BORN Ontario:
Unaccomodated Client Upload
Building Your File
• The file you wish to upload must be in a
specific Excel layout.
• There are 8 mandatory columns and 16
conditional columns
• All column headers are mandatory and must
be in the correct order
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Building Your File – Mandatory
Fields
• TPA, MPG, FirstName, LastName, DateOfBirth,
PostalCode, EstimateDeliveryDate,
RequestDate
• All dates must be entered in the format
YYYYMMDD. Example: 20130927
• The Postal Code must be entered with no
spaces
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Building Your File – Mandatory
Fields
• If you do not have a client’s date of birth
please use 19000101
• If you do not have a client’s postal code or
they are from out of the country, please use
the postal code of your practice group.
4
Building Your File – Conditional
Fields
• PracticeFull, DistanceCatchment,
OtherReasons, HospitalIntegrationIssue,
Hospital1, Hospital1Issue,
Hospital1issueOther, Hospital2,
Hospital2Issue, Hospital2issueOther,
Hospital3, Hospital3Issue,
Hospital3issueOther, Hospital4,
Hospital4Issue, Hospital4issueOther
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Building Your File – Field Rules
• You must select 1 of the 4 main reasons (i.e.
PracticeFull, DistanceCatchment,
OtherReasons, or HospitalIntegrationIssue)
• Enter the letter Y in the column that applies to
the reason the client was unaccomodated
• Leave the column blank if the reason does not
apply
• If OtherReasons is selected, you may enter up
to 100 characters for the reason
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Building Your File – Field Rules
• Example:
PracticeFull
DistanceCatchment
OtherReasons HospitalIntegrationIssue
Y
Y
Enter reason
here
Y
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Building Your File – Field Rules
• If you select HospitalIntegrationIssue you may
supply reasons for up to 4 hospitals
• You must supply details for at least 1 hospital
• When selecting the hospital, you must enter
the correct 4 digit reference code NOT the
hospital name.
• When entering the reason you must enter the
appropriate reference code OR up to 100
characters for the “other” reason.
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Building Your File – Field Rules
• Hospital Integration Issue Codes:
Pick List Value
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Pick List item
1
lack of privleges
2
cap on number of births
Building Your File – Field Rules
• Example:
HospitalIntegrationIssue Hospital1
Hospital1issue Hospital1IssueOther
Y
1936
1
Y
1777
2
Y
1661
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Enter reason here
Upload Screen
• When you have logged in to the invoice
system click the Un-accom Client tab
• You will presented with 4 sub-options, select
Upload File
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Upload Screen
• On the next screen click Browse to find the file
you wish to upload.
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Upload Screen
• An dialog box will open that will let you navigate
to where you have saved you Excel file.
• Once you have selected your file click the
Upload File button.
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Upload Screen
• An dialog box will open that will let you navigate
to where you have saved you Excel file.
• Once you have selected your file click the
Upload File button.
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Upload Screen
• If the upload is successful you will receive a
message showing the number of records
uploaded.
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Upload Screen
• A copy of what you have uploaded will be
displayed on the screen for verification.
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File Specifications
The specifications needed to build your Excel file
and the associated reference codes is posted on
the BORN Ontario Website:
http://www.bornontario.ca/born-informationsystem/data-entry-training/
Under the Midwifery section – Training Tools
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Questions?
www.BORNOntario.ca
helpdesk@BORNOntario.ca
1-855-881-BORN (2676)
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