11th Annual ACEC/MA
State Markets Conference
Shirin Karanfiloglu, AIA
Director of Programming
Office of Planning, Design & Construction
Division of Capital Asset Management and
Maintenance
April 11, 2013
UMass Amherst – New Academic Classroom Building
Carole Cornelison
Commissioner
1
DCAMM: What we do
•
Directly manage State Office Buildings and provide
support to other agencies with maintenance,
renovation and repair of facilities.
•
Comprehensive Master Planning to guide capital
investment decisions.
•
Capital Repairs and Improvements in
collaboration with state agencies.
•
Integrated Facilities Maintenance & Management.
•
Energy Investments – Green facilities to meet
standards of Executive Order 484 and Accelerated
Energy Program goals.
•
Provide Real Estate Services, manage acquisition &
disposition, leasing.
•
Contractor Certification and Compliance.
Massachusetts State House
Taunton Trial Court
2
Office of Planning, Design & Construction (OPDC)
DCAMM is well known for its work in the
planning, design and vertical construction of
state facilities throughout the state of
Massachusetts.
Massachusetts College of Liberal Arts
New Center for Science and Innovation
UMass Boston Integrated Science Complex Site Plan
UMASS Amherst New
Laboratory Science Building
Worcester Recovery Center and Hospital 3
Office of Planning, Design & Construction
The Office of Planning, Design, and Construction is the strategic
long-term planning and development office for state facilities.
• Manages planning, design and construction for all state
building projects.
• Manages architectural and engineering firms and general
contractors who perform work on master planning, major
renovation and new construction.
Worcester Trial Court
• Scope of projects include new construction, renovation,
preventative maintenance, emergency repairs, energy
conservation and other efficiency improvements.
• Projects include: Courthouses, correctional facilities,
state hospitals, recreational facilities, higher education
facilities and other specialized public buildings.
Worcester Campus Master Plan
4
Designer Selection Board (DSB) Roles & Responsibilities
Designer Selection Board selects Designers, Programmers and Construction Managers
for most public agencies. The DSB is an 11 member, independent, volunteer board, the
majority of whom are Architects and Engineers. DCAMM has a non-voting position.
• 3 Architects, 3 Engineers and 2 Public Members are appointed by the Governor.
• 1 Architect appointed by the Boston Society
of Architects (BSA).
• 1 Engineer appointed by the American Council
of Engineering Companies (ACEC).
• 1 General Contractor appointed by The Associated General Contractors (AGC).
Each member is appointed for a 2 year term. The DSB meets bi-weekly to award
projects to applicant design teams. Most larger and more complicated design projects
are awarded through an interview process. Review of all applicant proposals are
subject to the state’s open meeting laws.
Image: Framingham State University - Hemenway Hall Addition and Renovation
5
Where to find DCAMM & DSB Project Solutions
DSB Website
• http://www.mass.gov/anf/property-mgmt-andconstruction/design-and-construction-of-public-bldgs/designerselection-process/
Central Register
• http://www.sec.state.ma.us/spr/sprcentral/infocent.htm
CommPass
• https://www.ebidsourcing.com
DCAMM Website
• www.mass.gov/dcamm/procurement
Local Newspapers
McCormack State Office Building
6
Designer Selection Board – Selection Criteria
Firm/Company Principal registered in Commonwealth
Prior similar experience illustrating qualification for project – good graphics are helpful
Identity and qualifications of key persons and consultants – team is important
Depth of firm with respect to size & complexity of project
Past performance of public and private projects
References should be available
Current workload with DCAMM and availability for advertised project
Geographic location of firm with respect to proposed project
Participation of MBEs & WBEs as prime or sub-consultants
Any prior Professional Liability Claims occurring in last 7 years on which monies were paid
Insurance criteria met
Master File on record with DSB
Image: UMASS Boston Integrated Science Complex
7
Designer Selection Board – Selection Process
All applications first reviewed by Executive Director (Gordon Sainsbury)
Applications are divided into three groups:
Group A
• All criteria of Advertisement met
Group B
• Minor errors - e.g. No SDO certifications although nominated
consultant is MBE/WBE
• Applicant can be moved to Group A at DSB discretion
Group C
UMASS Lowell New Academic Building
• Major errors - e.g. Ownership not fulfilled, no MBE/WBE
• Applicant rejected.
All applications sent to DSB members one week in advance of Board meetings. Each
group has front sheet listing applicants and their errors if in “B” or “C” Groups.
8
Designer Selection Board – Selection Process
Procedure for Voting:
Project Specific Contracts
• DSB mandated to select 3 finalists from among all applicants using a scoring system of their choice. (System
is direct 3, 2, 1, with highest scoring applicant procuring project.) (It is not a weighted system.)
• Finalists shall be ranked in order and a record of their vote, with stated reasons, shall be sent to the
Commissioner of DCAMM.
• The Commissioner is required to appoint #1 Designer selected, or file a written justification of any other
choice.
Project Non-Specific (House Doctor) Contracts
•DSB selects 3 or 4 finalists from among all applicants.
•Finalists are listed in alphabetical order and sent to the Commissioner.
•User Agency appoints the selected Designer from above 3-4 finalists to match their skills to a particular
project.
DSB may require all finalists for specific contracts to appear for an interview and make a presentation.
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Access & Opportunities
Affirmative Marketing (MBE/WBE) Program
&
Minority and Women Workforce Program
10
MBE/WBE Participation on Public Building Projects
(Under G.L. c.7, §40N, E.O. 524, 526, & 527 and ANF Bulletins 14, 17 & 18)
•MBE/WBE participation goals set by DCAMM & the Supplier Diversity Office (SDO
- formerly SOMWBA).
•Goals apply to DCAMM projects, state agency projects and all “state assisted
building projects” includes projects by municipalities and political subdivisions
when costs paid in whole or in part by the Commonwealth.
•DCAMM and other state agencies monitor, track and report
participation on their projects and SDO tracks and
monitors municipal state assisted building projects.
11
MBE/WBE Participation Program Update
Revised MBE/WBE Participation Goals Published 2012
• DCAMM and the Supplier Diversity Office (SDO) announced revised MBE/WBE
participation goals on state agency and state-funded municipal vertical
construction projects effective for spending and projects advertised on or after
January 1, 2012.
• Based upon Disparity Study undertaken by DCAMM and Mass Housing.
• Combined MBE/WBE Participation Goals:
10.4%
Construction
17.9%
Design
• A reasonable representation of both MBE and WBE firms is necessary.
• MBE and WBE participation are being tracked and reported separately.
12
Office of Planning, Design & Construction
Five Year Capital Spending Plan
Five year capital spending pipeline by phase:
Study:
Design:
Construction:
Total Capital Budget:
$
$
$
$
1 billion+
450 million+
1 billion+
500+ million/year
Annual Capital Spending Plan
Major Capital Investment is directed to a variety of program areas:
Approved
Capital Budget
(approx.):
FY 2012
$551 Million
FY 2013
$592 Million
Higher Education
Judiciary
Public Safety
Health and Human Services
Environmental Agencies
Administration and Finance
Labor and Workforce
14
Total Bond Cap by Year & Major Investment Category
The following table and chart show the allocation of bond cap spending by
year, and then by major investment category:
FY13
FY14
FY15
FY16
FY17
% of Total
Energy Investments
State Office Buildings
Deferred Maintenance
State & Community Colleges
Environmental Agencies
Health & Human Services
Public Safety
Courts
University of Massachusetts
$32,700,000
$81,961,216
$35,000,000
$101,467,324
$8,135,000
$27,132,000
$39,454,005
$20,169,604
$70,950,500
$29,000,000
$43,275,112
$36,255,911
$126,850,000
$10,200,000
$35,615,000
$63,000,000
$75,873,604
$128,500,000
$22,700,000
$31,948,916
$45,358,143
$155,900,000
$3,200,000
$67,075,000
$97,000,000
$127,673,604
$136,650,000
$9,000,000
$17,296,760
$56,503,888
$106,700,000
$0
$74,800,000
$107,000,000
$147,673,604
$166,600,000
$9,000,000
$7,496,760
$160,408,901
$68,900,000
$0
$102,000,000
$105,000,000
$114,167,604
$113,000,000
3.4%
6.0%
11.0%
18.5%
0.7%
10.2%
13.6%
16.1%
20.4%
Total Bond Cap
$416,969,649
$548,569,627
$687,505,663
$685,574,252
$679,973,265
100.0%
15
Design & Construction
Traditional Chapter 149 Approach is based on the
following:
• “Lowest responsible and eligible bidder”
• Small projects (ECC < $5 million)
• Filed sub-bid law applies to projects with an Estimated
Construction Cost (ECC) > $100K
• Filed sub-bids are solicited through a separate process from
the General Contractor
UMASS Amherst
CM At Risk (Chapter 149A) Approach based on
the following:
• CM At Risk procurement for projects over $5 million
• DCAMM certification in category of “general building
construction” is required to submit proposals to be a CM
• Pre-qualification (RFQ Stage) and (2) Final CM selection (RFP
Stage)
Springfield Data Center IT Division
16
Key Initiatives
• Integrated Facilities Management
• Accelerated Energy Program
17
Integrated Facilities Management (IFM)
 July 24, 2012
Governor Patrick signed Executive
Order 543.
Springfield Data Center
 IFM is the use of “share service”
models.
 Entails a merger of Bureau of State
Office Buildings (BSB) and DCAMM.
Transportation Building
 Direct management 4.5 million square
feet of state building throughout the
Commonwealth.
18
Mass Information Technology Center
Why Integrated Facilities Management?
• Better management makes
buildings last longer.
• A more strategic approach to
space planning (build, lease,
buy).
• Efficiencies of scale through
shared services lets us do “more
with less.”
Commonwealth Facilities
Fast Facts
6,300+ structures
276 campuses
500+ total active leases
13,000+ real estate parcels
$1 billion in estimated spending
80 million+ gross square feet
• Better building conditions and
fewer service disruptions.
19
DCAMM’s IFM takes a regional
approach to managing facilities
Note: This map is preliminary and subject to change.
Integrated Facilities Management – Preliminary
Phases Planned through FY 2015
21
Commonwealth Energy Project History
The Administration’s Leading by Example (LBE) program and the federal American Recovery and
Reinvestment Act (ARRA) have resulted in a significant increase in the number of energy and
water conservation projects in state-owned sites across the Commonwealth.
19,000
49
44
Edward Brooke Courthouse
Mass Maritime Academy
$156M
$118M
14
15
Massasoit CC
Hampshire County Jail
1,255
RFPs Issued
Contracts
Signed
Energy
Investment
Clean Energy
(kW)
Pre- Patrick-Murray Administration (2000-2007)
Patrick-Murray Administration (2007-2011)
Wrentham Dev. Center
NCCI Gardner
22
Accelerated Energy Program (AEP) - Goals & Objectives
Upgrade
Sites in
working days
EOLWD
Support Long-Term E.O. 484 Targets
Create Clean Energy Job Opportunities
Communicate Effectively with Employees & Public
Improve Operations & Maint. through Continuous
Training & Support
Contribute to ACEEE #1 National Energy Efficiency Ranking
AEP - Scope
700 Sites
*No changes since Q3 2012
Progress Highlights
We initiated or completed over 200 Sites by the end of Q4 2012.
Total Sites
Upcoming Energy Projects
Project
Est. Cost
Dept. of Public Health Jamaica Plain-Inst. of Labs (Boiler Replacement)
DYS – Westborough Comprehensive Project
Middlesex Comm. College New Central Chiller Plant-Bedford Campus
Mass College of Liberal Arts, North Adams Energy & Water Retrofit
Sherriff’s Dept. Berkshire Comprehensive Energy & Water Project
Middlesex House of Corrections – Energy & Water Retrofit
Plymouth Sheriff – Comprehensive Energy & Water Retrofit
Worcester Country Sheriff Wind Project
UMass Lowell Comprehensive Energy & Water Retrofit
Total
$ 12 million
$ 3 million
$ 2 million
$ 3 million
$ 4 million
$ 4 million
$ 2 million
$ 5 million
$ 27 million
$ 62 million
Bid as 25A
March-September 2013
26
Projects in Study 2013
Project
Est. Cost
Haverhill District Court Renovation
Westfield State University Academic Building New Facility
Roxbury Community College Academic & Media Arts Building
Mt. Wachusett Community College Haley Academic Center
Bristol Community College Hawthorne/Melville Renovation
UMass Amherst Physical Sciences Building
UMass Lowell New Management Building
UMass Boston General Academic Building
UMass Dartmouth-Marine Sciences Facility Improvements
Chief Medical Examiner Replacement Facility (Central/Western)
State Police - Lower Basin Barracks Renovation & Addition
New Middlesex Justice Complex
New Lowell Trial Court
Total
$ 4 million
$ 33 million
$ 21 million
$ 38 million
$ 23 million
$ 85 million
$ 30 million
$ 100 million
$ 45 million
$ 15 million
$ 17 million
$ 59 million
$ 165 million
$ 635 million
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Projects in Design 2013
Project
Est. Cost
East Cambridge District Court, Independent Heating Plan
Mass Maritime Academy, Hurley Library Renovation
Bristol Community College Fall River, Technology & Learning Center
Framingham State Univ., Hemenway Hall Science Center-Modernization
Mass College of Liberal Arts, Bowman Hall Renovation
Quinsigamond Comm. College, Science & Tech. Building Modernization
Worcester State University, Athletic Center Modernization
DYS Middleton, NE Regional Youth Service Center (New Facility)
Consolidation of Middlesex Jail & House of Correction, Billerica
Western Mass Fire Training Facility, Springfield
Total
$
$
$
$
$
$
$
$
$
$
2 million
8 million
47 million
61 million
15 million
23 million
51 million
45 million
37 million
13 million
$ 302 million
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Important Resources
DCAMM’S Website
• www.mass.gov/dcamm
• Designer Selection Board Application Process and Open Design and Construction Procurement
information.
• Model and Sample Design and Construction Procurement Documents and Contracts.
• Information on Emergency Waivers, Certification, Prequalification, MBE/WBE Program and more.
Supplier Diversity Office’s (SDO) Website
• www.mass.gov/somwba
• Directory of MBE/WBE firms Certified by SDO.
• Information about MBE/WBE Certification and Technical Assistance.
Inspector General’s Website
• www.mass.gov/ig
• Publication “Designing and Constructing Public Facilities (Updated 2011).
• Information on CM at Risk and Numerous Guidance Documents and Reports.
• MCPPO Training Program for Owners, Project Managers, and Public Procurement Officials.
Attorney General’s Website
• www.mass.gov/ag
• Information on Public Bidding, Prevailing Wage, OSHA 10 Act and more.
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