Events
By
Elisha
Elisha Estupinian
Project 2
At Events by Elisha we promise to make your event unique, memorable and
personalized to you. We strive to go above and beyond to provide you with a stress
free day, and an enjoyable planning experience. As a certified wedding and event
planners, we offer to you a plethora of event planning options such as: weddings,
civil ceremonies, holy unions, anniversaries and any other occasion you wish to
commemorate. We provide outstanding consulting services to assist you in creating
the event of your dreams.
You’ll know you’ve made the right choice when you work with Events by Elisha.
We offer full planning services, as well as assistance with designing your event.
We cater to all budgets and types of weddings. Our goal is to create a truly one of a
kind event that is unique to you, this is what sets us apart. Each event is made
personalized to you and your love story. We want you to feel like this wedding is
the fairytale you’ve dreamed about.
In the years to come we see ourselves expanding into the realm of destination
weddings, providing travel services. We also plan to open a boutique office space
where you can come and have your consultation as well as shop for gifts and
favors. Interested in finding out more? We are here for you!
Contact Us:
Email: enc89@sbcglobal.net
Phone: 510-485-8522
First Meeting
My goal is to make it as easy as possible for potential clients to get in touch with
me. The initial contact with the client would be by phone during business hours, or
email after hours with a 24 hour guaranteed response time. General details will be
given at this first contact such as the clients name, type of event and event date.
Next, we will schedule the first consultation to further information gathering.
My meetings will be held at a mutual place comfortable easy to get to such as a
local café, or an elegant and quieter place like Olive garden. I will include light
refreshments paid for by me at this meeting such as coffee, pastry or an appetizer.
Clients will be encouraged to bring along anyone that will be active in the planning
process. As an alternative, I would set up a phone consultation and mail any
documents to the client if not able to work electronically. For the more tech savvy
we would be able to set up a time to have Skype or use a service such as Webex to
have a conference that all could be involved in.
A questionnaire will be provided at the meeting for the client to fill out as we
converse, and leave with me. A copy will be provided for them to keep as well to
be able to go over our meeting at any time. I would also encourage the client to
bring with them a notebook, as well as any questions that they may have for me.
When the meeting is close to conclusion the client will be provided with a folder
containing:
 Events by Elisha business card
 Package information with standard services as well as additional services
 Marriage license information for city requested in the Bay area of California
(if applicable)
 Preferred vendor list
 Venue list
 Engagement/shower themes
 Bridal Party Checklist
Wedding Celebration Packages &
Pricing
Silver Pre-Celebrations Package - fees to be determined at consultation
Package includes:
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initial consultation to gather information on pre-wedding celebration(s)
Assistance with theme, colors, and style of event
Up to 2 planning meetings between clients and planner
Pairing you with and securing vendors that fit your budget
Securing your ideal venue
One visit to event venue to go over set up
Gold Pre-Celebrations Package - starting at $650
Package includes all that of the Silver Package Plus:
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Unlimited phone and email availability
Event planning reminders and checklists
At least 3 planning meetings
Budget planning assistance
Assistance with tracking RSVP's
Assistance with choosing invitations
Assistance with choosing décor
Orchestrate vendor set up day of event
Bronze Wedding Package - for the DIY Bride - $275
Package includes everything to get you started planning your special day:
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initial meeting up to 3 hours
Budget assistance
Assistance with finding wedding style
Event planning tools such as preferred vendor lists, and bridal party
responsibilities
 Custom planning tool to help you know where to continue after meeting
Silver Wedding Package, Partial planning - $750
Package includes:
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Initial consultation to gather information
Continuous communication between client and planner
Vendor selection and booking assistance
Assistance in finalizing vendor contracts
Wedding design inspiration
Vendor contact to confirm day-of details
Wedding day timeline and event planning checklists
Event schedule for your wedding party and family
Orchestrate wedding rehearsal
Orchestrate vendor set up at reception
Liaison between vendors and client
Access to wedding day emergency kit
Gold Wedding Package - starts at $1,000
Package includes all that of the Silver Package Plus:
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Up to 3 site visits with planner and client(s)
Month by month task list and reminders
Vendor contact throughout the process, including onsite meetings
Management of wedding reception
Orchestrate vendor set up at ceremony and reception
Assistance with post wedding events such as travel arrangements, and gift
opening party
Platinum Wedding Package – starts at $1,500
Package includes all that of the Gold Package Plus:
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Unlimited site visits with planner and client(s)
Monthly reminders and check-ins
Management of ceremony and reception
Assistance with pre and post wedding events
Additional Services
May be added to any wedding planning package
The following add-ons begin at $40 an hour:
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Hourly planning & design services
Additional vendor coordination
Venue comparison, budget, and Venue scouting trip (up to 5)
Welcome basket assembly and distribution
Wedding favor coordination
Hotel room block coordination & management (up to 3)
Response card and master guest list management
Hourly rate: errand running/bride’s personal assistant for the day
Please note: Additional hours or overtime may be added to packages starting at $45
an hour.
Events by Elisha
Phone: 510.485.8522 Email: enc89@sbcglobal.net
Day of Services
“Day of” Services Contract
Events by Elisha understands and appreciates the opportunity to assist the client in a carefree and
memorable special day in booking _____________________ as the event date(s). Events by
Elisha accepts the responsibility and commits to holding the event date(s) reserved, we will not
consider nor accept any other obligation that will interfere with meeting our full commitment to
you and your event. This commitment is conditioned upon satisfactory receipt of fees set forth
below.
This agreement is entered into on this____ day of ____ 20___ by and between Events by Elisha
and ________________, an individual.
“Day of” Fees: _______
50% due and payable to reserve wedding/event date. Deposit paid: _________.
Balance due prior to wedding/event date: __________.
In consideration of the mutual promises set forth hereunder, the sufficiency of which is hereby
acknowledged, Events by Elisha and _______________ agree to the following:
Events by Elisha promises to provide “Day of” services to include the following:
 Initial consultation/meeting with the couple/client to gather event information
 Confirmation with all vendors
 Conduct rehearsal up to 2 hours
 Orchestrate set up of ceremony and reception locations
 Help Bride/client into gown if needed
 Assist Bride, Groom and Wedding party/Client
 Act as liaison between the wedding party/client and vendors (including photographer)
 Provide itineraries
 Proved “Day of” checklists and reminders
 Ensure that the day flows smoothly
 Bustle wedding gown at reception if needed
 Distribute toasting items and line up guests
 Handle any last minute emergencies
 Distribute final payments
● Contracts with all vendors will be between the Client and Vendor. Events by Elisha will not
enter into any vendor contracts on behalf of the client.
● The undersigned agrees to let Events by Elisha know of any changes to the wedding/event/and/or
vendors that they will be using. The undersigned also agrees to immediately notify Events by
Elisha in case of a cancellation of the wedding/event or change to the wedding/event date(s). If
there is a cancellation the deposit is non-refundable.
● The undersigned agrees that there will not be another wedding planner/event coordinator
working with the undersigned except for Events by Elisha.
● The undersigned agrees to pay a 50%, deposit upon signing this agreement and pay the remaining
balance one month prior to the set wedding/event date of _________________.
I understand that I am using Events by Elisha to help with my wedding/event planning. I also
understand a 50% deposit is required and final payment is due one month prior to the
wedding/event date. Cancellation at any time or changes to my contract at any time will result in
forfeiture of my deposit as outlined in the cancellation policy and any fees associated. I
acknowledge Events by Elisha and its representatives are not liable for the products or services
and warranties of participating vendors. I understand that it is my responsibility to purchase my
own wedding/event insurance if I so desire.
Cancellation Policy – in the event that I ____________ no longer require the services of Events
by Elisha for my wedding, I understand that after 3 days I will forfeit my deposit according to set
timeline.
 30% of my deposit will be forfeited within 14 days of contract signing
 65% of my deposit will be forfeited within 30 days of contract signing
 100% of my deposit will be forfeited after 30 days of contract signing
In the event of any dispute or legal action between the parties concerning the enforcement or
interpretation of this General Contract, each party shall be responsible for their own attorney’s
fees.
This agreement is entered into on this ______ day of _______ 20_____, in the City of __________,
the County of ___________, the State of ____________.
PRINT NAME OF CLIENT
PRINT NAME OF VENDOR
SIGNATURE OF CLIENT
SIGNATURE OF VENDOR
Events by Elisha
Phone: 510.485.8522 Email: enc89@sbcglobal.net
Initial Agreement
Bridal Client Profile Data Sheet
I would like to the employ the services of Events by Elisha for:
 Planning and coordinating my wedding
 Directing the “Day of” my wedding
At _______________________________________________
Please sign here for the Day of Service agreement:
X ______________________________________
Please fill out the following information completely
Bride’s Name: _______________________________
Wedding Date: _____________________
City of Wedding: _____________________
Street Address/P.O. Box: _________________________________________________________
City: _____________________
State: ____________________
Phone: ____________________
Work phone: ___________________
Email: _____________________
Budget: ____________________
Zip: ______________
Number of Guests: _____________________________
Indoor: _________________
Outdoor: ___________________
Seated: _________________
Buffet: _____________________
Specific requests: _______________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Notes: ________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Please choose the category or categories you are interested in getting more information from to
help plan your wedding:
Bridal shops
Alterations
Wedding Cakes
Reception Hall
Decorations
Invitations
Gifts
Florists
Rental
Hotel
Officiant
Ceremony
Consultants
Limousine
Accommodations
Sites
Photographer
Videographer
Jewelry
Tuxedos
Events
Specials
Insurance
Honeymoon
Packages
Loan
Information
Relationship
Education
Subscriptions
Entertainment
Please provide payment information below only for the reservation and payment of wedding
“Day of” services.
Authorized signature:
Date:
X ______________________________
_____________________
Visa □
Discover □
MasterCard □
AMEX □
Card Number: ___________________________
Expiration Date: ____________________
Events by Elisha
Phone: 510.485.8522 Email: enc89@sbcglobal.net
Bridal Profile Questionnaire
1. Name of Bride--‐to--‐be (B2b): _________________________
a. Date of birth: _________________________________
2. Name of Groom--‐to--‐be (G2b): ________________________
a. Date of birth: _________________________________
3. Current Address:
________________________________________________________________
4. Future Address:
_________________________________________________________________
5. Age:
a. 18–24
b. 25–30
c. 31–35
d. 36–45
e. Over 45
6. Income:
a. Under $30,000
b. $31,000 - $50,000
c. $51,000 - $75,000
d. $76,000 -$100,000
e. Over $100,000
7. City of Wedding: ________________________________________________________
8. Wedding Date: __________________________________________________________
9. Time of Ceremony: ______________________________________
10. Time of Reception: _____________________________________
11. Bride’s Heritage (Optional): ______________________________
12. Groom’s Heritage (Optional): _____________________________
13. Wedding Budget:
a. Under $10,000
b. $10,001-$15,000
c. $15,001-$20,000
d. $20,001-$25,000
e. Over $25,000
14. Number of guests: ___________________________
a. Used for price per person estimates, such as invitations, catering, and cake.
15. How many hotel rooms are needed? ____________________________
16. What type of wedding is planned?
a. Very Formal
b. Semi-Formal
c. Formal
d. Informal
17. Select two words from the following list that best describes your wedding day vision:
a. Elegant
b. Simple
c. Party
d. Celebration
e. Grand
f. Traditional
g. Romantic
h. Sophisticated
i. Glamorous
j. Contemporary
k. Hip
l. Funky
m. Vintage
n. Magical
o. Festive
p. Conservative
18. How many bridesmaids, including the Maid of Honor?
a. 1-3
b. 4-6
c. 7-10
d. 10 or more
19. How many groomsmen/ushers, including the Best Man?
a. 1-3
b. 4-6
c. 7-10
d. 10 or more
20. Will you have a flower girl/s? If so, how many?
a. 1-2
b. 3-4
21. Will you have a ring bearer?
a. Yes
b. No
22. Your favorite primary color is:
a. Red
b. Yellow
c. Blue
23. Your favorite secondary color is:
a. Green
b. Purple
c. Orange
24. Your favorite intermediate color is:
a. Magenta
b. Lime green
c. Teal
d. Red--‐orange
e. Gold
f. Indigo
25. Your favorite achromatic color is:
a. Black
b. White
c. Brown
26. Your favorite pastel color is:
a. None
b. Pink
c. Purple
d. Blue
e. Yellow
f. Peach
g. Green
h. All
27. Your favorite accent colors are:
a. Tan, taupe, champagne
b. Black, platinum, sterling (silver)
c. Chocolate, latte, espresso
d. Purple, plum, lavender, lilac
e. Navy, indigo
f. Light blue, periwinkle
g. Peach, coral, cantaloupe
h. Red, cinnamon, apple
i. Light green, mint green, sea green
1. Your favorite wedding gown designers are: (Choose all that apply)
Alfred Angelo
Avica Bridal
Bonny MT
Dessy
Fashion 1001 Nights
Impression Bridal
Jim Hjelm
Little Angels
Mon Cheri
New Image
Rena Koh
Victoria’s Bridal
Alfred Sung
Alvina Valeta
Anjolique
Bari Jay
Bridal Originals
Champagne Formals
Diamond Bridal
Eden Bridal
Forever Yours
Guzzo
Jasmine Bridal
Jacqueline Bridal
Jordan Fashions
Lamour Bridals
Lizette
Maggie Sottero
Monique
Montique
Paloma Bianca
P.C. Mary’s
Sweetheart Gowns Venus Bridals
Watters & Watters
Not Sure
Other: _______________
2. Wedding Gown Color:
a. Blue White
b. Natural White
c. Cream
d. Ivory
e. Other ___________________
28. Wedding Gown Style:
a. Length:
i. Full
ii. Ankle
iii. Knee
b. Fabric: (Choose two per season)
i. Spring/Summer
1. Chiffon
2. Lightweight lace
3. Silk Charmeuse
4. Eyelet linen
5. Lightweight satin
6. Organza
ii. Fall/Winter
1. Velvet
2. Heavy lace
3. Brocade
4. Rich taffeta
5. Satin
c. Silhouette:
Alyce
Amy Lee
Belsoie
Bill Levkoff
Christos
Demetrios
Emme
Ian Stuart
Jessica McClintock
Lazaro
Lestella
Marisa
Melissa Sweet
Moonlight
Mori Lee
Private Label Pronovias
Vera Wang
i. A--‐line
ii. Ball gown
iii. Basque waist
iv. Empire
v. Sheath
vi. Mermaid
d. Sleeve Options:
i. Strapless
ii. Spaghetti straps
iii. Off the shoulder
iv. Three--‐quarter length
v. Cap
vi. Fitted point
e. Neckline:
i. Bateau
ii. Décolletage
iii. Halter
iv. Jewel
v. Off--‐the--‐shoulder
vi. Sweetheart
vii. Scoop
viii. V--‐neck
ix. Wedding Band Collar
29. Headpiece Style:
a. None
b. Tiara
c. Headband
d. Wreath
30. Veil Style:
a. None
b. Blusher
c. Fingertip
d. Ballerina
e. Sweeping
f. Cathedral
31. Bridal Shoes:
a. Sneakers
b. Ballet Slippers
c. Strappy Sandals
d. Open Back Slings
e. Other
32. Accessories: (Choose all that apply)
a. Gloves
b. Garter
c. Handkerchief
d. Jewelry
e. Purse
f. Wrap
33. Stationery: (Match to answers regarding style)
a. Paper:
i. Linen
ii. Vellum
iii. Parchment
iv. Jacquard
v. Corrugated
vi. Handmade paper
vii. Glassine
viii. Rice paper
b. Printing:
i. Engraved invitations
ii. Thermography
iii. Offset printing
iv. Letterpress
v. Calligraphy
c. Wording:
i. Traditional Wording
1. Mr. and Mrs. Jones, the parents of Alicia Jones, request the honor…
ii. Contemporary Wording
1. We invite you to join us in celebrating…
34. Reception: (Match to answers regarding vendor preferences)
a. Indoor
b. Outdoor
c. Both
35. Catering: (Choose all that apply)
a. Seated/plated dinner
b. Buffet
c. Appetizers only
d. Champagne and Cake only
36. Reception: (Match to answers regarding vendor preferences)
a. Indoor
b. Outdoor
c. Both
37. Catering: (Choose all that apply)
a. Seated/plated dinner
b. Buffet
c. Appetizers Only
d. Champagne and Cake Only
38. Cake:
a. Style:
i. Contemporary
ii. Fun
iii. Traditional
iv. Simple
v. Elegant
vi. Other __________________________
b. Flavor:
i. Vanilla
ii. Chocolate
iii. Other __________________________
39. Flowers: (Choose two per season of your wedding date)
a. Winter:
Amaryllis
Baby’s Breath
Carnations
Cattleya
Orchids
Chrysanthemum
Daisies
Orchid
Roses
Spay
Orchid
b. Spring:
Amaryllis
Anemones
Baby’s Breath
Calla Lily
Carnations
Cattleya
Orchids
Daffodils
Day Lily
Delphinium
Freesia
Forget--‐me--‐knot
Gardenias
Iris
Jonquil
Lilac
Lily
Lily of the Valley
Larkspur
Orchid
Peony
Ranunculus
Roses
Sweetpea
Tulip
Violets
c. Summer:
Aster
Baby’s Breath
Bachelor Buttons
Calla Lily
Canterbury Bells
Carnations
Cattleya
Orchids
Chrysanthemum
Daisies
Day Lily
Delphinium Geranium
Hydrangea
Larkspur
Iris
Lily
Orchid
Roses
Stephanotis Straw Flowers
Zephyr Lily
d. Fall:
Aster
Anemones
Baby’s Breath
Calla Lily
Carnations
Cattleya
Orchids
Chrysanthemum
Daisies
Day Lily
Delphinium
Orchid
Roses
Zephyr Lily
Zinnia
40. Photography Style:
a. Traditional
b. Photojournalistic
c. Storybook
d. Combination ____________________
41. Ceremony Location:
a. Indoor:
i. Religious facility
ii. Hall
iii. Special Venue ____________________
b. Outdoor:
i. Garden
ii. Backyard
iii. Special Venue _____________________
42. Ceremony Music:
a. Processional:
i. Live singer/soloist
ii. String Quartet
iii. Classical CD (I.e. Canon in D)
iv. Other ____________________________
b. Here Comes the Bride
c. Recessional:
i. Live singer/soloist
ii. String Quartet
iii. Classical CD (I.e. Canon in D)
iv. Other ____________________________
43. Reception Music:
a. Live Band
i. Jazz
ii. Contemporary
iii. Rock
iv. Country
v. Combination
b. Disc Jockey
i. Oldies
ii. Top 40
iii. Rock
iv. Country
v. Combination
c. String Quartet
i. Classical
ii. New Age
iii. Combination
44. Transportation:
Sedan/Town Car
Motor Coach
Stretch Hummer
Mercedes Sedan
Beetle Limousine
Limousine
Limousine Coach
Stretch Navigator
Mercedes Stretch
Other
Van
Mini Bus
Excalibur
Rolls Royce
Truck Limousine
Trolley
Horse & Carriage
45. Videography:
a. Budget: ____________________________
b. Style:
i. One Camera
ii. Two Cameras
iii. Cinema Style
46. Wedding Planner:
a. Planner
b. Coordinator
c. Director
d. All Services
47. Decorations/Favors/Extras: (Choose all that apply)
a. Dove release
b. Sand ceremony
c. Guest favors
d. Gift baskets
e. Bubbles
f. Rose petal paper cones
g. Ice sculpture
h. Other ______________________________
Events by Elisha
Phone: 510.485.8522 Email: enc89@sbcglobal.net
Civil Ceremony
Civil Ceremony Data Sheet
The following information is for a civil ceremony in Alameda County, Ca.
County: Alameda
Officiant: Steve Manning
Obtain Application: In Person
Submit Application: In Person
Fees for ceremony: $80.00
Payment options: Cash, Check, Credit Card, Debit, Money Order, and Traveler’s Check
Waiting Period: Ceremony can be done same day with witness present.
Validity Period: Valid for 90 days.
Age requirement: Minimum 18 years old.
Residency: CA resident
Proof of ID: Photo ID is required in the form of license, ID card, or Passport.
Medical Requirements: There are no medical requirements.
Office Location: 1106 Madison Street
Oakland, CA.
Email: clerkrecorder@acgov.org
Phone: 510-272-6362
Hours of Operation: 8:30a.m. – 4:00p.m.
Notes: ________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Events by Elisha
Phone: 510.485.8522 Email: enc89@sbcglobal.net
For Ceremonies outside of Alameda County:
County: _______________________________________
Officiant: ______________________________________
Obtain application: Online
In-Person
Phone
Submit application: Online
In-Person
Phone
Fees: __________________________________________
Payment Options:
Cash
Check
Credit Card
Mail
Mail
Other
Other
Debit
Other
Waiting Period: __________________________________
Validity Period: __________________________________
Requirements
Age: _______________________
Residency: __________________
Proof of Identification:
Driver’s License
Passport
Us Military ID
State ID Card
Alien Registration
Other
Medical: _____________________________________________________________
Other Information: _____________________________________________________________
_____________________________________________________________
_____________________________________________________________
Office Location: __________________________________
Address: ________________________________________
Email: __________________________________________
Phone: __________________________________________
Hours: __________________________________________
Notes: _______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
Events by Elisha
Phone: 510.485.8522 Email: enc89@sbcglobal.net
Wedding Countdown Checklist
Calendar
What needs to be done and when in order to have a smooth, stress free planning experience and
wedding day.
12+ Months before
Date: ________________
o Envision your wedding and draw up a budget
o Assemble your planning team. Consider hiring a wedding consultant such as Events by
Elisha
o Pick a wedding date and time. Choose several dates, then check the date with your
venues, officiant and important guests you want at the wedding
o Start planning the guest list
o Look for and book ceremony sites and reception sites.
o Ask friends and relatives to be in the wedding party.
o Optional: Have an engagement party. You may want to register beforehand for gifts.
8-10 Months before
Date: __________________
o Bride: Think about, shop for, and order your gown.
o Envision reception food.
o Decide what type of entertainment you want. A pianist for the cocktail hour, strolling
violinists, a DJ, or band?
o Think about your floral decor.
o Research and book your wedding professionals. Interview vendors: photographer,
videographer, reception band or DJ, florist.
o Research a wedding insurance policy to protect your deposits.
o Research and reserve accommodations for out-of-town guests.
o Register for gifts.
o Contact rental companies if you need to rent anything for ceremony/reception, such as
chairs, tables, and tent.
6-8 Months before
Date: ___________________
o Book ceremony musicians.
o Order bridesmaid dresses.
o Start planning honeymoon.
o Send save-the-date cards. This is a particularly good idea if you’re marrying during a
tourist or holiday season or having a destination wedding.
4-6 Months before
Date: ____________________
o Attend pre-wedding counseling, if required.
o
o
o
o
Shop for and order invitations and wedding rings.
Shop for formalwear.
Renew or get passports, if necessary.
Envision your wedding cake and research, interview, and book a cake designer.
3 Months before
Date: _________________________
o Order wedding cake.
o Hire a calligrapher, if you want your invitations professionally addressed.
o Attend your shower (It may be earlier, depending on when hosts decide to have it.)
o Groom: Rent the men's formalwear.
o Hire wedding-day transport: limousines, other cars. Look into transportation sooner if
you're considering renting streetcars or over-the-top travel.
2 Months before
Date: _________________________
o Mail your invitations.
o Write your vows.
o Purchase gifts for parents, attendants, and each other.
o Book your stylist and try out big-day hairstyles.
o Book a makeup artist and go for a trial run.
1 Month before
Date: _________________________
o Apply for a marriage license. Check with the local bureau in the town where you'll wed.
o Bride: Have final gown fitting. Bring your maid of honor along to learn how to bustle
your dress. Have the dress pressed and bring it home.
o Call all bridesmaids. Make sure they have their gowns ready for the wedding.
o Make last-minute adjustments with vendors.
o Create a wedding program to hand out to guests.
o Order and plan in-room welcome baskets for out-of-town guests
2 Weeks before
Date: _________________________
o Review final RSVP list and call any guests who have not yet sent a response.
o Deliver must-have shot lists to photographer and videographer. Include who should be in
formal portraits and determine when portraits will be taken.
o Deliver final song list to your DJ or bandleader. Include special song requests and songs
you don't want played.
o Bride: Get your last pre-wedding haircut and color.
1 Week before
Date: __________________________
o Give reception site/caterer final guest head count. Include vendors, such as the
photographer or band members, who will expect a meal. Ask how many extra plates the
caterer will prepare.
o Supply location manager with a list of vendor requests such as a table for DJ or setup
space needed by florist.
o Plan reception seating chart.
o Print place and table cards, or finalize list with the calligrapher you have hired to do so.
o Call all wedding vendors and confirm arrangements.
o Give ceremony and reception site managers a schedule of vendor delivery and setup
times, plus contact numbers.
o Groom: Get your hair trimmed.
o Attend bachelor/ette parties.
2-3 Days before
Date: ___________________________
o Bride: If you need to, have your gown pressed or steamed.
o Groom: Go for final fitting and pick up your formalwear.
o Groom: Ask the best man to make sure all groomsmen attend fittings and pick up their
outfits.
o Determine wedding-party positions during ceremony and the order of the party in the
processional and recessional.
o Hand off place cards, table cards, menus, disposable cameras, favors, and any other items
for setting the tables to the caterer and/or reception site manager.
o Reconfirm final details with all vendors. Discuss any necessary last-minute substitutions.
o Call the limousine- or car-rental company for pickup times and locations.
o Arrange for guests without cars to be picked up from the airport or train station. Ask
friends, attendants, or relatives to help.
o Deliver welcome baskets to the hotel concierge; make sure to include names and delivery
instructions.
Day before
Date: ____________________________
o Provide all wedding professionals with an emergency phone number to call on the day of
the wedding.
o Write checks and/or talk to wedding hosts (usually your parents, if not you) about any
final balances to be paid at the end of the reception.
Night before
Date: ____________________________
o Rehearse ceremony. Meet with wedding party, ceremony readers, immediate family, and
your officiant at the ceremony site to rehearse and iron out details.
o Bring unity candle, aisle runner, yarmulkes, or other ceremony accessories to the site.
o Give your marriage license to your officiant.
o Attend rehearsal dinner.
o Present attendants with gifts at the rehearsal dinner. You'll want to do this especially if
the gifts are accessories to be worn during the wedding.
Day of
Date: ______________________________
Present parents and each other with gifts.
Give wedding bands to the best man and the maid of honor to hold during the ceremony.
Give best man the officiant's fee envelope, to be handed off after the ceremony.
Introduce your reception site manager to your consultant or maid of honor for questions or
problems during the reception.
o Assign a family member or attendant to be the photographer's contact so he knows who is
who.
o
o
o
o
Post Wedding
Date: ______________________________
o Prearrange for someone to return any rentals.
o Preplan for attendants to take the bride's gown for cleaning and return the groom's tux to
the rental shop.
o Write and send thank-you notes to gift-bearing guests and vendors who were especially
helpful.
Events by Elisha
Phone: 510.485.8522 Email: enc89@sbcglobal.net
Wedding Budget Worksheet
Use this tool to keep track of wedding costs and spending to keep on budget for your big day.
TARGET BUDGET:
CATEGORY
Attire
Ceremony
Decorations
Flowers
Gifts
Honeymoon
Marriage Preparation
Miscellaneous
Parties
Photographer
Reception
Rentals
Stationery
Transportation
Videographer
Wedding Bands
Wedding Planner
a. _________________________
b. PERCENTAGE
5-15%
4-8%
2-3%
10-12%
2-3%
5-15%
2-3%
8-15%
4-5%
7-10%
40-60%
3-5%
4-5%
2-5%
5-7%
2-5%
8-12%
TARGET $ (a x b)
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Total: $ ________________
NOTES:
Events by Elisha
Phone: 510.485.8522 Email: enc89@sbcglobal.net
ACTUAL $
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$ ________________
Preferred Vendors
Outfitter
J’aime Bridal – (925) 846 – 8459, http://www.jaimebridal.com
Bridal Image of San Francisco – (415) 861 – 4696, http://bridalimage-sf.com
Michael Davenport Black Tie Tuxedos
& Couture menswear - (415) 362- 2287
Stationery
MagnetStreet Weddings – http://www.magnetstreet.com
Susan Gildea Personalized Printing – (510) 883-0890
Rentals & Décor
Stuart Rental – (408) 856-3232, http://www.stuartrental.com
Napa Valley Linens – (510) 788 – 4551
Pleasanton Rentals – (925) 468-0624
Bakery
Glass Slipper Gourmet – (925) 685 – 9042, http://www.glassslippergourmet.com
Katrina Rozelle Pastries – (925) 837 – 6337 (Alamo)
(510) 655 – 3209 (Oakland)
Gala Bakery – (510) 278 – 8004
Florist
Gingerleaf Floral – (510) 406- 2638
The Flower House – (925) 960 – 1375
Transportation
Hackney Horse & Carriage – (408) 535 – 0277
Elegant Journey Limousine – (408) 249 – 5838
Events by Elisha
Phone: 510.485.8522 Email: enc89@sbcglobal.net
What our Brides are asking
Your frequently asked questions, answered by Events by Elisha. If you do not see a question you
may have, just ask! We are more than happy to provide you with the information.
How long have you been in the industry?
Events by Elisha is newer to the wedding industry. We started out in the pastry industry, making
and decorating cakes for weddings and special events. We assisted with wedding planning in the
food & beverage department. We have a love and passion for weddings, which brought us to the
front lines of wanting to plan more beyond the special desserts. Here we are now two years into
assisting with weddings and special events. We feel that through our years of executing elegant
wedding cakes, we understand what it takes to design something that is cohesive and flawless.
We want to create a flawless and memorable wedding for you.
How many events have you done?
At Events by Elisha we have done a plethora of events. We have done 3 wedding events in the
last 2 years, 2 weddings and a vow renewal. All 3 events were planned, and designed by Events
by Elisha.
Are you certified?
Yes! All of our consultants have been certified by the renowned Lovegevity’s Wedding Planning
Institutes, an extensive program that assures we know all the ins and outs of event planning.
Can you give me an example of when you had to be a quick-thinker and avert
a disaster during a wedding or event that you planned?
It pleases me to be able to say that only one of the events that we planned had a disaster happen,
and I as well as the Bride, felt we handled it excellently. In this instance the photographer was
late, the ceremony was not set to begin until she got there. In my quick thinking, I was fortunate
enough to have the media person that happened to be on site at the venue begin to film the
ceremony. As the ceremony was being filmed, the photographer finally arrived. I insisted that
she provide the bride with additional pictures as well as stay the amount of time she was late so
that the bride felt she got what she paid for. The bride thanked me later and let me know that the
photographer contacted her after the wedding and added additional items to her package free of
charge as an apology. I am proud of this example as it shows we are going to do whatever it
takes to have a happy bride, as well as we work with excellent vendors that share our goals.
Events by Elisha
Phone: 510.485.8522 Email: enc89@sbcglobal.net