Blue Quill Community League
Annual General Meeting
November 15, 2012
7:00 to 9:00 p.m.
Chaired by:
Andrew Happer, P.Eng.
BQCL President
2012 BQCL AGM
Agenda
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Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2011 AGM Minutes
Approval of 2011-12 Financial Report
Approval of 2012-13 Operating Budget
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review
Elections – BQCL Board
Door prize draw
Wine and cheese
2012 BQCL AGM
Agenda
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
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
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Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2011 AGM Minutes
Approval of 2011-12 Financial Report
Approval of 2012-13 Operating Budget
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review
Elections – BQCL Board
Door prize draw
Wine and cheese
2012 BQCL AGM
Agenda

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




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Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2011 AGM Minutes
Approval of 2011-12 Financial Report
Approval of 2012-13 Operating Budget
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review
Elections – BQCL Board
Door prize draw
Wine and cheese
2012 BQCL AGM
Agenda


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



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
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Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2011 AGM Minutes
Approval of 2011-12 Financial Report
Approval of 2012-13 Operating Budget
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review
Elections – BQCL Board
Door prize draw
Wine and cheese
2012 BQCL AGM
Financial Report
 Actual vs. Budget
2011/12
Actual
2011/12
Budget
Income
248,440
244,020
4,420
Expenses
194,323
177,900
-16,423
54,117
66,120
-12,003
Net Income
2012 BQCL AGM
$ Over
Budget
Financial Report
 Revenue
2011/12
Actual
4002 · Membership Income
2011/12
Budget
$ Over
Budget
9,327
7,000
2,327
4003 · Hall Rental Income
18,310
14,000
4,310
4004 · Long Term Rental Income
49,070
46,520
2,550
4005 · Program Revenue
34,085
40,000
-5,915
4006 · Grants Income
56,630
64,000
-7,370
4007 · Casino Income
78,780
70,000
8,780
4012 – Events Income
1,523
2,500
-977
2012 BQCL AGM
Financial Report
 Expense Items
2011/12
Actual
2011/12
Budget
$ Over
Budget
6001 · Advertising Exp
1,783
3,000
-1,217
6003 · Board Expenses
1,012
2,000
-988
6005 · Membership Exp
4,054
3,500
554
6011 · Events Exp
5,845
7,500
-1,655
27,559
35,000
-7,441
2,912
1,500
1,412
6015 · Program Exp
6025 · Office Supplies
2012 BQCL AGM
Financial Report
 Expense Items
2011/12
Actual
6030 · Hall Expenses
2011/12
Budget
$ Over
Budget
659
2,500
-1,841
4,921
5,500
-579
6075 · Wages
49,855
61,400
-11,545
6150 · R & M Expense
54,446
15,000
39,446
6190 · Utilities
20,577
21,500
-923
2,007
1,800
207
6035 · Publications
6640 – Telephone & Internet
2012 BQCL AGM
Financial Report
 Bank Accounts
31 Aug 12
31 Aug 11
$ Change
1015 · TD Casino
76,796
22,243
54,553
1110 · TD General Account
157,777
149,899
7,878
Total
234,573
172,142
62,431
2012 BQCL AGM
Agenda











Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2011 AGM Minutes
Approval of 2011-12 Financial Report
Approval of 2012-13 Operating Budget
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review
Elections – BQCL Board
Door prize draw
Wine and cheese
2012 BQCL AGM
Financial Report
 2012/13 Proposed Budget
2012/13
Budget
2011/12
Actual
2011/12
Budget
Income
154,120
248,440
244,020
Expenses
165,400
194,323
177,900
Net Income
-11,280
54,117
66,120
2012 BQCL AGM
Financial Report
 2012/13 Proposed Capital Budget
Description
Amount
Sump pit and pump in electrical room
$ 4,000
Replace front hallway water fountain
$ 3,000
Tables, chairs, and tabletop lectern
$ 10,000
Large access gate on rink
$ 3,000
Replace light fixtures in main hall
$ 10,000
TOTAL
$30,000
2012 BQCL AGM
Financial Report
 Capital Items on horizon
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Sand volleyball courts
Flat roof replacement
Roof terrace development
Front hallway office development
Elevator/lift
2012 BQCL AGM
Agenda




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

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Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2011 AGM Minutes
Approval of 2011-12 Financial Report
Approval of 2012-13 Operating Budget
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review
Elections – BQCL Board
Door prize draw
Wine and cheese
2012 BQCL AGM
Transportation Ad-Hoc Committee
 From 2011 AGM:
“…moved that a Transportation / Development
committee be established with appropriate subcommittees to develop a plan of action that
addresses concerns of the community and that
reports to the Board on a monthly basis, existing
for one year, to be reviewed at the 2012 AGM.
Activities will include surveying other groups and
community leagues, and the Committee will plan,
investigate and make recommendations to the
Board…”
2012 BQCL AGM
Transportation Ad-Hoc Committee
 Ad-Hoc Committee:
 Chaired by Civics Director (Neil Dunwald)
 Vice-chair (Frank Wong)
 Sub-committees:
 Restricted residential parking
 Blue Quill Proper (Peter Seres)
 Skyrattler (Tim Battle)
 Surplus school sites & FTHB (Richard Hughes)
 Cycling transportation corridor (Brenda Pullen)
 Transit Oriented Development (Art Peterson)
2012 BQCL AGM
Transportation Ad-Hoc Committee
 From 2011 AGM:
“..moved that the Transportation / Development
committee also determine the cost for each of four
surplus land sites in BQ if those sites were to be
maintained as parkland…”
2012 BQCL AGM
Agenda










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Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2011 AGM Minutes
Approval of 2011-12 Financial Report
Approval of 2012-13 Operating Budget
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review
Elections – BQCL Board
Door prize draw
Wine and cheese
2012 BQCL AGM
Agenda











Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2011 AGM Minutes
Approval of 2011-12 Financial Report
Approval of 2012-13 Operating Budget
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review
Elections – BQCL Board
Door prize draw
Wine and cheese
2012 BQCL AGM
The BQCL Mission Statement
The Blue Quill Community League strives to
provide a sense of community, and to
enhance the quality of life in the greater
Blue Quill Community, by providing:
facilities for community use; excellent
social, recreational and cultural programs;
and focussed advocacy efforts.
2012 BQCL AGM
Board Organizational Chart
President
Administrator
Past President
Vice President
Fundraising Director
Treasurer
Civics Director
Secretary
Program Director
Publicity Director
Sports Director
Membership/Volunteerism
Facilities Director
Social Director
2012 BQCL AGM
Directors’ Organizations
Social
Director
Publicity
Director
Newsletter
Editor
Hugh Calder –
Community Views
Event
Coordinator
Webmaster
Program
Director
Belly dancing
Instructor
Taekwon-do
Instructor
2012 BQCL AGM
Mom’s & Tot’s
Group
Event
Coordinator
Event
Coordinator
Directors’ Organizations
Facilities
Director
Sports
Director
Soccer
Coordinator
Tennis
Coordinator
Other Sports
Co-ordinators
2012 BQCL AGM
Rink
Manager
Custodian &
Janitor
Hall Rental
Coordinator
Our Community
 Where we are located
2012 BQCL AGM
Our Community
2012 BQCL AGM
Our Community
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League Founded in 1979
Hall facility was built in 1982
Number of Residents: 10,447
Number of homes: 4,835
 Blue Quill: 4,568 (2,042 homes)
 Blue Quill Estates: 1,296 (565 homes)
 Skyrattler: 1,947 (1,172 homes)
 Sweet Grass: 2,636 (1,056 homes)
* 2012 City of Edmonton Neighborhood Census (as found on City of
Edmonton web site at http://www.edmonton.ca)
2012 BQCL AGM
Year in Review – Board
 Operated with 11 Directors for most of
the year
 Thank you for your commitment:
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 Judy Moschuk
Tom Anderson
 Tamara Senger
Felice Bassie
Christine Brown  Garth Williams
 Wendy Wu / Jenny Sun
Neil Dunwald
Stephanie Dunstan-Adams
Sandra Higgins
 At tonight’s AGM, 11 of 13 board
positions need to be filled
2012 BQCL AGM
Year in Review – Executive
 Community league is a business…
2012
2011
2010
Revenue
2009
2008
Expenses
2007
2006
$0
$100,000
$200,000
$300,000
$400,000
$500,000
 Between revenue and expenses, our cash
flow this year was close to $450,000
2012 BQCL AGM
Year in Review – Civics
 Director: Neil Dunwald
 Formed ad-hoc and SWAC
transportation/development committees
 Campaigned for Restricted Residential Parking
 Launched BQ online Forum
 Organized Public Meeting on school sites within
Blue Quill CL boundaries
 Organized Public All Candidate Forum for
provincial candidates
2012 BQCL AGM
Year in Review – Civics
 Director: Neil Dunwald
 Designed, distributed and completed Community
Survey Program - 423 respondents
 Persuaded City to review its plans for Skyrattler
Park
 Helped change city philosophy wrt On-Street
Cycle Paths
 Participated in 2 day Public Hearing wrt
developments on Blue Quill Park
 Negotiated a motion before City Council to move
the proposed FTHB site to north site of Blue
Quill Park
2012 BQCL AGM
Year in Review – Facilities
 Director: Judy Moschuk
Interior developments:
 Routine HVAC & fire safety systems
maintenance
 240V outlet for stove in basement
 New thermostats installed
 Lights fixed, new elec outlets installed
 Laminate flooring installed in loft
 Small dance studio floor was refinished
 Relocated fire bell in basement
2012 BQCL AGM
Year in Review – Facilities
 Director: Judy Moschuk
Interior developments (cont’d):
 Repaired interior door locks
 Installed shelving in the electrical room
 Replaced refrigerator in kitchen
 Renovated the BQCL office with carpeting,
paint, new furniture
2012 BQCL AGM
Year in Review – Facilities
 Director: Judy Moschuk
Exterior developments:
 Ice rink maintenance
 Purchased new snow blower
 Replaced brush on snow brush
 Replaced burned out rink lights
 Replaced and re-painted rink boards
 Re-painted hockey net frames
 Sloped roofs reshingled
 Air conditioning compressors repaired
 Tennis court post repaired
2012 BQCL AGM
Year in Review – Fundraising
 Director: VACANT
 We had no one in this role, which made it
challenging to stay on top of grants
 Managed to get applications in for:
 2011 City Operating Grant
 2012 City Operating Grant
 2012 Community League Infrastructure Grant
 2012 Canada Summer Jobs
 Casino was held May 10 & 11, 2012:
 Thank you to all volunteers
 We received $76,713.59
2012 BQCL AGM
Year in Review – Membership
 Director: Sandra Higgins
 We sold 317 memberships
 281 Family memberships
 23 Single memberships
 13 Senior memberships
 We had a membership table at the Indoor
Soccer registrations at Yellowbird Hall during
their two-day event. We also had a membership
table at the Southwest Farmers Market on two
separate occasions this past summer.
 Gathered over 100 volunteers for various Blue
Quill events during the year, including two
casinos
2012 BQCL AGM
Year in Review – Programs
 Director: Stephanie Dunstan-Adams
 Physical Activities:
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Taekwon-do (pulled out partway through year)
Zumba (need a new instructor)
Bellydancing (ongoing)
Moms & Tots play group (need a new leader)
Green Shack playground leader
Tennis instructor
 Crafts:
 All-day Scrapbooking Crops
2012 BQCL AGM
Year in Review – Kick-off Party
2012 BQCL AGM
Year in Review – Bellydancing
2012 BQCL AGM
Year in Review – Programs
 Independently run programs at BQCL:
 Blue Quill 166 Scouts
 Edmonton Area Girl Guides of Canada
 Blue Quill Playschool
 Enjoy Life Church
 Community Health & Wellness:
 Community League Swim on Saturdays and
Sundays at Confederation Pool – 4:00 to
5:30 p.m. Show your membership card!
 Discounts on City of Edmonton recreational
multi-use and annual passes
2012 BQCL AGM
Year in Review – Programs
 Seniors
 Held a meeting with local seniors
 Attended meetings for the southwest
seniors’ center development
 We’ve tried to get a defined Blue Quill
senior’s representative
 Liaison between our community league,
SWESA and other southwest area seniors’
groups
 Please let us know if you are a senior and
interested in getting involved
2012 BQCL AGM
Year in Review – Programs
 Worked towards getting other programs going:
 Personal life coaching
 Financial advice
 Parent-tot hoops-ercise
 Bollyrobics
 We are open to trying new programs
 More information on the desires of our
community is required
2012 BQCL AGM
Year in Review – Publicity
 Director: Felice Bassie
 Worked closely with the Webmaster to
maintain the website, adding submitted
articles and removing those expired
 Submitted articles, news and events to the
Community Views for each of the 10 printed
issues each year
2012 BQCL AGM
Year in Review – Publicity
 Director: Felice Bassie
 Changed the outdoor sign at the entrance to
the parking lot with details on current events
 Second permanent sign is on 119 Street and is
maintained by a community volunteer
 Thank you to Jeff Rauch!
 Responded to all emails of people looking to
publicize their news/events/businesses
 Assisted in planning and organization of
league’s social events
2012 BQCL AGM
Year in Review – Social
 Director: Tamara Senger
 Made sure we had lots of fun…
2012 BQCL AGM
Year in Review – Family Fun
2012 BQCL AGM
Year in Review – Vol Recog
2012 BQCL AGM
Year in Review – Vendor Fair
2012 BQCL AGM
Year in Review – Vendor Fair
2012 BQCL AGM
Year in Review – Vendor
2012 BQCL AGM
Year in Review – Vendor Fair
2012 BQCL AGM
Year in Review – Vendor Fair
2012 BQCL AGM
Year in Review – Vendor Fair
2012 BQCL AGM
Year in Review – Family Day
2012 BQCL AGM
Year in Review – Family Day
2012 BQCL AGM
Year in Review – Family Day
2012 BQCL AGM
Year in Review – Garage Sale
2012 BQCL AGM
Year in Review – Pub Night
2012 BQCL AGM
Year in Review – Seniors Bfast
2012 BQCL AGM
Year in Review – Kick-off Party
2012 BQCL AGM
Year in Review – Kick-off Party
2012 BQCL AGM
Year in Review – Kick-off Party
2012 BQCL AGM
Year in Review – Kick-off Party
2012 BQCL AGM
Year in Review – Kick-off Party
2012 BQCL AGM
Year in Review – Kick-off Party
2012 BQCL AGM
Year in Review – Kick-off Party
2012 BQCL AGM
Year in Review – Kick-off Party
2012 BQCL AGM
Year in Review – Kick-off Party
2012 BQCL AGM
Year in Review – Social
Upcoming events:
 Saturday, Nov. 24 – Vendor Fair & Kids’
Christmas party
 Feb. 2013 – Family Day Winterfest
 Jun. 2013 – Summer Kick-off
 Sep. 2013 – Bandstand in the Park!
2012 BQCL AGM
Year in Review – Sports
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Director: VACANT
Soccer: Barb Waldie  Janice Quinn
Indoor - 09/11 to 03/12 had 5 teams (60 kids)
Outdoor - 196 kids with 33 transferred over
NO coaches for U10 girls or U12/U14 boys
36 coaches/assistants with 6 coaching 2 teams
CHALLENGE: Getting coaches after U10
SUGGESTION: Have more training from the
beginning so coaches are more confident at
higher levels
2012 BQCL AGM
Year in Review – Sports
 2013-all coaches have to take course as per
EMSA
 Coaches T-shirts were a big hit and help: will
need to get more medium and large
 Only 5% loss in equipment, but should always
budget for replacement/supplemental equip.
 Tim Hortons sponsors Mighty Mites and U6 with
jerseys; BMO has a U8 program, but no
guarantee on color: more info to come!
 Revamping of Mighty Mites Program:
 Perrin Beatty helped revamp the program
into 4 groups of 6, 4-station training and 10
minute game, eliminating snack time-Big
Hit!
2012 BQCL AGM
Year in Review – Sports
 Indoor Soccer:
 Sept 2012 – March 2013
 This year we have 4 teams playing with approx. 50
players
 1 – little kickers
 1 – U6
 2 – U8

We will need to budget for the purchase of
more (20 or so) size 3 indoor balls
2012 BQCL AGM
Year in Review – Executive
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Secretary: Tom Anderson
Reviewed entire history of community records
Set-up a filing and organizational system
Identified documents for shredding
Completed key grant applications
2012 BQCL AGM
Year in Review – Executive
 Vice-President: Christine Brown
 Renewed ongoing contracts and drafted new
contracts, including:
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Ice Rink Maintenance
Snow Removal & Rink Maintenance Assistant
Hall Rental Coordinator
Janitor Contracts
Addendum to the Playschool Contract
Contract for the League Administrator
Several Contracts for program instructors
 Assisted President in recruitment and hiring of
new League Administrator
2012 BQCL AGM
Year in Review – Executive
 Vice-President: Christine Brown
 Assisted Ad-Hoc Transportation Committee with
survey implementation in SurveyMonkey
 Completed grant applications for hiring summer
students for Green Shack and Tennis
 Assisted President in finalizing casino application
 Working with the President, coordinated the
preparation of two promotional banners that will
be used at upcoming events
 “I have enjoyed working with my colleagues and
look forward to some of the upcoming initiatives
that the League has planned”
2012 BQCL AGM
Year in Review – Executive
 President: Andrew Happer
 Ensured that the league ran smoothly as
possible
 Planned and chaired all board meetings
 Filled in board vacancies
 Recruited and motivated board members
 Attended (almost) every league event
 Dealt with all complaints
 Interviewed and hired new staff
 Made important decisions
 Created annual league budget & priorities
 Plus a whole lot more…
 Not just this last year, but for the last THREE
years!
2012 BQCL AGM
Year in Review – Executive
 President: Andrew Happer
 Experienced unique events
2012 BQCL AGM
Year in Review – Fire!
2012 BQCL AGM
Year in Review – Fire!
2012 BQCL AGM
Year in Review – Fire!
January 19, 2012
1815 – 111A Street
Heathridge Estates condominium fire
BQCL Hall was opened up for:
 Canadian Red Cross
 City of Edmonton rescue services
 Kelson Group
 Evacuated residents
 Coffee, pizza, refreshments & comfort
 Donations from Pizza 73, Tim Horton’s &
Safeway
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2012 BQCL AGM
Year in Review – Executive
 President: Andrew Happer
 Experienced unique events
 Represented the community league
 EFCL meetings
 City council meeting
 SWEFM
2012 BQCL AGM
Year in Review – SWEFM
2012 BQCL AGM
Year in Review – Executive
 President: Andrew Happer
 Experienced unique events
 Represented the community league
 EFCL meetings
 City council meeting
 SWEFM
 Chaired an All-candidates’ Forum for the
provincial election
 Attended Provincial Government’s
roundtable discussion on the 2012 budget
 Attended a private meeting with Neil at the
Legislature with Ministers Horne & Griffiths
 Where else do you get these kinds of
opportunities??
2012 BQCL AGM
Agenda
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Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2011 AGM Minutes
Approval of 2011-12 Financial Report
Approval of 2012-13 Operating Budget
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review
Elections – BQCL Board
Door prize draw
Wine and cheese
2012 BQCL AGM
Elections
 There is a lot of organization required to
keep the community league going
 We need volunteers!
 The more the volunteers, the easier it is
 Why Volunteer?
 There are many reasons to volunteer!
 Meet new people and make new friends
 Gain work-related experience
 Share existing skills and talents or learn new
skills
 Effect change and have a positive impact in
YOUR community
2012 BQCL AGM
Elections
 Why Volunteer?
 Even MORE reasons to volunteer!
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Champion a cause
Build confidence and self-esteem
Gain a sense of achievement
Pursue a special or personal interest
2012 BQCL AGM
Elections
 Commitment to volunteering as a board
member:
 Consistent and open communication with
other board members (email, phone)
 Diligent completion of required tasks
 Monthly board meetings (except for July)
 Attendance at community league events
 Annual board development activity
 Suggested time commitment: 5 hours/week
2012 BQCL AGM
Elections
Position (as of AGM)
Status
President
Vacant
Past-President
Filled
Vice President
Vacant
Secretary
Vacant
Treasurer
Vacant
Civics Director
Vacant
Facilities Director
Filled
Fundraising Director
Vacant
Membership Director
Vacant
Programs Director
Vacant
Publicity Director
Vacant
Social Director
Vacant
Sports Director
2012 BQCL AGM
Vacant
Agenda
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Call to Order and Declaration of Quorum
Approval of Agenda
Approval of 2011 AGM Minutes
Approval of 2011-12 Financial Report
Approval of 2012-13 Operating Budget
Report of Transportation Ad-Hoc Committee(s)
MOTION: Ad-Hoc Committee
Year in Review
Elections – BQCL Board
Door prize draw
Wine and cheese
2012 BQCL AGM
BQCL 2012 AGM
Question and Answer Session
2012 BQCL AGM
BQCL 2012 AGM
THANK YOU for attending!
PLEASE VOLUNTEER
www.bqcl.org
Support Movember – raising money
for Prostate Cancer research:
http://mobro.co/ahapper
2012 BQCL AGM