REAL ESTATE INVENTORY SYSTEM
Guidelines on how to work with
the Promise System
Training Seminar
August 30, 2011, Rimini, Italy
Institute for Technology and
Development (ITD)
 nonprofit, nongovernmental organization motivated
by the challenge to support the development of
innovative ideas and technology transfer and to
strengthen the academia-industry linkages.
 founded by leading academic experts mainly from the
area of ICT
 a Bridgehead Organization of EURAXESS Bulgaria
http://itd-bg.eu/
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Main Activities
 Event Management
 Training - Usability, FP7, Proposal writing, Project
Management
 Business and ICT Consulting
 Design and Implementation of Integrated
Business and ICT systems
 Participation in EU Projects
 PROMISE: Municipal PROperty Management in South Eastern Cities
 ATLAS (Applied Technology for Language-Aided CMS) - CIP Programme.
 OpenScout - co-funded by the EU within the eContentplus. It aims at
providing an education service in the internet that enables users to easily
find, access, use and exchange open content for management education
and training.
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Part I - Configuration of the
Inventory System
Part II – Recording Estates in the
Inventory System
Part III - Demonstration of Tools
for calculating financial
indicators
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Part I - Configuration of the
Inventory System
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Part I – Content
 System features
 Terms used in the system
 Phases of system exploitation
 Installation
 Configuration – default and additional options
 Recording real estates
 Demonstration of default system
 Demonstration of additional configuration options
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Real Estate Inventory System
 Public section– available
information for any visitor
 Closed section – accessible only by
municipality experts
Web based system
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Public section
 Information about PROMISE project
 Instruments for searching in the database of
recorded estates owned by the municipality
 Filtering and sorting of the search results
 Printing search results and downloading in
excel file.
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Closed section (1)
 Default data configuration in the system:
 According to the elaborated concept within the project;
 Described characteristics and prototypes;
 English as default language in the system.
 Options for additional data configuration:
 Made only by municipality experts after system
installation
 Creating/editing/ deleting new characteristics
 Language translation instrument
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Closed part (2)
 Recording Real Estates in the system
 Presentation of the linked estates based on
the Inventory Identification No
 Instruments for smart searching in the
database
 Instruments for calculating financial
indicators
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System Exploitation
System
Administrator
System
Installation&
User
Administration
User 1
Data
Configuration
User 2
Estate
Recording
Installation
System administrator in the municipality is
responsible for:
 Installation of the system on a municipality server.
The system will be available for installation on a disk
and is web based.
 Management of user profiles and rights.
 Additional data configuration in the system, according
to the municipality requirements and needs.
 Translation of the system interface using language
translation instrument.
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Terms used in the system
 Prototypes – a set of characteristics, describing a
property type. Default prototypes – 2 (land and
entity)
 Characteristics – basic units of information in the
system
 Groups of characteristics – similar characteristics
could be assigned to a group
 Data types– used in characteristic description
during configuration
 Inventory Identification Number – linking
between estates is a result of automatic analysis of the
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IIN of each estate.
Relations
GROUP 1
Characteristic 1
Data Type
Characteristic 2
Data Type
Characteristic 3
Data Type
Characteristic
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Data Type
Prototype
Land
Entity
GROUP 2
Data Types
Numbers
Text
Date
Measurement
Enumerated lists
• Integer
• Floating Point
• Line text
• Block text
• Date/Month/Year
• Square meter
• Running meter
• Percentage
• An exact listing of all values in the
database for a certain characteristic
Characteristics
Cadastral Nr
Numbers
Address
Text
Building
Permit Date
Surface
City
Date
Measurement
Enumerated lists
• Integer
• Block text
• Date/Month/Year (Calendar)
• Square meter
• An exact listing of all values
in the database for a certain
characteristic
Entity Prototype
LOCATION
City
Enumeration
Complex
Enumeration
Address
Text
Market Value
EUR
Market value
date
Date
Tax Value
EUR
Entity
VALUES
Inventory Identification Nr
Object Id Inventory Nr:
68134.4360.279.9.55
Plot Id Inventory Nr:
68134.4360.279
City Nr/City Sector Nr:
68134
Complex Nr/Building block Nr: 4360
Plot Nr:
279
City Nr/City Sector Nr:
6813
Complex Nr/Building block Nr: 4360
Plot Nr:
279
Building Nr:
9
Entity Nr:
55
Object Id Inventory Nr:
68134.4360.279.9.56
City Nr/City Sector Nr:
6813
Complex Nr/Building block Nr: 4360
Plot Nr:
279
Building Nr:
9
Entity Nr:
56
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Default system configuration
The system is configurated
according to the concept
requirements and includes:
Prototypes – 2
Characteristics – more than 70
Groups of characteristics - 23
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Additional data configuration(1)
 Performed by an authorized user directly in
the system by entering the „Configuration”
menu.
The process of configuring the data is prior
to the estate recording. This is the reason why
some of the configuring functions will not
available in the process of recording the
estates.
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Options for data configuration(2)
Creating/Editing/Deleting of:
 Characteristics
 Groups
 Prototypes
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Inventory System Prototype
Demonstration
http://promise.bgnet.biz/
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Part II – Recording Estates in
the Inventory System
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Part II – Content
Recording Estates in the system
Services offered by the system
Publicly available information and
services
Demonstration of recording estates
Demonstration of public part
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Estate Recording
System
Administrator
System
Installation&
User
Administration
User 1
Data
Configuration
User 2
Estate
Recording
Recording Estates
Recording Estates is done by a
user in the municipality with
granted access to the system by
using options under menu
Estates.
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Options (1)
 Describe and record an estate in
the system
 Print the record of the described
estate
 Edit characteristic of recorded
estate
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Options (2)
 Review the history of characteristic
data changed by a user
 Relations between estates based on
the IIN
 Review and search in the list of
recorded estates
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ESTATE RECORDING
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EDITING AND
SEARCHING
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Search in the database
Searching in the list of recorded estates is
available through applying the following
filters:
 Inventory Identification Number
 Description
 Both – IIN and Description
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Part III - Demonstration of Tools
for calculating financial
indicators
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Constant Values
Investment cost
 Investment of acquisition cost
 Discount rate or required rate
of return
 Nr of years of the cash flow
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Entries
Changing every year
 New values are filled in the system
for each year
 Participates in calculating the
financial indicators
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Financial Entries
 Leasable area
 Used area
 Area
 Annual rent
 Other income
 Management fees
 Utilities
 Exceptional Maintenance






 Supplies

 Maintenance and repairs

 Recoveries

Costs = K1 + K2 + K3
Market price
Market rent
Total capital invested
Transaction expenses
Employees
Net usable area
Energy consumed
IC – Investment Cost
IAC – Investment
Acquisition Cost
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Financial Indicators
 Automatic calculated in the system
through formulas including constant
values and entries.
 Calculated values are presented in a
table and in a graphic
 Print of the tables and graphics
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Inventory System Prototype
Demonstration
http://promise.bgnet.biz/
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