Making
Microsoft ® Word
Work For Your Students!
Universal Design for Learning
Tricia Peters, OTR, ATP
Region 4 Education Service Center
Welcome to
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Tricia Peters
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Objectives

Look at how Microsoft® Word can be
used as an Universal Design for
Learning tool

Explore ways to use Microsoft® Word
to support students by reducing the
writing task, add audio and visual
cues, increase structure within a
writing project.

Show Office 2007, with some 2003
graphics (see resources)
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 Engage
hyperlink audio
graphics
s
hidden text
 Support
lists
side-by-side views
 Decrease
writing demands
check boxes
 Structure
forms
math tables
drop down
lists
graphic organizers
Word Tools & Features
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Universal Design for Learning
“The design of products and environments to be
usable by all people, to the greatest extent possible,
without the need for adaptation
or specialized design.”
Ron Mace, Founder of the Center for Universal Design
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UDL Principles

Multiple means of representation:
give learners various ways of acquiring
information and knowledge

Multiple means of expression:
provide learners alternatives for
demonstrating what they know

Multiple means of engagement:
tap into learners' interests, offer appropriate
challenges, and increase motivation
Center for Applied Special Technology (CAST) www.cast.org10
Using the principles of
Universal Design for Learning
Can this
support my
students?
TASK
Differentiated
Microsoft Word
features
can be used
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You must install Laminate Flooring
◦ Take notes of your progress
◦ Write a short synopsis of the project
How would you like to learn how to
install the flooring?
Photos provided by: John Loo
Flickr Creative Commons
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Think about why you might
want to do this job.
What is your level of interest?
How motivated are you?
Engagement
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Photo provided by:
Annahape Gallery, Desain Interior
Desain Arsitektur
Flickr Creative Commons
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Project: Laminate Flooring
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Multiple means of
Representation

Multiple means of
Engagement

Multiple means of
Expression
Universal Design for Learning
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Word processor:
Words, sentences, outlines
Occasional photo
Multiple means of Representation
Photo links
Graphics, arrows
Tables
Videos
Audio, voice comments
Universal Design for Learning
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Word processor:
Blank white page
Different type styles
Photos
Multiple means of Engagement
Hyperlinks
Page design
Photo links
Graphics, arrows
Videos
Audio, music
Universal Design for Learning
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Word processor:
Typing
Photos
Multiple means of Expression
Hyperlinks
Photo links
Graphics, arrows
Videos
Audio recordings
Universal Design for Learning
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http://Region4MakingItWork101.wikispaces.com
Resources
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Check boxes
Drop down boxes
Word Wall
Word Bank
Pictures
Auditory
Scanned Worksheets
Search & Replace
Abbreviation Expansion
Writing Tasks
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
Located on the Developer Tab

Add to your ribbon menu bar
Check Box & Drop Down Boxes
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
Word document demonstrating
these features

Document is available on the class wiki
Check Box & Drop Down Boxes
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
Create a “word wall”

Open in side by side view

Teacher or student created
Word Wall
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Elementary 3rd grade Written Vocabulary List
Barkley Memorial Augmentative & Alternative Communication Centers
http://aac.unl.edu
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Open two Word documents
side-by-side
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
Place a word bank in a document
◦ Students can use as reference or
to copy and paste
◦ Use WordTalk to speak the words
◦ Go to Insert, textbox
◦ Format textbox by right clicking on box
◦ Text wrapping, choose square
◦ “Lock Anchor” to keep it in place
◦ Save as template

Hyperlink to a word bank in another
document
Word Bank
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No words needed.
Pictures
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Pictures to prompt
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Pictures as links
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Pictures to create story
Pictures
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Voice comments
◦ Auditory instructions
◦ Auditory answers
Auditory
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Office 2003 – accessed the same
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 Scan
a worksheet
◦ Most copy machines can save as scanned doc
◦ When Optical Character Recognition (OCR) is
not available or not feasible
 Insert
as object, “behind text”
 Use textbox, arrows, shapes for
answers
◦ Student created, or
◦ Teacher created doc of symbols to copy and
paste
Scanned Worksheets
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Right click on the “picture”, Format object,
layout, Behind text, OK
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Insert, shapes or text boxes for answers
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Open side by side documents, one with
shapes/textboxes, copy & paste
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Use for difficult words to spell
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Repetitive words
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Repetitive phrases
Search & Replace
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Expands words or short phrases from
abbreviations you choose
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Decreases keystrokes

Uses AutoCorrect function
◦ Click on the Office button
◦ Choose Word Options
◦ Click Proofing
Abbreviated Expansion
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
Find more information on these features
on the wiki
◦ Color background: Design tab
◦ Minimize the ribbon: Top “down” arrow
◦ Magnify: Control + mouse scroll button
◦ Sticky keys: Click Shift key 5X
◦ Auto correct: Office button, word
options, proofing, auto-correct options
◦ Synonyms: Right click on word
Standard Features
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Time for a laughter break with Maxine!
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AutoSummarize
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Electronic Text, Text to Speech (TTS)
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Video
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Photos
Reading
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“AutoSummarize identifies the key points
in a document for you to quickly scan or
share with others. The AutoSummarize
feature works best on well structured
documents, reports, articles, and scientific
papers.”
www.microsoft.com

Highlight key points

Choose to reduce text by percentage
AutoSummarize
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1505 words, 3 full pages
Creative Commons License, See to Sea Organization
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AutoSummarize 25%, 120 words
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Text to Speech (TTS)
Word Talk
◦ http://www.wordtalk.org.uk/Home/

Auditory books
Add a hyperlink to an electronic book
Links
◦ http://www.texasat.net/default.aspx?name=lin
ks.digitalresources
Electronic Text
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WordTalk
Speak from cursor
Speak Paragraph, Sentence, Word, or Selection
Stop Speaking
Configure
Speech: speed, volume, voice (usually Sam, Mike, or Mary)
Color: choose color of icons
Keyboard shortcuts
Options: echo letters, words, or sentence,
(echo = to speak as it is being typed)
speak on double click, spell check on right click
Save Sound, saves as .wav or MP3 file
Load Settings
Spelling
Help
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
Link to videos

TeacherTube

Educational sites

www.deli.cio.us.com/AT2OT
Video
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Use highlighter or shapes that illustrates a teaching point,
for instance mood or setting
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
Hyperlink from difficult or new vocabulary
words to photos

Use photos to answer questions
Photos
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Phytoplankton
Licensed Creative Commons
Remus Shepherd’s
Photostream
Hyperlink a word to a photo located on
another document
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
Tables
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Math symbols
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Voice comments: answers, directions,
cues
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Drop down boxes
Math
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Line up numbers in columns
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Student can copy & paste into place to
show work
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Save as template to reuse
Tables
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Insert math symbols
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Insert equations
Math Symbols
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
Teacher or another student record word
problem
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Teacher record procedures to solve the
problem
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Student record answer using voice
comments
Voice Comments
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
Insert multiple choice answers using drop
down boxes
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Insert multiple choice for student to
indicate what procedure is required at this
step in solving the equation

Insert multiple choice to solve problem,
such as, quadratic formula, Pythagorean
theory, etc.
Drop Down Boxes
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Graphic organizers
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Hidden text
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Cue card hyperlinks
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Highlighting
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Outline view
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Cue shapes
Learning Supports
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Text box graphic organizers
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Various shapes to match content
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Color code
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Photos
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Record voice comments
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Hyperlink to videos or a documents
Graphic Organizer
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Flickr Creative Commons
23am.com’s Photostream
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
Try different shapes from insert tab
◦ Action buttons
◦ Block arrows
◦ Complex shapes
Graphic Organizer
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Hide text in Word documents
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Extra cues
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Directions
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Reminders
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Clues
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Also use the Review features
◦ Comments, edits, show markup
Hidden Text
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
Hyperlink from words to cue cards

Cue cards hyperlink to text
Where is this happening?
What are they doing?
What is different about
this activity?
Antarctica Soccer
Flickr Creative Commons
23am.com’s Photostream
Cue Card Hyperlinks
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
Use different colors of highlighting for
parts of the story
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Copy and paste highlighted text to list
important facts
◦ Paste into a word bank
◦ Copy to another document
 Use side-by-side view to see both docs
Highlighting
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Outline View
◦ Arrange by importance
◦ Re-arrange lists
◦ Use in planning stage
Outline View
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View tab, Outline, drag & drop words
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
Add “shapes” to your or to student’s
documents
Copy in
journal
◦ Cue to improve visual attention
to information
◦ Required work
◦ Due date
Cue Shapes
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
Writing supports
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Visual Cues
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Auditory Cues
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Accessibility Wizard is available at:
◦ Start, All Programs
◦ Accessories
◦ Accessibility
◦ Accessibility Wizard
Microsoft Accessibility Tools
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Microsoft® Office
Interactive Command Reference Guide
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http://office.microsoft.com/enus/word/Ha100744321033.aspx
Converting 2003 to 2007 Tools
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Teacher’s project directions
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Student’s report
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References
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Center for Applied Special Technology (CAST)
www.cast.org
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The Wonders of Word
http://www.efdlrs.com/~sunrise/wondersofword/
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UDL, Facilitator Guide
Don Johnston Inc., www.donjohnston.com
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Microsoft Office ® 2007 Word
www.microsoft.com
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AT strategies for students in regular education and/or
resource type classes
Hindie Becker Dershowitz, TATN Conference 2009
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Office Products: Creative Educational Uses
Scott Marfilius, AT Cluster Conference 2009

Flickr Creative Commons photos, www.flickr.com
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