to Section 1 B
K. No favors or gifts may be given to women by the fraternity and/or
individual members.
L. Membership recruitment events are to be held in the women’s fraternity
house, or a facility specified by the College Panhellenic.
1.
All facilities that will house recruitment events must be
handicap accessible.
M.There will be no promising of bids directly or indirectly by any member,
new member, alumnae or advisor of a participating fraternity.
N. No fraternity members, including alumnae or advisors, may visit a
Potential New Member in her place of residence during membership
recruitment
1.
Exclusion applies to registered to PNM
O. Strict Silence is the period of time from the end of the woman’s last event
(typically preference) until the woman has signed a bid.
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REVISED January 26th, 2016
P. A factual sheet must be provided by participating chapters and retained by
each Potential New Member during membership recruitment. A copy of the
sheet must be provided to the Vice President of Membership by Kick-off.
The sheets must be made available for each day of recruitment; the only
exceptions are Preference and Bid Day events. The factual sheet must follow
the outline provided by the VP of Membership and Greek Life Coordinator
and must include:
1.
A list of fees to be incurred by members during collegiate
membership
2.
Grade requirements
3.
Housing obligations
Q. From the time recruitment starts through Bid Day, no PNM shall visit a
women’s fraternity house.
R. No fraternity member shall suggest to any PNM that she refuse a bid from
one group in order to wait for a bid from another group.
S. All fraternity women shall avoid disparaging remarks about any fraternity
or college woman.
T. All Bids handed out on Bid Day must be presented to PNM’s in an
envelope.
1.
All Bids must be turned into College PanHellenic Vice
President of Membership by the assigned time
2.
The PNM’s first and last name but be clearly printed on the
outside of the bid
3.
If the time is clearly stated to the chapter recruitment chairs
then failure to turn in bids on time will result in a Panhellenic
absence
4.
Bids NOT done correctly will need to be rewritten by the
chapter
U. A membership recruitment budget shall not exceed $700.00.
This budget excludes the cost of any T-shirts or clothing items
purchased for recruitment.
1.
An audit will be due to the Vice President of Membership
by Preference round. This includes receipts of purchases for
recruitment decorations and supplies used.
2.
This budget excludes the cost of anything used for Bid
Day.
3.
Failure to turn in the audit and receipts by the preference
round deadline will result in a Panhellenic absence.
V. Recruitment Chair, Advisor, and New member surveys are to be passed
out by the College Panhellenic following the conclusion of Fall Structured
recruitment.
1.
Surveys are due to the VP of Membership two-weeks after
receiving them.
W.At the conclusion of Bid Matching bid lists will be finalized and made
available to chapter in ICS. Chapter VPMs, Chapter Presidents and chapter
advisers are to keep bid lists confidential.
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REVISED January 26th, 2016
Section VI Infractions
A. Any violation of recruitment rules will result in a recruitment infraction.
B. Recruitment infractions will be investigated by the Vice President of
Membership, Greek advisor, and Council Members.
C. When a report of an infraction has been received by the College
Panhellenic, the accused chapter will be notified within 72 hours.
D. The College Panhellenic shall strive to achieve a fair and reasonable
resolution for infractions.
E. Penalties will be assessed to fit the nature and degree of the offense.
F. According to The Manual of Information recruitment rights may not
revoked or reduced as the result of recruitment infraction.
Appendix D: Special Provisions Governing the University Recognition and Conduct
of Greek Letter Social Organizations
A. Because of the importance of the Greek social system and because of the unique
circumstances under which it operates, the following conditions have been established
between the University and the Greek social organizations. These provisions set out the
requirements for maintaining University recognition and good standing and delineate
specific violations that may be handled through the Greek system’s own judicial process
rather than under the Student Conduct Code
B. The University reserves the right to retain jurisdiction over cases in which the conduct
violates both these provisions and the Student Conduct Code AND the University
determines that the misconduct is of such severe nature as to impair, obstruct, interfere
with or adversely affect the mission, processes or functions of the University.
C. The University may take action against an individual member of a student
organization for misconduct that is both a violation of this provision and of the Student
Conduct Code, regardless of any separate disciplinary action taken against the student
organization.
D. This section of the Student Conduct Code applies only to the relationship between the
University and the Greek social organizations and has no bearing on relations between
chapters and national and/on alumni agreements.
E. Good standing must be maintained in order for Greek social organizations to
participate in Greek sponsored activities. Failure to do any of the following will
constitute a violation of these provisions of the Student Conduct Code and will subject
the Greek social organization to disciplinary action, including possible loss of good
standing, as described within these provisions under sub-sections F and G:
1. Registering annually as a recognized student organization with the Office of
Campus Life;
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REVISED January 26th, 2016
2. Participating in the appropriate Greek governing bodies (Greek Council and either
National Pan-Hellenic Council (NPHC), Inter- Fraternity Council (IFC), or
College Pan-Hellenic Council);
3. Submitting roster and grade release forms for active members and
pledges/associates during the first month of the semester;
4. Following all rules and guidelines for Greek Recruitment; and
5. Abiding by all terms and conditions of the alcohol and controlled substance
guidelines below:
1. The possession, use and/or consumption of alcoholic beverages while on
chapter premises during an official event or in any situation sponsored or
endorsed by the chapter or organization must be in compliance with any and
all applicable laws and University rules and policies.
2. No chapter or organization members, collectively or individually, shall
purchase for, serve to, or sell alcoholic beverages to anyone under the legal
drinking age.
3. The possession, sale, and/or use of any illegal or controlled substance at any
chapter, organization or University sponsored event is strictly prohibited.
4. Alcohol or controlled substances will be prohibited at any and all rush
activities.
5. Open parties where alcohol is provided by the host chapter, meaning those
with unrestricted access by non-members of the organization, without specific
invitation, will be prohibited.
6. All organizations must provide, at no charge, an alternative non-alcoholic
beverage and food at any event where alcohol is provided.
7. There will be no solicitation or encouragement of alcohol consumption by
contest or promotion at any chapter event where alcoholic beverages are
present.
F. Greek organizations whose members are in violation of this policy, regardless of
whether the individuals are identified, will be subject to one or more of the sanctions
listed in the Student Conduct Code, Section VI.B: Sanctions for Student Organizations.
G. The following process will be utilized in any incident alleging a violation of these
policy provisions by a Greek social organization:
1. The incident will be referred to the respective Greek Judicial Board for hearing and
original adjudication (i.e. sorority cases will be handled by College Pan-Hellenic
Council, fraternity cases will be heard by IFC and National Pan-Hellenic cases will be
heard by Nation Pan-Hellenic Council). Each Greek Council will establish its own
judicial board and its own set of hearing procedures for handling the incident. The
chair of the respective Greek Judicial Board will immediately inform Student
Conduct and Community Standards about any incident referred to it.
2. A decision rendered by the respective Greek Judicial Board may be appealed by
either the party alleging the violation or by the Greek social organization being
accused of a violation. The appeal will be made to the Greek Council Judicial Board,
which may accept, modify or reject any sanction issued by the Greek Judicial Board.
3. The Office of Student Conduct and Community Standards will receive written
transcripts of all final judicial decisions, whether from the respective Greek Judicial
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REVISED January 26th, 2016
Board (if there was no appeal of its decision) or from the Greek Council Judicial
Board (for decisions that were appealed). The Office of Student Conduct and
Community Standards will review the decision and may accept or reject the proposed
sanctions.
4. In the event the Office of Student Conduct and Community Standards rejects the final
decision, the Director will provide a written explanation of the rejection and a
recommended alternative.
5. In the event that Student Conduct and Community Standards and the Greek board
rendering the final decision cannot reach an agreement, the case will be referred to
the Eastern Michigan University Judicial Appeals Board as outlined in the Student
Conduct Code. In this instance the Office of Student Conduct and Community
Standards will notify the national or international headquarters of the organization
involved. In the case of local organizations, the Alumni Association will be notified.
26