R.I.B.I.
DISTRICT 1220
ASSEMBLY
MEMBERSHIP SERVICES
R.I.President
R.I. President William ( Bill ) Boyd
2006 – 7
“ LEAD THE WAY”
R.I.B.I. President
2006-7
Peter Offer
MISSION STATEMENT
To support, promote and encourage Club
Officers and Club Rotarians in the
development of their membership growth;
membership retention and to progress
extension within the District.
MISSION STATEMENT
To provide Rotary and Rotaract
clubs with motivation, education,
information and the tools to ensure
the creation of healthy and vibrant
clubs and a commitment to share
the Rotary vision and ideals with
others.
COMMITTEE
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CHAIRMAN
STEPHEN KITCH
(Beeston)
REGENERATION DAVID PEDLAR
(Wollaton Park)
MEMBERSHIP & ATTENDANCE PHIL RENSHAW (West Ashfield)
EXTENSION
STEPHEN KITCH
(Beeston)
ROTARACT
NOEL HARRISON
( Sherwood Sunrisers)
RECREATION & VOCATIONAL FELLOWSHIP
DON CAMERON
( Wollaton Park )
• PROTECTION OFFICER DAVID DEAKIN
( Amber Valley )
• ARCHIVIST & VICE CHAIRMAN
ARNOLD CROSBY
( Wirksworth)
HEALTH & SAFETY TONY PETITT
( Bretby)
SPORTS FELLOWSHIP
CO-ORDINATORS
• TEN PIN BOWLING PETER THORPE
• SNOOKER
• CRICKET
• DISTRICT QUIZ
GEORGE CURLEY
NEIL SHARMAN
STEPHEN KITCH
Membership Services
Assembly Topics
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CLUB LEADERSHIP PLAN
STRATEGIC PLANNING GUIDE
CLUB SERVICE
CLUB REVIVAL - REGENERATION
ROTARACT
PROTECTION
MEMBERSHIP SERVICES
ASSEMBLY TOPICS
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EXTENSION
COMMUNICATIONS
FELLOWSHIPS
CD FOR MEMBERSHIP
ALUMNI
RESPONSIBILITIES of the District Chairman
• To assist & advise
• To provide help
• To encourage, by invitation
• To attend the RIBI Assembly
• To organise workshops
RESPONSIBILITIES of the District Chairman
• To arrange fellowship events
• To encourage
• To keep up to date current information
• To ensure regular liaison
• To report to District Council
WHAT IS OUR PURPOSE?
• COMMUNICATING WITH MEMBERS
• LOOKING FOR NEW MEMBERS
• UNDERSTANDING THE IMPORTANCE OF
MEMBERSHIP RETENTION
• BEING ALIVE TO THE OPPORTUNITIES TO SHARE
ROTARY
• STIMULATING FELLOWSHIP
• EDUCATING MEMBERS
WHAT IS OUR PURPOSE?
• RELATING TO THE COMMUNITY
• VISITING OTHER CLUBS
• INTEGRATING NEW MEMBERS
• CREATING THE RIGHT ATMOSPHERE
• ENCOURAGING REGULAR ATTENDANCE
MEMBERSHIP
a) Development
b) Retention
c) Extension
MEMBERSHIP SEVICES
CLUB
LEADERSHIP PLAN
Club Leadership Plan
Recommended Administrative
Structure for Rotary Clubs
Purpose
The purpose of the Club Leadership Plan is
to strengthen Rotary at the club level by
providing the administrative framework of an
effective club.
Effective clubs
are able to
Sustain
and
Increase
Membership
Implement
Successful
Service
Projects
Support
The Rotary
Foundation
Develop
Leaders
Beyond the
Club Level
Club Leadership Plan
Four Avenues of Service
Features
• Extension of the District Leadership Plan to the
club level
• Provides list of steps clubs should take to
implement the plan
• Fosters continuity and consensus among
leaders
• Includes simplified list of standing club
committees that are supported by the district
structure
• Supported by the new Recommended Rotary
Club Bylaws
• Can be implemented at any time
Implementation Steps
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3.
Develop a long-range plan that addresses the
elements of an effective club.
Set annual goals using the Planning Guide for
Effective Rotary Clubs in harmony with the
long-range plan.
Conduct club assemblies that involve members
in planning and keeps them informed about
Rotary.
Implementation Steps
4.
5.
Ensure clear communication between the club
president, council, committee chairs, club
members, district governor, assistant
governors, and district committees.
Provide for continuity in leadership, including
the concept of succession planning to ensure
development of future leaders.
Implementation Steps
6.
7.
8.
Amend bylaws to reflect the club committee
structure and roles and responsibilities of club
leaders.
Provide opportunities to increase fellowship
among members of the club.
Ensure that every member is active in a club
project or function.
Implementation Steps
9.
Develop a comprehensive training plan that
ensures
 Club leaders attend district training
meetings
 Mentoring is consistently and regularly
provided for new members
 Ongoing educational opportunities are
available for current members
New Standing Committees*
Club Council
Club
Administration
Club Public
Relations
Membership
Service
Projects
The Rotary
Foundation
*Additional committees can be appointed as needed on an annual basis
New Standing Committees
Club Council
Club
Administration
Assistant
Governors
Club Public
Relations
Membership
Service
Projects
Public
Membership
District
Relations
Development
Programs
Committee
Committee
Committees
District support of the Club Leadership Plan
The Rotary
Foundation
The Rotary
Foundation
Committee
Benefits
• Continuity in projects and decision making
• Consensus for decision making and goal
setting
• A larger and stronger field of club leaders
• Succession planning for club leadership
• Involves all club members in club activities
Questions?
GROUP WORKSHOP
GROUP 1
WHAT INGREDIENTS ARE NEEDED
FOR A WELL RUN CLUB?
GROUP WORKSHOP
GROUP 2
WHAT MAKES MEMBERS WANT TO
COME TO WEEKLY
MEETINGS?
GROUP WORKSHOP
GROUP 3
WHY DO WE LOSE 80% OF NEW
MEMBERS WITHIN THREE YEARS?
GROUP WORKSHOP
GROUP 4
HOW DO YOU MEET THE
EXPECTATIONS OF NEW
ENTHUSIASTIC MEMBER?
Initiatives for improving Clubs
Have Fun !!!!
• Activities
• Change
• Involve
• ‘Hands on’
• Involve parents
• Make it enjoyable
Initiatives for improving Clubs
More Fun !!!!!
• Initiatives to reach others
• Work together
• Twinning
• Friendship Exchanges
Initiatives for improving Clubs
Educate
• Rotarians about Rotary
• Make connections
• Rotary debates
• Convince club Rotarians
Initiatives for improving Clubs
Communicate
• Get the message over
• Take Rotary to the Public
• Use local radio
• Make connections with the press
• Develop a Web site
• Produce publications and information
• Liaison with key businesses
• Talk to other organisations
Initiatives for improving Clubs
Communications
• High profile service
achievements
• Use Tabards, get noticed!
• Inform where money raised has
been used
• Produce a ‘Welcome to our Club’
leaflet
Initiatives for improving Clubs
Pride
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Foster pride in the club
Celebrate achievements
Wear your Rotary pin
Talk to people about Rotary
Give out leaflets about Rotary
We want Rotarians, not members
Initiatives for improving Clubs
Membership
• Encourage personal approaches
• Make membership affordable
• Invite guests to meetings
• Use leisure/sports clubs as recruiting
ground
• Recruit young people
• Provide District lists for moving members
• Membership evenings
• Create ‘Friends of Rotary’
Initiatives for improving Clubs
Retention
• Ask Why ?
• Find the Cure
• Retain a member
Reasons for loss of members
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Ineffective induction and integration
Little or no fellowship
Lack of perception of members problems
Failure to address members problems
Lack of variety within club programme
Few ‘Hands on’ activities
No encouragement for family involvement
Lack of information
Reasons for loss of members
• Poor leadership
• Lack of interest and commitment
• Lack of concern for member by
sponsor
• Lack of activity
• Cliques within clubs
• Perceived cost of membership
• Failure of club officers to listen
Good Practice
• CLUB HEALTH CHECK
• INFORMATION
• INTERVIEW