Disaster Scenario Exercise for Organizational Planning
Major Hurricane w/ Coastal and Inland Flooding & Tornadoes
FEMA 2010
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Purpose
• Why are we investing this time?
• Where are we in emergency planning?
• Who oversees emergency planning in
our organization?
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Agenda
• Introductions
• Modules
• Hotwash
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FEMA
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Introductions
 Facilitator(s)
 Players
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Objectives
 Create a quality learning environment.
 Provide a tool for emergency planning, a forum for
discussing and developing emergency plans
 Empower our employees.
 Encourage coordination with local emergency
managers.
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Rules for Players
 Relax – this is a no-fault, low stress exercise.
 Respond based on your current capability.
 Allow for artificialities of the scenario – it’s a tool.
 Feel free to improvise – think outside the box.
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FEMA
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Scenario: Category 5 Hurricane
 Hurricane with tornadoes, severe storms and
coastal and inland flooding
FEMA
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Emergency Management
 Prepare and Protect
 Respond
 Recover
 Mitigate
FEMA
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Prepare and Protect
 Have a plan and activate it
 Gather the planning team
 Assess hazards, prepare facilities and employees
 Confirm and check evacuation routes
 Stock and check supplies and first aid
 Monitor storm development
 Activate Emergency Response Teams
 Coordinate with local and state emergency managers
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VNN
 Click to Play News:
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Prepare & Protect - Discussion
FEMA

What are the hazards?

Who is our team? Internally and externally?

How will we communicate? What if systems fail?

What are our needs, for supplies, etc.?

What are needs of employees and their families,
customers, members? How do we protect them?

What are needs for protecting the organization?

Who do we contact and inform, internally and externally?

What can we do now to recovery more quickly later?
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 Break
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Respond
 Mobilize and position emergency equipment
 Evacuate or shelter-in-place
 Provide food, water, shelter, medical
 Initiate organization continuity plan
 Assess and restore damaged services and systems
 Coordinate with local responders, government
agencies, and other private organizations
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FEMA
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VNN
• Click to Play News:
 Inland
Impacts
FEMA Private Sector Division
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Respond - Discussion
 What equipment do we need?
 Who’s in charge?
 What’s our evacuation plan?
 How do we distribute kits and supplies?
 Who can help restore damaged services/systems?
 Who is the Point of Contact at local responders,
government agencies, and other impacted private
organizations?
 How can we coordinate with community response?
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Recover
 Our organization could be heavily impacted, directly, or
 Indirectly such as if our supply chain is disrupted or our
customers or employees are displaced from their homes
 Water may not be available
 Employees could have damaged homes, or remain
home tending to family and to children out of school
 Physical and mental health of employees could be a
concern.
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FEMA
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VNN
 Click to Play News:
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Recover
 What are long term environmental effects?
 How could this affect our operations?
 How do we ensure continuity of operations (COOP)?
 Can we operate without municipal services or utilities?
 Do we have generators and other back-up utilities?
 Will our employees miss work?
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FEMA
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Mitigate
 What hazards have been identified in the community
that pose a risk to our organization?
 What steps can we take to mitigate risks?
 What steps is the community taking to mitigate
community-wide risks?
 How can our organization work with local officials?
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Hot Wash
 What have you learned during this exercise?
 Name five organizational strengths.
 Name five organizational weaknesses/gaps.
 What should the next steps in planning and
preparing?
 List and prioritize five short-term and five long-term
actions for follow-up.
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FEMA
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Federal Planning Resources
 www.ready.gov
 www.fema.gov
 www.preparemybusiness.org
 Local Resources
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Contact
For more information on this exercise, contact:
FEMA
Office of External Affairs, Private Sector Division
500 C St. SW
Washington, DC
Email FEMA-private-sector@dhs.gov
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